Nashua Housing and Redevelopment Authority

MINUTES OF THE REGULAR MEETING OF THE COMMISSIONERS OF THE NASHUA HOUSING AUTHORITY HELD MAY 17, 2013 The Commissioners of the Nashua Housing Authority (NHA) held its regular meeting at the office of the Nashua Housing Authority, 40 East Pearl Street, First Floor, Nashua, New Hampshire, at 8:30 a.m. on Friday, May 17, 2013. The Chairperson called the meeting to order, and the Recording Secretary called the roll at approximately 8:35 a.m. with the following responses: Present Absent Thomas Monahan James Tollner Selma Pastor Eric Wilson Paul Deschenes The following persons were also present: Lynn Censabella, Executive Director; James Floras, Property Manager; Joy Scotina, Property Manager; Lisa Cox, Section 8 Program Manager; Jude Forrester, Finance Manager; Cheryl Hobbs, Recording Secretary, Lori Wilshire, Aldermanic Liaison. MINUTES: The Chairperson entertained a motion to waive the reading of the Authority’s April 19, 2013 regular meeting minutes, and the Nashua Housing Affordable Housing Corporation meeting minutes, to accept them and place them on file. Ms. Pastor made the motion, and Mr. Deschenes seconded the motion. The Chairperson asked if there were any comments, additions/deletions, corrections, or discussion. There being none, the motion carried unanimously. COMMUNICATIONS: The Chairperson entertained a motion to waive the reading of the Communications, accept them, and place them on file. Mr. Deschenes made the motion and Ms. Pastor seconded the motion. The Communications were as follows: Monthly Operational Reports – April 2013 – consisting of Public Housing and Section 8 Waiting List Report; Vacancy Report; Vacancy Report Compilation Sheet; Work Order Report; Rent Collections Report; Selma Pastor Lifetime of Success article; resident letter dated May 7, 2013. The Chairperson asked if there were any comments, additions/deletions, corrections, or discussion. Mr. Monahan congratulated Ms. Pastor, and commented on the amount of applicants on our Public Housing and Section 8 waiting list. There being no further discussion, the motion carried unanimously. EXECUTIVE DIRECTOR’S REPORT: Software demonstrations are underway with four companies coming to the NHA offices to demonstrate their computer programs, we have already viewed two. NHA will be designing specifications for the solicitation of bids for new software in the very near future. Roof replacement specifications are being developed at this time, and NHA will solicit bids within the next few weeks. I anticipate presenting the Board with a contractor recommendation at the July meeting. On Saturday, May 4, Bronstein underwent a community service event through The Big Day of Serving. The Big Day of Serving is a series of one day events across the nation to transform neighborhoods with the assistance of children helping neighborhoods in need. Jim Floras worked closely with the group to achieve the full day community service event at the property. The four square and basketball courts were repainted, with a three-point line added to the basketball court, fire escapes were repainted, picnic tables, benches and flower boxes received a fresh coat of paint, and bulkheads were repainted. NHA and the residents of Bronstein would like to extend our gratitude to the group for the work completed, and to the adult and youth volunteers who showed up to make the event a successful one, and thank you to Jim. Adele Evinson, NHA’s Facilities Assistant, has announced her retirement from the NHA effective June 28, 2013. Adele has been employed with the NHA since 2006 and has worked in multiple facets at the Authority. We wish her continued success and a peaceful retirement. NHA is also looking at the web design, I have met with MESH. Based on the procurement policy we will need to meet with two other companies to solicit basic costs. On June 6th I will be out for a couple weeks for back surgery. I’m hoping to only be out for one week, but it may be up to two. I hope the Board and staff are enjoying the beautiful (and long awaited) spring weather. The Chairperson entertained a motion to accept the Executive Director’s Report. Ms. Pastor made the motion, and Mr. Deschenes seconded the motion. The Chairperson asked if there were any questions. Mr. Monahan thanked Jim for the work at Bronstein and stated there is a noticeable difference. There being no further discussion, the motion carried unanimously. NEW BUSINESS: RESOLUTION NO. 13-2209 BY THE NASHUA HOUSING AUTHORITY AWARDING A CONTRACT FOR THE BULKHEAD REPLACEMENT AT NH 2-20, FORGE AND FLAGSTONE DRIVE, TO MACKINNON CONSTRUCTION INC., 16 WOODLAND DRIVE, LONDONDERRY, NH 03053 AT A TOTAL CONTRACT COST OF $29,500 UNDER THE CAPITAL FUND 501-09 AND 501-12 BUDGETS The Chairperson entertained a motion to approve Resolution No. 13-2209. Ms. Pastor made the motion, and Mr. Deschenes seconded the motion. The Chairperson asked if there was any discussion. Mr. Monahan asked if the cost was within our budget. Ms. Censabella answered it was under budget. There being no further discussion, the Recording Secretary called the roll with the following responses: AYES NAYS Paul Deschenes Selma Pastor Thomas Monahan Motion carried unanimously. RESOLUTION NO. 13-2213 BY THE NASHUA HOUSING AUTHORITY APPROVING ITS REVISED EMPLOYEE HANDBOOK The Chairperson entertained a motion to approve Resolution No. 13-2213. Mr. Tollner made the motion, and Mr. Deschenes seconded the motion. The Chairperson asked if there was any discussion. Mr. Monahan asked if this was in line with the City’s health insurance percentages. Ms. Censabella answered that it is. There being no further discussion, the Recording Secretary called the roll with the following responses: AYES NAYS Paul Deschenes Selma Pastor Thomas Monahan Motion carried unanimously. BILLS/INVESTMENTS: The Chairperson called for a motion to pay the bills as listed on the Cash Disbursement List – check numbers 50413 through 50536 and from the Supplemental Cash Disbursement List – check numbers 50537 through 50562 and from the Park View Apartments Cash Disbursement List – check numbers 4626 through 4635 and to approve the Investments as listed. Ms. Pastor made the motion, and Mr. Deschenes seconded it. The Chairperson asked if there was any discussion. Mr. Monahan asked if we have contacted Citizens Bank to refinance Park View Apartments. Ms. Censabella answered that we had reached out to them on three separate occasions but have not heard back from them. There being no further discussion, the motion carried unanimously. PUBLIC COMMENT: Lori Wilshire wished Lynn the best on her upcoming surgery. COMMISSIONERS’ COMMENTS: None. ANY OTHER BUSINESS WHICH MAY COME BEFORE THE BOARD: None. ADJOURNMENT: The Chairperson entertained a motion to adjourn. Ms. Pastor moved to adjourn, and Mr. Deschenes seconded the motion. Motion carried. The meeting adjourned at approximately 8:50 a.m. Respectfully submitted, Cheryl Hobbs Recording Secretary