Nashua Housing and Redevelopment Authority

MINUTES OF THE REGULAR MEETING OF THE COMMISSIONERS OF THE NASHUA HOUSING AUTHORITY HELD JULY 19, 2013 The Commissioners of the Nashua Housing Authority (NHA) held its regular meeting at the office of the Nashua Housing Authority, 40 East Pearl Street, First Floor, Nashua, New Hampshire, at 8:30 a.m. on Friday, July 19, 2013. The Chairperson called the meeting to order, and the Recording Secretary called the roll at approximately 8:35 a.m. with the following responses: Present Absent Selma Pastor James Tollner Thomas Monahan Paul Deschenes Eric Wilson The following persons were also present: Lynn Censabella, Executive Director; Scott Costa, Assistant Executive Director; James Floras, Property Manager; Sarah Brisk, Facilities Manager; Lisa Cox, Section 8 Program Manager; Cheryl Hobbs, Recording Secretary, Sheila Galligan, Executive Secretary, Cathy Duffy-Cullity, Girls Inc. Executive Director. MINUTES: The Chairperson entertained a motion to waive the reading of the Authority’s June 21, 2013 meeting minutes, to accept them and place them on file. Mr. Wilson made the motion, Mr. Deschenes seconded the motion. The Chairperson asked if there were any comments, additions/deletions, corrections, or discussion. There being none, the motion carried unanimously. COMMUNICATIONS: The Chairperson entertained a motion to waive the reading of the Communications, accept them, and place them on file. Ms. Pastor made the motion and Mr. Deschenes seconded the motion. The Communications were as follows: Monthly Operational Reports – June 2013 – consisting of Public Housing and Section 8 Waiting List Report; Vacancy Report; Vacancy Report Compilation Sheet; Work Order Report; Rent Collections Report; Nashua Housing Authority’s Audited Financial Statements for fiscal year ending September 30, 2012; Confidential Memorandum from Lynn M. Censabella dated July 11, 2013; Memorandum from Lynn M. Censabella regarding REAC inspections; Letter from John P. Stabile II. The Chairperson asked if there were any comments, additions/deletions, corrections or discussion. Mr. Deschenes questioned the high amounts owed on the Rent Collections Report. Ms. Censabella answered this is due to back charges generated from unreported income. There being no further discussion, the motion carried unanimously. EXECUTIVE DIRECTOR’S REPORT: Ms. Censabella reported bulkhead replacements for Forge and Flagstone Drive are complete with punch list items and close-out materials waiting to be finished or received. Upon resolution approval of the Board today, NHA will begin roof replacement at NHA properties throughout the remainder of the summer. The audited financial statement for NHA and Park View Apartments for period ending September 30, 2012 was included in your packet. The auditors had no findings to report and the NHA remains in healthy financial standing. NHA submitted its PHA Plan to HUD July 11, 2013. Upon HUD approval NHA will be informed of its 2013 Capital Fund allocations to conduct improvements within public housing properties. If funding allows, NHA will install CO2 detectors at all NHA developments to meet new fire codes, and upgrades will be made to the elevator at George F. Robinson Manor. Scott Costa is working with Citizen’s Bank to reinitiate the process of remortgaging Park View Apartments. As you will recall, NHA reached out to Citizen’s Bank numerous times last year with no follow up from the staff person overseeing Park View Apartments. It is my hope that the person placed in charge of NHA’s portfolio will assist us in getting this resolved quickly. Cheryl Hobbs, NHA’s Administrative Assistant and Applications Supervisor, will be leaving the NHA to pursue a new career path on July 26, 2013. We all wish Cheryl success in her endeavors, and she will be greatly missed here. She will be replaced by Sheila Galligan. The Chairperson entertained a motion to accept the Executive Director’s Report. Ms. Pastor made the motion, and Mr. Wilson seconded the motion. The Chairperson asked if there were any questions. There being none, the motion carried unanimously. NEW BUSINESS: RESOLUTION NO. 13-2215 BY THE NASHUA HOUSING AUTHORITY AWARDING A CONTRACT FOR THE ROOF REPLACEMENT AT NH 2-2, VAGGE VILLAGE AND 101 MAJOR DRIVE, NH 2-10, AREL MANOR, LAKE STREET, ROCHETTE AVENUE, AND FOSSA AVENUE, NH 2-15, ATWOOD COURT, WHITNEY STREET, AND PINE STREET TO J-N-R GUTTERS INC., 38-40 LANCASTER STREET, HAVERHILL, MA 01830 A TOTAL COST OF $825,000 UNDER THE CAPITAL FUND 501-11 AND 501-12 BUDGETS The Chairperson entertained a motion to approve Resolution No. 13-2215. Ms. Pastor made the motion, and Mr. Deschenes seconded the motion. The Chairperson asked if asked If there was any discussion. There being none, the Recording Secretary called the roll with the following responses: AYES NAYS Eric Wilson Paul Deschenes Selma Pastor Thomas Monahan Motion carried unanimously. RESOLUTION NO. 13-2216 BY THE NASHUA HOUSING AUTHORITY AWARDING A TWO-YEAR CONTRACT FOR ELEVATOR SERVICE BEGINNING AUGUST 1, 2013 AND ENDING JULY 31, 2015 TO KONE, INC., ONE NEW BOSTON DRIVE, CANTON, MA 032021 AT A TOTAL CONTRACT COST OF $66,740 UNDER THE PUBLIC HOUSING OPERATING BUDGET The Chairperson entertained a motion to approve Resolution No. 13-2216. Mr. Wilson made the motion, and Mr. Deschenes seconded the motion. The Chairperson asked if asked if there was any discussion. Mr. Wilson asked why the bid is being awarded to Kone versus ThyssenKrupp Elevator, who is the lowest bidder. Ms. Censabella answered ThyssenKrupp Elevator wanted to make amendments throughout our contract. There being no further discussion, the Recording Secretary called the roll with the following responses: AYES NAYS Eric Wilson Paul Deschenes Selma Pastor Thomas Monahan Motion carried unanimously. BILLS/INVESTMENTS: The Chairperson called for a motion to pay the bills as listed on the Cash Disbursement List - check numbers 50724 through 50811 and from the Supplemental Cash Disbursement List – check numbers 50812 through 50856 and from the Park View Apartments Cash Disbursement List – check numbers 4646 through 4656 and to approve the Investments as listed. Mr. Wilson made the motion, and Ms. Pastor seconded it. The Chairperson asked if there was any discussion. There being none, the motion carried unanimously. PUBLIC COMMENT: None. COMMISSIONERS’ COMMENTS: Mr. Monahan asked if there is a way to come to an agreement for a longer term lease for Girls Inc. Cathy Duffy-Cullity, Girls Inc., Executive Director, asked if she could publicly say they are in the process of buying the building. Her obstacle in repairing the building is that they don’t own it. Ms. Censabella stated she will open discussions with HUD. NHA has to publicly advertise that we are selling a building. Mr. Wilson stated to Ms. Duffy-Cullity that she can go forward to let people know NHA is actively looking to sell the building. ANY OTHER BUSINESS WHICH MAY COME BEFORE THE BOARD: None. ADJOURNMENT: The Chairperson entertained a motion to adjourn. Mr. Wilson moved to adjourn, and Ms. Pastor seconded the motion. Motion carried. The meeting adjourned at approximately 9:00 a.m. Respectfully submitted, Cheryl Hobbs Recording Secretary