Nashua Housing and Redevelopment Authority

MINUTES OF THE REGULAR MEETING OF THE COMMISSIONERS OF THE NASHUA HOUSING AUTHORITY HELD NOVEMBER 15, 2013 The Commissioners of the Nashua Housing Authority (NHA) held its regular meeting at the office of the Nashua Housing Authority, 40 East Pearl Street, First Floor, Nashua, New Hampshire, at 8:30 a.m. on Friday, November 15, 2013. Chairperson Thomas Monahan called the meeting to order, and the Recording Secretary called the roll at approximately 8:32 a.m. with the following responses: Present Absent Thomas Monahan James Tollner Selma Pastor Paul Deschenes Eric Wilson The following persons were also present: Lori Wilshire, Alderman-at-Large, Aldermanic Liaison; Lynn Censabella, Executive Director; Scott Costa, Assistant Executive Director; Lisa Cox, Section 8 Program Manager; Judith Forrester, Finance Manager; Joy Scotina, Property Manager; James Floras, Property Manager; Sheila Galligan, Recording Secretary. MINUTES: The Chairperson entertained a motion to waive the reading of the Authority’s October 18, 2013 meeting minutes, to accept them, and place them on file. Mr. Wilson made the motion, and Mr. Deschenes seconded the motion. The Chairperson asked if there were any questions, comments, additions/deletions, corrections, or discussion. There being none, the motion carried unanimously. COMMUNICATIONS: The Chairperson entertained a motion to waive the reading of the Communications, accept them, and place them on file. Mr. Wilson made the motion, and Mr. Deschenes seconded the motion. The Communications were as follows: Monthly Operational Reports – October 2013 – consisting of Public Housing and Section 8 Waiting List Report; Vacancy Report; Vacancy Report Compilation Sheet; Work Order Report; Rent Collections Report. The Chairperson asked if there were any comments, additions/deletions, corrections or discussion. Mr. Deschenes questioned the amounts owed on the Rent Collections Report, which he thought were high. Ms. Censabella explained there have been a lot of evictions for nonpayment of rent. She also stated there were very few payment arrangements signed in the past month. There were also people moving out with monies owed, mostly due to damages. The Chairperson asked if there were any comments, additions/deletions, corrections or discussion. There being no further discussion, the motion carried unanimously. EXECUTIVE DIRECTOR’S REPORT: Roof work is almost complete with punch list items remaining, along with additional change order work to be started. During the roof work at Atwood Court, it was discovered the front-entry overhangs were sagging and required immediate attention. These will be repaired within the next few weeks upon receipt of materials. Within the next month NHA will begin working on specifications for capital improvements throughout its properties. Work will include driveway and walkway replacements and repairs throughout the properties, along with siding, window, and door replacements at numerous sites. Additional improvements will consist of elevator refurbishments and carbon monoxide detector installations. Fiscal year 2014 will be very busy within the Capital Fund Program grants. In 2008, NHA designated some of its buildings as elderly-only and non- elderly-disabled only through a Designated Housing Plan approved by HUD. NHA has reapplied for a two-year renewal of its Designated Housing Plan that will extend the designation until January 2016. The current Plan is due to expire in January 2014, and we are awaiting approval from HUD. NHA also submitted documentation to HUD to administer Enhanced Vouchers as a result of Amherst Park having reached the end of its Use Agreement for HUD 202 funding. NHA identified three families who will qualify for the Enhanced Vouchers should their incomes remain at their current levels. NHA is awaiting HUD approval to move forward on this. Ms. Censabella thanked Lisa Cox and Mary Rodriguez for meeting with Corcoran Management and arranging for onsite meetings with families, along with verifying the incomes of individuals for eligibility. A revised agenda is available to the Board today as a result of a contractor withdrawing its bid. The contractor made an error in the recurring maintenance fee for 2-1, Maynard Homes, resulting in an increase of approximately $10,800 in the bid. In accordance with NHA’s Procurement Policy, no corrections in bids can be permitted after the bid opening. The contractor was offered the opportunity to honor its bid as it was originally submitted or to withdraw the bid. The contractor opted to withdraw its bid; therefore, Resolution 13-2227 is withdrawn. NHA shall review remaining bids to determine the lowest responsible bidder. The Chairperson entertained a motion to accept the Executive Director’s Report. Mrs. Pastor made the motion, and Mr. Wilson seconded the motion. There was some discussion between Ms. Censabella and the Board of Commissioners in reference to the bid withdrawal for landscaping services. The Board asked Ms. Censabella to go back out to bid for landscaping services. The Chairperson asked if there were any further comments, additions/deletions, corrections or discussion. There being none, the motion carried unanimously. NEW BUSINESS: RESOLUTION NO. 13-2226 BY THE NASHUA HOUSING AUTHORITY AUTHORIZING SUBMISSION OF ITS SECTION EIGHT MANAGEMENT ASSESSMENT PROGRAM (SEMAP) CERTIFICATION FOR FISCAL YEAR ENDING SEPTEMBER 30, 2013 The Chairperson entertained a motion to approve Resolution No. 13-2226. Mrs. Pastor made the motion, and Mr. Deschenes seconded the motion. The Chairperson asked if there was any discussion. Questions asked by the Board were answered by Ms. Censabella. There being no further discussion, the Recording Secretary called the roll with the following responses: AYES NAYS Eric Wilson Paul Deschenes Selma Pastor Thomas Monahan Motion carried unanimously. BILLS/INVESTMENTS: The Chairperson called for a motion to pay the bills as listed on the Cash Disbursement List - check numbers 51347 through 51424 and from the Supplemental Cash Disbursement List – check numbers 51425 through 51480 and from the Park View Apartments Cash Disbursement List – check numbers 4682 through 4689 and to approve the Investments as listed. Mr. Wilson made the motion to pay the bills and leave investments in place and Mr. Deschenes seconded. Chairperson asked if there was any discussion. There being none, the motion carried unanimously. PUBLIC COMMENT: None. COMMISSIONERS’ COMMENTS: None. ANY OTHER BUSINESS WHICH MAY COME BEFORE THE BOARD: None. ADJOURNMENT: Mrs. Pastor made a motion to adjourn. Mr. Deschenes seconded the motion. Motion carried. The meeting adjourned at approximately 8:54 a.m. Respectfully submitted, Sheila A. Galligan Recording Secretary