Nashua Housing and Redevelopment Authority

MINUTES OF THE REGULAR MEETING OF THE COMMISSIONERS OF THE NASHUA HOUSING AUTHORITY HELD JANUARY 17, 2014 The Commissioners of the Nashua Housing Authority (NHA) held its regular meeting at the office of the Nashua Housing Authority, 40 East Pearl Street, First Floor, Nashua, New Hampshire, at 8:30 a.m. on Friday, January 17, 2014. Acting Chairperson James Tollner called the meeting to order, and the Recording Secretary called the roll at approximately 8:36 a.m. with the following responses: Present Absent Selma Pastor Thomas Monahan James Tollner Paul Deschenes Eric Wilson Mr. Monahan called and said he was unable to attend the meeting. James Tollner acted as Chairperson in Mr. Monahan’s absence. The following persons were also present: Lori Wilshire, Alderman-at Large, Aldermanic Liaison; Lynn Lombardi, Executive Director; Scott Costa, Assistant Executive Director; Lisa Cox, Section 8 Program Manager; Judith Forrester, Finance Manager; Joy Scotina, Property Manager; James Floras, Property Manager; Sheila Galligan, Recording Secretary. MINUTES: The Chairperson entertained a motion to waive the reading of the Authority’s December 20, 2013 meeting minutes, to accept them, and place them on file. Mr. Wilson made the motion, and Mr. Deschenes seconded the motion. The Chairperson asked if there were any questions, comments, additions/deletions, corrections, or discussion. There being none, the motion carried unanimously. COMMUNICATIONS: The Chairperson entertained a motion to waive the reading of the Communications, accept them, and place them on file. Mr. Wilson made the motion, and Mr. Deschenes seconded the motion. The Communications were as follows: Monthly Operational Reports – December 2013– consisting of Public Housing and Section 8 Waiting List Report; Vacancy Report; Vacancy Report Compilation Sheet; Work Order Report; Rent Collections Report and an updated NHA Development Sheet. The Chairperson asked if there were any comments, additions/deletions, corrections, or discussion. There being no discussion, the motion to waive the reading of the Communications, accept them, and place them on file carried unanimously. EXECUTIVE DIRECTOR’S REPORT: Nashua Housing Authority received approval from HUD for a two-year extension of its Designated Housing Plan. The Plan will expire in January 2016, and NHA will be required to reapply again prior to the expiration. Ms. Lori Wilshire has been assigned to be the liaison between the City of Nashua and the NHA for the upcoming two years. We are very pleased to have Lori continue to work with us in her role. Ms. Lombardi reached out to the Schiff Group regarding their assistance with the possible disposition of 27 Burke Street. She will keep the Board up to date as the process moves along. NHA will begin the process of reviewing software proposals later this month, and Ms. Lombardi is very hopeful to have a new software vendor in place within the next several months. Ms. Lombardi hopes the Board and NHA staff enjoyed a safe and Happy New Year. Mr. Tollner told Alderman Wilshire that he was pleased that she will continue working on behalf of the board. Mr. Tollner asked if the NHA would ask other housing authorities about the software they use to learn their likes and dislikes about it. Ms. Lombardi answered that the NHA has already done that. Five or six software proposals were opened yesterday, some of which have already done demonstrations for the NHA. The Chairperson entertained a motion to accept the Executive Director’s report. Mr. Wilson made the motion, and Mr. Deschenes seconded the motion. The Chairperson asked if there were any further comments, additions/deletions, corrections or discussion. There being none, the motion carried unanimously. NEW BUSINESS: RESOLUTION NO. 14-2228 BY THE NASHUA HOUSING AUTHORITY AWARDING A CONTRACT FOR FEE ACCOUNTANT SERVICES TO FENTON, EWALD & ASSOCIATES, P. C., 280 HILLSIDE AVENUE, NEEDHAM, MA 02494 AT A TOTAL CONTRACT COST OF $48,683 FOR A TWO-YEAR TERM BEGINNING FEBRUARY 1, 2014 AND ENDING JANUARY 31, 2016 UNDER THE PUBLIC HOUSING OPERATING BUDGET The Chairperson entertained a motion to approve Resolution No. 14-2228. Mr. Wilson made the motion, and Mr. Deschenes seconded the motion. The Chairperson asked if there was any discussion. There being no discussion, the Recording Secretary called the roll with the following responses: AYES NAYS Eric Wilson Paul Deschenes James Tollner Selma Pastor Motion carried unanimously.  RESOLUTION NO. 14-2229 BY THE NASHUA HOUSING AUTHORITY AWARDING A CONTRACT FOR ASPHALT AND CONCRETE DRIVEWAY AND WALKWAY REPAIR AND REPLACEMENT AT NH 2-3 LEDGE STREET HOMES, NH 2-5 SULLIVAN TERRACE NORTH, NH 2-6 BRONSTEIN APARTMENTS, NH 2-10 LAKE STREET, ROCHETTE AVENUE, FOSSA AVENUE, AREL MANOR, 2-15 ATWOOD COURT, AND PINE STREET TO E. J. PAVING COMPANY, 101 LINDBERG AVENUE, METHUEN, MA 01844 AT A TOTAL CONTRACT COST OF $639,100 UNDER THE CAPITAL FUND PROGRAM (CFP) 501-12 AND 501-13 BUDGETS AND REJECT THE BID FOR THE ADD ALTERNATE SITES FOR LACK OF FUNDING The Chairperson entertained a motion to approve Resolution No. 14-2229. Mr. Wilson made the motion, and Mrs. Pastor seconded the motion. The Chairperson asked if there was any discussion. There being no discussion, the Recording Secretary called the roll with the following responses: AYES NAYS Eric Wilson Paul Deschenes James Tollner Selma Pastor Motion carried unanimously.  RESOLUTION NO. 14-2230 BY THE NASHUA HOUSING AUTHORITY AWARDING A CONTRACTFOR THE INTEGRATED PEST MANAGEMENT PROGRAM FOR A ONE-YEAR TERM BEGINNING FEBRUARY 1, 2014 AND ENDING JANUARY 31, 2015 WITH THE OPTION TO RENEW FOR AN ADDITIONAL ONE-YEAR TERM BEGINNING FEBRUARY 1, 2015 AND ENDING JANUARY 31, 2016 TO PEST END, INC., 82 PLAISTOW ROAD, PLAISTOW, NH 03865 AT A PER TREATMENT COST, OUTLINED ON THE BID TABULATION, UNDER THE PUBLIC HOUSING OPERATING BUDGET The Chairperson entertained a motion to approve Resolution No. 14-2230. Mrs. Pastor made the motion, and Mr. Deschenes seconded the motion. The Chairperson asked if there was any discussion. Ms. Lombardi stated they are the current contractor and the staff has noticed a huge improvement overall. They are doing a nice job. After some discussion on the history and treatments of bedbugs, the Recording Secretary called the roll with the following responses: AYES NAYS Eric Wilson Paul Deschenes James Tollner Selma Pastor Motion carried unanimously.  RESOLUTION NO. 14-2231 BY THE NASHUA HOUSING AUTHORITY AWARDING A TWO-YEAR CONTRACT FOR LANDSCAPING SERVICES BEGINNING JANUARY 1, 2014 AND ENDING DECEMBER 31, 2015 TO P&L LANDSCAPING, LLC, 79 DANIEL WEBSTER HIGHWAY, MERRIMACK, NH 03054 AT A TOTAL CONTRACT COST OF $141,980 ($136,980 UNDER THE PUBLIC HOUSING OPERATING BUDGET AND $5,000 UNDER THE PARK VIEW APARTMENTS BUDGET) The Chairperson entertained a motion to approve Resolution No. 14-2231. Mr. Wilson made the motion, and Mr. Deschenes seconded the motion. The Chairperson asked if there was any discussion. Ms. Lombardi mentioned that by working with this contractor the NHA will save over twenty thousand dollars over two years. There being no further discussion, the Recording Secretary called the roll with the following responses: AYES NAYS Eric Wilson Paul Deschenes James Tollner Selma Pastor Motion carried unanimously. BILLS/INVESTMENTS: The Chairperson called for a motion to pay the bills as listed on the Cash Disbursement List - check numbers 51667 through 51745 and from the Supplemental Cash Disbursement List – check numbers 51746 through 51797 and from the Park View Apartments Cash Disbursement List – check numbers 4699 through 4711 and to approve the Investments as listed. Mrs. Pastor made the motion to pay the bills and leave investments in place and Mr. Wilson seconded. The Chairperson asked if there was any discussion. There being none, the motion carried unanimously. PUBLIC COMMENT: None. COMMISSIONERS’ COMMENTS: None. ANY OTHER BUSINESS WHICH MAY COME BEFORE THE BOARD: None. ADJOURNMENT: The Chairperson entertained a motion to adjourn. Mr. Wilson moved to adjourn, and Mrs. Pastor seconded the motion. Motion carried. The meeting adjourned at approximately 8:54 a.m. Respectfully submitted, Sheila A. Galligan Recording Secretary