Nashua Housing and Redevelopment Authority

MINUTES OF THE REGULAR MEETING OF THE COMMISSIONERS OF THE NASHUA HOUSING AUTHORITY HELD MARCH 21, 2014 The Commissioners of the Nashua Housing Authority (NHA) held its regular meeting at the office of the Nashua Housing Authority, 40 East Pearl Street, First Floor, Nashua, New Hampshire, at 8:30 a.m. on Friday, March 21, 2014. Chairperson Thomas Monahan called the meeting to order, and the Recording Secretary called the roll at approximately 8:45 a.m. with the following responses: Present Absent Thomas Monahan Selma Pastor James Tollner Paul Deschenes Eric Wilson The following persons were also present: Lynn Lombardi, Executive Director; Scott Costa, Assistant Executive Director; Lisa Cox, Section 8 Program Manager; Judith Forrester, Finance Manager; Joy Scotina, Property Manager; James Floras, Property Manager; Sheila Galligan, Recording Secretary. MINUTES: The Chairperson entertained a motion to waive the reading of the Authority’s February 21, 2014 meeting minutes, to accept them, and place them on file. Mrs. Pastor made the motion, and Mr. Deschenes seconded the motion. The Chairperson asked if there were any comments, additions/deletions, corrections, or discussion. There being none, the motion carried unanimously. COMMUNICATIONS: The Chairperson entertained a motion to waive the reading of the Communications, accept them, and place them on file. Mr. Wilson made the motion, and Mr. Tollner seconded the motion. The Communications were as follows: Monthly Operational Reports – February 2014– consisting of Public Housing and Section 8 Waiting List Report; Vacancy Report; Vacancy Report Compilation Sheet; Work Order Report; Rent Collections. The Chairperson asked if there were any comments, additions/deletions, corrections or discussion. Mr. Deschenes questioned the amounts owed on the Rent Collections Report, which he thought were a little on the high side. Ms. Lombardi explained many residents are under repayment agreements who are continuing to pay their balances off. Mr. Monahan noted the steady growth of the waiting list. The Chairperson asked if there was any further discussion. There being no further discussion, the motion carried unanimously. EXECUTIVE DIRECTOR’S REPORT: NHA was notified that its annual REAC inspections will take place in April 2014. With the upcoming capital improvements to walkways and driveways throughout NHA properties, I sought assistance from the Regional HUD office to assist NHA in having the inspections postponed. The Board approved a contract with EJ Paving to utilize $639,100 from the Capital Fund Program grants to replace walkways and driveways. The work is scheduled to begin May 1, 2014. It will greatly benefit NHA to see this project to its completion before undergoing the REAC inspections. The Boston HUD office did reach out to REAC to request an extension of the inspections on NHA’s behalf, and we are awaiting a response. If approved, I anticipate NHA will be rescheduled to undergo the inspections sometime after July 2014. In the meantime, Sarah Brisk, Joy Scotina, Jim Floras, Scott Costa and I are canvassing all NHA developments, community rooms, and grounds to identify work order needs in anticipation that the inspections will occur in April as scheduled. At the April 2013 BOC meeting, the Board approved of the disposal of non- working appliances through Resolution 13-2212. Refrigerators were determined scrap to be picked up by a local scrap metal company. Stoves were to be delivered to Granite State Salvage for scrap metal value. NHA has delivered ten (10) stoves to Granite State Salvage, and received a total of $83.35 during the period of April 2013 through December 2013. The stove deliveries took approximately six man hours over two trips. The cost to NHA for man time and vehicle use far outweighs the value of the scrap metal. I am seeking Board approval for the NHA to dispose of non-working stoves as scrap, and allow pick up by a scrap metal company in accordance with the Disposition Policy. NHA will no longer obtain scrap metal value on these items based on the information presented above. The NH Housing Authorities Corporation will be hosting the bi-annual Tri-State Conference in Portsmouth, New Hampshire at the Sheraton Harborside Hotel on May 4 – 6, 2014. If any Board members are interested in attending the Conference, please let me know. The Chairperson entertained a motion to accept the Executive Director’s Report. Mr. Tollner made the motion, and Mr. Wilson seconded the motion. The Chairperson asked if there were any further comments, additions/deletions, corrections or discussion. There being none, the motion carried unanimously. NEW BUSINESS: RESOLUTION NO. 14-2234 BY THE NASHUA HOUSING AUTHORITY AUTHORIZING ITS EXECUTIVE DIRECTOR TO DISPOSE OF MAINTENANCE EQUIPMENT The Chairperson entertained a motion to approve Resolution No. 14-2234. Mr. Tollner made the motion to accept, and Mr. Deschenes seconded the motion. The Chairperson asked if there was any discussion. There being no discussion, the Recording Secretary called the roll with the following responses: AYES NAYS Eric Wilson Paul Deschenes James Tollner Selma Pastor Thomas Monahan Motion carried unanimously.  RESOLUTION NO. 14-2235 BY THE NASHUA HOUSING AUTHORITY AWARDING A CONTRACT FOR THE PURCHASE OF PUBLIC HOUSING MANAGEMENT AND ACCOUNTING SOFTWARE TO TENMAST SOFTWARE, 132 VENTURE COURT, SUITE 1, LEXINGTON, KY 40511 AT A TOTAL CONTRACT COST OF $122,080 ($102,080 UNDER THE PUBLIC HOUSING OPERATING BUDGET AND $20,000 UNDER THE CAPITAL FUND 501-13 BUDGET) The Chairperson entertained a motion to approve Resolution No. 14-2235. Mr. Tollner made the motion to accept, and Mr. Deschenes seconded the motion. The Chairperson asked if there was any discussion. There being no further discussion, the Recording Secretary called the roll with the following responses: AYES NAYS Eric Wilson Paul Deschenes Selma Pastor Thomas Monahan Motion carried unanimously. BILLS/INVESTMENTS: The Chairperson called for a motion to pay the bills as listed on the Cash Disbursement List - check numbers 51978 through 52065 and from the Supplemental Cash Disbursement List – check numbers 52066 through 52104 and from the Park View Apartments Cash Disbursement List – check numbers 4719 through 4726 and to approve the Investments as listed. Mr. Wilson made the motion to pay the bills and leave investments in place and Mrs. Pastor seconded. The Chairperson asked if there was any discussion. There being none, the motion carried unanimously. PUBLIC COMMENT: None. COMMISSIONERS’ COMMENTS: None. ANY OTHER BUSINESS WHICH MAY COME BEFORE THE BOARD: None. ADJOURNMENT: The Chairperson entertained a motion to adjourn. Mrs. Pastor moved to adjourn, and Mr. Wilson seconded the motion. Motion carried. The meeting adjourned at approximately 9:00 a.m. Respectfully submitted, Sheila A. Galligan Recording Secretary