Board of Ethics

“Where People Count” 1000 Civic Center Drive, Niles, Illinois 60714 Telephone (847) 588-8000 ● Fax (847) 588-8051 ● TDD (847) 588-8059 Mayor Robert M. Callero Trustees BOARD OF ETHICS Chris Hanusiak James T. Hynes AGENDA Joe LoVerde Rosemary R. Palicki Louella B. Preston Tuesday, April 17, 2012 Andrew Przybylo 5:30 p.m. Village of Niles Administration Building Village Manager Council Chambers George R. Van Geem 1000 Civic Center Drive Village Clerk Marlene J. Victorine I. Call to Order II. Approval of Minutes March 22, 2011 III. Old Business Item #1 Discussion Conflict of Interest Statement Form for various vendors IV. Comments/Questions from the Public V. Executive Session (Closed to the Public) Review of Complaint 2011-08 VI. Reconvene in Open Session Action Items Arising out of Executive Session (if necessary) VII. Adjournment www.vniles.com  “Where People Count” 1000 Civic Center Drive, Niles, Illinois 60714 Telephone (847) 588-8000 ● Fax (847) 588-8051 ● TDD (847) 588-8059 Mayor Robert M. Callero Trustees Chris Hanusiak MINUTES James T. Hynes BOARD OF ETHICS Joe LoVerde Village Hall, Council Chambers Rosemary R. Palicki Louella B. Preston April 17, 2012 – 5:30 p.m. Andrew Przybylo The Board of Ethics meeting was held on Tuesday, April 17, 2012, at the Village Village Manager George R. Van Geem Hall. The meeting was called to order at 5:30 p.m. by Chairman Hynes. Village Clerk Members Present: Staff Present: Marlene J. Victorine Chairman Trustee Jim Hynes Kathy M. Thake, Secretary Michael Siegel Joseph Annunzio, Village Attorney Anthony Gaudio Randy Greco Matthew Lagodzinski Approval of Minutes Mr. Greco made a motion, seconded by Mr. Gaudio, to approve the minutes of the March 22, 2012 meeting; on voice vote all concurred. Mr. Siegel joined the meeting at 5:43 p.m. Old Business Discussion Item #1 Conflict of Interest Statement for Vendors Chairman Hynes stated that the Finance Director Neukirch and Community Development Director Ostman are present to answer any questions that Board might have regarding this form as well as provide feedback on the impact this might have on the operations currently in place. Finance Director Neukirch went on to explain that in theory he understands this type of idea but for practice it doesn’t make sense. He further explained that there are approximately 8000 vendors; for items that are over $1000 three quotes are needed with several approval signatures; these are just some of the steps the Finance Department takes for expenditures and by adding this form it will cause delays in the process. Finance Director Neukirch feels that this will limit the opportunity to do business which he based on feedback from several vendors. Finance Director Neukirch questioned if there is a relationship disclosed on this form who would address this. Chairman Hynes stated that no enforcement is behind this but gives the people who sign off on the approval an opportunity to look at the disclosure statements. Finance Director Neukirch stated that for purchasing, bidding and contracts the Village has several procedures ranging from the Purchasing Manual, Ethics Ordinance and Economic Interest Forms; to extend that to the outside would be very time consuming. Chairman Hynes indicated that the Ethics Board now has a better understanding of the process and it can be deferred to next month for final www.vniles.com  Board of Ethics Meeting, April 17, 2012 decision. Comments/Questions from the Public Resident Makula stated that the initial intention for this form was to address items such as liquor licensing, zoning and TIF districts such as the Golf Mill issue. Chairman Hynes stated that many of these are already covered such as liquor qualifications are in the state statute and as for zoning issues the Zoning Board of Appeals and Plan Commission has the discretion. Village Attorney Annunzio indicated that the Zoning Board of Appeals and Plan Commission have a duty to disclose. Executive Session Motion made by Mr. Siegel to move into executive session at 6:10 p.m. to discuss one past Hotline complaint, seconded by Mr. Greco; on voice vote all concurred. Motion to reconvene at 6:50 p.m. was made by Chairman Hynes, seconded by Mr. Gaudio; all concurred. Reconvene in Open Session Motion to reconvene in open session at 6:54 p.m. was made by a unanimous vote. Next Meeting date was set for Monday, May 14, 2012 at 5:30 p.m. Adjournment Motion to adjourn was made by Mr. Gaudio, seconded by Mr. Lagodzinski; all concurred and the meeting adjourned at 6:56 p.m. Kathy M. Thake Board of Ethics Secretary 2  MAYOR VILLAGE MANAGER Robert M. Callero George R. Van Geem TRUSTEES VILLAGE CLERK Chris Hanusiak Marlene J. Victorine James T. Hynes Joe LoVerde Phone: (847) 588‐8000 Rosemary R. Palicki Fax: (847) 588‐8051 Louella B. Preston 1000 Civic Center Drive, Niles, Illinois 60714 www.vniles.com Andrew Przybylo VILLAGE OF NILES CONFLICT OF INTEREST STATEMENT In order to encourage transparency and ethical conduct on the part of the Village of Niles, its Contractors and Applicants for Discretionary Decision-Making by its Employees, Appointees, Elected Officials and Boards and Commissions, (E.G. Bids for goods or services requiring Board of Trustees Approval; Personal Services Contracts, Zoning Changes, Liquor Licenses, etc.) The Village has determined that all applicants for discretionary action by the Village and all of its Employees, Boards and Commissions shall submit with any application or request for action the following “Conflict of Interest Statement” Form. Failure to submit said form shall cause the application or request for action to be denied. As defined in Village of Niles Code of Ethics: Covered Person: Unless otherwise stated or expressly limited, this shall mean every Elected Official, Appointed Official or Employee of the Village. Name of Person or Entity Submitting Form: ________________________________________________ Address: ____________________________________________________________________________ Telephone Number: ___________________________________________________________________ Fax Number: ________________________________________________________________________ Email address: _______________________________________________________________________ ACTION REQUESTED BY VILLAGE: __________________________________________________ 1. Are you or any of your officers, directors, partners, or principals, as appropriate, related by blood or marriage or reside in the same residence with any “Covered Person” as that term is defined in Section 2- 402 or have any business interest with any “Covered Person” or own any real estate as set forth in Section 2-403 of the Village of Niles Code of Ethics? YES NO (circle one) a. If “yes”, state the name of the person(s), and your relation to him/her or them, or provide the name and address of the business interest and/or real estate address, and the Covered Person’s interest in them. ____________________________________________________________________________________ ____________________________________________________________________________________ 2. Have you or any of your officers, directors, partners, or principals, as appropriate, given any political contribution to any “Covered Person” or political party or political entity affiliated with the election or campaign of such a “covered person”, as defined by Section 2-402 of the Village of Niles Code of Ethics in the prior five (5) years? YES NO (circle one) a. If “yes”, state the name of the person(s), party or entity to which such contribution was made, the amount(s) of such contribution(s), and the date(s) when made. ____________________________________________________________________________________ ____________________________________________________________________________________ 3. Have you or any of your officers, directors, partners, or principals, as appropriate, given any gift(s) to any “Covered Person” as defined by Section 2-402 covered by of the Niles Code of Ethics within the last three (3) years? YES NO (circle one) If “yes”, state the name of the person(s) to which such gift was made, what the gift(s) was (were), the value of such gift(s), and the date(s) when made. ____________________________________________________________________________________ ____________________________________________________________________________________ NOTICE: FAILURE TO SUBMIT THIS COMPLETED AND SIGNED FORM WITH YOUR REQUEST FOR ACTION SHALL CAUSE YOUR REQUEST TO BE DENIED. The above statement is complete and correct to the best of my knowledge and belief. Date: ______________________________ Signature: ____________________________________________________________ Printed Name: ________________________________________________________ Title: ________________________________________________________________ 2 Extract from the Village of Niles Code of Ethics; entire version can be found at ww.vniles.com Sec. 2-403. Requirements for Financial Disclosure and Affiliation A. DISCLOSURE OF INTEREST IN REAL PROPERTY: Each Elected Official, Appointed Official, Director and Coordinator shall file with the Village Clerk, a statement disclosing any Ownership Interest in Real Property located within the corporate limits of the Village by the Elected Official, Appointed Official, Director or Coordinator. The real property in which an Elected Official, Appointed Official, Director or Coordinator resides shall be exempt from the reporting requirements of this Section, unless that property contains more than one (1) residential unit. B. DISCLOSURE OF BUSINESS INTERESTS: Each Covered Person shall annually file with the Village Clerk, a statement disclosing the ownership in or the employment by any business, firm, corporation or entity of any kind doing business with the Village. This shall not include an interest in a publicly traded entity where the Covered Person holds less than one (1%) percent of the stock. C. DISCLOSURE OF OTHER EMPLOYMENT: Each Covered Person shall file annually with the Village Clerk, a statement specifying all employment for the previous calendar year of the person filing the statement. This statement shall include the name of the employing entity, the number of hours typically worked per week, the nature of the service performed in the course of such employment, and a statement of whether the services performed were connected in any manner to the individual’s employment with the Village or with Village business. This statement shall further disclose whether the Covered Person or Covered Person’s Employer performed any service or work for the Village for which the Covered Person was compensated. This shall not include compensation for work performed in the person's official capacity with the Village. 3