Board of Ethics

“Where People Count” 1000 Civic Center Drive, Niles, Illinois 60714 Telephone (847) 588-8000 ● Fax (847) 588-8051 ● TDD (847) 588-8059 Mayor Robert M. Callero Trustees BOARD OF ETHICS Chris Hanusiak James T. Hynes AGENDA Joe LoVerde Rosemary R. Palicki Louella B. Preston Monday, May 14, 2012 Andrew Przybylo 5:30 p.m. Village of Niles Administration Building Village Manager Council Chambers George R. Van Geem 1000 Civic Center Drive Village Clerk Marlene J. Victorine I. Call to Order II. Approval of Minutes April 17, 2012 III. Old Business Item #1 Discussion Conflict of Interest Statement Form for various vendors IV. Comments/Questions from the Public V. Executive Session (Closed to the Public) Review of Complaint 2011-08 VI. Reconvene in Open Session Action Items Arising out of Executive Session (if necessary) VII. Adjournment www.vniles.com  “Where People Count” 1000 Civic Center Drive, Niles, Illinois 60714 Telephone (847) 588-8000 ● Fax (847) 588-8051 ● TDD (847) 588-8059 Mayor Robert M. Callero Trustees Chris Hanusiak MINUTES James T. Hynes BOARD OF ETHICS Joe LoVerde Village Hall, Council Chambers Rosemary R. Palicki Louella B. Preston May 14, 2012 – 5:30 p.m. Andrew Przybylo The Board of Ethics meeting was held on Monday, May 14, 2012, at the Village Hall. Village Manager George R. Van Geem The meeting was called to order at 5:35 p.m. by Chairman Hynes. Village Clerk Members Present: Staff Present: Marlene J. Victorine Chairman Trustee Jim Hynes Kathy M. Thake, Secretary Michael Siegel Joseph Annunzio, Village Attorney Anthony Gaudio Randy Greco Matthew Lagodzinski Approval of Minutes Mr. Greco made a motion, seconded by Mr. Gaudio, to approve the minutes of the April 17, 2012 meeting; on voice vote all concurred. Old Business Discussion Item #1 Conflict of Interest Statement for Vendors Chairman Hynes stated that the Board of Ethics has had sometime to consider this form and stated that this form would slow down operations. Mr. Gaudio added that there are enough safeguards in place. The Board thanked Resident J. Makula for bringing this to their attention, but will not implement the form at this time. Comments/Questions from the Public None. Executive Session Motion made by Mr. Gaudio to move into executive session at 5:49 p.m. to discuss several new Hotline complaints, seconded by Mr. Greco; on voice vote all concurred. Motion to reconvene at 6:20 p.m. was made by Chairman Hynes, seconded by Mr. Gaudio; all concurred. Reconvene in Open Session Motion to reconvene in open session at 6:25 p.m. was made by a unanimous vote. Next Meeting date was set for Monday, June 18, 2012 at 5:30 p.m. www.vniles.com  Board of Ethics Meeting, May 14, 2012 Adjournment Motion to adjourn was made by Mr. Siegel, seconded by Mr. Greco; all concurred and the meeting adjourned at 6:35 p.m. Kathy M. Thake Board of Ethics Secretary 2  MAYOR VILLAGE MANAGER Robert M. Callero George R. Van Geem TRUSTEES VILLAGE CLERK Chris Hanusiak Marlene J. Victorine James T. Hynes Joe LoVerde Phone: (847) 588‐8000 Rosemary R. Palicki Fax: (847) 588‐8051 Louella B. Preston 1000 Civic Center Drive, Niles, Illinois 60714 www.vniles.com Andrew Przybylo VILLAGE OF NILES CONFLICT OF INTEREST STATEMENT In order to encourage transparency and ethical conduct on the part of the Village of Niles, its Contractors and Applicants for Discretionary Decision-Making by its Employees, Appointees, Elected Officials and Boards and Commissions, (E.G. Bids for goods or services requiring Board of Trustees Approval; Personal Services Contracts, Zoning Changes, Liquor Licenses, etc.) The Village has determined that all applicants for discretionary action by the Village and all of its Employees, Boards and Commissions shall submit with any application or request for action the following “Conflict of Interest Statement” Form. Failure to submit said form shall cause the application or request for action to be denied. As defined in Village of Niles Code of Ethics: Covered Person: Unless otherwise stated or expressly limited, this shall mean every Elected Official, Appointed Official or Employee of the Village. Name of Person or Entity Submitting Form: ________________________________________________ Address: ____________________________________________________________________________ Telephone Number: ___________________________________________________________________ Fax Number: ________________________________________________________________________ Email address: _______________________________________________________________________ ACTION REQUESTED BY VILLAGE: __________________________________________________ 1. Are you or any of your officers, directors, partners, or principals, as appropriate, related by blood or marriage or reside in the same residence with any “Covered Person” as that term is defined in Section 2- 402 or have any business interest with any “Covered Person” or own any real estate as set forth in Section 2-403 of the Village of Niles Code of Ethics? YES NO (circle one) a. If “yes”, state the name of the person(s), and your relation to him/her or them, or provide the name and address of the business interest and/or real estate address, and the Covered Person’s interest in them. ____________________________________________________________________________________ ____________________________________________________________________________________ 2. Have you or any of your officers, directors, partners, or principals, as appropriate, given any political contribution to any “Covered Person” or political party or political entity affiliated with the election or campaign of such a “covered person”, as defined by Section 2-402 of the Village of Niles Code of Ethics in the prior five (5) years? YES NO (circle one) a. If “yes”, state the name of the person(s), party or entity to which such contribution was made, the amount(s) of such contribution(s), and the date(s) when made. ____________________________________________________________________________________ ____________________________________________________________________________________ 3. Have you or any of your officers, directors, partners, or principals, as appropriate, given any gift(s) to any “Covered Person” as defined by Section 2-402 covered by of the Niles Code of Ethics within the last three (3) years? YES NO (circle one) If “yes”, state the name of the person(s) to which such gift was made, what the gift(s) was (were), the value of such gift(s), and the date(s) when made. ____________________________________________________________________________________ ____________________________________________________________________________________ NOTICE: FAILURE TO SUBMIT THIS COMPLETED AND SIGNED FORM WITH YOUR REQUEST FOR ACTION SHALL CAUSE YOUR REQUEST TO BE DENIED. The above statement is complete and correct to the best of my knowledge and belief. Date: ______________________________ Signature: ____________________________________________________________ Printed Name: ________________________________________________________ Title: ________________________________________________________________ 2 Extract from the Village of Niles Code of Ethics; entire version can be found at ww.vniles.com Sec. 2-403. Requirements for Financial Disclosure and Affiliation A. DISCLOSURE OF INTEREST IN REAL PROPERTY: Each Elected Official, Appointed Official, Director and Coordinator shall file with the Village Clerk, a statement disclosing any Ownership Interest in Real Property located within the corporate limits of the Village by the Elected Official, Appointed Official, Director or Coordinator. The real property in which an Elected Official, Appointed Official, Director or Coordinator resides shall be exempt from the reporting requirements of this Section, unless that property contains more than one (1) residential unit. B. DISCLOSURE OF BUSINESS INTERESTS: Each Covered Person shall annually file with the Village Clerk, a statement disclosing the ownership in or the employment by any business, firm, corporation or entity of any kind doing business with the Village. This shall not include an interest in a publicly traded entity where the Covered Person holds less than one (1%) percent of the stock. C. DISCLOSURE OF OTHER EMPLOYMENT: Each Covered Person shall file annually with the Village Clerk, a statement specifying all employment for the previous calendar year of the person filing the statement. This statement shall include the name of the employing entity, the number of hours typically worked per week, the nature of the service performed in the course of such employment, and a statement of whether the services performed were connected in any manner to the individual’s employment with the Village or with Village business. This statement shall further disclose whether the Covered Person or Covered Person’s Employer performed any service or work for the Village for which the Covered Person was compensated. This shall not include compensation for work performed in the person's official capacity with the Village. 3