Board of Trustees Meetings

REGULAR MEETING BOARD OF TRUSTEES, VILLAGE OF NILES April 24, 2007 8:00 p.m. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Village President Nicholas B. Blase. ROLL CALL The Regular Meeting of the Board of Trustees was called to order at 8:00 p.m. by President Blase. The following trustees were present: Biederman, Bondi, Callero, Murphy, Preston and Przybylo. APPROVAL OF MINUTES: Regular Board Meeting Trustee Bondi made a motion, seconded by Trustee March 27, 2007 Callero, to approve the minutes of the March 27, 2007, Board meeting, as submitted. On roll call, the vote was: AYES : 6 Biederman, Bondi, Callero, Murphy, Preston and Przybylo NAYS : 0 ABSENT : 0 There being 6 affirmative votes, the MOTION CARRIED. PRESENTATIONS: Retirement of Trustee President Blase announced the retirement of Trustee Tom Bondi Tom Bondi and read a Proclamation honoring his service to the Village and proclaimed Monday, April 30, 2007, Thomas L. Bondi Day in the Village of Niles. On roll call, all concurred. President Blase presented Trustee Bondi with a plaque recognizing his many contributions and service to the Village from 1980 to 2007 and wished him well in his retirement. Trustee Bondi expressed his thanks to the voters of Niles, Mayor Blase, the Board of Trustees, his wife and family for all their support over the years. He is proud to have been part of the growth that Niles has accomplished over the past 27 years. Trustee Bondi then congratulated Joe LoVerde on his election as Trustee and wished him and the other Trustees the best of luck. PROCLAMATIONS: President Blase stated that the following two Proclamations were on the agenda: EARTH WEEK April 22-29, 2007 BUILDING SAFETY WEEK May 6-12, 2007  April 24, 2007 TRUSTEE REPORT: Trustee Preston reported on recent meetings of the Solid Waste Agency of Northern Cook County (SWANCC). They are dealing with two major issues: 1) the extension of the Groot contract proposal and our continued participation with SWANCC; and 2) proposal by SWANCC to use the Glenview Transfer Station as an Emerald Ash Borer certified processing site. This will benefit all the member communities currently affected by the quarantine zone, which Niles is a part of. None of the yard waste generated in the quarantine zone can be moved out of the quarantine zone unless it’s processed to meet the very strict requirements of the Illinois Department of Agriculture. SWANCC will be assuming this responsibility at an added cost. Any yard waste could be considered part of the quarantine. This has become a hot issue because the Emerald Ash Borer starts in flight on May 1st. Last week in the Niles Herald Spectator it was announced that the Niles yard waste would not be picked up by Groot, but that has all changed and residents can continue to put their yard waste at the curb like always. Trustee Preston reported on a meeting of the Northwest Municipal Conference (NWMC) and discussion on the Gross Receipts Tax and Education Funding and the State Budget. Currently the base amount the State gives to each school district per pupil is $5,334. We have economic problems concerning educational funding because Illinois’ total state and local tax burden as a percentage of personal income ranks only 48 out of 50 states and by far the lowest tax burden in the Midwest. Nominations for next year’s officers for the NWMC were announced as follows: President - Mayor Arredia of Des Plaines; Vice President - Karen Darch, President of the Village of Barrington; Secretary - Jill Brickman, Supervisor of Northfield Township; and Treasurer - Jim Norris, Manager of the Village of Hoffman Estates. Trustee Preston also reported highlights from activities of the Metropolitan Mayors Caucus. NEW BUSINESS: Resolution in Support of Pace Trustee Murphy introduced Patrick Wilmot from and Funding to Support Pace. Mr. Wilmot expressed his gratitude for the long- Moving Beyond Congestion standing and mutually beneficial relationship between Pace and the Village of Niles. However, the future of transit is at a crossroad. Money for public transit has not kept up with expenses and they are facing a serious financial shortfall. As a result, Pace, CTA, Metra, and the RTA are cooperating together in a project called “Moving Beyond Congestion”, a strategic planning effort to attempt to secure additional funding for public transit throughout northeastern Illinois. The 2007 operating budget has a $23 million shortfall on the suburban bus side and a $27 million shortfall on the ADA side. The total ADA paratransit service budget shortfall is $81 million, which includes $54 million that the State has previously committed to. Without an infusion of new funds from Springfield the Pace board will be faced with a very challenging dilemma and may need to shrink the existing system to meet the current 2  April 24, 2007 revenue flow and possibly raise fares. Mr. Wilmot is asking for the Village to support their Moving Beyond Congestion campaign. Trustee Murphy made a motion, seconded by Trustee Preston, to adopt the Resolution to Support Pace and Funding to Support Moving Beyond Congestion. On roll call, the vote was: AYES : 6 Biederman, Bondi, Callero, Murphy, Preston and Przybylo NAYS : 0 ABSENT : 0 There being 6 affirmative votes, the MOTION CARRIED. OLD BUSINESS: Variation to Reduce the Rear President Blase explained that this variation request Yard Set Back to Construct is before the Board because it is more than the An Addition allowable amount. The Petitioners, Mark Anderson and 6944 Lexington Lane Grace Neville, were present. Chuck Ostman, Community Development Director, explained that this is an area in the Bunker Hill Subdivision where most of the rear yards do not meet the 40 ft. rear requirement. This is a small addition to the home and meets the 35 degree plane of angle that the Village has established. Trustee Murphy made a motion, seconded by Trustee Biederman, to adopt the ordinance which approves a variation to 6944 Lexington Lane. On roll call, the vote was: AYES : 6 Biederman, Bondi, Callero, Murphy, Preston and Przybylo NAYS : 0 ABSENT : 0 There being 6 affirmative votes, the MOTION CARRIED. Special Use to Operate a President Blase stated that this is a Special Use request Carryout Restaurant to operate a carryout restaurant at 8940 Greenwood. 8940 Greenwood Petitioner Jennifer Thorstenson with Warren Johnson Architects was present and stated that this is a Papa John’s Pizza. President Blase asked Chuck Ostman if parking would be a problem. Mr. Ostman responded that it would not be as this is strictly a carryout restaurant, located in the Ballard Shopping Center on Greenwood. After reviewing the floor plan, Trustee Biederman questioned where the second exit would be for Fire Code purposes. Ms. Thorstenson explained that there will also be a door leading into Blockbuster. In response to Trustee Bondi’s question about their hours, Ms. Thorstenson replied they would be open seven days a week. Trustee Przybylo made a motion, seconded by Trustee Preston, to adopt the ordinance which approves a Special Use to Operate a Restaurant at 8940 Greenwood Avenue. On roll call, the vote was: 3  April 24, 2007 AYES : 6 Biederman, Bondi, Callero, Murphy, Preston and Przybylo NAYS : 0 ABSENT : 0 There being 6 affirmative votes, the MOTION CARRIED. Plat of Subdivision Chuck Ostman explained that this is a request to St. Matthew’s approve a subdivision for St. Matthew’s property at 9081 N. Maryland 9081 N. Maryland for the construction of a parsonage. St. Matthew’s purchased a home at 9081 Maryland to the south of the church. A single family home was demolished on this lot and 20 ft. of the adjacent property, which is the original St. Matthew’s, was added to create two 60 ft. by 200 ft. lots and one of the lots will be used for the new parsonage. Trustee Preston addressed the issue about a concern by the Zoning Board about the vacated street and the restaurant parking. Mr. Ostman responded that Church Street extended into the St. Matthew’s property and also the former IHOP property, and many years ago only the north half of Church Street was vacated. A request to vacate the south half of Church Street will be officially brought back to the Board at the next meeting. Scott Helton, the chairman of the St. Matthew’s site redevelopment committee, responded to a question from Trustee Callero about what the second lot will be used for. He explained that the initial thought was to build the teachers’ house on that property, but now with the costs they have run into with the new parsonage, he believes that they are going to try and sell the second lot and hopefully will then be able to pay cash for their new parsonage. Trustee Callero made a motion, seconded by Trustee Bondi, to adopt the ordinance approving the Plat of Subdivision of St. Matthew’s Property at 9081 Maryland Street. On roll call, the vote was: AYES : 6 Biederman, Bondi, Callero, Murphy, Preston and Przybylo NAYS : 0 ABSENT : 0 There being 6 affirmative votes, the MOTION CARRIED. NEW BUSINESS: Amend Chapter 18, Buildings Trustee Preston stated that this is a request from the and Building Regulations Community Development Department to adopt the 2006 Edition of the International Building Codes along with amendments to Chapter 18. The one significant change that is proposed will require new construction dumpsters to have a masonry enclosure around them. This updates our current 2003 Code. Trustee Preston made a motion, seconded by Trustee Biederman, to adopt the ordinance which approves amending Chapter 18 of Buildings and Building Regulations. On roll call, the vote was: 4  April 24, 2007 AYES : 6 Biederman, Bondi, Callero, Murphy, Preston and Przybylo NAYS : 0 ABSENT : 0 There being 6 affirmative votes, the MOTION CARRIED. Renewal of the IDC Financial Trustee Murphy stated that the Management Software License and Information Systems Department is requesting approval Maintenance Contract of the Information Development Consultants (IDC) Financial Software License and Maintenance Contract which is only available from IDC. The total budget impact of $19,890 is the same as last year. Trustee Murphy made a motion, seconded by Trustee Callero, to approve the renewal of the IDC financial software license and maintenance contract. On roll call, the vote was: AYES : 6 Biederman, Bondi, Callero, Murphy, Preston and Przybylo NAYS : 0 ABSENT : 0 There being 6 affirmative votes, the MOTION CARRIED. Police Union Contract President Blase said the Police Union Contract was previously approved by the Board but now needs formal ratification. Trustee Callero stated that this Proposed Collective Bargaining Agreement for Police has been worked on very diligently by the Village, Police, and the Union for approximately three years. It is a four-year contract from 5/1/04 to 4/30/08. Trustee Callero made a motion, seconded by Trustee Murphy, to formally accept the Collective Bargaining Agreement for the Police. On roll call, the vote was: AYES : 6 Biederman, Bondi, Callero, Murphy, Preston and Przybylo NAYS : 0 ABSENT : 0 There being 6 affirmative votes, the MOTION CARRIED. Purchase of Floor Sweeper Trustee Przybylo stated that this is a proposal to for Public Services Garage purchase a replacement floor sweeper for the Public Services Garage for $28,867.95. This is a budgeted item. Trustee Przybylo made a motion, seconded by Trustee Callero, to approve the purchase of a floor sweeper for the Public Services garage. On roll call, the vote was: 5  April 24, 2007 AYES : 6 Biederman, Bondi, Callero, Murphy, Preston and Przybylo NAYS : 0 ABSENT : 0 There being 6 affirmative votes, the MOTION CARRIED. Purchase of 12 New Vehicles Trustee Biederman stated that this is a request for for the Community replacement of the 1994/1995 Chevrolet Caprices used Development Department by the Community Development Department. Using the Joint Purchasing Program of the NWMC the Public Services Department would like to obtain 12 new 2007 Ford Fusion 14S Models through Currie Motors in Frankfort, who was awarded the current contract under this program. The total cost per vehicle is $14,472. Trustee Biederman made a motion, seconded by Trustee Callero, to approve this authorization to purchase 12 new 2007 Ford Fusion vehicles for the Community Development Department. On roll call, the vote was: AYES : 6 Biederman, Bondi, Callero, Murphy, Preston and Przybylo NAYS : 0 ABSENT : 0 There being 6 affirmative votes, the MOTION CARRIED. Waive Building Permit Fees Trustee Callero stated that this is a request to waive the for New Parsonage for building permit fees for St. Matthew’s for the St. Matthew’s Evangelical parsonage to be constructed at 9081 Maryland Street. Lutheran Church It has been our practice to waive such permit fees for religious and not-for-profit agencies in the past. Trustee Callero made a motion, seconded by Trustee Bondi, to waive the building permit fees for St. Matthew’s new parsonage at 9081 Maryland Street. On roll call, the vote was: AYES : 6 Biederman, Bondi, Callero, Murphy, Preston and Przybylo NAYS : 0 ABSENT : 0 There being 6 affirmative votes, the MOTION CARRIED. Bid Award for 2007 Lawn Trustee Bondi stated that this is a request for the Restoration Program Board to award the 2007 Lawn Restoration Program contract to the lowest bidder, Brancato Landscaping, in the amount of $39,500. Trustee Bondi made a motion, seconded by Trustee Preston, to approve the bid award for the 2007 Lawn Restoration Program to Brancato Landscaping in the amount of $39,500. On roll call, the vote was: 6  April 24, 2007 AYES : 6 Biederman, Bondi, Callero, Murphy, Preston and Przybylo NAYS : 0 ABSENT : 0 There being 6 affirmative votes, the MOTION CARRIED. Bid Award for 2007 Sidewalk, Trustee Bondi stated that this is a request for the Board Curb and Gutter Program to award the 2007 Sidewalk, Curb and Gutter Program contract to the lowest bidder, Lampignano & Son Construction Company, in the amount of $220,378. Trustee Bondi made a motion, seconded by Trustee Callero, to approve the bid award for the 2007 Sidewalk, Curb and Gutter Program to Lampignano & Son Construction Company, in the amount of $220,378. On roll call, the vote was: AYES : 6 Biederman, Bondi, Callero, Murphy, Preston and Przybylo NAYS : 0 ABSENT : 0 There being 6 affirmative votes, the MOTION CARRIED. PETITIONS FOR REFERRAL: President Blase listed the following Petitions for Referral and stated the application fees have been paid: 07-ZP-10 Marian Gora Variation to reduce rear yard set back from the required 40 ft. to 26 ft. 4.75 in. to construct second floor addition 7851 Oleander 07-ZP-11 Enhinrgal Shaghisurey Side yard variance for the proposed first and second story addition with carport 8436 Normal Trustee Bondi made a motion, seconded by Trustee Biederman, to refer both Zoning Petitions to the Zoning Board. On roll call, the vote was: AYES : 6 Biederman, Bondi, Callero, Murphy, Preston and Przybylo NAYS : 0 ABSENT : 0 There being 6 affirmative votes, the MOTION CARRIED. FINANCIAL REPORT: March 2007 Trustee Callero stated that the Accounts Payable for the month of March 2007 were $4,468,862.68. The ending cash balance as of March 31, 2007, was $34,540,169.53. 7  April 24, 2007 Trustee Callero made a motion, seconded by Trustee Murphy, that the Accounts Payable for the month of March 2007 be approved for payment and the Treasurer’s Report filed for audit. On roll call, the vote was: AYES : 6 Biederman, Bondi, Callero, Murphy, Preston and Przybylo NAYS : 0 ABSENT : 0 There being 6 affirmative votes, the MOTION CARRIED. President Blase stated that this concludes the business of the Board and asked if there was anything from the floor. ADJOURNMENT There being no further business to come before the Board, Motion to Adjourn was made by Trustee Bondi, seconded by Trustee Preston. On roll call, the vote was: AYES : 5 Biederman, Callero, Murphy Preston and Przybylo NAYS : 1 Bondi ABSENT : 0 There being 5 affirmative votes, the MOTION CARRIED. The meeting adjourned at 8:40 p.m. ___________________________ ____________________________________ Village Clerk Village President 8