Board of Trustees Meetings

REGULAR MEETING BOARD OF TRUSTEES, VILLAGE OF NILES March 25, 2008 8:00 p.m. ROLL CALL The Regular Meeting of the Board of Trustees was called to order at 8:00 p.m. by Village Attorney Joseph Annunzio. The following trustees were present: Biederman, Callero, LoVerde, Preston, and Przybylo. APPOINTMENT OF Mr. Annunzio announced that Mayor Blase was not present PRESIDENT PRO TEM this evening and asked for a nomination from the Board for a Trustee to act as President Pro Tem for this meeting. Trustee Callero made a motion, seconded by Trustee Biederman, to nominate Trustee Preston to serve as President Pro Tem. On roll call, the vote was: AYES 4 Biederman, Callero, LoVerde, Przybylo NAYS 0 ABSENT 1 Murphy ABSTAIN 1 Preston There being 4 affirmative votes, the MOTION CARRIED. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by President Pro Tem Preston. APPROVAL OF MINUTES Trustee Callero made a motion, seconded by Trustee LoVerde, to approve the minutes of the February 26, 2008, Regular Board Meeting Board meeting, as submitted. On roll call, the vote was: February 26, 2008 AYES 4 Biederman, Callero, LoVerde, Przybylo NAYS 0 ABSENT 1 Murphy There being 4 affirmative votes, the MOTION CARRIED. PRESENTATIONS None.  March 25, 2008 PROCLAMATIONS President Pro Tem Preston read the following proclamations: Lights Out America Earth Hour 8:00 p.m. – 9:00 p.m. March 29, 2008 National Fair Housing Month April 2008 TRUSTEE REPORTS President Pro Tem Preston reported on the March 12 meeting of the Solid Waste Agency of Northern Cook County (SWANCC), including their approval of refinancing of all the bonds outstanding through 2015; executive committee appointment recommendations for three terms expiring April 30, 2008; and document destruction events which the Village of Niles will be participating in for the first time on June 28 scheduled from 9:00 a.m. to 11:00 a.m. President Pro Tem Preston also reported on the Northwest Municipal Conference (NWMC) meeting including the Burnham Plan Centennial; recommendation of three individuals approved and sent to the Cook County Board of Commissioners for a Metra Board candidate position from the townships representing Northfield, New Trier, Maine, Niles, Evanston, Leyden, Norwood Park, River Forest, and Oak Park. The three recommendations were Morton Grove Mayor Rick Krier, Wilmette President Chris Canning and Niles Trustee Louella Preston. The NWMC approved an immigration integration proposal; they are also sponsoring a study of the pension programs of the 46 municipalities that participate in the NWMC and made a recommendation to conduct a pension summit on March 31 which both Trustee Preston and Finance Director Scot Neukirch will attend; lastly the NWMC approved a lobbying effort in Springfield to be held April 8 and 9. OLD BUSINESS Special Use to Operate a Money Winston A. Dacuycuy, Chicago Manager and Legal Remittance Service Representative of RCBC California International, Inc., stated 8856 N. Milwaukee Avenue that their company proposes to open an office for a money 08-ZP-03 transmittal service which offers remittance services for Filipino immigrants. The office will be located in a leased property in the strip mall located across from ASSI Plaza. This company is a financial institution which was 2  March 25, 2008 incorporated in the State of California. It is a registered money service business of the U.S. Department of Treasury and duly licensed NSB in six states, including Illinois. A wholly owned subsidiary of Resolve Commercial Banking Corporation (RCBC) one of the Philippines largest universal banks with over 300 branches located all over the Philippines, RCBC is a pioneer in door-to-door delivery with over 150 remittance centers in over 20 countries. President Pro Tem Preston stated that the Plan Commission and Zoning Board of Appeals recommended approval by a vote of 5-0 for a change in zoning from B-1 to B-1 Special Use. Trustee Callero asked several questions: is this for outgoing funds only; how many employees would be at this facility; what was their fee schedule; would customers be bringing in cash and what kind of security do they offer; and are they covered by bankers laws. Mr. Dacuycuy, responded as follows: these funds are only outgoing and would only go to the Philippines; there would be 2 personnel, 3 at the most including the branch manager; there is a standard service fee which begins at $7 and it is the fastest and cheapest way to send money to the Philippines; customers can come in person, transact by phone and by mail. Over the counter transactions will be in cash, checks, or credit cards. The premise would be secured by ADT Security Systems and there are daily armored service collections. Yes, they follow the bankers’ laws and collect registration information for all clients and there is a mandatory reporting for the fund transfer log for payments of $3,000 or more and it is also a regulatory requirement to report transactions received in cash of $10,000 or more. Trustee Biederman asked how many customers they will have, how the set-up would be for security reasons, will this location have an ATM, and if there was sufficient parking. Mr. Dacuycuy stated they expect 40 customers per day and eventually it could go as high as 80. There will be a lobby in front with a wall-to-wall partition, and the tellers will be behind glass blocks and there will be no ATM. Chuck Ostman, Community Development Director, stated that he sees no parking problems. . Trustee Callero made a motion, seconded by Trustee LoVerde, to adopt the Ordinance approving the Special Use to Operate a Money Remittance Service at 8856 N. Milwaukee, as submitted. On roll call, the vote was: 3  March 25, 2008 AYES 4 Biederman, Callero, LoVerde, Przybylo NAYS 0 ABSENT 1 Murphy There being 4 affirmative votes, the MOTION CARRIED Special Use to Add Three Jack Hickey was present on behalf of Cricket Antennas on Existing Tower Communications who are requesting a Special Use to attach 239 Golf Mill three antennas on the water tower at Golf Mill. 08-ZP-04 President Pro Tem Preston stated that the Plan Commission and Zoning Board of Appeals recommended approval by a vote of 5-0 with the condition that fencing and landscaping be installed around the cabinet per the Community Development’s requirements and at the recommendation of our consultant, Stu Chapman of Municipal Services Inc. Trustee Callero asked how many antennas were on tower and if the Village gets a license fee. Mr. Ostman stated that two other companies have antennas on this tower and confirmed that it would not be cluttered; he also stated that there is no license fee. Trustee LoVerde requested that the letter submitted to Mr. Chapman for the application for zoning relief be corrected to indicate “Village of Niles Ordinances” not the “Village of Itasca Ordinances”. Trustee LoVerde commented that Stu Chapman has stated that the FCC does not allow us to request language that specifically states that they will not interfere with emergency frequencies, but he wanted to read from their project summary that PCS Technology does not interfere with any other form of communications, whether public or private. To the contrary, PCS Technology will provide vital communications in emergency situations and will commonly be used by local residents and emergency personnel to protect the general public’s health, safety and welfare.” Trustee LoVerde stated that this language is acceptable. President Pro Tem Preston stated that we received information from Mr. Chapman that we, as a Village, do not have control of any interference - it is under FCC jurisdiction and it is under consideration by them. 4  March 25, 2008 Trustee LoVerde made a motion, seconded by Trustee Biederman, to adopt the Ordinance approving the Special Use to Add Three Antennas on Existing Tower at 239 Golf Mill, as submitted. On roll call, the vote was: AYES 4 Biederman, Callero, LoVerde, Przybylo NAYS 0 ABSENT 1 Murphy There being 4 affirmative votes, the MOTION CARRIED NEW BUSINESS Establishing Special Service Trustee Biederman stated that pursuant to the public hearing Area 2008-1 held January 22, 2008, 60 days have passed and there were no written petitions objecting to the creation of Special Service Area 2008-1. This ordinance establishes Special Service Area 2008-1 in the Village of Niles. Village Manager, George Van Geem, stated that a Special Service Area is a defined area within the Village that is receiving special services or improvements. In this case, this townhouse/condo association is receiving new streets and gutters, and realigned utilities that are just going to benefit this one individual community. They approached the Village to provide this financing mechanism to help them pay for those improvements. President Pro Tem Preston added that this is covered by the Constitution of the State of Illinois under Article VII, Section 6(1). Trustee Biederman made a motion, seconded by Trustee Callero, to adopt the Ordinance establishing Special Service Area 2008-1. On roll call the vote was: AYES 4 Biederman, Callero, LoVerde, Przybylo NAYS 0 ABSENT 1 Murphy There being 4 affirmative votes, the MOTION CARRIED. Approval of Zoning District Trustee LoVerde stated that this a request from the Map Community Development Department to approve the zoning map which reflects all the changes approved by the Board of Trustees prior to December 31, 2007. The two biggest changes to the Zoning Map are 7777 & 7847 Caldwell Avenue revert back to M from R-4 PUD (210 unit condominium project was cancelled); and 8507 Shermer P1 5  March 25, 2008 to R-2 due to the sale of property. Trustee LoVerde made a motion, seconded by Trustee Biederman, to adopt the Ordinance approving the Zoning District Map. On roll call the vote was: AYES 4 Biederman, Callero, LoVerde, Przybylo NAYS 0 ABSENT 1 Murphy There being 4 affirmative votes, the MOTION CARRIED. Reserving Volume Cap in Trustee Callero stated that this is a request by the Village Connection with Private Treasurer, Scot Neukirch, to reserve our volume cap for Activity Bond Issues and future use by the Village of Niles. Federal tax code allows a Related Matters municipality to issue tax-advantaged bonds to benefit private business. This allowance has certain caps and our cap in Niles is $2,500,000.00. This ordinance reserves our authority past the statutory deadline of May 1st. If we didn’t pass this all of our IRB rights would revert back to the State of Illinois. Mr. Van Geem further explained that this is an economic development tool and would encourage relocation to the Village or improvement of property by allowing financing of your project at municipal rates instead of private development rates. We could extend $2,500,000.00 of this type of financing which would bring the capital cost down for any business in Niles. This is a viable economic asset that we want to preserve as best we can. Trustee Przybylo asked if we have ever done this before and Mr. Van Geem stated that we have used it several times. Trustee Callero added that when it is put to use there is no liability to the Village. Trustee Callero made a motion, seconded by Trustee LoVerde, to adopt the Ordinance reserving volume cap in connection with private activity bond issues and related matters. On roll call, the vote was: AYES 4 Biederman, Callero, LoVerde, Przybylo NAYS 0 ABSENT 1 Murphy There being 4 affirmative votes, the MOTION CARRIED. 6  March 25, 2008 Amend Section 38-3 to Modify Trustee Biederman stated this is a request from Fire Chief Fees for Emergency Ambulance Barry Mueller amending Section 38-3 of the Niles Book of Services Provided by the Village Ordinances regarding billing for emergency ambulance of Niles Fire Department services. Instead of itemizing insurance company invoices, the charges will now be “bundled”. Fire Chief Mueller added that this request is basically in reaction to Medicare and private insurance companies honoring only bundled billing as opposed to itemized billing. In addition, since it is easier for our billing agency to bill bundled bills, we renegotiated the service fee they charge from 9 percent down to 6 percent with a savings of 3 percent of the gross revenues. President Pro Tem Preston asked Fire Chief Mueller to explain the emergency service acronyms: BLS is Basic Life Support (broken leg, bleeding, etc.); ALS-1 is Advanced Life Support (EKG, IVs, medications given); ALS-2 is Advanced Life Support (patient is in cardiac arrest). Trustee Biederman made a motion, seconded by Trustee Callero, to adopt the Ordinance amending Chapter 38 Emergency Services, Section 38-3 to Modify Fees for Emergency Ambulance Services provided by the Village of Niles Fire Department. On roll call, the vote was: AYES 4 Biederman, Callero, LoVerde, Przybylo NAYS 0 ABSENT 1 Murphy There being 4 affirmative votes, the MOTION CARRIED. Resolution Urging the General Trustee Biederman stated that this resolution is presented at Assembly to Preserve Public the request of the Illinois Municipal League and the Safety Pensions Northwest Municipal Conference. Trustee Callero added that the State of Illinois has given a lot of unfunded mandates to the pensions and they are increasing benefits and giving us no means of providing the funds. This is making a statement back to the General Assembly that if you give us any more mandates; give us some funding as well. Throughout the State of Illinois the average police and fire pension funds are only a little over 50 percent funded. The Village of Niles is between 60 and 80 percent. President Pro Tem Preston added that the Village does not seek a reduction in the pension benefits currently earned by our public safety personnel. We are just looking for fiscal responsibility to 7  March 25, 2008 protect taxpayers’ interests. We are, therefore, encouraging the General Assembly to preserve the solvency of the Public Safety Pension Funds by not approving any new pension benefit increases. Trustee Biederman made a motion, seconded by Trustee Callero, to adopt the Resolution Urging the General Assembly to Preserve Public Safety Pensions. On roll call, the vote was: AYES 4 Biederman, Callero, LoVerde, Przybylo NAYS 0 ABSENT 1 Murphy There being 4 affirmative votes, the MOTION CARRIED. Resolution Endorsing the Trustee Callero stated that the Village of Niles by this Metropolitan Mayors Caucus’ resolution endorses the Greenest Region Compact of Greenest Region Compact Metropolitan Chicago proposed by the Metropolitan Mayors Caucus and agrees to join this effort to improve our region’s environment. By signing this compact we pledge that our municipality will make environmental considerations a priority and we will demonstrate that environmental practices are fiscally responsible and we call on our residents and businesses to join us on this. The goal is to measurably reduce the amount of water used by residents by 5 percent over baseline year and educate our residents in water conservation; decrease the amount of electronic waste collected by the municipality’s curbside waste hauler; recycling ewaste, and reduce residential energy consumption by encouraging the use of compact fluorescent light bulbs. The Village of Niles has an Environmental Best Practices Committee, chaired by Attorney Annunzio, with members including Trustee Preston and Trustee Callero, Assistant Village Manager Steve Vinezeano and Niles citizens who meet approximately every two to three months. Trustee Callero stated that we are taking a forefront view and are ahead of a lot of other municipalities – it is a great step forward. Trustee Preston added that this Resolution was endorsed by the Northwest Municipal Conference at its January meeting. Trustee Callero made a motion, seconded by Trustee LoVerde, to endorse the Metropolitan Mayors Caucus’ Greenest Region Compact of Metropolitan Chicago. On roll call, the vote was: 8  March 25, 2008 AYES 4 Biederman, Callero, LoVerde, Przybylo NAYS 0 ABSENT 1 Murphy There being 4 affirmative votes, the MOTION CARRIED. Resolution Authorizing the Use Trustee Callero stated that this is a request from Public of Motor Fuel Tax Funds for Services to use Motor Fuel Tax Funds to pay for the Construction Costs for the Village’s share of construction costs for the Cumberland Cumberland Avenue Avenue resurfacing project from Oakton to Ballard, along Resurfacing Project with minor widening and resurfacing from Ballard to Church. It is a budgeted amount in the amount of $517,500.00. Trustee Przybylo stated that our streets are in need of repair and asked if anyone is looking into repairs for Oakton or any of the main streets in the Village. Scott Jochim, Director of Public Services, responded that he sent a letter including all the IDOT streets for resurfacing two weeks ago to the head of IDOT, Diane O’Keefe. They responded that they would make an appointment with Mr. Jochim to ride these streets and give us an idea of when they will be resurfaced. Trustee Callero added that a year ago Oakton was on the drawing board and for two years prior and IDOT stated that they are just waiting for state funds. Mr. Jochim stated that we have contacted our legislative representatives for assistance and they contacted the State who contacted us and basically said they’d do the best they can. . President Pro Tem Preston added that she serves on the Transportation Committee of the NWMC and they have the officials from IDOT and the tollway present at their meetings and they have told the NWMC that they are waiting for the legislature to pass a budget that contains construction funds, and until that is passed there really is nothing that can be brought up on the agenda as to what’s happening. Last year we were lucky to get Caldwell resurfaced because it had deteriorated so badly. There are monies that are designated to certain areas and those monies are divided amongst the municipalities based on need. There was additional discussion on street repair and financing. George Van Geem and Scott Jochim are continuing to talk to IDOT trying to keep in close contact 9  March 25, 2008 with them trying to get things done. Trustee Callero made a motion, seconded by Trustee Biederman, to adopt the Resolution Authorizing the Use of Motor Fuel Tax Funds for Construction Costs for the Cumberland Avenue Resurfacing Project. On roll call, the vote was: AYES 4 Biederman, Callero, LoVerde, Przybylo NAYS 0 ABSENT 1 Murphy There being 4 affirmative votes, the MOTION CARRIED. Purchase Police Department Trustee Przybylo stated that this is a request from the Police Summer Uniforms Department to purchase summer uniforms. The total amount for approval is $12,387.65, less than the budgeted amount of $14,500.00. Trustee Przybylo made a motion, seconded by Trustee LoVerde, to approve the purchase of summer uniforms for the Police Department. On roll call, the vote was: AYES 4 Biederman, Callero, LoVerde, Przybylo NAYS 0 ABSENT 1 Murphy There being 4 affirmative votes, the MOTION CARRIED. Award Contract for Assessment Trustee LoVerde stated that this is a request from Public of Water Plant Facilities and Services who issued a Request for Proposals to engineering Comparison of Water Control firms for an analysis of the water plant facilities to determine Facilities the strengths, weaknesses and deficiencies of our current infrastructure, as well as develop a plan for future capital improvements and implementation strategy. Of the seven engineering firms contacted, three firms submitted formal proposals. President Pro Tem Preston asked what the timeline was and Mr. Jochim responded about 5 weeks. Trustee LoVerde made a motion, seconded by Trustee Callero, to award the Contract for Assessment of Water Plant Facilities and Comparison of Water Control Facilities to Baxter and Woodman Consulting Engineers in the amount of 10  March 25, 2008 $19,850.00. On roll call, the vote was: AYES 4 Biederman, Callero, LoVerde, Przybylo NAYS 0 ABSENT 1 Murphy There being 4 affirmative votes, the MOTION CARRIED. Award Contract for Trustee Przybylo stated that this horticultural oil spraying Horticultural Oil Spraying of would treat 2,600 soft Maple trees and 730 Honey Locust 3,330 Parkway Trees trees. He questioned what impact, if any, this spraying has on respiratory systems or older folks. Scott Jochim explained that we have been doing this spraying of the past 8 or 9 years, and other than leaving a sticky substance on vehicles, we have not had any complaints from residents regarding breathing problems. The material is safe and helps the trees not develop problems, but he will check into it further. Trustee Przybylo asked if there are really 3,330 parkway trees in Niles, and Mr. Jochim responded yes, and that we have someone who counts the trees. Trustee Callero asked if we announce to residents that their trees are being sprayed and what days, so they could move their cars if they wanted to. The problem with announcing this is that, depending on the weather, there may be delays and date changes. The spraying company does give residents $6 to get their cars washed. Trustee Callero suggested that we will get the word out somehow. Mr. Jochim responded that they would put notices in the paper of approximate times when spraying will take place. President Pro Tem Preston asked how much notice we get. Mr. Jochim responded that the spraying has to be done in early spring. Trustee LoVerde asked if anytime they spray pesticide products do they have to be licensed applicators? Mr. Jochim responded that this company has done it in the past and yes, they are licensed. Trustee Biederman questioned if this spraying is done during the day or at night. Mr. Jochim responded during the day. President Pro Tem Preston asked if the Emerald Ash Borer is a problem in Niles. Mr. Jochim responded not yet. Trustee Przybylo made a motion, seconded by Trustee Callero, to award the contract for Horticultural Oil Spraying of 3,330 Parkway Trees to Robert W. Hendrickson Company 11  March 25, 2008 in the amount of $13,752.90. On roll call, the vote was: AYES 4 Biederman, Callero, LoVerde, Przybylo NAYS 0 ABSENT 1 Murphy There being 4 affirmative votes, the MOTION CARRIED. Extend Contract for Lawn Trustee Biederman stated in 2007 the Village of Niles Restoration Services approved a contract for lawn restoration services with Brancato Landscaping at the cost of $7.90 per square yard of sod. As provided in the bid award, the contract is renewable on a year-to-year basis for a period of three years, provided that the contractor maintains the original bid price and provides satisfactory performance. The contractor has met both requirements, therefore Public Services is asking that this contract be extended. The total amount for approval is $39,500.00 and is a budgeted amount. Trustee LoVerde stated that this breaks down to about 5,000 yards of sod a year and asked if we use it all or exceed it in one year and is it earmarked just for water leaks or for all sod repair throughout the Village including parkway damage. Mr. Jochim responded that it rolls over into the next year if we don’t use it all, and it’s not just for water leaks. Trustee Biederman made a motion, seconded by Trustee Callero, to authorize extension of contract for lawn restoration services with Brancato Landscaping in the amount of $39,500.00. On roll call, the vote was: AYES 4 Biederman, Callero, LoVerde, Przybylo NAYS 0 ABSENT 1 Murphy There being 4 affirmative votes, the MOTION CARRIED. Bid Out 2008 Sidewalk/Curb Trustee LoVerde stated that Public Services is requesting and Gutter Program Board approval to seek bids for the 2008 Sidewalk/Curb and Gutter Program. This is a yearly program and is budgeted for fiscal year 2008-2009. We would like to put out to bid early to receive the best price to avoid delays in restoring damaged concrete. This is a budgeted item for $200,000.00. Trustee LoVerde made a motion, seconded by Trustee Callero, to bid out the 2008 Sidewalk/Curb and Gutter 12  March 25, 2008 program. On roll call, the vote was: AYES 4 Biederman, Callero, LoVerde, Przybylo NAYS 0 ABSENT 1 Murphy There being 4 affirmative votes, the MOTION CARRIED. Approval of Phase I of the Trustee Biederman asked Steve Vinezeano, Assistant Village Milwaukee Avenue Streetscape Manager, to give a brief overview of the Pre-Board meeting Beautification Plan earlier this evening regarding this project. Mr. Vinezeano stated that the Board of Trustees is being asked to approve two recommendations by the Milwaukee Avenue Streetscape Committee: 1) the beautification plan from Albion to Monroe, and 2) initial improvements that will be funded by the Illinois Transportation Enhancement Grant to include painting of street poles from Albion to Monroe, the improved crosswalk at Milwaukee and Harts, the enhancements at the Veterans Memorial Waterfall, and enhancements at the intersections of Milwaukee and Touhy and Milwaukee and Waukegan. Trustee Biederman stated that on behalf of the members of the Milwaukee Avenue Streetscape Committee, she is proud to present the Board with the final Milwaukee Avenue Beautification plan. Over the past 14 months this committee, consisting of community leaders, residents, business owners, staff and two Village Trustees met on numerous occasions and served selflessly to develop the plan presented here before the Board. Trustee Biederman, chairman of the Milwaukee Avenue Streetscape Committee, thanked each committee member for their hard work on this project. She especially thanked Steve Vinezeano who put in countless hours on this project and has done an outstanding job, and our consultants Smith Engineering. President Pro Tem Preston thanked the members of the committee for all their hard work and asked them to stand and be recognized. Present at the meeting were: Trustee Kim Biederman; Resident Mike Shields; Resident and Business Owner Jeff Cardella; Assistant Village Manager, Steve Vinezeano; Community Development Director, Chuck Ostman; Akram Chaudhry, Principal in Charge from Smith Engineering; Jeff Pisha, Project Manager from Smith Engineering, and Trustee Louella Preston. . 13  March 25, 2008 Trustee Biederman made a motion, seconded by Trustee Callero, to approve Phase I of the Milwaukee Avenue Streetscape Beautification Plan. Board approval will allow Smith Engineering to develop the detailed drawings necessary to move forward with the proposed improvements to be funded with the grant funds. On roll call, the vote was: AYES 4 Biederman, Callero, LoVerde, Przybylo NAYS 0 ABSENT 1 Murphy There being 4 affirmative votes, the MOTION CARRIED. Approval of Contract with Trustee Przybylo stated that the contract with our current Champion Energy, LLC for outside electricity supplier expires in May 2008. Our Electricity consultant recommends we execute this contract with Champion Energy, LLC. George Van Geem explained that we have been working on this contract for a couple of months and it was removed fom last month’s agenda but the prices were such that we decided to defer until we could get better prices. Fortunately, the bid prices that came in yesterday were about 10 percent lower than the bid we declined last month and 7 ½ percent higher than last year. This contract is just for the energy used by our water pumps. The general Village energy is covered by a franchise agreement with Commonwealth Edison at no cost to the Village. Our consultant has recommended that we lock in these prices for the next three years – contract price is 7.077 cents per kilowatt hour. Trustee Biederman asked what our out-clause is in case the prices change within three years. Mr. Van Geem read from the contract General Terms and Conditions #7 “At any time during the Term, Buyer may request that the Term be extended or shortened, and Contract Price then in effect be changed.” Trustee Przybylo made a motion, seconded by Trustee Callero, to authorize approval of the contract with Champion Energy, LLC for Electricity used for our water pumps. On roll call, the vote was: AYES 4 Biederman, Callero, LoVerde, Przybylo NAYS 0 ABSENT 1 Murphy There being 4 affirmative votes, the MOTION CARRIED. 14  March 25, 2008 Bid Award for 2008 Street Trustee LoVerde stated that Public Services is requesting Improvement Program approval to award the contract for the 2008 Street Improvement Program to J.A. Johnson Paving in the amount of $1,092,749.48, which is $109,000.00 under budget. Three bids were received. Trustee LoVerde made a motion, seconded by Trustee Callero, to approve the contract for the 2008 Street Improvement Program be awarded to J.A. Johnson Paving in the amount of $1,092,749.48. On roll call, the vote was: AYES 4 Biederman, Callero, LoVerde, Przybylo NAYS 0 ABSENT 1 Murphy There being 4 affirmative votes, the MOTION CARRIED. Bid Award for 2008 Dump Trustee LoVerde stated this is a request for approval from Truck Public Services to award the contract for a 2008 Dump Truck to Advantage Chevrolet in the amount of $99,332.20. It is over budget by $9,332.20 due to an option for the low emission engine and also the proposal was for a 2008 and this vehicle is a 2009. Trustee LoVerde made a motion, seconded by Trustee Przybylo, to approve the purchase of a 2008 Dump Truck. On roll call, the vote was: AYES 4 Biederman, Callero, LoVerde, Przybylo NAYS 0 ABSENT 1 Murphy There being 4 affirmative votes, the MOTION CARRIED. Bid Award for Contract for Trustee Callero stated that this is a request for approval to Installation of Interior/Exterior award the contract for the installation of Police squad car Emergency Lighting for Squad equipment. There were two bids, and the low bid is from Cars Lund Industries in the amount of $81,981.90 and the other bid was $12,000.00 higher. This is not a budgeted item because mid-year it was decided that each policeman should have their own squad car instead of having a car that is used 24/7. This should make the car last about 2 ½ times longer than normal. 15  March 25, 2008 Trustee Przybylo asked whether this is just the lights or the siren also. Police Chief Dean Strzelecki explained that this includes all of the equipment and the installation: lights, siren, inside/outside lighting, and installation of the radios. Trustee Callero made a motion, seconded by Trustee Biederman, to award the contract for installation of interior/exterior emergency lighting for squad cars to Lund Industries, Inc., in the amount of $81,981.90. AYES 4 Biederman, Callero, LoVerde, Przybylo NAYS 0 ABSENT 1 Murphy There being 4 affirmative votes, the MOTION CARRIED. PETITIONS FOR REFERRAL President Pro Tem Preston stated that there are two Petitions for Referral to the Plan Commission and Zoning Board of Appeals, and the fees have been paid for: 08-ZP-06 Pat Loukos/LDD Development LLC Requesting a 10 ft. Variation to Rear Yard 8200 W. Oakton 08-ZP-07 Blandyma Krupski/Blanka Salon & Spa Special Use for Massage Therapy 7633 N. Milwaukee Trustee LoVerde made a motion, seconded by Trustee Callero, to refer the Zoning Petitions to the Zoning Board. On roll call, the vote was: AYES 4 Biederman, Callero, LoVerde, Przybylo NAYS 0 ABSENT 1 Murphy There being 4 affirmative votes, the MOTION CARRIED. FINANCIAL REPORT Trustee Callero stated that the Accounts Payable for the month of February 2008 were $5,147,558.53. The ending cash balance as of February 29, 2008, was $33,519,048.16. Trustee Callero made a motion, seconded by Trustee Biederman, that the Accounts Payable for the month of 16  March 25, 2008 February 2008 be approved for payment and the Treasurer’s Report filed for audit. On roll call, the vote was: AYES 4 Biederman, Callero, LoVerde, Przybylo NAYS 0 ABSENT 1 Murphy There being 4 affirmative votes, the MOTION CARRIED. President Pro Tem Preston announced that at this time the Board would entertain questions or comments from the audience. Marilyn Kramer Ms. Kramer congratulated those who introduced the new Seward Street Resident light bulbs in Niles, but as a chemist she is worried that there is not enough information available to residents about the proper disposal of these bulbs which contain mercury and can be dangerous. President Pro Tem Preston thanked Ms. Kramer and read from the February Board meeting minutes and stated that she reported in her Trustee Report that SWANCC is sponsoring a Compact Fluorescent Light (CFL) recycling program, and that the Village of Niles has set up a recycling program. She explained that if the CFL bulbs should be broken as opposed to burning out, they should be put in a plastic bag and sealed when dropped off. Steve Vinezeano stated that we are collecting CFL bulbs both at the Senior Center and at the Public Works Department. He acknowledged that this is rather new and we will re-publicize this information again. Attorney Annunzio stated that even though there has been a lot of talk about the danger of these bulbs, there is actually more mercury in a thermometer than there is in one of these light bulbs. ANNOUNCEMENTS President Pro Tem Preston announced that the Village of Niles Budget Hearing is scheduled for April 15, at 6:00 p.m. in the Council Chambers and the Budget document is available for review in the Finance Department. 17  March 25, 2008 ADJOURNMENT There being no further business to come before the Board, motion to adjourn was made by Trustee Callero, and seconded by Trustee Biederman. On roll call, all concurred. The meeting adjourned at 9:25 p.m. ____________________________ ________________________________________ Village Clerk Village President 18