Board of Trustees Meetings

REGULAR MEETING BOARD OF TRUSTEES, VILLAGE OF NILES September 23, 2008 8:00 p.m. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Acting President Callero. ROLL CALL The Regular Meeting of the Board of Trustees was called to order at 8:00 p.m. by Acting President Callero. The following trustees were present: Biederman, LoVerde, Murphy, and Preston. Trustee Przybylo was absent. APPROVAL OF MINUTES Trustee LoVerde made a motion, seconded by Trustee Biederman, to approve the minutes of the August 26, 2008, Regular Board Meeting Board meeting, as submitted. On roll call, the vote was: August 26, 2008 AYES 5 Biederman, Callero, LoVerde, Murphy, Preston NAYS 0 ABSENT 1 Przybylo There being 5 affirmative votes, the MOTION CARRIED. ANNOUNCEMENTS Introduction of Newly Elected Mark Williams, Director of the Niles Youth Council, gave a Niles Youth Council brief history of the Niles Youth Council, which was created by the Niles Teen Center with teens from 6th through 12th grade who provide support and advice on Teen Center programming, develop leadership skills and work to serve the Niles community. The Youth Council meets on the first and third Thursday of each month at 5:30 p.m. On September 18, 22 teens gathered for the election of officers for the Youth Council. The following new officers were introduced: President David Romo, a freshman at Maine East High School; Vice President Megan Mitchell, a 7th grader at Gemini Junior High; Treasurer Randy Anderson, an 8th grader at Gemini Junior High; and Secretary Ryan Litwin, a 6th grader at Nelson School. PRESENTATIONS Report on Sister Cities Trip to Acting President Callero reported on the three-day trip to Pisa, Pisa, Italy, and Presentation of Italy, by the Niles Sister Cities Delegation on September 3rd to Books from Pisa to the Niles discuss the future of the Sister Cities Program between Niles  September 23, 2008 Public Library and Pisa. The delegation included Acting President Callero, Trustee Preston, Chairman of the Pisa Committee Joseph Annunzio, Sister Cities Coordinator Denise Joseph, Police Commander Joseph Penze, Police Sergeant Vince Genualdi, and Joanne Spada, a member of the Italian Sister Cities Committee. While in Pisa they attended meetings every day, functions in the evening, and visited the Tower of Pisa and Florence. Discussions included different ways the relationship between Pisa and Niles could be strengthened. The following exchanges were addressed: students and education (to be coordinated by Trustee Preston); law enforcement through police departments; fire departments; business ideas; cultural (at the end of 2009 Pisa is considering Niles to host an exhibit of Galileo works); government information; and tourism. Acting President Callero personally met with Pisa Mayor Marco Filippeschi to discuss several issues and at the end of the trip the two cities exchanged gifts. Two books, both in Italian, accompanied by a personal letter from the Pisa Mayor, were presented to Linda Weiss, director of the Niles Public Library for display in the Library’s Sister Cities section: Pisa dei Cavalieri and La Città dei Sogni. PROCLAMATIONS Fire Prevention Week – “Prevent Home Fires” October 5-11, 2008 Niles Lions Club Candy Days October 10-11, 2008 TRUSTEE REPORTS Trustee Preston reported on the Solid Waste Agency of Northern Cook County (SWANCC) meeting. As part of a land sale, Mt. Prospect purchased from the agency property that is adjacent to the Des Plaines River and our Glenview transfer station. Mt. Prospect is pursuing a flood relief project in conjunction with the City of Prospect Heights on Forest Preserve District of Cook County property and required the purchase of suitable land for mitigation. The land would then be conveyed to the Forest Preserve District. The recycling incentive program that has been part of the contract with Groot and SWANCC provides for payments for members’ recyclable materials. All those recyclable materials put in the red containers are now being tallied for reimbursement to the Village of Niles. The total payments as of the end of August are already at $567,488.00 which is new money for all of the 23 communities that belong to SWANCC. We will be getting a check twice per year, and Niles’ first check 2  September 23, 2008 will be coming at the end of October, as of now it will be in the amount of $27,495.00. Highlights from the Northwest Municipal Conference (NWMC) meeting were a report from the Transportation Committee sale of the EJ&E railway to Canadian National, which the federal government is currently reviewing. NWMC has recommended that they give the sale very careful scrutiny because it involves many of the northwest area suburbs. It will impact Metra’s service now and in the future, including the STAR Line which is hopefully a new line that will connect Schaumburg, Joliet, and Hoffman Estates - first in the country connecting the outlying suburbs. OLD BUSINESS Special Use to Operate a Acting President Callero stated that this is a request to operate a Restaurant/Family Fun Center 61-seat restaurant and family fun center and was approved 3 to 7407-7419 N. Milwaukee 2 by the Plan Commission and Zoning Board. The petitioner, 08-ZP-12 Michael A. Nigro, stated that the center will consist of various games and rides for children and seating for the restaurant/food court. Responding to questions from the Board, Mr. Nigro stated that safety is their first concern, and they are planning on using an infrared stamp on each child and the family/group they are with. He will also work with the Police Department regarding security cameras. The hours tentatively will be 10 a.m. to 10 p.m. seven days a week. They are gearing toward two to twelve year-olds and will include birthday parties. They will reconsider moving the prizes away from the door. No liquor will be sold and right now they are not a carry-out restaurant but may be in the future. Including himself, there will be five employees all background checked. In regard to parking concerns, Chuck Ostman, Community Development Director, stated that there is sufficient parking to meet zoning requirements. If seating increases, the parking requirement requires a variance. They will possibly use the parking lot of the church next door, in which case our Community Development Department will require written approval for use of that lot. It was also requested that they get signage to indicate additional parking in the back. Mr. Ostman is not aware of any special gaming or arcade licenses or requirements needed. 3  September 23, 2008 Trustee Murphy made a motion, seconded by Trustee Preston, to adopt the ordinance approving a Special Use to operate a 61- seat restaurant/family fun center at 7407-7419 N. Milwaukee Avenue. On roll call, the vote was: AYES 5 Biederman, Callero, LoVerde, Murphy, Preston NAYS 0 ABSENT 1 Przybylo There being 5 affirmative votes, the MOTION CARRIED. Special Use to Operate Acting President Callero stated that this is a request for a Apparel Shop Special Use to operate a retail apparel shop providing men’s 7777 N. Caldwell Ave. suits, sport coats and accessories at 7777 Caldwell Ave. The 08-ZP-13 petitioner, Paul Rosengarten of Suits 20/20, stated that for the past 12 years they have been located in Lincolnwood on Touhy and would like to move to Niles. Their hours would be weekdays from 11 a.m. to 7 p.m., Saturday and Sunday 10 a.m. to 5 p.m. They would have a full staff of sales people, including a floor manager and two tailors. People come to them because of their large inventory (4,000-5,000 suits), the prices (35 to 40 percent off), and service they offer. Merchandise includes basic suits to designer suits and they also offer shirts, ties, etc. Most of business is generated on weekdays and late afternoon and evenings. Staff is recommending approval with the condition that the landlord agree in writing to expand the parking lot accordingly, if parking demands increase in the future. This would be monitored by Community Development. Trustee LoVerde made a motion, seconded by Trustee Biederman, to adopt the ordinance approving a Special Use to operate an apparel shop at 7777 N. Caldwell Avenue. On roll call, the vote was: AYES 5 Biederman, Callero, LoVerde, Murphy, Preston NAYS 0 ABSENT 1 Przybylo There being 5 affirmative votes, the MOTION CARRIED. 4  September 23, 2008 NEW BUSINESS Approving the Execution of a Item removed from agenda. Acting President Callero stated Cable Television Franchise that this item has been continued until the next meeting. Agreement between the Village of Niles and Comcast of Illinois Establishing a Special Service Trustee Biederman made a motion, seconded by Trustee Area Number 2008-1 in the LoVerde, to repeal Ordinance 2008-16 that was adopted on Village of Niles March 27, 2008, due to an omission of a portion of the legal description. AYES 5 Biederman, Callero, LoVerde, Murphy, Preston NAYS 0 ABSENT 1 Przybylo There being 5 affirmative votes, the MOTION CARRIED. Trustee Biederman made a motion, seconded by Trustee Preston, to adopt the ordinance Establishing a Special Service Area Number 2008-1 in the Village of Niles, replacing Ordinance 2008-16, adopted on March 27, 2008, due to an incomplete legal description. On roll call, the vote was: AYES 5 Biederman, Callero, LoVerde, Murphy, Preston NAYS 0 ABSENT 1 Przybylo There being 5 affirmative votes, the MOTION CARRIED. Power to Act on Special Trustee Murphy stated that the Board approved Special Service Service Area 2008-1 Area (SSA) 2008-1 which sets up a financing mechanism to Construction Bids assist the Wood River Condo and Townhome Associations in the resurfacing of their private street and parking areas. All costs of the project will be paid from Village funds. The SSA will levy a property tax each year to recoup the cash advanced, with interest. Only the residents in the SSA pay this special property tax. The budget for this project is $250,000. Competitive bids will be opened on October 1. The Village Manager is requesting Board approval to accept the low bid, providing it is no more than five percent above the $250,000 budgeted. The bidding process is going through the engineering firm of 5  September 23, 2008 Gewalt-Hamilton. The cost estimate of $250,000 was established and budgeted for last April; however, since then the prices have shot through the roof. We would like to proceed this fall, but if the prices are too high we may have to wait until the spring. Trustee Murphy made a motion, seconded by Trustee LoVerde, to grant the Village Manager Power to Act on Service Area 2008-1 and accept the lowest bid, providing it is no more than five percent above budget. On roll call, the vote was: AYES 5 Biederman, Callero, LoVerde, Murphy, Preston NAYS 0 ABSENT 1 Przybylo There being 5 affirmative votes, the MOTION CARRIED. PETITIONS FOR Acting President Callero stated that there are four Petitions for REFERRAL Referral to the Plan Commission and Zoning Board of Appeals: 08-ZP-14 Orna Charak Variation to Section IV(H) (2) to increase the size of a shed from the maximum permitted 65 sq. ft. to 150 sq. ft. and increase the maximum permitted height from 7 ft. to 9 ft. 6 in. 7157 W. Greenleaf St. 08-ZP-15 Angela Brooks, Cricket Communications Special Use to Section IX(B)(2)(d) to co-locate three antennas on an existing lattice tower 7720 N. Lehigh Ave. 08-ZP-16 Ray Shinka, T-Mobile Agent Special Use to Section IXA (B)(5)(a) to co-locate three wireless antennas on an existing monopole tower 6849 W. Touhy Ave. 08-ZP-17 Special Use to Section VIII (C)(2)(a) to operate a cash store 8504 W. Golf Rd. 6  September 23, 2008 Trustee Preston made a motion, seconded by Trustee LoVerde, to refer petitions 08-ZP-14, 08-ZP-15, 08-ZP-16, and 08-ZP-17 to the Plan Commission and Zoning Board of Appeals. On roll call, the vote was: AYES 5 Biederman, Callero, LoVerde, Murphy, Preston NAYS 0 ABSENT 1 Przybylo There being 5 affirmative votes, the MOTION CARRIED. FINANCIAL REPORT Acting President Callero stated that the Accounts Payable for the month of August 2008 were $4,775,032.74. The ending cash balance as of August 31, 2008, was $37,377,800.39. Acting President Callero made a motion, seconded by Trustee Biederman, that the Accounts Payable for the month of August 2008 be approved for payment and the Treasurer’s Report filed for audit. On roll call, the vote was: AYES 5 Biederman, Callero, LoVerde, Murphy, Preston NAYS 0 ABSENT 1 Przybylo There being 5 affirmative votes, the MOTION CARRIED. ADJOURNMENT There being no further business to come before the Board, Motion to adjourn was made by Trustee Preston and seconded by Trustee Biederman. On roll call, all concurred. The meeting adjourned at 8:50 p.m. _______________________________ _____________________________________ Village Clerk Acting Village President 7