Board of Trustees Meetings

MAYOR VILLAGE MANAGER Andrew Przybylo Steven C. Vinezeano TRUSTEES VILLAGE CLERK George D. Alpogianis Marlene J. Victorine John C. Jekot Danette O'Donovan Matyas Phone: (847) 588-8000 Denise M. McCreery Fax: (847) 588-8051 Craig Niedermaier www.vniles.com Dean Strzelecki 1000 Civic Center Drive, Niles, Illinois 60714 AGENDA NILES VIRTUAL BOARD MEETING COUNCIL CHAMBERS November 17, 2020 7:00 PM REGULAR MEETING The Board of Trustees Meeting will be called to order electronically via Zoom audio/visual conferencing by President Przybylo at the scheduled date and time on this agenda, in accordance with Governor Pritzker's most recent disaster declaration related to public health concerns due to the Coronavirus Disease 2019 pandemic. This electronic meeting is open to the public. Members of the public can watch the meeting on Niles TV (Comcast channel 6, AT&T U-Verse channel 99, or streaming at www.vniles.com/NTV). Members of the public can participate remotely in the meeting and provide live comment during public comment section of the meeting via Zoom or by phone. Members of the public should raise their hand via Zoom to speak otherwise will be called upon during public comment period. Members of the public wishing to join the Zoom “webinar” and comment during the hearing can visit the following link, enter the access code and password below on zoom.us, or call the following phone number. · www.vniles.com/zoom · Webinar ID: 894 4393 8194 and Passcode: 60714 at zoom.us · Dial by Phone (312) 626-6799, then enter 894 4393 8194#,0#,60714# Public comments are limited to three minutes per person or 200 words or less. Public comments will also be accepted by email in advance of the meeting. Public comments received by 3:00 p.m., on the day of the meeting will be read at the end of live comment under Public Comment. Any e-mail comments received during the meeting will be held until the end of the meeting. Advance public comments should be emailed to: contactniles@vniles.com and contain the following information: Name and Address (Optional: City, State, Phone) Organization, agency, etc. being represented. (If representing yourself, put "Self") Topic or Agenda Item Number Comments CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL ANNOUNCEMENTS Recognition of Niles Farm on Franks Gardens and Presentation of Over 200 Pounds of Donated Food to November 17, 2020 1  Local Food Pantries (Hadley Skeffington-Vos, Deputy Village Manager) Village Facilities Closed for the Thanksgiving Holiday - Thursday and Friday, November 25-26, 2020 (Village Clerk) Home for the Holidays Raffle (Katie Schneider, Community Engagement Coordinator) Twinkle & Lights 2020 Residential Holiday Decorating Contest (Katie Schneider, Community Engagement Coordinator) Jolly Drive Thru on November 28 from 4:00 p.m. to 7:00 p.m. (Katie Schneider, Community Engagement Coordinator) PROCLAMATIONS None PRESENTATIONS None PRESIDENT'S REPORT President Przybylo COVID-19 Community Update (Fire Chief/Deputy Village Manager) VILLAGE CLERK’S REPORT Village Clerk Victorine 2021 Consolidated Election Filing Period COMMITTEE REPORTS Finance Committee (Trustee Alpogianis) Bicycle and Pedestrian Plan Advisory Group (Trustee Niedermaier) Public Works Committee (Trustee Matyas) PUBLIC COMMENTS Public comments will be accepted by email, phone call and during the meeting via Zoom. At this time, the Public may raise their hand via Zoom and will be called upon for Agenda items only. The Village Clerk's Office will read all public comments received via email and phone. Any comments received during the meeting will be held until the end of the meeting. CONSENT AGENDA-NEW BUSINESS All items on the Consent Agenda are considered to be routine and will be enacted in one motion. There will be no individual discussion of these items unless a Trustee so requests, in which event the item will be removed from the Consent Agenda and considered at the end of New Business. Item 1 Approval of October 27, 2020 Board of Trustees Meeting Minutes Item 2 Adopt the 2021 Village of Niles Meeting Schedule Item 3 Resolution Authorizing a Contract Extension with Visu-Sewer of Illinois, LLC for FY20 Cured-In-Place-Pipe Installation Program in the Amount of $241,250 Item 4 Board Approval of Amendments to Sections 1.6 Recruitment and Selection of Personnel, 1.9 Employee Medical Examinations, 1.12 Outside Employment or Appointments, 1.14 Photography Consent/Disclaimer, 2.4 Background Checks and Reference Checks, and 3.7 Life Insurance/Accidental Death of the Employee Handbook. Item 5 Board Approval - Authorizing an Extension of the Municipal Partnering November 17, 2020 2  Initiative (MPI) Contractual Pricing Pursuant to Government Joint Purchasing Act, 30 ILCS 525/0.01, et. seq., with G&L Contractors, Inc. for Debris Hauling in the Amount of $72,000 Item 6 Board Approval - Additional Scope of Services Against PO#212041 with Christopher B. Burke Engineering for Howard Street Construction Related Design Revisions in the Amount of $20,308.38 NEW BUSINESS Item 1 Ordinance Providing for the Levying and Assessment of Taxes for the Tax Levy Trustee Alpogianis Year Beginning May 1, 2020 and Ending April 30, 2021 in the Amount of $6,435,873 Item 2 Ordinance Approving a Special Use Permit to Allow ‘Animal and Pet Sales’ at Trustee McCreery 7740 Milwaukee Avenue (20-ZP-20) Item 3 Appointment of Joseph P. Steinfels to the Public Arts and Culture Advisory President Przybylo Council Representing the Niles Memorial VFW Post 3579 Item 4 Appointment of Matthew Abtahi to the Community Relations Commission President Przybylo Item 5 Resolution Authorizing Intergovernmental Agreement (IGA) by and between the Trustee Matyas Village of Niles and the Metropolitan Water Reclamation District of Greater Chicago (MWRDGC) for the Design, Operation, and Maintenance of Greenwood Stormwater Park Item 6 Resolution Authorizing the Renewal of the Village of Niles Property Casualty Trustee Niedermaier and Workers Compensation Insurance Program Effective December 1, 2020 through December 1, 2021 as Recommended by Alliant/Mesirow Insurance Services in the Amount of $657,486 Item 7 Resolution Authorizing a Bid Award and Contractual Agreement with Boller Trustee Matyas Construction Company Inc. for the Replacement of Pump #5 and Installation of Two VFDs on Pumps #11 and #12 at the Touhy Avenue Pump Station Located at 7114 W. Touhy Avenue in the Amount of $140,500 for the Base Bid and Alternate #1 and #2 Item 8 Resolution Authorizing Bid Award and a Contractual Agreement with Alpine Trustee Matyas Demolition Services LLC for the Purposes of the Demolition of the Buildings Located at 7300-7301 Waukegan Road in the Amount of $192,152 for the Base Bid and Alternate #1 FINANCIAL REPORTS None NEXT MEETINGS December 8, 2020 at 7:00 p.m. Remote Participation Regular Board Meeting PUBLIC COMMENTS EXECUTIVE SESSION (if necessary) Litigation per 5 ILCS 120/2(c)(11) The Appointment, Employment, Compensation, Discipline, Performance, or Dismissal of a Specific Employee per 5 ILCS 120/2(c)(1) November 17, 2020 3 ADJOURNMENT November 17, 2020 4