Board of Trustees Meetings

MAYOR VILLAGE MANAGER George D. Alpogianis Joseph S. La Margo TRUSTEES VILLAGE CLERK Joe LoVerde Marlene J. Victorine John C. Jekot Danette O'Donovan Matyas Phone: (847) 588-8000 Craig Niedermaier Fax: (847) 588-8051 Dean Strzelecki www.vniles.com 1000 Civic Center Drive, Niles, Illinois 60714 AGENDA NILES BOARD MEETING COUNCIL CHAMBERS Tuesday, November 16, 2021 7:00 PM REGULAR MEETING 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. ANNOUNCEMENTS Item 4.a Holly Jolly Fest and Tree Lighting Ceremony on Saturday, November 27, 2021, at Civic Center Plaza from 3:00 p.m. to 8:00 p.m. (Katie Schneider, Community Engagement Coordinator) Item 4.b Twinkle & Lights 2021 Residential Holiday Decorating Contest (Katie Schneider, Community Engagement Coordinator) Item 4.c Home for the Holidays Shop Local Raffle Details Announced (Katie Schneider, Community Engagement Coordinator) 5. PRESENTATION Item 5.a Presentation of CEDA Utility Bill Assistance Program (Darren Brown, Family Services Director) 6. PROCLAMATIONS Item 6.a Proclamation Congratulating Illinois State Representative John D'Amico on His Retirement 7. PRESIDENT'S REPORT Item 7.a COVID-19 Updates (Fire Chief Feld) 8. COMMITTEE REPORTS Item 8.a Trustee Niedermaier (General Government/IT Committee) Item 8.b Trustee LoVerde (Finance Committee) Item 8.c Trustee Jekot (Northwest Municipal Conference and Solid Waste Agency of Northern Cook County) 9. PUBLIC COMMENTS (AGENDA ITEMS ONLY) The floor is open for public comments on agenda items only. Please step up to the microphone, state your name and city, and make your comment. You will be allotted three minutes. Please make sure you sign in at the reception desk. 10. CONSENT AGENDA All items on the Consent Agenda are considered to be routine and will be enacted in one motion. There will be no individual discussion of these items unless a Trustee so requests, in which event the item will be removed from the Consent Agenda and considered at the end of New Business. Item 10.a Approval of October 26, 2021 Board of Trustees Regular Meeting Minutes Item 10.b Approval of October 31, 2021 Board of Trustees Special Meeting Minutes Item 10.c Ordinance Adding Chapter 2 Administration, Article III. Officers and Employees, Division 2 Human Resources Director, Section 2-200 through Section 2-202, to the Niles Code of Ordinances Item 10.d Ordinance Approving a Change Order Number 2 for Four Flaggs Altitude Building from MAG Construction Co., by Decreasing the Contract Price by $24,164.15 for a Final Contract Amount of $607,841.85 and Increasing the Time of Completion by 75 Days for a Total Contract Time of 420 days Item 10.e Ordinance Authorizing the Disposal of Surplus Personal Property Owned by the Village of Niles (Police Department Equipment) Item 10.f Resolution Authorizing the Use of Motor Fuel Tax Funds (MFT) to Pay for the Civiltech Fees for Appraisal Report for Quick Take in the Amount of $3,500 Item 10.g Resolution Approving Annual Amendments to the Village of Niles Employee Handbook. 11. NEW BUSINESS Item 11.a Ordinance Approving a Special Use Permit to Allow a ‘Massage Trustee Strzelecki Services Establishment’ at 249 Golf Mill Center (21-ZP-41) Item 11.b Ordinance Amending Appendix D Fee Schedule, Chapter 2 Trustee Jekot Administration, Division 5 Family Fitness Center to the Niles Code of Ordinances Item 11.c Ordinance Approving a Bid Waiver and Change Order Number 2 for Trustee Matyas Underground Facilities Locating and Marking from USIC Locating Services related to MGN Utilities, by Increasing the Annual Funding Amount by $30,000 for a Total Contract Amount of $110,000 and Authorizing the Expenditure of Funds to Pay for Such Change Order Item 11.d Ordinance Approving a Change Order Number 1 for the 2021 Tree Trustee Matyas Removal Program with Homer Tree Care Inc., by Increasing the Amount by $20,000 for a Total Contract Amount of $78,020 and Authorizing the Expenditure of Funds to Pay for Such Change Order Item 11.e Ordinance Approving a Change Order Number 2 for Supplemental Trustee Matyas Engineering for the Oakton/Caldwell Pedestrian Facility From the Village of Morton Grove by Increasing the Purchase Order Price by $16,645.65 for an Agreement Amount of $49,675.04 and Authorizing the Expenditure of Funds to Pay for Such Change Order Item 11.f Resolution Authorizing an RFP and a Contractual Agreement with Trustee LoVerde Backflow Solutions, Inc. to Conduct a Survey for All Potentially Required Backflow Protection in the Village of Niles in the Amount of $161,133.10. Item 11.g Resolution Authorizing a Bid Award and Contractual Agreement with Trustee Matyas Christy Webber Landscapes to Provide the Hanging Baskets and Planter Pot Program in the Amount of $48,470. Item 11.h Resolution Authorizing the Renewal of the Village of Niles Property Trustee Casualty and Workers Compensation Insurance Program Effective Niedermaier December 1, 2021 through December 1, 2022 as Recommended by Alliant Insurance Services in the Amount of $707,379 Item 11.i Resolution Authorizing a Bid Waiver and Purchase of Leaning Tower Trustee Matyas Architectural Lighting and Controllers from Steiner Electric in the Amount of $118,736.72 12. FINANCIAL REPORTS Item 12.a None 13. NEXT MEETINGS Item 13.a December 14, 2021 at 7:00 p.m. - Board of Trustees Regular Meeting 14. PUBLIC COMMENTS (NON-AGENDA ITEMS) The floor is open for public comments. Please step up to the microphone, state your name and city, and make your comment. You will be allotted three minutes. Please make sure you sign in at the reception desk. 15. EXECUTIVE SESSION (if necessary) Item 15.a Approval of Executive Session Minutes - September 28, 2021 Item 15.b Collective Bargaining per 5 ILCS 120/2 (c)(2) 16. ADJOURNMENT