Building & Zoning Committee

VILLAGE OF NILES 1000 Civic Center Drive Niles, IL 60714 www.vniles.com Approved Meeting Minutes Thursday, July 14, 2016 8:15 AM Village Hall BUILDING AND ZONING COMMITTEE MEETING Chairman Denise McCreery - Trustee Members Charles Ostman – Community Development Director Rich Wlodarski – Community Development Assistant Director Tom Kanelos – Chairman Planning and Zoning Hadley Skeffington–Vos – Assistant Village Manager Danielle Grcic – Legal Rich Mangold – Resident Building and Zoning Meeting Minutes July 14, 2016 Committee Meeting CALL TO ORDER/ROLL CALL The Niles Building and Zoning Committee Meeting was called to order at 8:15 AM. Present: 7 - Chairman McCreery, Ostman, Wlodarski, Thake, Mangold, Kanelos, Vinezeano Absent: 0 APPROVAL OF MINUTES Chairman McCreery asked if the meeting minutes for May 12, 2016 can now be approved. Chuck Ostman approved the minutes and Rich Mangold seconded it. Chairman McCreery mentioned that there was one small change that needed to be made and Chuck Ostman said it will be taken care of so the minutes were approved by all. AYES: 7 – Chairman McCreery, Ostman, Wlodarski, Thake, Mangold, Kanelos, Vinezeano NAYS: 0 NEW BUSINESS III. Text Amendment to Appendix D Building Fees IV. Hookah/E-Liquids/Paraphernalia/Vape V. Discussion on Going Out of Business Signs and Pan Handlers VI. Discussion on Final Report/Recommendation of Matrix Study  Elevation of Staff Members  Permit Technician Part Time to Full Time  Wall in Planning/Economic Development Office VII. Bench Ads VIII. Gateway Signage Sponsorship IX. Shop Niles Online Merchandise X. Vending License Fee XI. Garage Sales XII. Next Meeting Date Adjournment Village of Niles Page 2 of 4 Building and Zoning Meeting Minutes July 14, 2016 Committee Meeting DISCUSSIONS III. Text Amendment to Appendix D Building Fees Chuck Ostman mentioned that the department is amending the building fees and evaluating them with other communities which costs range from $50 to $55 dollars. The new technology that is being proposed for the City View program will be easier for any user and will alleviate a lot of phone calls here at the Village in the Community Development department. The old software is from 2004 and the new one is much more efficient. It includes making appointments and paying for permits on line amongst other things. Chuck mentioned that Oak Park has the system in place and he will be going to meet with them to see how it is implemented. IT has the dollar amount and the cost will be doable. Rich Wlodarski explained about the text amendments which are as follows: Chapter 18 – Sec. 18-1. Plan review fees. Section 108.2 (IC) Fee schedule. Such section is amended to read as follows: Fees for permits shall be established by the village. In addition to such fees, the applicant shall pay the fees and costs of any consultant retained by the village to assist in the review of plans and/or inspections. Refer to Appendix D for all related fees. Commercial: Available upon request to the Village Clerk or the Department of Community Development. Fees are based on established fees by the service retained by the department to conduct such plan reviews and/or inspections. Chapter 22 – Section 22-47. Change of location A licensee shall have the right to change the location of the licensed business, provided he shall: 1) Obtain written permission from the License Officer for such change of location and 2) Pay a removal fee of $5.00. Refer to Appendix D for all related fees. A technology fee as described in appendix D fee schedule of the Village Code is hereby established. This is calculated for each building permit and based upon the building fund total. Said fees shall be collected by the Community Development Department at the time of permit insurance, and the fees to be placed in a segregated account for the exclusive purpose of providing funding for the departments technology. Technology fee = .03% (Fee is not assessed against escrows, penalty, occupancy, water meters/taps and contract of licenses) Examples: Shed Permit $55.00 x.03% = $1.65 Driveway $90.00 x .003% = $2.70 Holiday Inn Express $62,641.50 x .03% = $1,879.25 Village of Niles Page 3 of 4 Building and Zoning Meeting Minutes July 14, 2016 Committee Meeting Single Family House $6,162.00 x .03% = $184.86 Detached Garage $300.00 x .03% = $9.00 Kitchen Remodel $448.00 x .03% = $13.44 5600 Jarvis $217,000 sf spec warehouse building $50,373.00 x .03% = $1,511.19 The meeting continued and consisted of a general discussion on changes to the text amendments listed in the Appendix D – fee schedule that Rich Wlodarski distributed to everyone at the meeting. Other things on the agenda still needed to be discussed but the building fees were the only thing that was talked about. At 9:45am Tom Kanelos made the motion to recess the meeting and Rich Wlodarski seconded it. Rich then said he would get back to us with another meeting date and that date was set up for July 26, 2016 but was cancelled because there was not enough people in attendance. Thursday, August 18, 2016 was then set for another meeting to finish the conversation on changes to the text amendments and go thru the rest of the items listed on the July 14, 2016 agenda. Village of Niles Page 4 of 4