Finance Committee

Finance Committee Meeting Council Chambers December 19, 2012 8:00 a.m. Attendance: Committee Members Present: Chairman Joe LoVerde, Mayor Robert Callero, Interim Village Manager Steve Vinezeano, John Johann and Finance Director Scot Neukirch Committee Members Absent: None Non Committee Members Present: Village Attorney Joe Annunzio and MIS Director Bill Shaw Call To Order: Meeting opened at 8:00 a.m. Approval of Minutes: The minutes from the November 14, 2012 Finance Committee meeting were up for approval, motion made and all concurred. The minutes from the November 14, 2012 Finance Committee executive session were up for approval, motion made and all concurred. Accounts Payable Approval: The approval of the Accounts Payable registers for 11/9,11/16,11/23,11/23(wires), 11/30 and 12/7 were up for approval, motion made and all concurred. New Business Appointment of Steve Vinezeano: Steve Vinezeano has been appointed by the Mayor to fill the spot vacated by the departure of George Van Geem on the Finance Committee. A motion was made to accept the appointment by the Mayor, all concurred. IL Debt Recovery Program Update: MIS Director Shaw gave the Committee an overview of the IL Debt Recovery Program which is a State run program designed to help municipalities collect delinquent debt by accessing payments the State would have made to these individuals. The process of getting Niles up and running in the system has been complicated by a lot of turnover at the State in the department responsible for this program. In November, the Niles staff finally received the new contact information and this new group seems to have more aggressive marching orders than the previous State employees. The MIS Department has been working very hard on this and hopes to have a submission ready to go by next week. This should be in time to have the Niles submission checked against the upcoming 2012 tax return refunds. The total to be submitted is over $1.7 million. The submission includes Police adjudication and Community Development fines which are under 7 years old. FY 2014 Budget Calendar: Finance Director Neukirch presented the 2014 tentative budget calendar. Finance Director Neukirch explained that all of the dates mentioned are subject to change at this point in the process. The FY 2014 budget process is already under way with staff working on their initial budget requests. Chairman LoVerde commented on the upcoming agenda item at the January 8, 2013 Informal Discussion Meeting with the Village Board. Chairman LoVerde confirmed that nothing has changed with the previous process where a Trustee could contact the Village Manager, Finance Director or Village staff representative for the project/issue on getting items in to the budget. Finance Director Neukirch explained that process has not changed. There also was a discussion on how important it is for Trustees to get their requests to staff as early as possible in the process and they don’t have to wait until a formal meeting to do this. In fact, it is better to get the information to staff in advance so they have an opportunity to be prepared for the discussion at an open meeting. The Committee directed Interim Village Manager Vinezeano to send an email to the Board expressing this feeling of the Committee.  OTHER IMPORTANT DATES(All dates are subject to change) Week of Feb 4 Department Heads meet with Finance and Manager 2/20/13 Finance Committee to review budget 3/12/13 Budget Workshop with Village Board 3/19/13 Budget Workshop with Village Board (if necessary) 3/28/13 Budget Workshop with Village Board (if necessary) 4/12/13 Public Display copy available for inspection 4/23/13 8:00 pm Regular Board Meeting, Public Hearing for budget 5/28/13 8:00 pm Regular Board Meeting, Approve Appropriation Ordinance Other Business: None Executive Session: None Adjournment: Motion to adjourn was made and all concurred at 8:38 am. Next Meeting The next Finance Committee meeting is scheduled for Wednesday January 16, 2013 at 8:00 a.m. in the Council Chambers. Prepared by Scot Neukirch on 12/19/2012