Finance Committee

Finance Committee Meeting Council Chambers May 15, 2013 8:00 a.m. Attendance: Committee Members Present: Chairman Joe LoVerde, John Johann, Robert Callero, Acting Village Manager Steve Vinezeano, and Finance Director Scot Neukirch Committee Members Absent: None Non Committee Members Present: Village Attorney Joe Annunzio, Trustee Hanusiak, Community Development Director Chuck Ostman, Economic Development Coordinator Ross Klicker, Ryan O”leary from Duke Realty, Eric Krinkel from Jones Lang and Jim Boyle from Crane & Norcross. Call To Order: Meeting opened at 8:02 a.m. Approval of Minutes: The minutes from the April 25, 2013 Finance Committee meeting were up for approval, motion made and all concurred. Accounts Payable Approval: The approval of the Accounts Payable registers for 4/19, 4/26 and 5/4 were up for approval, motion made and all concurred. New Business 6B Request: Economic Development Coordinator Ross Klicker presented the application for 6B consideration for 6300 Howard St for Duke Realty. The Community Development Department has determined that the request has merit. 6300 Howard consists of 19 acres. Due to various delays only the warehouse portion of the project received a 6B incentive back in 2006. The total cost of the additional site work for phase 2 will be approximately $13 million. The undisclosed client will bring in over 900 employees. The proposed use is consistent with the Village’s 2030 Plan. The current property taxes being paid are just over $400,000. The anticipated property taxes to be paid with the additional investment and a 6B incentive award are approximately $600,000. After some brief discussion and questions by the Committee members a motion was made and all concurred that the Finance Committee recommends acceptance of the 6B Incentive request for 6300 Howard. Waiver of Zoning Fees/Permits: Community Development Director Chuck Ostman presented the proposed establishment of an ordinance providing for the waiver of permit and application fees for the Niles Park District, Niles Library District, local school districts and any not for profit schools. There was a brief discussion as to the exclusion of churches since the qualifications for becoming a church are relatively easy. Community Development will provide a monthly update to the Board of fees that are waived. A motion was made and all concurred to recommend that the Village Board accept the proposed addition to the Village’s Code. Water Bills Appeals Process: Finance Director Neukirch led the discussion on some proposed changes to the Village’s Code regarding adjustments to water accounts due to excessive usage caused by leaks. Neukirch explained the Village’s current practice in dealing with leak adjustment requests. The Committee discussed many options as to what types of properties should be eligible, how much of an adjustment should be made available and other details that need to be considered if the Village is to modify its ordinances and current practice regarding leak adjustments. The Committee made multiple recommendations and Neukirch will draft a formal ordinance and procedure to be discussed at the next Finance Committee meeting. Appropriation Ordinance: Finance Director Neukirch presented FY 2014 Appropriation Ordinance. This ordinance was provided for the Committee’s review as follow up to the numerous discussions during the budget process regarding the Appropriation Method vs the Budget Method. Other Business: Finance Director Neukirch provided an update on the Village’s receipts from the Local Debt Recovery Program. As of May 8, 2013 the Village has received over $26,000 from the Program. John Johann made a request to the change the format of the monthly Sales Tax report. Public Comment None Executive Session: None Adjournment: Motion to adjourn was made and all concurred at 9:10 am. Prepared by Scot Neukirch on 5/15/2013