Finance Committee

Finance Committee Meeting Council Chambers September 11, 2013 8:00 a.m. Attendance: Committee Members Present: Chairman Joe LoVerde, John Johann, Robert Callero, Village Manager Steve Vinezeano, and Finance Director Scot Neukirch Committee Members Absent: None Non Committee Members Present: Village Attorney Joe Annunzio, Trustee Hanusiak and Community Development Director Chuck Ostman. Call To Order: Meeting opened at 8:00 a.m. Roll Call: Finance Director Neukirch called the roll. Committee members present were Village Manager Vinezeano, Bob Callero, Chairman LoVerde and John Johann. Approval of Minutes: The minutes from the August 21, 2013 Finance Committee meeting were up for approval, motion made and all concurred. Accounts Payable Approval: The approval of the Accounts Payable registers for 8/16, 8/23 and 8/30 were up for approval, motion made and all concurred. Chairman LoVerde asked questions concerning a payment to Our Lady of Ransom, Ives Ryan and a payment for work done at the Rain Garden. Staff responded to Chairman LoVerde’s questions. New Business Crime Free rental licensing fees: Community Development Director Ostman presented to the Committee an issue that has been raised concerning the Village’s rental licensing fee structure. The owner of several condo units in town questioned why he needed to pay $100 per unit when owners of rental properties only pay $20 per unit. The Committee discussed the Village’s current fee structure and how the fee structure developed with Ostman. The Committee decided to table this topic until the October meeting when Ostman will return with additional information on how other towns structure their fees. Annual Pace budget: Finance Director Neukirch presented the annual Pace budget for the Committee’s review. Neukirch explained the process of how the budget is prepared by Finance and fielded questions from the Committee. Neukirch explained that this will be formally approved by the Village Board when the annual Pace contract is approved. Delinquent water accounts: Finance Director Neukirch presented the delinquent water customer list. Neukirch explained the Village’s shutoff process and provided a brief history on the Village’s prior reluctance to actually terminate the service for water customers that carry delinquent balances. Neukirch further explained that this is all part of staff’s efforts to collect outstanding amounts due to improve the Village’s cash flow as was done with the Village’s participation in the Illinois Debt Recovery Program. The Committee made a motion and all approved to support staff’s request and to pursue commercial properties first and to put liens on foreclosed customers and pursue termination of service. Staff will also look in to shortening the 6 month non-payment policy to qualify for service termination, but Neukirch explained they will address that issue when they have narrowed the list down to smaller balances. 2013 Tax Levy Woodriver SSA: Finance Director Neukirch presented the tax year 2013 tax levy for the Woodriver special service area. Neukirch explained that this SSA was set up to finance the work needed in the existing parking lot for the condo association. Motion was made and all approved to refer this levy to the Village Board for approval. 2013 Tax Levy Nordica SSA: Finance Director Neukirch presented the tax year 2013 tax levy for the Nordica special service area. Neukirch explained that this SSA was set up to finance the work needed for a new parking lot for the Nordica apartment complex. Motion was made and all approved to refer this levy to the Village Board for approval. 2013 Corporate Tax Levy Nordica: Finance Director Neukirch presented the tax year 2013 corporate tax levy for the Village. Neukirch explained that the revenue generated from this 4.9% increase will go to the Police and Fire Pension Funds as outlined in the pension funding plan that had been previously presented to the Committee and Village Board. Neukirch explained that even though the levy is technically levied for the General Fund, all the revenue is contributed to the pensions from that portion. The rest of this levy is dedicated to the Village’s waste removal program. Neukirch responded to questions from the Committee. Motion was made and all approved to refer this levy to the Village Board for approval. Other Business: None Public Comment: None Executive Session: The Committee went in to executive session at 9:08 am to discuss the approval/release of executive session minutes. Executive Session: The Committee returned from executive session at 9:16. Chairman LoVerde explained that the Committee reviewed minutes and did not decide to release any of the executive session minutes from 10/21/2009, 11/18/2009 or 11/14/2012. Adjournment: Motion to adjourn was made and all concurred at 9:17 am. Prepared by Scot Neukirch on 9/11/2013