Finance Committee

Finance Committee Meeting Council Chambers June 27, 2014 8:00 a.m. Call To Order: Meeting opened at 8:00 am Roll Call: Finance Director Neukirch called the roll for Committee members. Committee Members Present: Chairman Joe LoVerde, Robert Callero, John Johann, Village Manager Steve Vinezeano and Finance Director Scot Neukirch Committee Members Absent: Al Weel Non Committee Members Present: Village Attorney Joe Annunzio, Asst Finance Director Laurie Nannini and Community Development Director Chuck Ostman Approval of Minutes: The minutes from the May 21, 2014 Finance Committee meeting were up for approval, motion made and all concurred. Accounts Payable Approval: The approval of the Accounts Payable registers for 5/16, 5/23, 5/30, 6/6, 6/13 and 6/20 were up for approval, motion made and all concurred. New Business 6B Incentive Request: Community Development Director Ostman gave an overview of why the staff’s recommendation was not to approve the 6B request by Federal Express. The Community Development staff determined that since the property has not been vacant for 2 years, the property tax paid would be significantly lower than that currently received from Grainger and that significantly fewer employees will be working at Federal Express compared to Grainger that this request does not have merit. Jennifer Fitzgerald gave a presentation on behalf of Federal Express. The Committee asked questions of the Federal Express representatives. Motion was made to deny the request for the 6B status, all approved. Waste Hauler Renewal: Village Manager Vinezeano gave a presentation on the renewal proposal from Groot for the Village’s residential refuse contract renewal. Vinezeano presented the proposal that allows the Village to get garbage carts much sooner to its residents than it would if the formal bid process was initiated. Vinezeano also outlined other advantages to renewing the contract with Groot instead of going out for bid. Frank Hillegonds from Groot answered various questions from the Committee. Motion was made and all approved that renewal of the Groot contract should be submitted to the Village Board for their consideration. Illinois Debt Recovery Update: Finance Director Neukirch provided an update to the Committee on the status of the Illinois Debt Recovery Program that the Village had participated in since February of 2013. The Village has submitted $430,746.86 and collected $94,592.47 of the total. Draft Questions for Broker RFP: Finance Director Neukirch provided the Committee a list of potential questions for the upcoming interviews of brokers for the Village’s workers compensation and liability insurance program. Chairman LoVerde didn’t feel question 12 was appropriate therefore a motion was made to remove the question and send it to the Ethics Committee and Village Board to determine if this question is appropriate and should be included during an RFP process. John Johann-yes, Chairman LoVerde- no, Bob Callero-yes, Steve Vinezeano-yes. Chairman LoVerde stated with his vote that the question should be included in all RFPs moving forward. Other Business: None Public Comment: Louella Preston asked if wet garbage that has been composted would be picked up and if the new contract covers condominium buildings. Village Manager Vinezeano responded to the questions. Executive Session: None Return From Executive Session: None Adjournment: Motion to adjourn was made and all concurred at 9:37 am. Prepared by Scot Neukirch on 7/1/2014