Finance Committee

Finance Committee Meeting Council Chambers December 10, 2014 8:00 a.m. Call To Order: Meeting opened at 8:08 am Roll Call: Finance Director Neukirch called the roll for Committee members. Committee Members Present: Chairman LoVerde (arrived at 8:30 am), John Johann, Al Weel, Robert Callero, Village Manager Steve Vinezeano and Finance Director Scot Neukirch Committee Members Absent: None Non Committee Members Present: Attorney Joe Annunzio and Economic Development Director Chuck Ostman Interim Chairman: Motion was made and all concurred to make Bob Callero the interim chairman for the meeting. Approval of Minutes: The minutes from the November 19, 2014 Finance Committee meeting were up for approval, motion made and all concurred. Accounts Payable Approval: The approval of the Accounts Payable registers for 11/14, 11/21 and 11/28 were up for approval, motion made and all concurred. New Business Auditor Contract FY 15: Finance Director Neukirch asked the Committee if there were any concerns with staff moving forward with the recommendation to retain Sikich as the Village auditors for FY 15. Neukirch explained that the FY 15 audit would be the 5th year of the 5 year proposal that was received when the Village last sent out proposals for audit services. Neukirch explained that staff has not had any issues with Sikich and wanted the Committee’s input while the audit is still fresh in everyone’s mind. A motion was made and all concurred to retain Sikich for the FY 15 audit. FY 16 Budget Calendar: Finance Director Neukirch went over the schedule of dates for the FY 16 budget process. Neukirch explained that the dates are subject to change pending Committee and Board member’s availability and requested members to notify him immediately if they know any of the dates do not work for them. Motion made and all concurred to accept the FY 16 budget calendar. Other Business: Community Development Director Ostman gave an overview of the proposed alarm monitoring services the Village is considering providing along with the fee to be collected. Ostman explained the recommended fee is $70. Businesses in Niles would not be required to use this service. Ostman explained that the goal of providing this service would be to increase the response time and reduce costs for the Village’s businesses. This service would also allow the Village to better monitor alarms that are no longer working properly. The Committee asked questions concerning the Village’s liability, cost comparison to other providers and what other communities are charging for this system as well as other questions. The Committee decided they would like additional information on the program before they make a recommendation. A motion was made and all concurred to table a decision until the January 2015 meeting where Ostman will provide additional information. Interim Chairman: Joe LoVerde resumed as chairman of the meeting. Public Comment: Louella Preston asked if any other businesses have received 6B incentive extenstions like Shure just did. Executive Session: The Committee went in to executive session at 8:50 am. Return From Executive Session: The Committee returned from executive session at 8:52 am. Action taken in executive session and open session:  A motion was made to approve the minutes from 8/13/2014 executive session. Motion made and all concurred.  A motion was made to not release the executive session minutes from 2/18/2010, 11/14/2012 and 7/17/2013. Motion made and all concurred except Al Weel who abstained.  A motion was made to release the minutes from 2/19/2014 executive session. Motion made and all concurred. Adjournment: Motion to adjourn was made and all concurred at 8:55 am. Prepared by Scot Neukirch on 12/10/2014