Finance Committee

Village of Niles Finance Committee Meeting Council Chambers January 18, 2017 8:02 a.m. Call To Order: Chairman LoVerde called the meeting to order at 8:02 am Roll Call: Assistant Finance Director Nannini called the roll for Committee members: Committee Members Present: Chairman Joe LoVerde, Bob Callero, Al Weel, John Johann and Paul Nielsen Committee Members Absent: none Village Staff Present: Finance Director Jeff Martynowicz, Village Manager Steve Vinezeano, Legal Assistant Kathy Thake, Economic Development Coordinator Ross Klicker, Human Resources Director Kathy Barnat, Public Services Director Mary Anderson and Assistant Finance Director Laurie Nannini Old Business: None. Approval of Minutes: The regular minutes from the December 21, 2016 Finance Committee meeting were up for approval, motion made and all concurred. Accounts Payable Approval: The approval of the Accounts Payable registers for 2016-12/16, 12/23, 12/30 and 2017-1/6 were up for approval, motion made and all concurred. New Business HUB Contract Renewal: Kathy Barnat presented the HUB International contract for a one year renewal for brokerage services and consulting fees. The Village is self-insured for health, dental and life insurance. A motion was made to send the contract to the Village Board and all concurred. Water Appeal for 6856 Oakton: Laurie Nannini introduced Ticia Ashcroft who resides at 6856 Oakton and is appealing her water bill. Mrs. Ashcroft explained that during the watermain replacement project on Oakton last May she had issues with the installation of the replacement sod on her parkway and her front lawn. She questioned Tim O’Brien, a Public Works employee, who stated that the sod was laid according to the specifications. Mrs. Ashcroft continued to water the sod as she was instructed to do. She then noticed that the pieces of new sod on the parkway were uneven and not growing properly. She contacted Mary Anderson to express her concerns regarding this situation to no avail. She then contacted the Village Manager as follow up. Ultimately the sod was replaced to her satisfaction. She knows that her water bill balance is higher due to the increased water usage. The Committee was given a schedule showing the increased usage during that period of time. Chairman LoVerde asked if an amount for appeal had been calculated. Assistant Finance Director Nannini stated that the calculation had not been completed at that point since she was looking for guidance from the Committee. Chairman LoVerde directed Assistant Finance Director Nannini to calculate the adjustment based on average normal usage. 6B Renewal Request 7500 Caldwell: Ross Klicker presented information to the Committee on the 6B renewal request from G5 Realty Partners, property owner and parent company of Garvey’s Office 1  Products. Garvey’s was initially approved for a 6B in 2007 when they moved into their current location. They can request a renewal through the County in the tenth year. According to their application, Garvey’s has increased their employment and made their investments in the property. Sales have steadily increased over the years. Garvey’s is one of the Village’s top twenty sales tax producers. They are planning on expanding their business and indicate that they are going to hire additional employees during the term of the renewal. In addition, Economic Development Coordinator Klicker stated that the amount of sales tax attributable to Garvey’s sales would have to be made up elsewhere if Garvey’s were to leave the Village of Niles. Al Weel wanted to know how we monitor the increase in employment that is planned. Economic Development Coordinator Klicker stated that we would request that information from the employer. Chairman LoVerde stated that this is one of his first requests for a 6B renewal. He noted that the renewal application from the County specifically states that the ordinance or resolution from the Village supports the 6B renewal and it is determined that the industrial use of this property is necessary and beneficial to the local economy. A motion was made to send this to the Village Board and all concurred. Quarterly Reports Update: Assistant Finance Director Nannini updated the Committee on the Finance Department’s list of delinquent water accounts, payment plans, leak adjustments and the Illinois Debt Recovery Program. These programs, created in conjunction with the Finance Committee, have been very successful in reducing the Village’s outstanding debt. Other Business: None. Public Comment: Louella Preston supports the approval of the renewal of the 6B for Garvey’s. She expressed a concern regarding Economic Development Coordinator Klicker’s statement that the average homeowner’s tax would increase by $52 if the Committee did not approve the 6B renewal. This was based on many assumptions. One of the assumptions was that there was no other EAV increase. The County re- evaluates properties every three years. When you give a 6B is doesn’t just effect the tax to the homeowners, it effects all taxing districts. Adjournment: Motion to adjourn was made and all concurred at 8:37 am. Prepared by Laurie Nannini on February 7, 2017. 2