Finance Committee

Minutes Village of Niles Finance Committee Meeting Village Hall Large Conference Room 218 October 16, 2019 8:00 a.m. Call To Order Chairman George Alpogianis called the meeting to order at 8:03am. Roll Call Finance Director Jeff Martynowicz called the roll for Committee members: Committee Members Present: Chairman George D. Alpogianis, George Van Geem, Al Weel Committee Members Absent: Jack Drexler, Joseph Ori Village Staff Present: Finance Director Jeff Martynowicz, Village Manager Steve Vinezeano, Assistant Finance Director Laurie Nannini, Management and Budget Analyst Conor Schultz, Assistant to the Village Manager Kathy Thake, Deputy Village Manager Hadley Skeffington-Vos, Administrative Assistant Joy Athanasiou Old Business None Approval of Minutes The regular minutes from the September 18, 2019 Finance Committee meeting were presented for approval. A motion was made and all concurred. Accounts Payable Approval The Accounts Payable registers for 2019-9/13, 9/20, 9/27, 10/4 were presented for approval. A motion was made and all concurred. New Business Alliant/Mesirow Insurance Assistant to the Village Manager Kathy Thake requested the renewal of the Village’s Workers Compensation and Liability Insurance Program for 2020 provided by Alliant/Mesirow Insurance Services. Tom Collins and Dan Mackey from Alliant/Mesirow presented a summary of the program, stating an overall premium increase of 3.5%. After discussion, a motion was made by George Van Geem, seconded by Al Weel to recommend the renewal of the Workers Compensation and Liability Insurance Program for 2020. On voice vote, all concurred. Ordinance Amending Chapter 102 Utilities Sec 10-127 Finance Director Jeff Martynowicz requested an ordinance amending Chapter 102 Utilities Sec 10-2 to allow more than one person authorization to provide written notice for discontinued service on delinquent water accounts. This would allow for an authorized person to step in during threatening situations or in the absence of the Finance Director. The Finance Committee discussed getting the opinion of the Village’s Legal Department. A motion was made by George Van Geem, seconded by Al Weel to table this request and continue discussion at the November meeting. On voice vote, all concurred. Ordinance to Distribute Surplus Milwaukee-Touhy TIF Funds Finance Director Jeff Martynowicz request an ordinance to distribute 3,400,592 in surplus TIF money to local taxing districts within the Milwaukee-Touhy TIF, sighting ordinance 2012-50. The distribution is specifically related to the Public Works building located in the TIF District. George Van Geem asked questions about the ordinance and stated that the distribution was originally part of the State TIF Act. George felt the state statute should be sighted when presented to the Village Board. A motion was made by George Van Geem, seconded by Al Weel, to recommend the ordinance and  October 16, 2019 Finance Committee comply with state statute requirements to distribute surplus TIF funds within the Milwaukee-Touhy TIF. On voice vote, all concurred. Gaming and Cannabis Revenue Distribution Chairman Alpogianis opened discussion on Gaming and Cannabis revenue distribution. After discussion, the Finance Committee supported contributing one hundred percent of the 3% occupational tax and 2.25% sales tax revenue from Cannabis to the Police and Fire Pensions, going above and beyond the actuarial. The Committee also supported contributing the 5.25% tax revenue from Video Gaming to the Police and Fire Pensions. Three ordinances will be recommended to the Village Board in November. Other Business Finance Director Jeff Martynowicz stated the Police and Pension Boards requested a joint review with the Finance Committee to discuss actuarial assumptions. A meeting will be scheduled. Public Comments None Executive Session None Adjournment Motion to adjourn was made at 9:08am and all concurred. Prepared by Joy Athanasiou on October 18, 2019. 2