Finance Committee

Minutes Village of Niles Finance Committee Meeting Village Hall Large Conference Room 218 January 15, 2020 8:00 a.m. Call To Order Chairman George Alpogianis called the meeting to order at 8:00am. Roll Call Finance Director Jeff Martynowicz called the roll for Committee members: Committee Members Present: Chairman George D. Alpogianis, Al Weel, Jack Drexler George Van Geem Committee Members Absent: Joseph Ori Village Staff Present: Finance Director Jeff Martynowicz, Budget Analyst Conor Schultz, Economic Development Interim Cindy Klima, Community Development Assistant Director Rich Wlodarski, Administrative Assistant Joy Athanasiou Old Business None Approval of Minutes The regular minutes from the December 4, 2019 Finance Committee meeting were presented for approval. A motion was made and all concurred. Accounts Payable Approval The Accounts Payable registers for 2019-11/22, 11/29, 12/06, 12/13, 12/20, 12/27, 2020- 01/03 were presented for approval. A motion was made and all concurred. New Business Tax Levy Abatements Finance Director Jeff Martynowicz presented an ordinance to abate a portion of the 2019 tax levy. The proposed abatement would total 376,309 with $925,000 to be levied. The Committee discussed concerns and requested a side by side comparison of a 4.9% versus a 10% levy, to be reviewed at the next meeting. A motion was made by George Van Geem, seconded by Jack Drexler, to table discussion until the February meeting. On voice vote, all concurred. Vehicle License Fee Discussion Finance Director Jeff Martynowicz presented a revision to Sec. 98-84 (8) of the Vehicle License ordinance. Per previous Committee discussion, the revision would make it easier for seniors to obtain a discount by deleting the requirement to show proof of I.D. each year to obtain the discount. A motion was made by George Van Geem, seconded by Jack Drexler, to approve staff recommendation to revise Sec. 98- 84 (8) and present to the Village Board. On voice vote, all concurred. Jeff Martynowicz proposed an increase to all vehicle license fees and requested to reduce the number of classes for truck weights over 8,000 to streamline the application printing process. He presented the current and proposed fee schedules and fees from comparable surrounding communities. Jeff stated additional revenue would help fund necessary vehicle replacements in the Automotive Fund. The Committee agreed to an increase in fees. A motion was made by George Van Geem, seconded by Al Weel, to present an updated fee schedule to the Village Board in February. On voice vote, all concurred.  January 15, 2020 Finance Committee Vehicle Licensing Software Finance Director Jeff Martynowicz proposed the purchase of new Vehicle Licensing software from Third Millennium. This software would accommodate all necessary services and database requirements for the Village. This new software would help process front counter payments in a more efficient manner and allow for online payments with no additional fees to the residents. A motion was made by George Van Geem, seconded by Al Weel, to approve staff recommendation to contract with Third Millennium for Vehicle Licensing Software. On voice vote, all concurred. Other Business None Public Comments None Executive Session A motion was made to move to Executive Session, all concurred. Adjournment Motion to adjourn was made at 10:10am and all concurred. Prepared by Joy Athanasiou on January 20, 2020. 2