Finance Committee

Minutes Village of Niles Finance Committee Meeting Remote Participation, Zoom November 4, 2020 10:00 a.m. Call To Order Chairman George Alpogianis called the meeting to order at 10:05 am. Roll Call Chairman Alpogianis called the roll for Committee Members: Committee Members Present: Chairman George D. Alpogianis, Alan Weel, and George Van Geem Committee Members Absent: Joseph Ori, Jack Drexler Others Present: Deputy Village Manager Hadley Skeffington-Vos, Assistant to the Village Manager Kathy Thake, Finance Director Kent Oliven, Director of Economic Development John Melaniphy, Purchasing Agent Susan Bus, Budget Analyst Conor Schultz, and Admin Assistant Joy Athanasiou Old Business Purchasing Manual Revisions Purchasing Agent Susan Bus presented a summary of revisions to the Purchasing Policy and Procedures Manual. Susan gave an overview and highlighted several recommended changes. After questions and discussion, the Committee was in favor of the staff recommended changes to the manual. Deputy Village Manager Hadley Skeffington-Vos presented recommend updates to the Procedures for Disposal of Village property. She summarized several proposed changes, including an increase in disposal and approval thresholds limits. Chairman Alpogianis stated he would like further discussion on the Disposal Policy at a future meeting and requested additional information from IT, Public Works, and survey responses from surrounding Villages. Assistant to the Village Manager Kathy Thake spoke on the suggested Donation Policy updates including the use of a Donation Acceptance Form for tracking and documenting all donations to the Village. The Committee was in favor of all suggested updates to the Donation Policy. A motion was made by George Van Geem, seconded by Al Weel, to accept staff recommended changes on the revised Purchasing Policy minus the Disposal Policy threshold changes. On roll call, all concurred. Approval of Minutes The regular minutes from the October 21, 2020 Finance Committee meeting were presented for approval. A motion was made and all concurred. Accounts Payable Approval The Accounts Payable registers for 2020- 10/16, 10/23 were presented for approval. A motion was made and all concurred. New Business None Other Business None Public Comments None Executive Session None Adjournment A motion to adjourn was made at 10:55 am and all concurred. Prepared by Joy Athanasiou on November 30, 2020