General Government & Information Technology

GENERAL GOVERNMENT/IT COMMITTEE MEETING SUMMARY Monday, October 7, 2013 The following persons were present: Chair George Alpogianis, Cammy Fortuna, Steven Vinezeano and Bill Shaw. Also present were Marlene Victorine, Joe Annunzio, Kathy Thake, Cathy Doczekalski, Vince Genualdi and Kathy Barnat. The meeting was called to order at 10:15 a.m. I. Approve Meeting Summary : N/A II. Old Business: N/A III. New Business: i. Recruitment/Selection of Personnel Amendment. The committee reviewed the amendment to Section 1.6 Recruitment and Selection of Personnel of the Village of Niles Handbook. It was discussed that only one municipality of the Northwest Municipal Conference reported having a posting date of 30-days. The proposed reflects what is best management practices. It was discussed that the 30-day job posting requirement has been found to be excessive causing positions to be left vacant for extended periods, reducing opportunities for proper cross-training, increasing candidate communications and increasing chances of losing top candidates to other municipalities. ii. Personnel Promotion Policy. The committee reviewed a proposed promotional policy. It was discussed that a promotion policy signifies to Village’s commitment to recognize and reward excellent performance. It motivates employees to aspire for advancement opportunities, it contributes to employee satisfaction and retention, and reduces costs associated with recruiting and training. In addition, a promotion policy improves overall morale, loyalty and effectiveness of employees. iii. BYOB Discussion. Joe Annunzio stated that the Village does not have a BYOB license for liquor now. He stated that the NWMC has 18 towns out of 45 that do have them. The Chair stated that the purpose for them in some cities is to have an interim license while waiting for a full license. He discussed corkage fees. The questions  was asked what kind of license would it be. The committee agreed that beer and wine was the limit and not to allow spirits. A police representative stated that he would be concerned with over serving. Would there be a limit of what could be brought in and are they serving themselves? It was agreed that the establishment should serve. It was discussed that there would need to be a policy created for review by the committee. Proof of insurance is required, no spirits, only for in-house dining without a bar. There was a statement made that Joe Annunzio should review the cost of liquor licenses and consider a plan to increase them to be more in line with neighboring towns. There was discussion about creating a special not for profit BYOB license. The Village Attorney will create a policy for review. iv. Server Discussion. Joe stated that the NWMC had 12 of 45 towns with laws allowing under 21 (19) to serve patrons. There was discussion of whether or not this is wise because they may serve their friends who are under. It was argued that this could happen with any age. The training and violations should be severe enough to prevent servers from making that poor decision. A policy is to be created by the Village Attorney for discussion. v. Basset Training. It was explained that the village does not currently require this. There was discussion that it should be required and be posted or on file for the Village. A policy is to be created by the Village Attorney for discussion. IV. Open Discussion: Bill Shaw discussed the work over at the Police building and how there will need to be a $100,000 change order for his department’s work. It was discussed how this will be paid for with TIF funds. V. Next Scheduled Meetings: November 13, 2013 at 8:00 a.m.