General Government & Information Technology

GENERAL GOVERNMENT/IT COMMITTEE MEETING SUMMARY Wednesday, April 15, 2015 The following voting persons were present: Chair George Alpogianis, Steven Vinezeano, Bill Shaw and Cammy Fortuna. Also present were Marlene Victorine, Joe Annunzio, Cathy Spadoni, Kathy Barnat, Hayley Garard, Katy Darr and Hadley Skeffington-Vos. The meeting was called to order at 8:40 a.m. I. Approve Meeting Summary: Wednesday, March 25, 2015 a. Unanimous approval. II. Old Business III. New Business a. HR Update i. Drug & Alcohol Testing Policies & Procedures 1. New proposed policy for off duty alcohol and/or drug loss of driving privileges or driver’s license suspension. Planned for May Board Meeting. ii. Promotion of Personnel 1. This policy was proposed by the Board of Trustees for promoting from within the organization. This has not appeared before the Board of Trustees before. Planned for May Board Meeting. b. Electrical Aggregation Update i. Hadley discussed the electrical aggregation presented to the Board at Informal Consideration yesterday, April 14th. The Village’s energy consultant, Synergy, gave a presentation outlining the benefits and projected supplier rates for the next year. The front desk staff at Village Hall, Senior Center, and 2nd floor staff have been trained and given “cheat sheets” to answer questions from residents regarding electrical aggregation. An update for the new program, when determined, will go out in the summer newsletter and be highly publicized on the website and in social media. c. Grants i. Mr. Alpogianis recounted his trip to Washington DC for the National League of Cities Conference. The Mayor and Mr. Alpogianis met several representatives of various organizations and entities. Follow up thank you letters are being sent to those individuals with whom they met. d. IT Update  i. All IT purchases are now cross-referenced to technology grants before purchases are made. There are 14 software packages in play right now, including a resident tracking/customer service software package (requested by General Government). IT, Legal and Finance will be working soon with an auditing contractor to propose new policies regarding PCI compliance. A new Crime Free software package is under investigation. e. Legal Update i. Village Attorney gave a brief update on People for a Safer Society versus Niles. f. Clerk Update i. The Village Clerk provided an update on the Arts and Culture Council. Chamber and Sister Cities representatives have accepted. Two more artist letters have gone out. The Mayor and Village Manager will go present to the schools in May. Appointments will be made in May at the Board Meeting. IV. Open Discussion a. Cammy will become a Village staff member, so she will no longer be a member of the General Government/IT Committee. Cammy will become the General Government/IT Committee liaison. George will be recommending a replacement for the Committee. V. Public Comment VI. Next Scheduled Meeting – Wednesday May 13, 2015 9:00 a.m. Meeting adjourned at 9:36 a.m. Unanimous approval to adjourn.