General Government & Information Technology

General Government/IT Committee Meeting Summary Monday November 23, 2015 The following voting persons were present: Chair George D. Alpogianis, Village Manager Steven Vinezeano and Cammy Fortuna. Staff present were; Marlene Victorine, Kathy Barnat, Joe Annunzio, Katy Darr, Kathy Thake, Hayley Garard, Rich Wlodarski - Asst. Director Community Development, Frank Hillegonds – Groot Disposal Co. One member of the public was present. Absent: Bill Shaw The meeting was called to order at 9:06 a.m. in Room 218 at the Niles Administration Building. I. Approve Meeting Summaries: General Government / IT September 16, 2015 Meeting and Special Joint Meeting General Government / IT and Human Services Committees October 8, 2015 a. Unanimous approval. II. Old Business – a. IT updates – Tabled III. New Business - a. Sister Cities Membership Drive and Student Exchange – A Sister Cities Membership Drive was held to reignite the Sister Cities Program. The organization’s 501 C 3 status is up to date. Invites were sent out to approximately 60 people on the membership list. 10 students arrived on Friday, November 20, 2015 from Pisa, Italy and will stay with host families. A pizza reception was held at Riggios and an itinerary was laid out for the students while they will be visiting. b. The Groot Solid Waste Commercial Contract will be presented to the Board for approval at the December 8, 2015 Board Meeting. Trustee Alpogianis read a Memorandum that was prepared explaining the benefits that the Groot Commercial Solid Waste Agreement will provide. The current agreement will expire on August 30, 2017. The new agreement will be effective January 1, 2016 through December 31, 2025. All dumpsters and roll offs provided either for commercial or residential use will be provided by Groot. Time will need to be taken to notify businesses and residents of this new service. Community Development front desk staff  will be properly trained on this new contract provision. Dumpsters must be placed on the property and not on the street. Only rare circumstances and with the approval of the Village will a dumpster be allowed on the street. If the resident requests plywood under the dumpster and is on the resident’s property, the resident will provide their own plywood. If a dumpster is to be placed on the street, Groot will provide the plywood and required safety materials. All dumpster permits will go through Groot, there will be no additional permits or fees by the Village of Niles. Evanston, Skokie, Hoffman Estates and Mount Prospect already have this ordinance. Health, safety and uniformity are prime issues. c. IT – New Dell Servers – Tabled d. IT – General Update – Tabled IV. Open Discussion / Public Comment Ms. Louella Preston commented on the Niles Sister Cities. V. Next Meeting – December 16, 2015 10:00 A.M. VI. Adjournment – The Meeting adjourned at 9:35 a.m.