General Government & Information Technology

Village of Niles General Government / IT Committee Meeting Summary May 10, 2017 The following Voting Persons were in attendance: Chair George D. Alpogianis, Village Manager Steve Vinezeano, and Member Cammy Fortuna. Staff present were: Hadley Skeffington-Vos, Marlene Victorine, Kathy Thake, Danielle Grcic, Steve Cusick, Cathy Spadoni, Kathy Barnat, Katy Darr, Mitch Johnson, Ross Klicker, Pat Byrne. IT Director Bill Shaw was absent. No members of the press or public were present. I. Call to Order The meeting was called to order at 8:45 a.m. in Room 218 at the Niles Administration Building. II. Approve Meeting Summary – General Government/IT Committee – April 12, 2017 – Approved, On voice vote all concurred. III. Old Business a. On-Line Store Discussion Ross Klicker presented items for the on-line store. A mockup of the lapel pin was shown and all concurred that the pin was too large. The size should be brought down by at least one third. A sample of a pen with a stylus was shown; this is an item to be ordered for the online store. The Cat’s Meow was discussed as a possible collectable item vendor. The company will design collectable items per the Village’s recommendation at a very reasonable price. Cat’s Meow items are very popular among collectors. Additional ornament samples will be ordered in for the group to review. Samples of the diner mug have been ordered, but not yet received. All items for the On-Line store will be finalized at the next meeting. IV. New Business a. Ordinance Adding Chapter 1 General Provisions, Article II. Conflicts with Certain Home Rule County Ordinances, Section 1-25 Minimum Hourly Wages and Paid Sick Leave to the Niles Code of Ordinances Cook County Board passed two Ordinances, the Minimum Wage and Paid Time Off Ordinances, which requires business owners in Cook County to adhere to certain regulations. Both ordinances require that each municipality in Cook County adopt those regulations set forth in those ordinances by July 2017 or to opt out. The Chair noted that nobody is against taking care of workers and taking care of people. Most all of the surrounding municipalities are opting out of the Cook County ordinance.  GG/IT May 10, 2017 Meeting Summary/2 Village Manager Vinezeano offered a motion - I move to forward the Ordinance prepared by the Village Attorney’s Office to the Board of Trustees May meeting for consideration. On voice vote, all concurred. b. Ordinance Adding Chapter 6 Alcoholic Beverages, Article II License, Sec. 6-34 Classification and Fees and Appendix D Fee Schedule to the Niles Code of Ordinances The ordinance allows for a salon to serve alcoholic beverages, specifically beer and wine. There will be a three drink maximum per customer. Other surrounding communities are also offering this type of service. The second part of the ordinance will limit hours of operation to normal business hours. The hours for the ordinance will be weekdays (Sunday through Thursday) 9:00 a.m. to 9:00 p.m. and weekend (Friday and Saturday) 9:00 a.m. to 10:00 p.m. On voice vote all concurred. This ordinance will be sent to the Board for approval at the May 23, 2017 Board meeting. c. 457 Deferred Comp Providers A recommendation was made to cap the amount of Deferred Comp Providers for the Village to three companies. This decision was made by doing research through Best Management Practices of other towns. The Village’s current providers for deferred compensation are reputable companies that are monitored and meet with Village staff on a quarterly basis. Companies that solicit the Village for excess insurance and services will be reviewed by staff. A recommendation was made that any company that solicits the Village for these types of services will go through staff of the Human Resources Department first. If staff of the Human Resources Department approves, the service will be recommended for further review. d. IPPFA/NPPFA 457 (b) Plan A staff meeting with IPPFA will occur in the near future. V. IT Project Updates Steve Cusick reported on the IT projects. Cell phones are switched over from AT&T to Verizon. The entire fleet of phones was upgraded to newer technology while keeping the price the same the first year. Costs will go down every subsequent year. Energov software implementation is making progress including training and meetings. Foothold software for Family Services is scheduled to go live next month. The IT Department will have an item on the May 23, 2017 Board Agenda, a Resolution Authorizing the Sale and/or Disposal of Personal Property (IT Equipment) Owned by the Village of Niles  GG/IT May 10, 2017 Meeting Summary/3 VI. Open Discussion / Public Comment Congratulations and Best Wishes to Kathy Barnat, Human Resources Director, on her retirement. No members of the Public were present for Public Comment. VII. Next Meeting – Tentatively scheduled for Wednesday, June 14, 2017 at 8:45 a.m. VIII. Adjournment With unanimous approval the meeting was adjourned at 9:41 a.m.