General Government & Information Technology

Village of Niles General Government / IT Committee Meeting Summary June 21, 2017 The following Voting Persons were in attendance: Chair George D. Alpogianis, Village Manager Steve Vinezeano, IT Director Bill Shaw and Member Cammy Fortuna. Staff present were: Steve Cusick, Trish Finn, Cathy Spadoni, Mitch Johnson, Ross Klicker, Jeff Martynowicz and Laurie Nannini. No members of the press or public were present. I. Call to Order The meeting was called to order at 10:39 a.m. in Room 218 at the Niles Administration Building. II. Approve Meeting Summary – General Government/IT Committee – May 10, 2017 – Approved, on voice vote all concurred. III. Old Business a. On-Line Store Discussion Items presented for approval for purchase with the Village logo, a pen with a leather grip and stylus, diner coffee mug, lapel pin with the American flag and the Village logo, a hand blown glass holiday ornament and a light up holiday ornament. The above items were unanimously approved and an order will be placed. IV. New Business a. Request for Proposals Professional Brokerage Services for Property & Casualty, Workers Compensation Insurance The Finance Committee made a recommendation to send to the Board for approval a waiver for Mesirow. The General Government/IT Committee unanimously approved this recommendation. The recommendation will be sent to the Board for approval. b. HR/Timekeeping/Payroll Software Update Tyler software was reviewed by staff for HR/Timekeeping/Payroll software. The cost for this decision over five years has gone down to $290,157, this is the lowest cost of all of the top six software companies reviewed. The HR consulting team also approved Tyler software. The Finance Director believes it is critical to have Tyler software for the Finance Department as well. Tyler software was approved and is now being installed for the Community Development Department. A contract for Tyler software for both Human Resources/Timekeeping/Payroll and the Finance Department will be vetted by the Legal Department then presented to the Finance Committee for approval at the July Finance Committee meeting. The approval of the General  GG/IT June 21, 2017 Meeting Summary/2 Government/IT Committee was unanimous, the recommendation will be sent to the Finance Committee for approval at their next meeting. c. Board Approval – Amendment of Employee Handbook Section 3.3 Personal Day, Section 3.4 Longevity Bonus, Section 6.1 Sick Leave – Perfect Attendance Program The approval was unanimous, the recommendation will be sent to the Board for approval at the June 27, 2017 Board of Trustees meeting. d. Resolution of the Board of Trustees of the Village of Niles to Authorize the Addition of the IPPFA Deferred Compensation Plan as an Employee Benefit The Finance Committee approved the addition of the IPPFA Deferred Compensation Plan as an Employee Benefit. The General Government/IT Committee unanimously approved this recommendation to the Board for approval at the June 27, 2017 Board of Trustees meeting. V. IT Project Updates The IT/GIS steering committee which was a public committee will now be a staff committee. VI. Open Discussion / Public Comment No items presented for Open Discussion. No members of the Public were present for Public Comment. VII. Next Meeting – Tentatively scheduled for Wednesday, July 12, 2017 at 8:45 a.m. VIII. Adjournment With unanimous approval the meeting was adjourned at 11:00 a.m.