General Government & Information Technology

Village of Niles General Government / IT Committee Meeting Summary August 9, 2017 The following Voting Persons were in attendance: Chair George D. Alpogianis, Village Manager Steve Vinezeano, IT Director Bill Shaw and Member Cammy Fortuna. Staff present were: Marlene Victorine, Cathy Spadoni, Katy Darr, Ross Klicker, Steve Cusick, Trish Finn, Jeff Martynowicz, Kathy Thake. Resident Steven Yasell and member of the press Igor Studenkov. I. Call to Order The meeting was called to order at 8:51 a.m. in Room 218 at the Niles Administration Building. II. Approve Meeting Summary – General Government/IT Committee – July 12, 2017 – Approved, on voice vote all concurred. III. Old Business a. Arts and Culture Master Plan Update The General Government/IT Committee approved the Arts and Culture Master Plan, it will now be presented to the Board of Trustees for their approval along with a presentation. The master plan is within the budgeted amount. b. Tyler Software Review The RFI on the software was completed and Tyler meets the list of requirements of the Village’s needs and the cost is in line with other vendors. The team made a site visit to the Village of Woodridge and after further review all concerns were addressed by Tyler. The software will be within budget. The total package, including Human Resources, Payroll and Finance software will be $696,678. Tyler software will be presented to the Finance Committee at their August 16, 2017 meeting for their approval. This software purchase is included in the FY2018 budget; there will be some carryover into FY2019. The General Government/IT Committee unanimously approved the Tyler Software purchase. With the approval of the Finance Committee, the Tyler Software purchase will be presented to the Board for approval at the August 22, 2017 meeting. IV. New Business a. Resolutions Authorizing a Residency Exemption for Brian K. Thompson, Part- Time Employee in the Position of Crisis Worker and for Josephine R. Wimunc, Full-Time Employee in the Position of Senior Accountant, pursuant to Sec. 2- 11(d) These employees were hired expecting to move into the required residency area, however they were not able to. Both employees are very good employees and both positions are hard to fill positions. The General Government/IT Committee unanimously approved both Residency Exemptions; this will be presented to the Board for approval at the August 22, 2017 meeting.  GG/IT August 9, 2017 Meeting Summary/2 b. Resolution Authorizing an RFP Waiver and a contractual Agreement with Mesirow Insurance Services Inc., as the Village’s Workers Compensation and Liability Insurance Broker for Calendar Year 2018. A request for waiver has been made because the Mesirow Insurance Services contract is now over, the Finance Committee made a request for this waiver. The General Government/IT Committee approved the request for waiver; this will now be presented to the Finance Committee for approval. If the Finance Committee approves the waiver at their August 16, 2017 meeting, this item will be presented to the Board for approval at the September 26, 2017 meeting. V. IT Project Updates Because of the new police radio system, many AT&T phone lines can now be cancelled saving the Village a substantial amount of money. Also because of new network work being completed, several other services can also be cut back saving the Village additional money. VI. Open Discussion / Public Comment Mr. Yasell acknowledged that he enjoyed being at the meeting. Chair Alpogianis appreciated that sentiment and noted the years that he has known Mr. Yasell. Staff was thanked for the hard work done on the Tyler Software project. VII. Next Meeting – Tentatively scheduled for Wednesday, September 13, 2017 at 8:45 a.m. VIII. Adjournment With unanimous approval the meeting was adjourned at 9:13 a.m.