General Government & Information Technology

Village of Niles General Government / IT Committee Meeting Summary March 14, 2018 The following Voting Persons were in attendance: Chair George D. Alpogianis, IT Director Bill Shaw, Village Manager Steven Vinezeano, and Resident Cammy Fortuna. Staff present were: Hadley Skeffington-Vos, Katy Darr, Mitch Johnson, Kathy Thake, Marlene Victorine, Ross Klicker, Tony Hollenback, and Kathryn Angell. Village Trustee John Jekot as well as Braden Schaefer and Bernie Dyme from Perspectives were guests. . I. Call to Order The meeting was called to order at 8:51 a.m. in Room 218 at the Niles Administration Building by Chairman George Alpogianis. II. Approve Meeting Summary – February 14, 2018 Steve Vinezeano made a motion, seconded by Bill Shaw, to approve the summary of the February 14, 2018 meeting. On voice vote, all concurred. III. Old Business a. Village Online Store Ross Klicker stated the store is up and running. Community Engagement Coordinator Katie Schneider will be taking over the responsibilities. IV. New Business a. Perspectives- EAP Provider Hadley Skeffington-Vos and Tony Hollenback explained the interest for outsourcing the Employee Assistance Program. Perspectives, the company selected through bid, were represented by Sales Executive Braeden Schaefer and President & CEO Bernie Dyme. Mr. Schaefer and Mr. Dyme explained the resources that would available to employees, including support for first responders. Steve Vinezeano made a motion to bring the contract before the Village Board, seconded by Bill Shaw. On voice vote, all concurred. b. Honorary Street Name Applications Two applications were discussed. The first application was for “Joe Koek Way” at Nordica and Oakton. The dedication of this street is in conjunction with Holocaust Remembrance Day. Mr. Koek’s son, Steven, will be presenting to the Village Board on March 27th. Steve Vinezeano made a motion, seconded by Bill Shaw to approve the honorary naming. On voice vote, all concurred. The second application to be considered was for Great Lakes Coca-Cola in recognition of their decision to name the Niles facility as their HQ. This application will be discussed further next month.  c. Formation of a Veterans Affairs Commission Chairman Alpogianis expressed his desire to form a committee in order to possibly expand village services for veterans. This item will be discussed further at the April meeting. d. Pet Insurance The Village is now offering pet insurance through Nationwide to its employees; employees are responsible for 100% of the cost. e. Textile Recycling The Village is looking to partner with Simple Recycling to offer Textile Recycling at no cost to residents. The program includes curbside pickup and is SWANCC approved. A contract will need to be approved by the Village Board. Item will be discussed further at the April meeting. f. Commercial Recycling Survey In partnership with Groot, the Village is going to send a survey, through the Chamber, to businesses regarding commercial recycling. Item will be discussed again at the April meeting. g. IT Project Updates IT is continuing their efforts to make sure both Munis (Finance), scheduled to go live May 1st for financials, and EnerGov (Community Development), to go live on May 14th, are ready. Additionally, the software company for video surveillance of Village buildings phased out current license of software. This has created an additional project for IT in order to resolve this issue. V. Open Discussion / Public Comment a. An alternative route for the Intelligentsia Cup has been found. Ross Klicker stated he has been working with Notre Dame College Prep as well as race organizers. The proposal will go before the school board, followed by neighborhood meetings. Contract will go before Village Board. VI. Next Meeting The next meeting is scheduled for Wednesday, April 11, 2018 at 8:45 a.m. VII. Adjournment Steve Vinezeano made a motion, seconded by Bill Shaw, to adjourn the meeting at 10:10 a.m. On voice vote, all concurred.