General Government & Information Technology

Village of Niles General Government / IT Committee Meeting Summary May 9, 2018 The following Voting Persons were in attendance: Chair George D. Alpogianis, IT Director Bill Shaw, Village Manager Steven Vinezeano, and Resident Cammy Fortuna. Staff present: Katy Darr, Mitch Johnson, Kathy Thake, Marlene Victorine, Ross Klicker, Evangeline Alpogianis, Kathryn Angell and Eric Larkin. Guests: John Loumbardias. . I. Call to Order The meeting was called to order at 8:54 a.m. in Room 218 at the Niles Administration Building by Chairman George Alpogianis. II. Approve Meeting Summary – April 11, 2018 Bill Shaw made a motion, seconded by Cammy Fortuna, to approve the summary of the April 11, 2018 meeting. On voice vote, all concurred. III. Old Business a. Electrical Aggregation Renewal John Loumbardias from Synergy Power Solutions presented information to the Committee regarding a three year renewal with Eligo Energy to continue the Aggregation Program. The deal would include a price match with ComEd and if for some reason prices cannot be match Eligo will end the program and residents would be switched back to ComEd. Committee members discussed how to best inform residents of the extended program and also to work with Eligo Energy to make sure their customer service can address questions and concern with residents. Bill Shaw made a motion, seconded by Cammy Fortuna and on voice vote all concurred for the agreement to be taken to the Village Board for a vote. b. Public Safety Employee Benefits Act (PSEBA) Ordinance/Application *Item was tabled until next month* c. Commercial Recycling Survey The survey was presented to the committee members to review, the version presented was not the final version. It was confirmed that the survey would be available online and sent out May 22 and it will be announced at the Board Meeting. On voice vote all members approved the survey. d. Formation of Veterans Affairs Committee Evangeline Alpogianis discussed research performed by herself and Katie Schneider into similar municipal programs. This item will be brought back to committee for further discussion. IV. New Business a. Nicor Franchise Agreement Kathy Thake presented the 35 year agreement to the committee and provided details as to what is included in the agreement. Kathy confirmed the Village’s Attorney Danielle Grcic approved of the agreement and will confirm that Trustee Matyas and Interim Public Services Director Fred Braun are aware and also agree  to the terms of the agreement. With a motion and a second, the committee agreed on voice vote to allow the agreement to go to the Village Board. b. IT Project Updates Bill Shaw updated the Committee on the status of the new financial software Munis. Meetings and review of implementation for the payroll software is beginning. Additional software is being purchased by Police and Fire Departments, because of the crossover a joint meeting with Public Safety and General Government/IT Committee is being planned prior to the June Board meeting. IT is also requesting the funding for Microsoft true up software for the users in the Village. Bill Shaw asked for Committee approval to bring the request to the Village Board. On voice vote all member concurred to send the request to the Village Board. V. Open Discussion / Public Comment None VI. Adjournment On voice vote the meeting was adjourned at 9:36 a.m.