General Government & Information Technology

MEETING MINUTES General Government / IT Committee Remote Participation October 28, 2020 – 9:00 a.m. The General Government / IT Committee meeting was held on Tuesday, October 28, 2020, virtually. The meeting was called to order at 9:06 a.m. by Chairman Niedermaier. Members Present: Staff Present: Chairman Craig Niedermaier Hadley Skeffington-Vos, Deputy Village Manager Village Manager Steve Vinezeano Kathy Thake, Assistant to the Village Manager IT Director Bill Shaw Joana Ardelean Resident Jeff David Katy Darr Evangeline Alpogianis Katie Schneider John Melaniphy Margaret Keating Approval of Minutes IT Director Bill Shaw made a motion, seconded by Resident Jeff David, to approve the minutes of the August 11, 2020, meeting; on voice vote all concurred. New Business a. Resolution Authorizing the Renewal of the Village of Niles Property Casualty and Workers Compensation Insurance Program Effective December 1, 2020 through December 1, 2021 Assistant to the Village Manager Kathy Thake presented the program which was recommended by the Administration Department and Alliant/Mesirow Insurance Services. The meeting was joined by Tom Collins, Dan Mackey, and Dane Mall of Alliant-Mesirow, to explain answer any questions regarding their Professional Brokerage Services for Property & Casualty and Workers Compensation presentation, as a follow up from the August General Government Meeting. Village Administration reviewed the proposal and are recommending to the General Government/IT Committee recommend for approval at the November Board of Trustees Meeting. IT Director Bill Shaw made a motion, seconded by Resident Jeff David, to approve the proposal to go before the Board of Trustee’s at the next Board of Trustees Meeting. On voice vote, all concurred.  YEAS 4 Niedermaier, Vinezeano, Shaw, David NAYS 0 ABSENT 0 ABSTAIN 0 There being 4 affirmative votes, the MOTION CARRIED. b. Social Media Protocols Community Engagement Coordinator, Katie Schneider, updated the General Government/IT Committee on Social Media Protocols. The Village of Niles has a strong presence on Facebook with high engagement from Niles residents. The protocols were originally developed by Mitch Johnson and Hadley Skeffington-Vos, and all three reviewed and made minor updates this past month. The protocols are designed to give guidance and best practices for utilizing social media to communicate and engage with residents, visitors and targeted audiences. c. Board Approval – Annual Amendments to the Employee Handbook Handbook amendments were presented by Deputy Village Manager, Hadley Skeffington-Vos, and Senior Human Resources Manager Joana Ardelean. The updates to the Village of Niles Employee Handbook are done annually. The Employee Handbook updates consist of correcting previous typos, general housekeeping, and keeping dates current. Village Manager Steve Vinezeano made a motion, seconded by IT Director Bill Shaw, to approve the updates to go before the Board of Trustee’s at the November Board of Trustees Meeting. On voice vote, all concurred. YEAS 4 Niedermaier, Vinezeano, Shaw, David NAYS 0 ABSENT 0 ABSTAIN 0 There being 4 affirmative votes, the MOTION CARRIED. Comments from the Public None Next Meeting To be scheduled. Adjournment Motion to adjourn was made by Chairman Niedermaier, seconded by IT Director Bill Shall; all concurred and the meeting adjourned at 10:23 a.m. Margaret Rose Keating General Government / IT Committee Secretary 2