General Government & Information Technology

MAYOR TRUSTEES Andrew Przybylo George D. Alpogianis John C. Jekot ACTING Danette O’Donovan Matyas VILLAGE MANAGER Denise M. McCreery Hadley Skeffington-Vos Craig Niedermaier Dean Strzelecki VILLAGE CLERK Marlene J. Victorine MEETING MINUTES General Government / IT Committee Remote Participation February 9, 2021 – 9:00 a.m. The General Government / IT Committee meeting was held on Tuesday, February 9, 2021, virtually. The meeting was called to order at 9:01 a.m. by Chairman Niedermaier. Members Present: Chairman Craig Niedermaier Acting Village Manager Hadley Skeffington-Vos IT Director Bill Shaw Resident Jeff David Staff Present: Kathy Thake, Assistant to the Village Manager Joana Ardelean, Sr. HR Manager Kent Oliven Katy Darr Katie Schneider John Melaniphy Evangeline Alpogianis Margaret Keating Approval of Minutes IT Director Bill Shaw made a motion, seconded by Resident Jeff David, to approve the minutes of the January 12 2021, meeting; on voice vote all concurred. New Business a. Discussion of Electrical Aggregation Program b. Admin/HR Generalist Evangeline Alpogianis led a discussion of Niles’ Electrical Aggregation Program. The Village of Niles is currently in an Electrical Aggregation agreement with Eligo Energy, which will end its three year term in June 2021. All Niles residents were enrolled in the program, but have the option to opt-out. The purpose of the agreement is to protect residents and keep pricing competitive. In 1000 Civic Center Drive Niles, IL 60714 Phone (847) 588-8000 Fax (847) 588-8051 WWW.VNILES.COM  reviewing the savings over the last three years with our partnership with Eligo Energy, savings were greatest during the 2018 year. The Village’s current options are to renew with Eligo Energy, not renew and revert back to ComEd, or enter in to a new contract with a different Electrical Aggregation Program vendor. A new vendor Green 2.0 has approached the Village to enter in to a new Electrical Aggregation Program partnership – which seems to have many advantages including using green and solar energy, as well as, grant eligibility. Acting Village Manager Hadley Skeffington-Vos advised she would arrange for a presentation at our next General Government / IT Committee. c. Discussion on Health Insurance Renewal Changes Senior HR Manager Joana Ardelean provided an update on a few changes upcoming with the Village’s Health Insurance. One change will be aligning our Plan years and Claim years with the Village’s Fiscal Year, which begins on May 1st. This is administrative change will take effect in 2022, and this will not impact employees or insurance coverage. Another change the Village is considering is offering a high- deductible health plan coupled with a Health Savings Account. The Village HR department is currently working with our broker to develop a plan offering. The final change the Village is considering, is regarding our pharmacy benefits. Niles’ is currently working with our broker to explore different options for pharmacy benefits. Kent Oliven, Finance Director, shared that these options are not only an advantage to the Village, but can lead to healthier employees and many other advantages. d. Discussion on Performance Measurement Software Acting Village Manager Hadley Skeffington-Vos led a discussion on Performance Measurement Software. The Board of Trustees passed an Ordinance in 2013 establishing the program, so by Ordinance the Village reports each departments’ performance on a quarterly and annual basis. The current vendor that provides this service and platform contract expires on April 30th, 2021. Village leadership has established an internal committee to look at options for new and more efficient Performance Measurement Software. This is an annual budgeted item, and the Village will be releasing a RFP/RFQ to get proposals for a new software. Acting Village Manager Hadley Skeffington-Vos asks for the Committee’s support to release the RFP/RFQ now, in the hopes of having a new agreement for May 1st, 2021. The Committee reviewed neighboring municipalities Performance Measurement Software. e. Board Approval - Annual Energov Software Support and Licensing Fees in the Amount of $36,719.02 IT Director Bill Shaw presented a request for Board Approval for the Annual Energov Software Support and Licensing Fees in the Amount of $36,719.02. IT General Government / IT Committee February 9, 2021 2  Director Bill Shaw advised this is our second renewal of the Energov software. The Village of Niles went live on Energov in February of 2019. Energov is the Community Development Licensing software. Along with the Licensing, Permitting and the Land Management Software Suite, this renewal includes the online portal, the planning and inspection apps and GIS integration. This renewal represents a 4% increase since our last renewal which was for $35,306.75, but the cost will be offset by other budgetary savings. IT Director Bill Shaw made a motion, seconded by Resident Jeff David, to approve the updates to go before the Board of Trustees at the February 23rd Board of Trustees Meeting. On voice vote, all concurred. YEAS 4 Niedermaier, Skeffington-Vos, Shaw, David NAYS 0 ABSENT 0 ABSTAIN 0 There being 4 affirmative votes, the MOTION CARRIED. f. Ordinance Amending Chapter 10 Amusements and Entertainments, Article IV Regulations For Licensees Operating Video Gaming Terminals, Section 10-87 through Section 10-91, Appendix D Fee Schedule Asst. Liquor Commissioner Pat Byrne presented an Ordinance Amending Chapter 10 Amusements and Entertainments, Article IV Regulations For Licensees Operating Video Gaming Terminals, Section 10-87 through Section 10-91, Appendix D Fee Schedule and asks for the committee’s approval to bring to the Board of Trustees. The hospitality industry was severely impacted by the mitigation efforts related to COVID-19. The Liquor Commission proposes altering the fees that are charged to our establishments and the Terminal Operators in an effort to provide some relief to our establishments. The Village of Niles currently has 28 licensed establishments that provide video gaming, for a total of 160 terminals. They are serviced by 11 different Video Gaming Terminal Operators. The current fee structure calls for the licensed establishments to be invoiced $1,000 per installed terminal and the Video Gaming Terminal Operators to be invoices $1,000 per location. The Liquor Commission proposes reducing the fees charged to the licensed video gaming establishments to $500 per installed video gaming terminal, and increasing the fees charged to the Video Gaming Terminal Operators to $1,000 per terminal, per location. This change is projected to provide the Village of Niles with $240,000, compared to $188,000 under the current fee structure, for Fiscal Year 2022. Chair Craig Niedermaier made a motion, seconded by IT Director Bill Shaw, to approve the updates to go before the Board of Trustees at the February 23rd Board of Trustees Meeting. On voice vote, all concurred. YEAS 4 Niedermaier, Skeffington-Vos, Shaw, David NAYS 0 ABSENT 0 ABSTAIN 0 There being 4 affirmative votes, the MOTION CARRIED. General Government / IT Committee February 9, 2021 3 Comments from the Public None Next Meeting March 9, 2021 Adjournment Motion to adjourn was made by Acting Village Manager Hadley Skeffington-Vos, seconded by IT Director Bill Shaw; all concurred and the meeting adjourned at 09:49 a.m. Margaret Rose Keating General Government / IT Committee Secretary General Government / IT Committee February 9, 2021 4