GIS Steering Committee

“Where People Count” INFORMATION TECHNOLOGY 1000 Civic Center Drive, Niles, Illinois 60714 Telephone (847) 588-8000 Fax (847) 588-8050 GIS Steering Committee Meeting November 18, 2013 Co-Chairs: George Alpogianis – Trustee Steven C. Vinezeano – Village Manager Persons in attendance: Steve Cusick IT Dept. Mousa Nazzal Engineering Superintendent Chuck Ostman Community Development Director Bill Shaw IT Dept. Director Andrew Vitale IT – Sr. GIS Coordinator Rich Wlodarski Community Development Andrew Vitale called the meeting to order at 1:31 p.m. Agenda Item #1 – Approval of Minutes The minutes of the September 23, 2013 meeting were approved. Agenda Item #2 – Old Business – Project Updates Orthophotography – Review of Bid Schedule A. Vitale introduced the Bid Specification for the orthophotography project. These were sent to the Committee on Wednesday, November 6th, 2013. No initial comments or questions were offered. Permission to go out to bid on this project is on the Board agenda for tomorrow (November 19th). B. Shaw asked for a copy of the agenda item explanation form to be prepared in case there are questions. A. Vitale reported that in accordance with what is best from those vendors likely to respond, the Bid Specs will be published on December 11th (the day after the December meeting), giving vendors approximately two and a half weeks to respond. All have indicated this time is sufficient. A. Vitale then reviewed the project schedule with the Committee. December 11th – Legal Notice Published December 27th – Bid Opening January 27th – Board Award S. Cusick asked if this time frame poses any risks with scheduling a flight with O’Hare airspace. A. Vitale reported that he has been assured by our potential vendors that it poses no risks. B. Shaw asked if the Committee can review all responses before making a recommendation to the Board. All agreed.  GIS Steering Committee Meeting Minutes November 18, 2013 Groot Trash Collection Mapping A.Vitale reported that, at S. Vinezeano’s request, he has completed the process of mapping metrics of the Refuse Collection Contract currently held by Groot. Groot has asked for some further background on the data comprising the maps, and SV has asked to review the maps as well. A. Vitale will provide all information to all parties as needed, and continue to work with S. Vinezeano to refine the maps for his use. Cook County Municipal Village Application A. Vitale has been working with Cook County GIS Department with their Municipal Village Data Sharing Project, a pilot program which will automate the retrieval of planimetric datasets from Cook County. This process can replace the need for the annual data sharing agreement between the County and the Village of Niles for planimetric datasets. A resolution and data sharing agreement would still be needed for the Assessors table (information of parcel owners) however. This toll will probably not be ready in time for our next data sharing from the County which usually takes place in December or January of the year. However, it is the County’s plan to have this tool available sometime in the middle part of next year. C. Ostman asked if we can get access to the legal description of the parcels as part of our regular data sharing. A. Vitale will check into this possibility. Fire Grids Updating A. Vitale reported that he is waiting for final approval from the Fire Department regarding the revised Fire Grids. Once approval is given, he will work with Fire in granting access to the new Fire Grid Maps to whom they see fit. Agenda Item #3 – New Business Storm Water Committee – Permit Mapping A. Vitale reported that he has been asked to map the Flood Control projects as part of the Flood Control Assistance Program. He will be working with S. Cusick in preparing the data needed for these mapping products. These maps will be shared according to how the Storm Water Committee wishes. Fire Hydrant Flow Test Results A. Vitale reported that the results from the fire hydrant flow testing this past year have been forwarded to him. These results came to him in the form of a single multi-page PDF (approximately 1181 pages worth). Some work is needed to either break these into individual PDF documents, or to find a way to easily work with the document in VueWorks. He will work with the rest of the IT staff to look at options and see how it is best to proceed. A. Vitale stated that Public Services has stated that they wish to have these test results (both current and historic) available for viewing in VueWorks. A. Vitale did say that the most current test results are available in the GIS database (Atlas, ArcView). Water Infrastructure Updates A. Vitale reported that all water infrastructure improvement projects of 2012 have been inserted into the GIS database. This included the water main improvements on Merrill St, Western Ave, and 2  GIS Steering Committee Meeting Minutes November 18, 2013 Monroe Ave. M. Nazzal has approved their inclusion and they are now available on all GIS products (Atlas, ArcView, etc.). Agenda Item #4 – Other Completed Tasks / Items A. Vitale reported that Public Services might be looking into a project to number the Village Streetlights along Waukegan Rd, and in the Elizabeth Ave / Grand Ave neighborhood. He will wait for a decision from Public Services. If needed, he plans to assist however he may be needed. Other Discussion B. Shaw reported that Public Services have requested that IT begin working on a public facing VueWorks User Portal. An initial meeting may be held soon after Thanksgiving, and GIS expertise may be needed as part of the process. Agenda Item #5 – Schedule Next Meeting B. Shaw suggested that as the GIS Steering Committee is chaired by a Trustee and is therefore a public meeting, it might be useful if a planned established meeting is chosen for the remainder of the calendar year. A. Vitale will look into this for 2014. For the immediate future, the next meeting is scheduled for Monday, December 16 2013 at 1:30 p.m. in the 2nd floor conference room 218. This time was chosen to match up with Trustee Alpogianis’ preferred office hours. The meeting was adjourned at 1:51 p.m. Steering Committee Members George Alpogianis Trustee atp@vniles.com 847-588-8003 Steven Vinezeano Village Manager scv@vniles.com 847-588-8007 Bill Shaw IT Director wfs@vniles.com 847-588-8015 Andrew Vitale IT – Sr. GIS Coordinator ajv@vniles.com 847-588-8022 Steve Cusick IT src@vniles.com 847-588-8018 Moses Nazzal Engineering Superintendent mhn@vniles.com 847-588-7924 Scott Jochim Public Services Director snj@vniles.com 847-588-7901 Bob Pilat Public Services rmp@vniles.com 847-588-7926 Rich Wlodarski Community Development rjw@vniles.com 847-588-8085 3