Human Services Committee Agendas & Minutes

“Where People Count” 1000 Civic Center Drive, Niles, Illinois 60714 Telephone (847) 588-8000 ● Fax (847) 588-8051 ● TDD (847) 588-8059 Mayor Andrew Przybylo HUMAN SERVICES COMMITTEE- Summary Minutes Trustees George D. Alpogianis Niles Public Administration Building- Thursday, August 7, 2014 2:00 pm Chris Hanusiak John C. Jekot Present- Kelly Mickle, Carl Maniscalco, Trustee Rosemary Palicki, Mark Williams, Tony Joe LoVerde Hollenback Danette O’Donovan Matyas Meeting began at 2 pm Rosemary R. Palicki Village Manager Minutes were approved from April 10, 2014 Steven C. Vinezeano Senior Center: (Kelly Mickle) Village Clerk Marlene J. Victorine  Kelly stated that the Senior Center performance measures have been difficult to implement because of the frequency of interactions and interruptions, particularly during the recent Lifeline conversion. The measure tracking volunteer hours and members coming to the facility has been more successful but there is room for improvement. Staff is planning to implement changes to the volunteer program with an estimated start date of January 2015. Volunteer jobs and responsibilities will be better defined and hours will be tracked through a computerized system.  The Meals on Wheels program has had a number of appropriate referrals in recent months resulting in increased numbers. Trustee Palicki requested that the guidelines of the program be reviewed to possibility include individuals receiving help in the home.  The group discussed a possible name change for the Center with a consensus that no changes be made until the Village rebranding project is completed.  Kelly reported that the computer lab is in the process of receiving new equipment and as a result the staff is striving to recreate the space for younger seniors, offering a wide array of new classes and services. Fitness Center: (Carl Maniscalco) Carl gave the following report for the Fitness Center including: 1) General Status of Each Department  Many facility improvements: sump pump motor, glass door, glycol system, locker rooms (paint, counters, faucets, carpet), new fitness equipment.  Performance measures tracking www.vniles.com  2) Summary of 2015 Budget for Each Department  Revenues are ahead of target 1st qtr.  Expenses are lower than target 1st qtr. 3) Cooperative Community Programs and Events  Bike Niles  Healthy Community Partnership  Softball tourney with park district  50+ Sports Challenge  Open house resource fair Teen Center: (Mark Williams) Mark gave the following report for the Teen Center including: 2014 Performance Goals - New website design for Teen Center- in progress - Establish cooperative relationship with Maine East High School- in progress - Implement Performance Measures- in progress - Address staffing issues related to IMRF/vacation days/ school holidays- will be resolved with new hire - Improve communications with teens and parents- using facebook, Instagram, mailings, webpage & weekly email blast - Participate in Healthy Community Partnership- participating in Healthy Niles Community Survey - See completion of HVAC repairs- complete (minor duct work still to be done) - Implement credit card processing at Teen Center office- no action at this point - Implement online membership/ e-sign & e-pay via VON webpage- no action at this point - Upgrade video game systems and replace TV stands- New TV Stands were installed on 8/3/14 - Replace commercial grade refrigerator- Complete- received “permanent loaner” from Coke in 3/2014 Recent Accomplishments/ Events/ Programs - Membership- currently about 185 active members, 102 new members or renewals in May/June - Attendance- average of 44 per day over the last 4 months, low of 23/ high of 77 - Major events- Spring/ Summer 2014 o School recruitment drive in May- visited about 12 schools over the course of 1 week o Hosted Niles Library- Summer reading kick-off event on June 6 o Night in the Mall Lock-In- June 7- hosted 76 teens for night of dancing, movies, & games  o 4th of July Parade- about 25 teens decorated truck and walked in parade, passed out candy/flyers for block parties/ magnets for 50+ challenge o Camp Old Navy Job Shadow Day- July 16- hosted 15 teens for job shadow experience o Enchanted Castle Lock-In- July 1- sent 7 teens with Morton Grove Park District o Leaning Tower YMCA- hosted a day camp trip to the Teen Center for YMCA on June 27 o Participated in Niles National Night Out/ VON branding campaign/ Stevenson School Walk-a- thon o Provide research assistance and site visit for representatives from the Village of Park Forest in establishing their own teen center program/facility - Programs- o Resumed Teen Book Club with the Niles Library- 2 times per month during the spring and summer o Began “Money Island” video game series in cooperation with First American Bank in Niles- teaching financial literacy - Continuing programs- o Arts and Crafts- suspended for the summer- Halley has been doing lots of nails and hair o Movie Nights- 20 teens on April 4, 24 teens on May 2, 16 teens on July 18 and 14 teens on Aug. 4 - Staff completed the Training for Mental Health First Aid and refresher on First- Aid/ CPR Service Training - Staff designed a ROSE sculpture for the Art on Parade events for the summer- Sculpture being sponsored by Niles Optimist Club. Rose is on display, in the mall, just outside the teen center. Mark is promoting each month’s contest with the chamber In Progress - Performance Management- Mayor has requested monthly reports, submitted to Hadley on 8/4/14 - Maine East High School has confirmed that they will host a “Local Governement Day” with the Village of Niles in the Fall of 2014. Structure and process are still TBD. - PT Supervisor- in process of collecting resumes, scheduling interviews to hire for new TC supervisor position, plan to have start date of Wed. August 20 Upcoming events - Beginning planning for Fall Programs o Back to School Dance- Saturday, September 13 o Lights On Afterschool event- Thursday, October 23- 4:00-6:00 pm with Rally at 5:45 pm o Speaker Series- Niles Mayor Przybylo- job of being mayor & vision for future of Niles, OCCHY- about Hookah & E-Cigarettes, Massage Envy- education on massage  o Trips- Ice Skating, Fright Fest at Six Flags, and Haunted House with Morton Grove Park District o Movie Nights- continuing each month and weekly organized game tournaments Approved 2015 Budget Requests - Move position from TC Coordinator (grade/step schedule) to TC Director (merit based)- completed - Request approved to move “seasonal PT staff” to “regular PT staff”, work to prevent excessive closures and maintain 1000 hour PT limits- in process - $2700 for new lockers (12x12) with integrated keypad lock- ordered, awaiting delivery - $2000 replace 5 TV stands in game room- Completed- only spent $1000 - $480- new coffee service- completed - $600- restore postage for quarterly mailings and membership renewals- in process Family Services: (Tony Hollenback, LCSW) Status, Summary and Community Programs/Events:  Billing o Partnership with new billing company, Psyquel, to increase our ability to capture revenue more effectively for Medicare and Private Insurance clients; effective 8/1/14 o Expansion of managed care relationships with APS Healthcare and Psych Health (expand our ability to see clients with other insurance plans) o Partnership with ITA (Institute of Therapy in the Arts)  Communication Group (Maya)  Men’s Anger Group (Shawn) o Performance Management Update o International Social Work Visit (Dominican University) o Polish Radio Public Relations Outreach (Monika Lucarz, MSW) Next meeting - Thursday, November 6, 1:00 pm - Kelly will chair Adjourned at 2:05 pm