Stormwater Commission

STORMWATER COMMISSION MEETING SUMMARY Thursday, April 24, 2014 The following persons were present: Chair Joe Lo Verde, Steven Vinezeano, Chuck Ostman, Richard Wlodarski, Robert Callero, Andrew Vitale, Fred Kudert, Tom Polcyn, Mousa Nazzal, and Jeff Wickenkamp and Patrick Lach of Hey and Associates. Resident Louella Preston was also present. The meeting was called to order at 8:30 a.m. I. Approve Meeting Summary for Wednesday, February 5, 2014. Summary was approved to be posted on the Stormwater Commission webpage. II. Old Business: i. Flood Control Assistance Program Update. Chuck Ostman gave an update of the funds used to date, number of installations and waiting list. He stated that 53 opted out of the program. Andrew provided a map of all the locations that installed flood control since 2003. Over 600 were done. ii. Tier 1 Capital Improvements. a. Our Lady of Ransom and Maryhill Cemetery. Jeff stated that both OLR and Maryhill going out the first week of May. Maryhill engineering is completed and OLR is nearly complete. All is coming into place for mid-June construction start. Time is of the essence for the new engineer. The projects are earth moving and substantial sewer runs. OLR has some new parking lot as well. We are working with them on scheduling to ensure the trucks are out of the way by August due to kids. The OLR project is 11 feet deep. Jeff provided a plan view for OLR and an engineering plan for Maryhill. The sewers will need to go open trench across Milwaukee. The open trench was not stated as a problem by IDOT. There was some discussion about the retention basin and the possible need for a barrier for protection. Jeff said the OLR depth will be 3-5 feet and rare to have deeper. OLR and the attorneys did not want to have fencing; however, some type  of barrier curb will be installed to prevent cars from going into the basin. In addition, it is a 4 to 1 slope. The Chair stated he had a concern about the 11-foot of water and possibility of kids drowning. It was stated that the church did not want a fence and that the village attorney warned that the facility should not have a fence because you would be open to liability. Former Trustee Preston stated that she has seen a number of similar facilities without fencing and even with activities for children. b. Cleveland Sewer Project. Under design with comments back on various comments from Forest Preserve and Corps of Engineers. He stated that we must get a new FPD license for the facility that is in place from 1962 since it cannot be found. We are waiting for feedback from MWRD and or IEPA which could impact the engineering of the project. Jeff sketched project based on a question from Fred Kudert. At first it was planned that a new sewer would share the outfall to save on construction, etc. Now working on duel outfalls from pipes that crisscross. Is there merit at village inspecting last of pipe near outfall. Tom stated that he does not have the equipment. Only can inspect 42 inch pipe at the largest, so this would need to be farmed out. The headwall will need to be improved/replaced with landscaping and screening, which is something the FPD benefits from the project. iii. Illinois State Revolving Fund Loan. Vinezeano stated that no information was provided by State yet. iv. MWRD Local Grant Funding Opportunity. Vinezeano stated that MWRD legislation passed the House unanimously and staff will do what they can to push it past the Senate in the Spring. The Chair stated that the Lobbyist will be on by then and can assist. v. CRS 6 Designation and Maintenance. It was discussed that the new engineer or Mousa will need to continue the CRS 6 program to maintain it. Cindy will not be around, so it will be the new engineer.  vi. Small Projects Review. Discussion on resident from Kedzie as one of the small projects to be reviewed from Hey and Associates. These are projects that are not served by any of the Tier projects. Kedzie is estimated at $60k. What is direction for engineering these projects? Will these be Tier III projects? There was discussion about Kedzie and that the owner there does not flood, however, in the last meeting he was informed that the project would be done. Some of these could be filtered in the Tier II possibly if money comes available and we can engineer a solution. The Chair stated that we have Tier I to worry about at the moment. The projects for review on this sheet should be considered for bidding out – construction, not design. There was discussion about meeting with the individual from Kedzie who flooded from the sewer and not overland. Jeff verified that he did not get overland flooding. The water sits too long as a nuisance that can be alleviated with up to $60k. All that is needed is a study to verify this compared to the other small projects for merit. Some research and modeling was completed, but full analysis is required. A model will be necessary for 9401 Western. Continue with the study and prioritize. This is budgeted. Overland review for Cost Share program was discussed to be in 2014 budget. Hey and Associates will continue with overland review through Public Services. III. New Business: i. MWRD Watershed Management Ordinance. Mousa stated the issue at hand. Is our ordinance stricter than MWRD? MWRD is stricter than the Village’s ordinance. Jeff thinks that it will be an adjustment for developers. There was brief discussion about sod on Milwaukee Avenue and who was responsible. The trees that were dying were also mentioned. ii. Resident Engineering for Projects. There was discussion regarding the clarification on who would serve as the RE for the project. It was said that it would be the Superintendent of Engineering or Hey and Associates. Also, it was stated that the new engineer to be hired could be the RE. Jeff stated that a stormwater specialist is not necessary, just an engineer who can ensure the Village gets what we paid for. Hey and Associates will be there for support. Need someone in the field to observe the project every day. Hey and Associates stated that they could be there. It was stated that having a village engineer do this gives project knowledge for the future. Dealing with the residents and quantities should be done with an employee. The Chair reiterated the complications of such a project  as is planned on Cleveland. Is it Mousa with a supporting engineer or a new engineer and Mousa remains doing what he does as superintendent? Mousa said he would be the project manager, but another engineer would be in the field. The Commission concurred. Jeff informed the commission of the timing of the two projects which will last 50 to 70 days for Our Lady of Ransom and Maryhill. It is logical that these end before Cleveland start because it would be a large labor strain on engineering. Bid documents state that as builds do not come from the contractor. The owner will have someone create these – Hey and Associates. There was discussion that the priority is completing the Tier I projects first. IV. Open Discussion: None. V. Next Scheduled Meetings: TBD