Administration & Finance Committee
Regular MeetingNorthbrook, IL · May 21, 2013
Minutes
Approved
MINUTES OF A MEETING OF THE
ADMINISTRATION & FINANCE COMMITTEE
VILLAGE OF NORTHBROOK
COOK COUNTY, ILLINOIS
May 21, 2013
Chairman Scolaro called the meeting to order at 7:38 p.m. in the Terrance Room of the Village Hall.
Committee members present were: Trustee Ciesla and Chairman Scolaro. Others present: Trustee
Buehler, Absent: Trustee Karagianis. Trustee Heller, and Trustee Israel. Staff present: Village Manager
Nahrstadt, Assistant Village Manager Kiraly, Assistant to the Village Manager K. Maltas, Director of
Finance J. Rowitz, and Village Clerk Ford.
Hear From the Audience
There were no comments from the audience.
Discussion – Contributions for FY 2013/14 Budget
Chairman Scolaro made an opening statement advising that there are eight requests this year. The first
5 have been supported in the past. Trustee Heller advised he will recuse himself from discussion of one
of the requests.
Chairman Scolaro stated that last year, the Village donated $10,780 to NCDAA. A 501(c)(3). Chairman
Scolaro stated that the operations of NCDAA were being transitioned to the YMCA and that the YMCA
has requested similar funding for NCDAA programs, but did so only recently. Chairman Scolaro
recommended that consideration of this request be deferred until the YMCA has finalized all the legal
and accounting matters related to absorbing NCDAA. Trustee Ciesla moved to extend NCDAA’s deadline
to 8/31 and potentially offer NCDAA funds of $10,800. Chairman Scolaro seconded the motion. On a
voice vote, the motion unanimously carried.
. Chairman Scolaro shared the 5 requests:
Youth Services of Glenview & Northbrook $63,000
Northbrook Historical Society $11,000
Northbrook Symphony Orchestra $ 5,000
GBN Grad Night $ 1,000
Northbrook Woman’s Club $ 500
Chairman Scolaro stated he would like to see presentations from:
New Foundation Center $ 3,000
The Josselyn Center $ 7,500
Trustee Ciesla advised she doesn’t believe that the Symphony is a service organization and therefore
should not be funded. She agreed that others are certainly worthy of funding. Chairman Scolaro
suggested the Symphony offer a presentation.
Trustee Israel advised that $500 for GBN Grad Night doesn’t include volunteers, etc.
Following a brief presentation from Youth Services, Chairman Scolaro stated that Youth Services was
advised that should a need arise in the near future, an additional request for funds in regards to a
Page 2
April 23, 2013
Administration & Finance Committee Meeting
specific program could be requested this fiscal year. Trustee Heller advised if this group doesn’t provide
the services, Northbrook Police would have to. Trustee Israel agreed to increased funding if possible.
Trustee Buehler concurs that the reductions this group has faced are harsh. Trustee Ciesla asked which
new programs would be able to be launched with increased funding. Village Manager Nahrstadt advised
there will be more interaction with Youth Services moving forward.
Trustee Ciesla moved to fund the following:
$63,000 Youth Services of Glenview & Northbrook
$11,000 Northbrook Historical Society
$ 500 GBN Grad Night
$ 500 Northbrook Woman’s Club
Chairman Scolaro seconded the motion. On a voice vote, the motion unanimously carried.
The Northbrook Symphony then presented their request for funding. Trustee Heller stated that he
supports the grant and that the Village supports other cultural programs, and residents believe this is
valuable. Along with supporting groups in need, we should also review groups bringing pleasure.
Trustee Ciesla moved that the question of $5,000 for this group be on the next Village Board agenda as a
separate item. Chairman Scolaro seconded the motion. On a voice vote, the motion unanimously
carried.
Chairman Scolaro stated that New Foundation had requested $3,000 last year however it was not
granted. This group was asked to submit a formal request this year and present their case to the
Committee.
Following a presentation from New Foundation, Trustee Ciesla recommended approval of $3,000 as
requested. Chairman Scolaro seconded the motion. On a voice vote, the motion unanimously carried.
Trustee Heller recused himself at 8:30 p.m.
The Jocelyn Center presented their request for funding. Trustee Ciesla advised that the Josselyn Center
has an excellent reputation and moved to approve the $7,500 request. Chairman Scolaro seconded the
motion. On a voice vote, the motion unanimously carried.
Adjournment
There being no further business, Trustee Ciesla moved, seconded by Chairman Scolaro, to adjourn the
meeting. On a voice vote, the motion unanimously carried, and the meeting adjourned at 8:51 p.m.
Respectfully submitted,
Gale Cerabona
Recorder
Agenda
ADMINISTRATION & FINANCE COMMITTEE
NORTHBROOK VILLAGE HALL, 1225 CEDAR LANE
MAY 21, 2013, 7:30 P.M.(to start after C/L Meeting), TERRACE ROOM
The Administration & Finance Committee of the Village of Northbrook Board of Trustees will hold a
meeting on Tuesday, May 21, 2013 at 7:30 p.m. in the Terrace Room of the Village Hall, 1225 Cedar
Lane, Northbrook, Illinois. The following will be discussed.
MEETING AGENDA
1. CALL TO ORDER
2. HEAR FROM THE AUDIENCE
3. DISCUSSION OF CONTRIBUTIONS FOR FY 2013/14 BUDGET
4. ADJOURN
Michael Scolaro, Chair
Administration/Finance Committee
Members: Trustee Karagianis
Trustee Ciesla
Village of Northbrook
Cook County, Illinois
May 17, 2013
The Village of Northbrook is subject to the requirements of the Americans with Disabilities Act of 1990.
Individuals with disabilities who plan to attend this meeting and who require certain accommodations in
order to allow them to observe and/or participate in this meeting, or who have questions regarding the
accessibility of this meeting or the facilities, are requested to contact Greg Van Dahm or Debbie Ford (664-
4014 or 4013respectively) promptly to allow the Village of Northbrook to make reasonable accommodations
for those persons. Hearing impaired individuals may call the TDD number, 564-8645, for more information.
MEMORANDUM
GENERAL GOVERNMENT
TO: RICHARD NAHRSTADT, VILLAGE MANAGER
FROM: KENDAL MALTAS, ASSISTANT TO THE VILLAGE MANAGER
DATE: MAY 17, 2013
SUBJECT: FY 2013/2014 VILLAGE CONTRIBUTIONS
Each year, the Village of Northbrook receives a number of requests for contributions from community
non-profit organizations. Since Fiscal Year 2011/2012, the Board has allocated a total amount for
contributions during the budget process, determining the funding for individual organizations after the
budget is approved.
The Board of Trustees allocated $91,000 in the approved Fiscal Year 2013/2014 Budget, account #: 11-
1110-584-00. Last year, FY 2012/2013, $163,500 was approved. For FY 2013/2014, the Village-initiated
Senior Taxi Program and Arts Commission were included in other accounts. Also, funds for the Village’s
Fourth of July celebrations, which for FY 2013/2014 are now a joint venture between the Village and the
Northbrook Park District, have been moved to another account.
Staff made contact with the organizations that sought a contribution in FY 2012/2013, as well as a new
requestor for 2013/2014. The organizations were asked to submit the following:
A formal cover letter highlighting the organization’s request;
A brief, one-page memo describing the organization and how the Village’s contribution would
be used;
If the organization received a Village contribution in FY 2012/2013, a brief memo describing how
that money was used; and,
An income statement and balance sheet from the previous operational year for the
organization.
All but one of the organizations that received a contribution last year has again applied this year. The
New Foundation Center of Northfield, a new request last year that did not receive funds, has
resubmitted this year. You may recall from last year’s discussion that the Center was encouraged to
resubmit for FY 2013/2014. In addition, we received a first time request for funding from the Josselyn
Center located in Northfield.
Following on the next page is a chart showing the organization, the amount granted to them last year,
and their current request.
Page 1 FY 2013/2014 Village Contributions
FY 12/13
Organization FY 13/14 Request
Actual Contribution
Youth Services of Glenview &
$62,500 $63,000
Northbrook
Northbrook Historical Society $11,000 $11,000
Northbrook Symphony Orchestra $5,000 $5,000
GBN Grad Night $500 $500 - $1,000
Northbrook Woman’s Club $500 $500
New Foundation Center $0 ($3,000 requested) $3,000
New Request:
The Josselyn Center New for FY 13/14 $7,500
Contribution Request Total $90,500 - $91,000
Attached are the cover letters and financial information from each of the requesting organizations. All
organizations have been invited to attend the May 21, 2013 Administration and Finance Committee
meeting should any Trustees have any questions associated with the requests. Staff will be present at
the meeting as well to facilitate the discussion.
Page 2 FY 2013/2014 Village Contributions