Administration & Finance Committee

ADMINISTRATION & FINANCE COMMITTEE NORTHBROOK VILLAGE HALL, 1225 CEDAR LANE NOVEMBER 19, 2013, 6:30 P.M., TERRACE ROOM The Administration & Finance Committee of the Village of Northbrook Board of Trustees will hold a meeting on Tuesday, November 19, 2013 at 6:30 p.m. in the Terrace Room of the Village Hall, 1225 Cedar Lane, Northbrook, Illinois. The following will be discussed. MEETING AGENDA 1. CALL TO ORDER 2. HEAR FROM THE AUDIENCE 3. DISCUSSION: 2013 Property Tax Levy 4. DISCUSSION: Capital Improvement Plan 5. ADJOURN Michael Scolaro, Chair Administration/Finance Committee Members: Trustee Karagianis Trustee Ciesla Village of Northbrook Cook County, Illinois November 15, 2013 The Village of Northbrook is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of this meeting or the facilities, are requested to contact Greg Van Dahm or Debbie Ford (664- 4014 or 4013respectively) promptly to allow the Village of Northbrook to make reasonable accommodations for those persons. Hearing impaired individuals may call the TDD number, 564-8645, for more information.  MEMORANDUM TO: Village President and Board of Trustees FROM: Richard A. Nahrstadt, Village Manager Jeffrey L. Rowitz, Director of Finance DATE: November 13, 2013 RE: 2013 Property Tax Levy At the December 10, 2013 meeting, the Village Board will review an ordinance to establish the 2013 property tax levy. At the November 19, 2013 meeting of the Administration & Finance Committee, staff will be seeking direction for preparation of this ordinance. The Illinois Truth in Taxation law requires that we calculate our estimated levy increase at least 20 days prior to adoption (35 ILCS 200/18-60). If the calculated increase is expected to exceed 105% of the previous year’s levy, we are required to publish specific notices and conduct a public hearing prior to adoption of the levy Ordinance (35 ILCS 200/18-70). The proposed levy does not exceed 105% of last year’s levy. As you know, the Village is required by statute to annually conduct an actuarial evaluation of our police and fire pension funds and to fund the required contributions. The calculations were based on our 4/30/13 financial statements and employee census information. Due primarily to required changes in the mortality tables, the Village’s required contributions to our police and fire pension funds will increase by a total of $339,701. The timing differences between the tax levy cycle and the Village’s budget cycle cause the Village Board to make decisions on the property tax levy before our budget cycle even begins. While the tax levy ordinance must be approved and filed in December, abatements can be filed through March. This gives the Village Board the ability to reduce the levy during the budget process, but not the ability to increase it. In consideration of these circumstances, we recommend that the Village Board adopt a tax levy that will provide you the most flexibility in making these decisions. Adopting the proposed levy in December will provide the Board with more options to consider during the budget process. As many of you may recall in both 2007 and 2010, the Board used this approach and then achieved the goal of reducing the levy through the budget process.  VILLAGE OF NORTHBROOK TRUTH IN TAXATION ANALYSIS Proposed 2013 TAX LEVY 2012 2013 EXTENSION EXTENSION DOLLAR PERCENT FUND (FY 12/13) (FY 13/14) CHANGE CHANGE GENERAL CORPORATE 7,820,749 8,080,749 $ 260,000 3.32% POLICE PENSION 1,256,351 1,397,406 141,055 11.23% FIRE PENSION 1,220,753 1,419,399 198,646 16.27% TOTAL VILLAGE (EX. DEBT SERVICE) 10,297,853 10,897,554 599,701 5.82% LIBRARY GENERAL 5,845,000 6,046,000 * 201,000 3.44% LIBRARY IMRF 380,000 410,000 * 30,000 7.89% LIBRARY SOCIAL SECURITY 250,000 255,000 * 5,000 2.00% TOTAL LIBRARY 6,475,000 6,711,000 236,000 3.64% TOTAL FOR TRUTH IN TAXATION CALCULATION 16,772,853 17,608,554 835,701 4.98% DEBT SERVICE (AFTER ABATEMENTS) VILLAGE 2,327,665 2,420,000 92,335 3.97% LIBRARY 736,767 1,019,486 282,719 38.37% 3,064,432 3,439,486 375,054 12.24% GRAND TOTAL 19,837,285 21,048,040 1,210,755 6.10% TOTAL VILLAGE ONLY (INCLUDING DEBT SERVICE) 12,625,518 13,317,554 692,036 5.48% * Library levy figures represent the staff recommendation. The Library Board will discuss the levy on November 14, 2013.  Village of Northbrook DRAFT - Five Year Capital Improvement Plan 2014-2019  Village of Northbrook Capital Improvement Plan Executive Summary INTRODUCTION The Capital Improvement Plan (CIP) is a statement of the Village of Northbrook’s long range vision of infrastructure improvements and capital purchases covering a variety of operational areas. This planning document highlights five years of projects that, after Board and Staff collaboration as part of a public process, will improve vital infrastructure necessary for safe conveyance of traffic, drinking water and stormwater runoff and will help maintain the vitality of internal Village functions through improvements to operational systems and equipment. The CIP includes Fiscal Year 2014/15 project and cost projections as well as future projects for which financing have not yet been determined. The “future years” of the CIP are therefore subject to change. This CIP provides the Village Board, staff and the community with a roadmap toward achieving these improvements and help to plan for the financial resources that will be necessary for accomplishing them. The Village’s CIP is funded through five separate funds (explained in greater detail on the following pages):  Infrastructure Capital Projects Fund (Roadway surface improvement, sidewalks). o These projects’ funding tables are delineated in BLACK.  Water Fund (Water production and distribution projects). o These projects’ funding tables are delineated in BLUE.  Sanitary Sewer Fund (Sanitary sewer transmission projects). o These projects’ funding tables are delineated in GREEN.  General Fund (Vehicle replacements, building improvements, technology replacements and enhancements). o These projects’ funding tables are delineated in GOLD.  Stormwater Management Funds (Stormwater infrastructure improvements and associated equipment) o These projects’ funding tables are delineated in RED. Each section of the CIP provides the following:  Fiscal Year Summaries, highlighting single year projected expenditures by fund.  Fiscal Year Project Detail sheets, with photos (FY 2014/15 only), justifications and cost projections. In addition, this Executive Summary offers additional information. Specifically, the tables on the following pages outline:  Total 5-year expenditures, along with totals separated out by fund.  Total 5-year debt issuance (Bond Issues).  Water Fund Debt Summaries.  Stormwater Fund Debt Summaries  Cumulative Debt Service Summaries. Fund descriptions, with information related to project type and proposed funding mechanisms, as well as year- to-year cost projections are also included. Detail on surface improvement (including asphalt street resurfacing and reconstruction and concrete street patching), water main improvement, stormwater remediation projects (as approved by the Village’s Master Stormwater Management Plan) and sanitary sewer projects are highlighted in subsequent sections. Executive Summary – Page 2  Village of Northbrook Capital Improvement Plan Executive Summary Total 5-year expenditures; totals delineated by fund: FY 15-FY 19 All Funds FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Infrastructure Cap. Proj. Fund $ 3,442,919 $ 4,957,240 $ 7,848,444 $ 3,283,130 $ 4,865,014 $24,396,747 Water Fund $ 6,870,820 $ 7,085,640 $ 4,052,520 $ 1,772,070 $ 3,594,940 $23,375,990 Sanitary Sewer Fund $ 2,789,573 $ 388,440 $ 344,418 $ 525,694 $ 325,917 $ 4,374,042 General Fund $ 3,316,890 $ 2,914,480 $ 1,450,738 $ 2,018,197 $ 3,009,604 $12,709,909 Stormwater Fund $ 3,182,695 $ 2,006,845 $ 4,216,250 $ 4,820,180 $ 1,200,380 $15,426,350 Total Capital Expense $19,602,897 $17,352,645 $17,912,370 $12,419,271 $12,995,855 $80,283,038 Planned Financing Bond Proceeds $13,898,936 $13,158,373 $13,269,747 $ 7,915,662 $11,248,032 $59,490,750 Designated Revenues $ 4,330,162 $ 2,550,846 $ 2,360,608 $ 2,452,438 $ 1,010,892 $12,704,946 Undesignated Revenues $ 1,373,799 $ 1,643,426 $ 2,282,015 $ 2,051,171 $ 736,931 $ 8,087,342 Total $19,602,897 $17,352,645 $17,912,370 $12,419,271 $12,995,855 $80,283,038 Infrastructure Cap. Proj. Fund FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Infrastructure Cap. Proj. Fund $ 3,442,919 $ 4,957,240 $ 7,848,444 $ 3,283,130 $ 4,865,014 $24,396,747 Planned Financing Bond Proceeds $ 876,418 $ 4,335,188 $ 5,698,029 $ 1,561,908 $ 4,181,651 $16,653,194 Designated Revenues $ 2,237,592 $ 265,026 $ 682,178 $ 657,678 $ 566,412 $ 4,408,886 Undesignated Revenues $ 328,909 $ 357,026 $ 1,468,237 $ 1,063,544 $ 116,951 $ 3,334,667 Total $ 3,442,919 $ 4,957,240 $ 7,848,444 $ 3,283,130 $ 4,865,014 $24,396,747 Water Fund FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Water Fund $ 6,870,820 $ 7,085,640 $ 4,052,520 $ 1,772,070 $ 3,594,940 $23,375,990 Planned Financing Bond Proceeds $ 5,228,250 $ 4,890,000 $ 2,411,300 $ - $ 3,150,460 $15,680,010 Designated Revenues $ 1,642,570 $ 2,195,640 $ 1,641,220 $ 1,772,070 $ 444,480 $ 7,695,980 Undesignated Revenues $ - $ - $ - $ - $ - $ - Total $ 6,870,820 $ 7,085,640 $ 4,052,520 $ 1,772,070 $ 3,594,940 $23,375,990 Sanitary Sewer Fund FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Sanitary Sewer Fund $ 2,789,573 $ 388,440 $ 344,418 $ 525,694 $ 325,917 $ 4,374,042 Planned Financing Bond Proceeds $ 2,339,573 $ 298,260 $ 307,208 $ 503,004 $ 325,917 $ 3,773,962 Designated Revenues $ 450,000 $ 90,180 $ 37,210 $ 22,690 $ - $ 600,080 Undesignated Revenues $ - $ - $ - $ - $ - $ - Total $ 2,789,573 $ 388,440 $ 344,418 $ 525,694 $ 325,917 $ 4,374,042 General Fund FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total General Fund $ 3,316,890 $ 2,914,480 $ 1,450,738 $ 2,018,197 $ 3,009,604 $12,709,909 Planned Financing Bond Proceeds $ 2,272,000 $ 1,628,080 $ 636,960 $ 1,030,570 $ 2,389,624 $ 7,957,234 Designated Revenues $ - $ - $ - $ - $ - $ - Undesignated Revenues $ 1,044,890 $ 1,286,400 $ 813,778 $ 987,627 $ 619,980 $ 4,752,675 Total $ 3,316,890 $ 2,914,480 $ 1,450,738 $ 2,018,197 $ 3,009,604 $12,709,909 Stormwater Fund FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Stormwater Fund $ 3,182,695 $ 2,006,845 $ 4,216,250 $ 4,820,180 $ 1,200,380 $15,426,350 Planned Financing Bond Proceeds $ 3,182,695 $ 2,006,845 $ 4,216,250 $ 4,820,180 $ 1,200,380 $15,426,350 Designated Revenues $ - $ - $ - $ - $ - $ - Undesignated Revenues $ - $ - $ - $ - $ - $ - Total $ 3,182,695 $ 2,006,845 $ 4,216,250 $ 4,820,180 $ 1,200,380 $15,426,350 Executive Summary – Page 3  Village of Northbrook Capital Improvement Plan Executive Summary Proposed 5-Year Debt Issuance: All Funds Proposed Bond Issues FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 FY 15-FY 19 Total Total Dollar Amount to be Issued $ 13,898,936 $ 13,158,373 $ 13,269,747 $ 7,915,662 $ 11,248,032 $ 59,490,750 New Annual Debt Service $ 917,153 $ 919,977 $ 929,190 $ 547,907 $ 862,756 $ 4,176,983 New Annual Cumulative Debt Service $ 917,153 $ 1,837,130 $ 2,766,320 $ 3,314,227 $ 4,176,983 $ 13,011,813 Current Annual Debt Service $ 6,095,471 $ 6,410,125 $ 6,416,723 $ 6,415,781 $ 6,421,372 $ 31,759,472 Total Cumulative Debt Service $ 6,718,468 $ 7,932,601 $ 9,176,445 $ 9,730,950 $ 10,592,764 $ 44,771,285 Water Fund Proposed Bond Issues FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 FY 15-FY 19 Total Total Dollar Amount to be Issued $ 5,228,250 $ 4,890,000 $ 2,411,300 $ - $ 3,150,460 $ 15,680,010 New Annual Debt Service $ 326,061 $ 309,095 $ 153,634 $ - $ 206,722 $ 995,512 New Annual Cumulative Debt Service $ 326,061 $ 635,156 $ 788,790 $ 788,790 $ 995,512 $ 3,534,309 Current Annual Debt Service $ 1,304,029 $ 1,380,100 $ 1,382,308 $ 1,383,858 $ 1,374,456 $ 6,824,751 Total Cumulative Debt Service $ 1,630,090 $ 2,015,256 $ 2,171,098 $ 2,172,648 $ 2,369,968 $ 10,359,060 Stormwater Fund Proposed Bond Issues FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 FY 15-FY 19 Total Total Dollar Amount to be Issued $ 3,182,695 $ 2,006,845 $ 4,216,250 $ 4,820,180 $ 1,200,380 $ 15,426,350 New Annual Debt Service $ 195,395 $ 126,855 $ 266,508 $ 313,561 $ 78,091 $ 980,410 New Annual Cumulative Debt Service $ 195,395 $ 322,250 $ 588,758 $ 902,319 $ 980,410 $ 2,989,132 Current Annual Debt Service $ 97,640 $ 127,215 $ 128,619 $ 127,732 $ 129,909 $ 611,115 Total Cumulative Debt Service $ 293,035 $ 449,465 $ 717,377 $ 1,030,051 $ 1,110,319 $ 3,600,247 Sanitary Sewer Fund Proposed Bond Issues FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 FY 15-FY 19 Total Total Dollar Amount to be Issued $ 2,339,573 $ 298,260 $ 307,208 $ 503,004 $ 325,917 $ 3,773,962 New Annual Debt Service $ 143,631 $ 18,853 $ 19,419 $ 34,928 $ 21,202 $ 238,033 New Annual Cumulative Debt Service $ 143,631 $ 162,484 $ 181,903 $ 216,831 $ 238,033 $ 942,882 Current Annual Debt Service $ 22,558 $ 41,525 $ 41,599 $ 41,652 $ 41,688 $ 189,022 Total Cumulative Debt Service $ 143,631 $ 185,042 $ 223,428 $ 258,430 $ 279,685 $ 1,131,904 Infrastructure Capital Projects Fund Proposed FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 FY 15-FY 19 Total Bond Issues Total Dollar Amount to be Issued $ 876,418 $ 4,335,188 $ 5,698,029 $ 1,561,908 $ 4,181,651 $ 16,653,194 New Annual Debt Service $ 38,457 $ 311,447 $ 418,120 $ 106,631 $ 312,712 $ 1,187,367 New Annual Cumulative Debt Service $ 38,457 $ 349,904 $ 768,024 $ 874,655 $ 1,187,367 $ 3,218,407 Current Annual Debt Service $ 2,251,273 $ 2,354,399 $ 2,359,211 $ 2,357,553 $ 2,359,177 $ 11,681,613 Total Cumulative Debt Service $ 2,289,730 $ 2,704,303 $ 3,127,235 $ 3,232,208 $ 3,546,544 $ 14,900,020 General Fund Proposed Bond Issues FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 FY 15-FY 19 Total Total Dollar Amount to be Issued $ 2,272,000 $ 1,628,080 $ 636,960 $ 1,030,570 $ 2,389,624 $ 7,957,234 New Annual Debt Service $ 213,609 $ 153,727 $ 71,509 $ 92,787 $ 244,029 $ 775,661 New Annual Cumulative Debt Service $ 213,609 $ 367,336 $ 438,845 $ 531,632 $ 775,661 $ 2,327,083 Current Annual Debt Service $ 2,419,971 $ 2,506,886 $ 2,504,986 $ 2,504,986 $ 2,516,142 $ 12,452,971 Total Cumulative Debt Service $ 2,633,580 $ 2,874,222 $ 2,943,831 $ 3,036,618 $ 3,291,803 $ 14,780,054 Executive Summary – Page 4  Village of Northbrook Capital Improvement Plan Executive Summary INFRASTRUCTURE CAPITAL PROJECTS FUND The Infrastructure Capital Projects Fund is used for the construction of roadway and other infrastructure maintenance and improvement projects. This fund includes the annual concrete street patching program and the bituminous street resurfacing program (through the Motor Fuel Tax (MFT) funds). Financial Overview The Infrastructure Capital Projects Fund is primarily funded by a portion of the Village’s home rule sales tax and Motor Fuel Tax allotments received from the State of Illinois. Motor Fuel Tax funds are derived from a State tax on the purchase of motor fuel. Receipts are collected by the State and distributed on a per capita basis. The use of Motor Fuel Tax funds is restricted to road improvements. When it is advantageous, capital projects which are accounted for in this fund may also be paid with proceeds from the issuance of general obligation bonds. Infrastructure Cap. Proj. Fund FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Infrastructure Cap. Proj. Fund $ 3,442,919 $ 4,957,240 $ 7,848,444 $ 3,283,130 $ 4,865,014 $24,396,747 Planned Financing Bond Proceeds $ 876,418 $ 4,335,188 $ 5,698,029 $ 1,561,908 $ 4,181,651 $16,653,194 Designated Revenues $ 2,237,592 $ 265,026 $ 682,178 $ 657,678 $ 566,412 $ 4,408,886 Undesignated Revenues $ 328,909 $ 357,026 $ 1,468,237 $ 1,063,544 $ 116,951 $ 3,334,667 Total $ 3,442,919 $ 4,957,240 $ 7,848,444 $ 3,283,130 $ 4,865,014 $24,396,747 Scope of Infrastructure Fund Capital Improvement Projects Projects that are supported by the Infrastructure Fund include:  Surface improvement projects o Asphalt street reconstruction and rehabilitation o Concrete street reconstruction and rehabilitation o Sidewalk improvements o Other  Bridge deck repairs  Street light and traffic signal improvements Executive Summary – Page 5  Village of Northbrook Capital Improvement Plan Executive Summary Projects are categorized by type and projected capital expenditures for that category are identified by fiscal year: Infrastructure Capital Improvement FY 15-FY 19 FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Project Total Asphalt Street Reconstruction and Rehabilitation $ 2,237,592 $ 265,026 $ 682,178 $ 657,678 $ 566,412 $ 4,408,886 Concrete Street Reconstruction and Rehabilitation $ 626,418 $ 1,735,188 $ 873,029 $ 1,136,908 $ 740,651 $ 5,112,194 Shermerville Commons $ - $ - $ 4,825,000 $ 425,000 $ 3,441,000 $ 8,691,000 Central Business District $ 250,000 $ 2,600,000 $ - $ - $ - $ 2,850,000 Sidewalk Improvements $ 103,909 $ 107,026 $ 110,237 $ 113,544 $ 116,951 $ 551,667 Traffic Signal Improvement $ 225,000 $ - $ - $ - $ - $ 225,000 Skokie Valley Bike Path $ - $ 250,000 $ 1,358,000 $ 950,000 $ - $ 2,558,000 Fiscal Year Total $ 3,442,919 $ 4,957,240 $ 7,848,444 $ 3,283,130 $ 4,865,014 $ 24,396,747 Surface Improvement Northbrook’s street inventory contains over 130 centerline miles or roughly 2,075,373 square yards of pavement. The Village’s inventory of pavement is primarily made up of asphalt streets, 75%, while the remaining 25% of streets are concrete. The Village is responsible for maintaining these roadways. This includes routine maintenance (e.g. pothole patching) and roadway restoration following water main breaks. Northbrook also plans for and conducts roadway rehabilitation and reconstruction as roads reach the end of their useful life. The Village utilizes the revenue collected from our share of the State of Illinois Motor Fuel Tax (MFT) as the primary funding mechanism for asphalt street reconstruction and rehabilitation. During the past decade, asphalt prices have increased as the price of oil has risen, resulting in reduced buying power for the Village and necessitating the extension of street resurfacing cycles. In recent years, economic conditions have forced fuel consumption down, subsequently having a negative effect on MFT revenues. Also, a decrease in the Village’s population (per the 2010 Census), decreased the MFT amount we will receive. Due to these factors, the Village is forecasting to receive $780,000 annually in MFT revenues, down from $1,000,000 annually. With that, the Village Board approved the issuance of bonds in FY 2013/14 to reduce the backlog of streets in need of being resurfaced. In doing so, roughly169,649 square yards of pavement were resurfaced during 2013 with bond proceeds and MFT revenues representing approximately 11% of our total asphalt streets. The second year of this bond program will be carried out in FY 2014/15 and address an additional 93,634 square yards of pavement representing an additional 6% of our asphalt streets. Concrete street repairs are funded by bond proceeds. There is no dedicated revenue source to abate the debt service on the concrete street rehabilitation and reconstruction program bonds. During some fiscal years, concrete street repairs have been deferred due to budgetary constraints or due to construction on other infrastructure as was the case in FY10/11 when Revere Drive was reconstructed. Due to deferrals, roughly 11% (62,558 square yards) of the Village’s concrete street surface is in need of repair at an estimated cost of $3.0 million. Asphalt Street Reconstruction and Rehabilitation Roadway rehabilitation is also known as resurfacing. The resurfacing process of asphalt streets includes removing the surface layer of pavement and installing a new surface layer. Resurfacing roadways helps to prevent degradation of pavement to the point where reconstruction of the roadway becomes necessary. Roadway reconstruction is more extensive and includes removing pavement to the foundation of the road Executive Summary – Page 6  Village of Northbrook Capital Improvement Plan Executive Summary before installing all new pavement. Rehabilitation and reconstruction of roadways are done by contract. These contracts are prepared and overseen by the Engineering Division of Public Works. In the 1990’s, the Village established a standard for asphalt road maintenance so that in any given year, 6 - 7% of the asphalt streets receive some type of major maintenance. This standard was set based on the determination that the average life of asphalt roadways is approximately 20 years. Due to reduced MFT funding and increased cost of construction, the Village is struggling to meet this standard. Currently we are conducting major maintenance on only approximately 3% of the Village’s asphalt roadways annually. The Village of Northbrook proactively manages the Village’s asphalt roadways by assessing their condition on an annual basis and planning for the reconstruction or rehabilitation of these streets. Roadways are assessed on a 5 point rating scale with 1 being the worst and 5 the best. This system is designated as follows: 1. Poor – Road surface and sections of road base are failing. 2. Many Failures – Large potholes form. Beginning signs of base failures is evident. 3. Limited Failures – Cracking of pavement along curb line. Small potholes beginning to form. 4. Good - Road surface has small spider cracking at curb line, no significant or obvious deficiencies in the roadway. 5. Like New - Road surface and base are in good condition. Road has been recently resurfaced or pavement is not exhibiting signs of spider cracking. Besides our own internal rating system, in 2011, the Village again contracted with an independent consulting firm to perform a detailed pavement survey of Village streets using sensor technology. Village staff has also performed a survey of the Village’s asphalt streets. Information from these sources combined with the location, number of streets within the subdivision or neighborhood needing repair, age, and typical traffic loads are used to develop a long-term plan for street rehabilitation or reconstruction. Asphalt Streets by Rating - Existing Condition 4% 10% 28% 1: Poor 2: Many Failures 3: Limited Failurs 14% 44% Executive Summary – Page 7  Village of Northbrook Capital Improvement Plan Executive Summary Approximately 14% of the Village’s asphalt streets currently have a condition rating of either a “1” (Poor) or “2” (Many Failures). Historically, the Village has sought to have no more than 10% of its asphalt streets rated as a “1” or “2”. This has significantly decreased over the last year with the use of bond proceeds that have allowed a catch up on the backlog. One of the reasons we had not seen a decrease is attributable to increased contractual costs, which we have attempted to control through partnering with other communities. Another contributing factor to the Village’s inability to make a significant impact on asphalt street condition is related to the timing that these streets were built and resurfaced; many of these streets were originally built and later resurfaced at the same time, which has led to failure at the same time. Asphalt Streets by Rating - After FY 14/15 Work 1% 8% 35% 1: Poor 2: Many Failures 3: Limited Failurs 4: Good 5: Like New 42% 14% Five subdivisions were identified in the FY 2013 – 2018 CIP where roadway patching was no longer a viable option and asphalt reconstruction and/or rehabilitation is necessary. These areas constituted 53% of the total asphalt streets with a condition rating of a “1” or “2” at the time. While initially these five areas plus a smaller area around the Central Business District were identified to be completed all during FY 2013/14, the project was broken up over two years. By the end of FY 2014/15, the Village will be below the standard of 10% of asphalt streets being rated as a “1” or “2” and at the end of the proposed five year capital improvement plan, all of the asphalt streets with a current condition rating of a “1” or “2” will be rehabilitated. To make the best use of MFT revenues, staff has reviewed and evaluated our patching program and has changed the program to focus on streets currently rated as a “3” in an effort to extend their useful life. Executive Summary – Page 8  Village of Northbrook Capital Improvement Plan Executive Summary Asphalt Streets by Rating - At Completion of 15-19 CIP 0% 5% 1: Poor 41% 2: Many Failures 40% 3: Limited Failurs 4: Good 5: Like New 14% Concrete Street Reconstruction and Rehabilitation The Village of Northbrook proactively manages concrete roadways in a similar manner to asphalt streets. Public Works employees assess the condition of concrete streets on an annual basis. Specifically, the amount of failed and deteriorated sections of pavement on each street is inventoried. These identified sections or panels are then scheduled for replacement within our contractual concrete improvement program. This program is based on performing work geographically and by subdivision and the amount of work completed is dependent on available funding. Therefore, available funding combined with the location, number of other streets within the subdivision or neighborhood needing repair, age, and typical traffic loads are used to develop a long-term plan for concrete street rehabilitation or reconstruction. Concrete street rehabilitation commonly includes large scale panel replacement. During this process, the Village’s contractor removes concrete panels and replaces them. Concrete roadway reconstruction is similar to that of asphalt roadway reconstruction in that the road surface is removed to the road base and new roadway is constructed. Concrete rehabilitation and replacement work is done by contract, with contracts prepared and overseen by the Engineering Division of Public Works. A concrete street that is well designed and constructed of Portland cement concrete should have a 40-year life. This street would typically require maintenance performed at the 20 year mark and again around year 30. On average, 8.5% or approximately 45,570 square yards of the Village’s concrete roadways are in need of repair or reconstruction annually. Due to reduced funding and increased cost of construction, the Village is currently not meeting this standard. The Village repairs or replaces an average of 7,240 square yards of concrete pavement on an annual basis. The Village identifies roadways with significant degradation of the road surface, as well as roadways proximate to a significant number of other streets within a subdivision or neighborhood needing repair, and considers age, and typical traffic loads when selecting roadways for inclusion in the Village’s annual Concrete Street Rehabilitation and Reconstruction Program. Executive Summary – Page 9  Village of Northbrook Capital Improvement Plan Executive Summary Sidewalk Replacement Program The Village of Northbrook is responsible for the maintenance and replacement of public sidewalks. The Village systematically surveys public sidewalks to identify defective and deteriorated sections that create a potential trip hazard. Sidewalk surveys are based on logical geographic areas to determine which portions are to be replaced. Failed sections of sidewalk are replaced by the Village’s sidewalk concrete contractor. Prior to 2009, the Village had a cost share program for sidewalk replacement where residents would pay a portion of the cost to replace a section of sidewalk adjacent to their property. Even though we contracted out the “construction” phase of this program, the approach was extremely labor intensive. Besides construction supervision, there was also time spent sending out multiple letters to encourage participation, on-site negotiation with the property owners on how much sidewalk needs replacement, revenue collection and the data entry to insure we were only replacing sidewalk squares that the property owner had remitted payment for their share, and then the follow-up maintenance to sidewalks where the property owner did not participate in the cost-sharing program. For these reasons, the Village now fully funds the sidewalk replacement program with General Fund revenues. Executive Summary – Page 10  Village of Northbrook Capital Improvement Plan Executive Summary WATER FUND Northbrook's water utility system has been constantly growing, evolving and improving since our inland treatment facility first became operational in 1963. The Village delivers water to meet the demand generated by the Village’s 12,000 residential, commercial and industrial consumers. The Village supplies drinking water to residents within the corporate boundaries and sells water wholesale to the Mission Brook Sanitary District and the Village of Riverwoods. The Village also has water mains in unincorporated Mission Hills Estates and supplies water to residents in that area. The system draws Lake Michigan water via two (2) intakes and pumps the untreated water through two (2) raw water transmission mains to the Water Filtration Plant. The raw water supply system consists of a 30-inch intake extending about 2,550 feet from shore and a 48-inch intake extending 6,400 feet from shore. Water flows by gravity to a pump station at the shoreline in Glencoe. From there, the raw water is pumped through almost three (3) miles of transmission mains to the Village’s water treatment plant located on Dundee Road. Water treatment consists of chemical addition, mixing, sedimentation, filtration and disinfection. The Plant has an EPA approved capacity of 20 million gallons per day (MGD). Treated water is pumped to the distribution system, which consists of two (2) elevated water storage tanks, one (1) ground level reservoir and pumping station, and over 170 miles of water mains. Below is a five year summary of the Water Fund Capital Improvement Budget: Water Fund FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Water Fund $ 6,870,820 $ 7,085,640 $ 4,052,520 $ 1,772,070 $ 3,594,940 $23,375,990 Planned Financing Bond Proceeds $ 5,228,250 $ 4,890,000 $ 2,411,300 $ - $ 3,150,460 $15,680,010 Designated Revenues $ 1,642,570 $ 2,195,640 $ 1,641,220 $ 1,772,070 $ 444,480 $ 7,695,980 Undesignated Revenues $ - $ - $ - $ - $ - $ - Total $ 6,870,820 $ 7,085,640 $ 4,052,520 $ 1,772,070 $ 3,594,940 $23,375,990 Scope of Water Fund Capital Improvement Projects Projects that are supported by the Water Fund include:  Water main replacement  Water production facilities improvements  Water meter replacement  Vehicle and equipment replacement Below is a five year summary of the planned projects for the Water Fund Capital Improvements Fund Budget: FY 15-FY 19 Water Fund Capital Project FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Water Main Replacement $ 1,482,500 $ 2,000,000 $ 1,510,000 $ 1,640,000 $ 3,330,000 $ 9,962,500 Water Facilities Improvements $ 2,100,000 $ 1,890,000 $ 310,000 $ - $ - $ 4,300,000 Distribution System Improvements $ 3,000,000 $ 3,000,000 $ 2,000,000 $ - $ - $ 8,000,000 Water Meter Replacement $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 375,000 Vehicle and Equipment Replacement $ 213,320 $ 120,640 $ 157,520 $ 57,070 $ 189,940 $ 738,490 Fiscal Year Total $ 6,870,820 $ 7,085,640 $ 4,052,520 $ 1,772,070 $ 3,594,940 $ 23,375,990 Financial Overview Executive Summary – Page 11  Village of Northbrook Capital Improvement Plan Executive Summary Also known as an enterprise fund, the Water Fund is managed to be self-sustaining where the cost of producing and distributing Northbrook’s drinking water to customers is financed through the sale of water. Large capital projects are sometimes funded through the issuance of general obligation bonds, which serve as loans to the fund that are paid back over a set period time. In FY 2008/09, the Village hired a consultant to perform an analysis of its water rates. The study outlined the current and planned revenues and expenditures of the fund. It was identified that future rate increases would be needed to sustain the operations and maintenance of the water system and fund capital projects. As recommended by the rate study, an increase in the water rate from $3.40 to $4.08 per 1,000 gallons of water for FY 2011/12 was approved by the Village Board. This marked only the third rate increase since 1995, when the rate was $3.00 per 1,000 gallons. To maintain the fiscal health of this fund and provide the level of funding needed to support operations, capital improvements, and debt service an increase of 20% is needed in FY 2014/15. A subsequent increase of 20% is also needed in FY 2017/18. Any recommended rate increase will require Village Board consideration and approval. However, the combined factors of reduced water use by the community and necessary system improvements including those to the Water Plant, West Side Reservoir, and Lake Front Pump Station which include the conversion of the disinfection system and the installation of new emergency generators at these facilities to ensure water is pumped, produced, and distributed to the residents and businesses of Northbrook. Water Main Replacement Projects The largest recurring capital cost to the Water Fund is the replacement of water mains and system improvements. Miles of Water Main by Age and Material When planning for the replacement of water main Material segments, a multitude of factors are reviewed to determine the priority in which water mains will be Age (Years) Cast Iron Ductile Iron replaced. One of the most important factors is the number of breaks that have occurred on a section of 0-20 0.00 17.79 main. Replacement of mains that chronically break helps 20-40 0.44 52.09 to prevent service disruptions to customers. Breaks can be attributable to numerous factors including weather 40-60 68.41 9.66 (freeze/thaw cycles, extended dry periods and soil movement), age of the infrastructure, pipe material, or 60 - 75 9.49 0.14 sudden changes in pressure. Once mains suffer breaks, 75+ 13.54 0.00 the integrity/strength of the pipe is compromised and they become more susceptible to future breaks. Total (Miles) 91.88 79.69 Number of Water Main Breaks by Fiscal Year FY 2009/10 FY 2010/11 FY 2011/12 FY 2012/13 FY2013/14 (YTD) Number of Water Main Breaks 66 104 119 189 35 As mentioned, the cause of water main breaks can be attributed to a number of factors. In the Village’s experience, water main material and installation methods used post World War II would be considered inadequate by today’s standards. In line with this information, the median age of our water mains is 43 years; however, the average age of mains that we have experienced a water main break on is 35 years. Today, the Executive Summary – Page 12  Village of Northbrook Capital Improvement Plan Executive Summary standards by which water mains are constructed and installed are much stricter. For instance, water mains are installed in trenches on stone back fill to help prevent some breaks from ground conditions and they are wrapped with a protective material to prevent corrosive soils from prematurely degrading the mains. The American Water Works Association recommends that water mains be replaced at least once every 75 years. 8% of our water mains are older than 75 years. Approximately 54% of our water mains are made of cast iron; the remaining 46% are ductile iron. Ductile iron is much stronger and more durable than cast iron and is currently the Village’s standard material when mains are replaced. A table identifying the miles of water main by age and material is included on page 12. As water mains age, the flow of water through the pipes can become limited due to mineral build up inside of them. Additionally, the sizes of and standards by which water mains are installed have changed to accommodate larger homes, and reflect new best practices. Larger water mains are also important so that adequate water flows can be obtained for fire fighting. Increasing the size of a water main does not increase the pressure on that main; however, it does allow for a greater amount of water to flow through the pipe, reducing pressure loss. The above factors, in addition to break history, are considered when planning which mains will be replaced and in what sequence. The Village of Northbrook also works to eliminate sections of water main that do not interconnect or that are only connected to the system at one location, creating a “dead end.” Interconnecting or “looping” water mains can help enhance flow capacity and provide better water quality. Looped water mains can also be used to provide water to customers who would otherwise be affected by a main break, minimizing the number of customers impacted by water shut offs. In addition, when planning for replacement of water mains, the Village of Northbrook comprehensively programs capital infrastructure improvements such as sewer main replacements and road rehabilitation within geographic areas to leverage economies of scale, avoid duplication of work, and minimize disruption to residents. Executive Summary – Page 13  Village of Northbrook Capital Improvement Plan Executive Summary SANITARY SEWER FUND The Village is responsible for managing and maintaining 127 miles of public sanitary sewer and 13 lift stations. The Village’s sewer lines act as collectors of sewage, conveying waste to interceptor lines operated by the Metropolitan Water Reclamation District (MWRD). Sewage then flows to the MWRD treatment plant at Howard Street and McCormick Boulevard in Skokie. Following treatment, treated water moves southward through the branches of the Chicago and Illinois Rivers. Financial Overview The Sanitary Sewer Fund is managed in a way to be self-sustaining where the cost of transporting Northbrook’s wastewater to MWRD interceptor lines is financed through user fees. Treatment of sanitary waste is done by the MWRD. Certain large Village-operated capital projects may be funded through the issuance of general obligation bonds, which serve as loans to the fund that are paid back over a set period time. In FY 2008/09, the Village hired a consultant to perform an updated analysis of its sanitary sewer rates. The study outlined the current and planned revenues and expenditures of the fund. It was identified that future rate increases would be needed to sustain the operations and maintenance of the sanitary sewer system and fund capital projects. The study recommended a rate increase of 12.5% in FY 2013/14 and 11% in FY 2016/17, however the planned increase for 2013/14 was deferred one year to FY 2014/15. To maintain the fiscal health of this fund and provide the level of funding needed to support operations, capital improvements, and debt service a rate increase is needed in Fiscal Year 2014/15. Due to reduced water usage by the community and the need to replace the Skokie Boulevard sewer main (FY 2014/2015, page 64), a rate increase of 32% will be needed in FY 2014/15. The Skokie Boulevard sanitary sewer main accounts for 12% of the total 32% increase. Below is a five year summary of the Sanitary Sewer Fund Capital Improvement Budget: Sanitary Sewer Fund FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Sanitary Sewer Fund $ 2,789,573 $ 388,440 $ 344,418 $ 525,694 $ 325,917 $ 4,374,042 Planned Financing Bond Proceeds $ 2,339,573 $ 298,260 $ 307,208 $ 503,004 $ 325,917 $ 3,773,962 Designated Revenues $ 450,000 $ 90,180 $ 37,210 $ 22,690 $ - $ 600,080 Undesignated Revenues $ - $ - $ - $ - $ - $ - Total $ 2,789,573 $ 388,440 $ 344,418 $ 525,694 $ 325,917 $ 4,374,042 Scope of Sanitary Sewer Fund Capital Improvement Projects Projects that are supported by the sanitary sewer fund include:  Sanitary sewer line improvements  Sanitary sewer lining  Local sewer and collector line repair and replacement  Scheduled vehicle and equipment replacement Executive Summary – Page 14  Village of Northbrook Capital Improvement Plan Executive Summary Below is a five year summary of the planned projects for the Sanitary Sewer Fund Capital Improvement Budget FY 15-FY 19 Sanitary Sewer Fund Capital Project FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Sewer Lining Program $ 289,573 $ 298,260 $ 307,208 $ 316,424 $ 325,917 $ 1,537,382 Sewer Main Improvements $ 2,500,000 $ - $ - $ - $ - $ 2,500,000 Vehicle and Equipment Replacement $ - $ 90,180 $ 37,210 $ 209,270 $ - $ 336,660 Fiscal Year Total $ 2,789,573 $ 388,440 $ 344,418 $ 525,694 $ 325,917 $ 4,374,042 Executive Summary – Page 15  Village of Northbrook Capital Improvement Plan Executive Summary STORMWATER FUND In August 2011, the Village adopted the Master Stormwater Management Plan, which along with Addendum #1 that was adopted in April 2012, lays out 28 stormwater management projects to reduce flooding issues throughout the Village. The Stormwater Fund is utilized to account and provide for financial resources for the construction of stormwater improvement projects. This fund also provides for operational costs to effectively manage, maintain, operate, and repair the Village’s 123 miles of storm sewer system, ditches, detention facilities, and lift stations. Financial Overview The Stormwater Fund is managed in a way to be self-sustaining where the cost of maintaining and improving the existing stormwater system is financed through user fees. Large capital projects may be funded through the issuance of general obligation bonds, which serve as loans to the fund that are paid back over a set period time. Northbrook’s current stormwater utility fee is $1.00 per 1,000 gallons of water used. Below is a five year summary of the Stormwater Fund Capital Improvement Budget: Stormwater Fund FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Stormwater Fund $ 3,182,695 $ 2,006,845 $ 4,216,250 $ 4,820,180 $ 1,200,380 $15,426,350 Planned Financing Bond Proceeds $ 3,182,695 $ 2,006,845 $ 4,216,250 $ 4,820,180 $ 1,200,380 $15,426,350 Designated Revenues $ - $ - $ - $ - $ - $ - Undesignated Revenues $ - $ - $ - $ - $ - $ - Total $ 3,182,695 $ 2,006,845 $ 4,216,250 $ 4,820,180 $ 1,200,380 $15,426,350 Scope of Sanitary Sewer Fund Capital Improvement Projects Projects that are supported by the Stormwater Fund include:  Replacement of existing storm sewer lines  Installation of new storm sewer lines  Construction and enhancement of Stormwater detention facilities Below is a five year summary of the planned projects for the Stormwater Fund Capital Improvement Budget: FY 15-FY 19 Stormwater Fund Capital Project FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Stormwater Management Projects $ 3,182,695 $ 2,006,845 $ 4,216,250 $ 4,820,180 $ 1,200,380 $ 15,426,350 Fiscal Year Total $ 3,182,695 $ 2,006,845 $ 4,216,250 $ 4,820,180 $ 1,200,380 $ 15,426,350 Executive Summary – Page 16  Village of Northbrook Capital Improvement Plan Executive Summary GENERAL FUND The General Fund is the general operating fund of the Village. It accounts for all financial resources that support the day-to-day operations and capital needs of the Village, except for those required to be accounted for separately. The General Fund subsidizes the six (6) Village departments, and portions of their respective capital purchases. These purchases include vehicle replacements, building maintenance, equipment and technology needs. Financial Overview The General Fund is supported by three (3) major revenue sources in the Village of Northbrook – sales tax, property taxes and state-shared income taxes. These revenues are the primary source of funding for capital purchases in this fund. General obligation bond proceeds have been used to fund purchases of capital items that will have an expected life equal to or greater than the term of the bonds. The Village maintains the highest ratings by both Standard and Poor’s and Moody’s providing the Village the ability to borrow at a relatively low cost. Below is a five year summary of the General Fund Capital Improvement Budget: General Fund FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total General Fund $ 3,316,890 $ 2,914,480 $ 1,450,738 $ 2,018,197 $ 3,009,604 $12,709,909 Planned Financing Bond Proceeds $ 2,272,000 $ 1,628,080 $ 636,960 $ 1,030,570 $ 2,389,624 $ 7,957,234 Designated Revenues $ - $ - $ - $ - $ - $ - Undesignated Revenues $ 1,044,890 $ 1,286,400 $ 813,778 $ 987,627 $ 619,980 $ 4,752,675 Total $ 3,316,890 $ 2,914,480 $ 1,450,738 $ 2,018,197 $ 3,009,604 $12,709,909 Scope of General Fund Capital Improvement Projects Projects that are supported by the general fund include:  Fire apparatus replacements  Public Works equipment  Vehicle replacements  Information Technology system improvements  Operating equipment replacements When purchasing a vehicle or piece of equipment, the Village plans for its full life cycle, identifying a useful life and planned year of replacement. The Village has a proactive preventative maintenance program to help extend the useful life of vehicles and equipment. As vehicles approach their replacement date, the equipment’s engine hours, miles, maintenance history, and overall condition are taken into consideration to determine if replacement is necessary. Additionally, vehicles and equipment are reviewed annually to determine if they are still operationally necessary. Similarly with Information Technology purchases, the Village will plan for an expected useful life of the equipment, taking into account how the purchases impact day-to-day operations and long-term functionality of computerized processes and operations. The Village’s core information systems used to track and manage our daily processes, such as utility billing, invoicing, licensing, permitting and coordination, do not allow for proper information cataloging, workflow processing or adequate, timely reporting. An Enterprise Resource Planning program (ERP), helps to integrate information across an entire organization. The purpose of an ERP is to allow for efficient flow of information Executive Summary – Page 17  Village of Northbrook Capital Improvement Plan Executive Summary between all business functions. This is accomplished using programs, called “modules,” that manage a specific business task while utilizing consistent resident/customer information throughout. During Fiscal Year 2012/13, staff conducted a needs assessment and will be evaluating various software packages before a formal recommendation is made to the Village Board during FY 2013/14. We anticipate this project will take two fiscal years to complete due to the complexity of data transfer and implementation timelines that allow for proper staff training and appropriate systems testing. Below is a five year summary of the planned projects in the General Fund Capital Improvement Budget: FY 15-FY 19 General Fund Capital Project FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Vehicle and Equipment Replacement $ 1,160,890 $ 855,060 $ 946,750 $ 1,638,990 $ 1,219,604 $ 5,821,294 Building Improvements $ 295,000 $ 1,240,500 $ 130,000 $ - $ 1,090,000 $ 2,755,500 Enterprise Resource Program $ 450,000 $ 350,000 $ - $ - $ - $ 800,000 Information Technology $ 130,000 $ 100,000 $ 100,000 $ 100,000 $ 600,000 $ 1,030,000 E-911 Equipment $ 1,281,000 $ 368,920 $ 273,988 $ 279,207 $ 100,000 $ 2,303,115 Fiscal Year Total $ 3,316,890 $ 2,914,480 $ 1,450,738 $ 2,018,197 $ 3,009,604 $ 12,709,909 Executive Summary – Page 18  Village of Northbrook Capital Improvement Plan Executive Summary FY 14-FY 19 Capital Improvement Projects FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total General Fund Capital Project Ambulance Replacement (FD) $ 295,000 $ - $ 310,000 $ - $ 328,364 $ 933,364 Fire Squad Replacement (FD) $ 620,000 $ - $ - $ 738,430 $ - $ 1,358,430 Building Improvements (FD) $ 157,000 $ 350,500 $ 130,000 $ - $ - $ 637,500 Equipment (FD) $ 25,000 $ - $ - $ - $ - $ 25,000 Scheduled Vehicle Replacements (FD) $ 45,000 $ 76,490 $ 52,900 $ 76,510 $ 75,380 $ 326,280 Department Sub-Totals $ 1,142,000 $ 426,990 $ 492,900 $ 814,940 $ 403,744 $ 3,280,574 E-911 Equipment (PD/FD) $ 439,000 $ 268,920 $ 273,988 $ 279,207 $ 600,000 $ 1,861,115 Building Improvements (PD) $ 50,000 $ - $ - $ - $ 1,090,000 $ 1,140,000 Scheduled Vehicle Replacements (PD) $ 73,980 $ 168,130 $ 209,450 $ 229,530 $ 112,400 $ 793,490 Department Sub-Totals $ 562,980 $ 437,050 $ 483,438 $ 508,737 $ 1,802,400 $ 3,794,605 ERP Implementation (GG) $ 450,000 $ 350,000 $ - $ - $ - $ 800,000 IT Equipment Upgrades (GG) $ 130,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 530,000 Building Improvements (GG/DPS/Fin) $ 135,000 $ 735,000 $ - $ - $ - $ 870,000 Scheduled Vehicle Replacements (GG/DPS/Fin) $ 30,000 $ 27,510 $ 79,910 $ 29,190 $ - $ 166,610 Department Sub-Totals $ 745,000 $ 1,212,510 $ 179,910 $ 129,190 $ 100,000 $ 2,366,610 Building Improvements (PW) $ 500,000 $ 255,000 $ - $ - $ - $ 755,000 Scheduled Equipment Replacements (PW) $ 90,200 $ 210,090 $ 97,530 $ 119,870 $ 139,830 $ 657,520 Scheduled Vehicle Replacements (PW) $ 276,710 $ 372,840 $ 196,960 $ 445,460 $ 563,630 $ 1,855,600 Department Sub-Totals $ 866,910 $ 837,930 $ 294,490 $ 565,330 $ 703,460 $ 3,268,120 General Fund Fiscal Year Totals $ 3,316,890 $ 2,914,480 $ 1,450,738 $ 2,018,197 $ 3,009,604 $ 12,709,909 Infrastructure Capital Improvement Project Asphalt Street Reconstruction and Rehabilitation $ 2,237,592 $ 265,026 $ 682,178 $ 657,678 $ 566,412 $ 4,408,886 Concrete Street Reconstruction and Rehabilitation $ 626,418 $ 1,735,188 $ 873,029 $ 1,136,908 $ 740,651 $ 5,112,194 Sidewalk Improvements $ 103,909 $ 107,026 $ 110,237 $ 113,544 $ 116,951 $ 551,667 Central Business District Improvements $ 250,000 $ 2,600,000 $ - $ - $ - $ 2,850,000 Shermerville Commons $ - $ - $ 4,825,000 $ 425,000 $ 3,441,000 $ 8,691,000 Traffic Signal Improvement $ 225,000 $ - $ - $ - $ - $ 225,000 Skokie Valley Bike Patch $ - $ 250,000 $ 1,358,000 $ 950,000 $ - $ 2,558,000 Infrastructure Fiscal Year Totals $ 3,442,919 $ 4,957,240 $ 7,848,444 $ 3,283,130 $ 4,865,014 $ 24,396,747 Water Fund Capital Project Water Main Replacement $ 1,482,500 $ 2,000,000 $ 1,510,000 $ 1,640,000 $ 3,330,000 $ 9,962,500 Water Facilities Improvements $ 2,100,000 $ 1,890,000 $ 310,000 $ - $ - $ 4,300,000 Distribution System Improvements $ 3,000,000 $ 3,000,000 $ 2,000,000 $ - $ - $ 8,000,000 Water Meter Replacement $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 375,000 Vehicle and Equipment Replacement $ 213,320 $ 120,640 $ 157,520 $ 57,070 $ 189,940 $ 738,490 Water Fund Fiscal Year Totals $ 6,870,820 $ 7,085,640 $ 4,052,520 $ 1,772,070 $ 3,594,940 $ 23,375,990 Sanitary Sewer Fund Capital Project Sewer Lining Program $ 289,573 $ 298,260 $ 307,208 $ 316,424 $ 325,917 $ 1,537,382 Skokie Boulevard Main Replacement $ 2,500,000 $ - $ - $ - $ - $ 2,500,000 Vehicle and Equipment Replacement $ - $ 90,180 $ 37,210 $ 209,270 $ - $ 336,660 Sanitary Sewer Fiscal Year Totals $ 2,789,573 $ 388,440 $ 344,418 $ 525,694 $ 325,917 $ 4,374,042 Stormwater Fund Capital Project Stormwater Management Projects $ 3,182,695 $ 2,006,845 $ 4,216,250 $ 4,820,180 $ 1,200,380 $ 15,426,350 Stormwater Fund Fiscal Year Totals $ 3,182,695 $ 2,006,845 $ 4,216,250 $ 4,820,180 $ 1,200,380 $ 15,426,350 All Funds Fistal Year Totals $ 19,602,897 $ 17,352,645 $ 17,912,370 $ 12,419,271 $ 12,995,855 $ 80,283,038 Executive Summary – Page 19 Village of Northbrook Capital Improvement Plan Executive Summary Executive Summary – Page 20  Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 Fiscal Year 2014/15 Summary Capital Improvement Budget FY 2014/15 By Fund 17% 19% General Fund Water Fund 16% Sewer Fund Stormwater Fund 34% Infrastructure Capital Projects 14% Fund Total Capital Budget = $19,602,897 Infrastructure Stormwater General Fund Water Fund Sewer Fund Capital Total Fund Projects Fund Capital Expense $ 3,316,890 $ 6,870,820 $ 2,789,573 $ 3,182,695 $ 3,442,919 $ 19,602,897 Planned Financing Bond Proceeds $ 2,272,000 $ 5,228,250 $ 2,339,573 $ 3,182,695 $ 876,418 $ 13,898,936 Designated Revenues/User $ - $ 1,642,570 $ 450,000 $ - $ 2,237,592 $ 4,330,162 Fees Undesignated Revenues $ 1,044,890 $ - $ - $ - $ 328,909 $ 1,373,799 Total $ 3,316,890 $ 6,870,820 $ 2,789,573 $ 3,182,695 $ 3,442,919 $ 19,602,897 FY 2014/2015 – Page 1  Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 FY 2014/15 Projects - $19,602,897 Infrastructure Capital Projects Fund - $3,442,919  Asphalt Street Maintenance- $761,065: Page 5  Asphalt Street Maintenance- $1,476,527 (B): Page 12  Concrete Street Reconstruction and Rehabilitation- $626,418 (B) o Sections of the Mideast and Midwest Areas of the Village: Page 18  Central Business District Infrastructure Improvements and Streetscape Expansion- $250,000 (B): Page 20  Traffic Signal Improvement- $75,000: Page 25  Traffic Signal and Control Device Improvement- $150,000: Page 26  Sidewalk Improvements- $103,909: Page 27 Stormwater Fund - $3,182,695 (B)  Wescott Park Underground Storage, Design- $577,500: Page 29  Shermer Road Overflow Sewer, Construction- $1,185,075: Page 31  Cherry Lane Underpass, Construction- $212,175: Page 33  Church Street (Near Chapel Court), Property/Easement Acquisition & Design/Final Engineering- $19,000: Page 35  Dundee Road and Skokie Boulevard, Design/Final Engineering- $7,350: Page 37  Northbrook Manor, Design/Final Engineering & Construction- $462,480: Page 39  Shermer Road Underpass, Construction- $299,115: Page 41  Sunset Lane, Property/Easement Acquisition - $20,000: Page 44  Weller’s Subdivision, Property/Easement Acquisition - $400,000: Page 46 Water Fund - $6,870,820  Water Distribution System Improvement Projects-$3,000,000 (B): Page 48  Water Main Replacements o Second Street- $350,000: Page 50 o Center Street- $475,000: Page 52 o Hillside Road- $657,500: Page 54  Water Production Facility Improvement Projects- $2,100,000 (B): Page 56  Water Meter Conversion Program- $75,000: Page 58  Step Van Replacement- $178,250 (B): Page 59  Vehicle Replacements- $35,070: Page 61 Sewer Fund - $2,789,573  Sanitary Sewer Improvements- $2,500,000 (B): Page 63  Sanitary Sewer Lining Program- $289,573(B): Page 64 General Fund - $3,316,890  Enterprise Resource Program- $450,000 (B): Page 66  Information Technology Equipment Replacement- $130,000: Page 69  E-911 Equipment Replacement- $175,000: Page 70  E-911 Portable Radio Replacements-$164,000: Page 71  E-911 Mobile Computer Equipment- $100,000: Page 72  Village Hall Window Replacements- $85,000: Page 73 FY 2014/2015 – Page 2  Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 FY 2014/15 Projects - $19,602,897 (continued) General Fund - $3,316,890 (continued)  Village Hall and Civic Building Automated Door Openers-$50,000: Page 75  Police Department Ramp Heater Replacement- $50,000: Page 76  Fire Department-Station 11 Drive Replacement- $107,000 (B): Page 77  Fire Department-Station 11 Building Improvements- $50,000 (B): Page 79  Public Works Center Office Build-Out- $150,000 (B): Page 81  Public Works Center Drive Repaving- $350,000 (B): Page 82  Ambulance Replacement- $295,000 (B): Page 83  Fire Engine Replacement - $620,000 (B): Page 85  Fire Department Vehicle Replacement- $45,000: Page 87  Light Tower Replacement- $25,000: Page 89  Dump Truck Replacement- $135,000 (B): Page 90  Aerial Lift Replacement- $115,000 (B): Page 92  Public Works Vehicle Replacement- $26,710: Page 94  Police Department Vehicle Replacement- $73,980: Pages 96-97  Administrative Vehicle Replacement- $30,000: Page 98  Public Works Equipment- $90,200: Page 99 (B) Proposed Bond Issue FY 2014/2015 – Page 3  Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 FY 2014/2015 – Page 4  Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 Fund: Infrastructure Capital Improvement Project Category: Asphalt Street Reconstruction & Rehabilitation Location: Astor Place/Carter Court/Dauphine Avenue/Dauphine Court/Division Alley/Division Street/Erin Lane/Happ Road/Killarney Lane/Lee Road/Rosemary Lane/Summerfield Road/Sunset Ridge Road/Willshire Lane Cost: $761,065 The roadways selected for the 2014/15 asphalt reconstruction and rehabilitation program are rated as poor, many failures, or limited failures.  Roadways rated as poor (1 on a scale of 5) have both a surface and a base that are failing and in need of work. Typical examples of these failures include rutting of the pavement along the curbline or the edge of the road cracking and breaking away from the rest of the road.  Roadways rated as having many failures (2 on a scale of 5) have large potholes form and signs of the base beginning to fail will become evident. Typical examples of these failures include alligator cracking or failure of the roadway surface.  Roadways rated as having limited failures (3 on a scale of 5) exhibit signs of the road surface cracking and have small potholes beginning to form. Typical examples of these failures include horizontal and/or longitudinal cracking in the street. Streets such as Erin Lane, which is rated as having “limited failures,” are scheduled with other lower rated streets due to their close proximity. The condition of these roads is such that patching is no longer an option and asphalt rehabilitation/ reconstruction is necessary. These repairs will be paid for with Motor Fuel Tax (MFT) revenues. Address Range Approximate Square Street Rating Last Resurfaced (in hundred blocks) Yards of Pavement Astor Place 200 Many Failures 1997 1,224 Carter Court 200 Many Failures 1997 2,824 Dauphine Avenue 3500 Many Failures - 1,224 Dauphine Court 600 Poor - 1,530 Division Alley 800 Many Failures 2005 645 Division Street 800 Limited Failures 2005 1,350 Erin Lane 200 Limited Failures 1997 730 Happ Road 1700 - 1800 Limited Failures 1994 7,547 Killarney Lane 1700 Many Failures 1997 2,693 Lee Road 400 - 700 Poor 1988 5,043 Rosemary Lane 1200 - 1300 Poor 1989 2,183 Summerfield Road 200 Limited Failures 1987 1,144 Sunset Ridge Road 800 Poor 1992 1,794 Willshire Lane 2700 Poor 1996 2,325 FY 2014/2015 – Page 5  Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 FY 15-FY 19 Annual Program FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Astor Place - Happ Rd to East End $ 17,289 $ - $ - $ - $ - $ 17,289 Carter Court - Happ Road to East End $ 44,861 $ - $ - $ - $ - $ 44,861 Erin Lane - Happ Road to North End $ 11,724 $ - $ - $ - $ - $ 11,724 Happ Road - Sunset Ridge Road to Summerfield Drive $ 112,964 $ - $ - $ - $ - $ 112,964 Killarney Lane - Happ Road to East End $ 44,967 $ - $ - $ - $ - $ 44,967 Lee Road - Dundee Road to Morrison Road $ 156,377 $ - $ - $ - $ - $ 156,377 Rosemary Lane - Lee Road to West End $ 42,234 $ - $ - $ - $ - $ 42,234 Summerfield Road - Happ Road to West End $ 54,946 $ - $ - $ - $ - $ 54,946 Sunset Ridge Road - Skokie Boulevard to DS@660N Skokie Boulevard $ 43,415 $ - $ - $ - $ - $ 43,415 Sunset Ridge Road - DS@660N Skokie Boulevard to Skokie Boulevard $ 30,851 $ - $ - $ - $ - $ 30,851 Division Street - Dundee Road to South End $ 22,724 $ - $ - $ - $ - $ 22,724 Division Alley - Division Street to Bach Street $ 10,819 $ - $ - $ - $ - $ 10,819 Dauphine Avenue - East End to Laburnum Drive $ 78,147 $ - $ - $ - $ - $ 78,147 Dauphine Court - Dauphine Avenue to South End $ 20,220 $ - $ - $ - $ - $ 20,220 Dauphine Extension - Dauphine Avenue to SC@148S Dauphine Avenue $ 16,084 $ - $ - $ - $ - $ 16,084 Wilshire Extension - Wilshire Lane to South End $ 9,526 $ - $ - $ - $ - $ 9,526 Wilshire Lane - Pfingsten Road to East End $ 43,917 $ - $ - $ - $ - $ 43,917 Project Total $ 761,065 $ - $ - $ - $ - $ 761,065 Planned Financing State Motor Fuel Tax Receipts $ 761,065 $ - $ - $ - $ - $ 761,065 Fiscal Year Totals $ 761,065 $ - $ - $ - $ - $ 761,065 FY 2014/2015 – Page 6 Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 FY 2014/2015 – Page 7 Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 FY 2014/2015 – Page 8 Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 Astor Place Carter Court Dauphine Avenue Dauphine Court Division Alley Division Street FY 2014/2015 – Page 9 Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 Erin Lane Happ Road Killarney Court Killarney Lane Lee Road Rosemary Lane FY 2014/2015 – Page 10 Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 Summerfield Road Sunset Ridge Road Willshire Lane FY 2014/2015 – Page 11  Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 Fund: Infrastructure Capital Improvement Project Category: Bonded Asphalt Street Reconstruction & Rehabilitation Location: Summerhill/Wildebrook Cost: $1,476,527 Approximately 14% of the Village’s asphalt streets have a condition rating of either a “1” (Poor) or “2” (Many Failures). Generally, these streets are clustered together in subdivisions where the streets were originally built at the same and/or resurfaced at the same time. Two areas have been identified where roadway patching is no longer a viable option and asphalt reconstruction and/or rehabilitation is necessary:  Summerhill  Wildebrook These areas constitute 5% of the total asphalt streets with a condition rating of a “1” or “2”. Many of these streets have not been resurfaced since the mid-1990s. Waiting much longer on these areas may create a situation where the streets degrade to the point of needing full reconstruction, thereby greatly increasing the future cost. In short, rehabilitating or reconstructing the streets in these areas of town, which contain 2% of the streets with a “poor” or “many failures” rating, in one year reduces the back log of failed/failing streets allowing other similarly rated streets to be addressed in a timelier manner. FY 14-FY 19 Bonded Asphalt Streets FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Summerhill $ 842,327 $ - $ - $ - $ - $ 842,327 Wildebrook $ 634,200 $ - $ - $ - $ - $ 634,200 Project Total $ 1,476,527 $ - $ - $ - $ - $ 1,476,527 Planned Financing Designated Revenue/Previous Bond Proceeds $1,476,527 $ - $ - $ - $ - $ 1,476,527 Fiscal Year Totals $1,476,527 $ - $ - $ - $ - $ 1,476,527 FY 14-FY 18 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Debt Service on Previous Bonds $ 318,138 $ 318,793 $ 319,278 $ 319,278 $ 319,591 $ 1,595,078 Fiscal Year Totals $ 318,138 $ 318,793 $ 319,278 $ 319,278 $ 319,591 $ 1,595,078 The debt service on this bond will be paid for with MFT revenues. The annual debt service cost of this project on bonds issued in FY 2013/14 averages to $319,016 (Term - 30 years, Rate - 4.0%). FY 2014/2015 – Page 12 Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 FY 2014/2015 – Page 13 Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 Summerhill Cornflower Trail Lake Knoll Drive Lavigne Lane Old Mill Road Ridge Road Sleepy Hollow FY 2014/2015 – Page 14 Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 Sunset Trail Valley Road Whirlaway Drive White Oak Circle White Oak Drive FY 2014/2015 – Page 15 Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 Wildebrook Bermuda Dunes Indian Wells Lane Palm Canyon Drive Pebble Beach Road Riviera Court Spyglass Lane FY 2014/2015 – Page 16 Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 Torrey Pines Parkway FY 2014/2015 – Page 17  Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 Fund: Infrastructure Capital Improvement Project Category: Concrete Street Reconstruction & Rehabilitation Location: Mideast Area/Midwest Area Cost: $626,418 The concrete streets of the Mideast and Midwest areas of town have been surveyed and an estimated number of concrete panels have been identified for replacement. Deferring the replacement of the deteriorated panels will result in more advanced degradation of roadways, including pavement failures, increased damage to vehicles, and increased reconstruction and rehabilitation costs in the future. Panels are approximately 5.89 cubic yards of concrete. In FY 2014/15, Village Staff anticipate replacing about 2,450 cubic yards of concrete, which equates to 287 cement trucks. Concrete Street Reconstruction and FY 15-FY 19 Rehabilitation FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Mideast & Midwest Areas $ 626,418 $ - $ - $ - $ 626,418 Project Total $ 626,418 $ - $ - $ - $ 626,418 Planned Financing Bond Proceeds $ 626,418 $ - $ - $ - $ 626,418 FY 15-FY 19 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Debt Service on New Bonds $ 38,457 $ - $ - $ - $ - $ 38,457 Debt Service on Previous Bonds $ - $ 38,457 $ 38,457 $ 38,457 $ 38,457 $ 153,828 Fiscal Year Totals $ 38,457 $ 38,457 $ 38,457 $ 38,457 $ 38,457 $ 192,285 At this time there is no identified funding source for the debt service for this project. The annual debt service cost of this project on bonds issued in FY 2014/15 is $38,457 (Term - 30 years, Rate - 4.5%). FY 2014/2015 – Page 18 Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 FY 2014/2015 – Page 19  Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 Fund: Infrastructure Capital Improvement Project Category: Central Business District Infrastructure Improvements and Streetscape Expansion Location: Central Business District Phase: Design/Final Engineering Cost: $250,000 The Village of Northbrook underwent an extensive downtown planning effort that culminated in the Downtown Area Plan in February 2012. Since that time, staff has been working on several components of that plan, specifically the Shermerville Commons concept and the Central Business District Infrastructure Improvements and Streetscape Expansion project. The Central Business District Infrastructure Improvements and Streetscape Expansion project is made up of several facets including expansion of the Village’s downtown streetscape, reconstructing and re-configuring the downtown streets to incorporate more on-street parking, and replacement of the Shermer Road Bridge over the West Fork of the North Branch of the Chicago River. The goal is to maximize the amount of on-street parking while also rehabilitating asphalt streets in the Central Business District that are currently rated as a “2” (Many Failures). These streets include Shermer Road, Meadow Road, Cherry Lane, and Church Street. To accommodate parking as identified in the Downtown Area Plan, curb, sidewalk, and Village utility connections would likely have to be moved; however, as many as 95 new public parking spaces could be created. Address Range Approximate Square Street Rating Last Resurfaced (in hundred blocks) Yards of Pavement Cherry Lane 1900 Many Failures 1992 2,525 Church Street 1100 - 1300 Many Failures 2005 5,798 Meadow Road 1200 - 1300 Many Failures 2004 4,331 Shermer Road 1000 – 1200 Many Failures 1984 15,928 Movement of this infrastructure provides the Village an additional opportunity to refresh the existing streetscape while also expanding to new areas. Streetscape will be expanded to new areas of Shermer Road such as between Church Street and Waukegan Road to the north and between Walters Avenue and Illinois Road to the south. The intent of this part of the project is to make the Central Business District more inviting for shoppers, diners, residents, and visitors. Lastly, as a component of this project, the Shermer Road Bridge will be replaced in its entirety. A bridge assessment performed in 2012 identified that the superstructure of that bridge was in need of replacement in the next five years. To minimize impacts on businesses in the downtown in the future, the bridge work will be scheduled concurrently with the road rehabilitation work. To complete this project, the Village will contract with an engineering firm for design of the roadways and bridge during Fiscal Year 2014/15 with project construction scheduled for Fiscal Year 2015/16. This schedule allows sufficient time for design and review by the Village Board and outreach to the businesses in the downtown prior to work commencing. Following the table on the next page are some renderings of the proposed street modifications. FY 2014/2015 – Page 20  Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 FY 15-FY 19 Central Business District FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Street and Parking Reconfiguration Engineering $ 150,000 $ - $ - $ - $ - $ 150,000 Shermer Road Bridge Reconstruction Engineering $ 100,000 $ - $ - $ - $ - $ 100,000 Street Reconstruction (Church, Cherry, Meadow, Shermer) $ - $1,500,000 $ - $ - $ - $ 1,500,000 Streetscape Improvements/Extension $ - $ 150,000 $ - $ - $ - $ 150,000 Intersection Improvements $ - $ 100,000 $ - $ - $ - $ 100,000 Shermer Road Bridge Reconstruction $ - $ 850,000 $ - $ - $ - $ 850,000 Project Total $ 250,000 $2,600,000 $ - $ - $ - $ 2,850,000 Planned Financing Bond Proceeds $ 250,000 $2,600,000 $ - $ - $ 2,850,000 FY 15-FY 19 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Debt Service on New Bonds $ - $ 201,766 $ - $ - $ - $ 201,766 Debt Service on Previous Bonds $ - $ - $ 201,766 $ 201,766 $ 201,766 $ 605,298 Fiscal Year Totals $ - $ 201,766 $ 201,766 $ 201,766 $ 201,766 $ 807,064 At this time there is no identified funding source for the debt service for this project. The annual debt service cost for the Street Reconstruction project on bonds issued in FY 2015/16 is $124,113 (Term – 20 years; Rate – 4.25%). The annual debt service cost for the Streetscape Improvements/Extension project on bonds issued in FY 2015/16 is $11,283 (Term – 20 years; Rate – 4.25%). The annual debt service cost for the Intersection Improvements project on bonds issued in FY 2015/16 is $6,321 (Term – 30 years; Rate – 4.75%). The annual debt service cost for the Shermer Road Bridge Reconstruction project on bonds issued in FY 2015/16 is $60,049 (Term – 30 years; Rate – 4.75%). FY 2014/2015 – Page 21 Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 FY 2014/2015 – Page 22 Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 FY 2014/2015 – Page 23 Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 FY 2014/2015 – Page 24  Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 Fund: Infrastructure Capital Improvement Project Category: Traffic Signal and Control Device Improvements Location: Various Locations Cost: $75,000 As changes in the Manual on Uniform Traffic Control Devices (MUTCD), State of Illinois law, and traffic patterns occur, the Village installs additional and new types of signage and control devices to ensure roadways are safe and that we are in compliance with applicable regulations. These improvements also help to minimize traffic delays and conflicts between motorists and pedestrians. Additionally, as components of our traffic signals and the controlling equipment age, they must be replaced and upgraded. Recent examples of new traffic control devices include signage prohibiting handheld cell phone use in school zones and in-street or LED pedestrian crossing signage. During FY 2014/15, the traffic signal heads on Pfingsten Road will be upgraded to the new MUTCD standards.  Project Specifications: o The Public Works Department will install new and additional traffic control devices as well as upgrade existing traffic control devices that require it.  Project Benefits: o New signage to comply with applicable regulations will be added as is necessary. o Replace aging traffic signal heads and controller equipment. o Minimize traffic delays and conflicts between motorists and pedestrians. o Traffic signal heads on Pfingsten Road will be upgraded to the new MUTCD standards. Traffic Signal/Street FY 15-FY 19 Light Improvements FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Intersection Improvements at Various Locations $ 75,000 $ - $ - $ - $ - $ 75,000 Project Total $ 75,000 $ - $ - $ - $ - $ 75,000 Planned Financing Fund Reserves $ 75,000 $ - $ - $ - $ 75,000 FY 2014/2015 – Page 25  Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 Fund: Infrastructure Capital Improvement Project Category: Traffic Signal and Control Device Improvements Location: Sanders Road and Lindenwood Lane Cost: $150,000 Cook County will resurface Sanders Road from Techny Road to Lake Cook Road during Fiscal Year 2014/15. As part of that work, they will replace the “temporary” wooden pole installations with permanent aluminum fixtures. The traffic signal installation at Sanders Road and Lindenwood Lane occurred in 1999 as part of an agreement with Cook County that requires if a permanent installation were to ever occur the Village would be responsible for 50% of the construction cost. Replacement of the temporary poles with the permanent installations will provide a more standardized look through this corridor and complete the project as part of the overall construction process to minimize disruption to motorists and residents.  Project Specifications: o The temporary traffic signals at Sanders Road and Lindenwood Lane will be replaced with a permanent installation including new aluminum poles. The project will be completed by Cook County as part of the  Project Benefits: o New permanent installation for the traffic signals at Skokie Boulevard and Lindenwood Lane. Traffic Signal/Street FY 15-FY 19 Light Improvements FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Intersection Improvements at Sanders Road and Lindenwood Lane $ 150,000 $ - $ - $ - $ - $ 150,000 Project Total $ 150,000 $ - $ - $ - $ - $ 150,000 Planned Financing Fund Reserves $ 150,000 $ - $ - $ - $ 150,000 FY 2014/2015 – Page 26  Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 Fund: Infrastructure Capital Improvement Project Category: Sidewalk Improvements Location: Atlas Sections 6G, 6H, 6J, 6K, 7G, 7H, 7J, 7K Cost: $103,909 The Village of Northbrook systematically surveys public sidewalks to identify defective and deteriorated sections of sidewalk that create a potential hazard and a liability for the Village. Defective and deteriorated sections of sidewalk are caused by a number of reasons including tree roots that push up sections of sidewalks and the Midwest’s freeze/thaw cycle.  Replacement Process: o Village staff survey sidewalks based on logical geographic areas (such as the one depicted in the map below) to determine which portions are to be replaced. o In addition to the replacement of failed sidewalk squares, the Village also installs ADA required handicapped ramps at intersections and replaces select curbs adjacent to the sidewalks. o In total, approximately 6% of Village sidewalks are replaced each year. o All replacements are performed by the Village’s contractor. Areas to be reviewed for replacement are detailed in the map on the following page. FY 15-FY 19 Sidewalk Improvements FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Annual Program $ 103,909 $ 107,026 $ 110,237 $ 113,544 $ 116,951 $ 551,667 Fiscal Year Totals $ 103,909 $ 107,026 $ 110,237 $ 113,544 $ 116,951 $ 551,667 Planned Financing Fund Reserves $ 103,909 $ 107,026 $ 110,237 $ 113,544 $ 116,951 $ 551,667 FY 2014/2015 – Page 27 Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 FY 2014/2015 – Page 28  Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 Fund: Stormwater Project Category: Stormwater Mitigation Project Location: Wescott Park Underground Storage Project Phase: Design/Final Engineering Cost: $577,500 Project Description: This project includes the construction of 20 acre-feet of underground storage at Wescott Park and is intended to reduce flooding impacts for the Illinois Road watershed. Village staff continues to work with their counterparts at the Park District to identify ways that an above ground facility can be constructed which will reduce the cost of constructing this project. Locations Impacted by the Project: Sunset Fields and Northbrook Park Subdivisions. Properties Impacted: 91 properties will experience a reduction in flooding. Structures Impacted: 12 of the 91 properties currently experience structure flooding. Staff anticipates that this project will create a reduction in structure flooding for these properties. Design: Design of the Wescott Park project is anticipated to take 2 years. Construction: Construction of the Wescott Park Project is anticipated to take 2 years. External Factors Affecting Design and Construction Timelines: Wescott Park is owned, operated, and is a highly programmed facility for the Northbrook Park District. The Village has been working with the Northbrook Park District and School District 30 to create a double use for this facility – a park on the surface with underground stormwater detention (or some combination of the two). Preliminary cost estimates from the additional study of this project indicates that the estimated cost of construction of roughly $8 million for this project is at the median of the price range and can increase or decrease depending on the configuration of the construction and amenities provided in the park. An intergovernmental agreement between the Village of Northbrook and the Northbrook Park District will be needed for the project. Photos of Flooding in the Project Area: FY 2014/2015 – Page 29  Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 Wescott Park Project Map: FY 15-FY 19 Wescott Park FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Design & Final Engineering $ 577,500 $ 577,500 $ - $ - $ - $ 1,155,000 Construction $ - $ - $3,674,250 $3,674,250 $ - $ 7,348,500 Project Total $ 577,500 $ 577,500 $3,674,250 $3,674,250 $ - $ 8,503,500 Planned Financing Bond Proceeds $ 577,500 $ 577,500 $3,674,250 $3,674,250 $ - $ 8,503,500 Fiscal Year Totals $ 577,500 $ 577,500 $3,674,250 $3,674,250 $ - $ 8,503,500 FY 15-FY 19 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Debt Service on New Bonds $ 35,454 $ 36,504 $ 232,248 $ 239,016 $ - $ 543,222 Debt Service on Previous Bonds $ - $ 35,454 $ 71,958 $ 304,206 $ 543,222 $ 954,840 Fiscal Year Totals $ 35,454 $ 71,958 $ 304,206 $ 543,222 $ 543,222 $ 1,498,062 The annual debt service cost of this project on bonds issued in FY 2014/15 is $35,454 (Term - 30 years, Rate - 4.5%). The annual debt service cost of this project on bonds issued in FY 2015/16 is $36,504 (Term - 30 years, Rate - 4.75%). The annual debt service cost of this project on bonds issued in FY 2016/17 is $232,248 (Term - 30 years, Rate - 4.75%). The annual debt service cost of this project on bonds issued in FY 2017/18 is $239,016 (Term - 30 years, Rate – 5.0%). FY 2014/2015 – Page 30  Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 Fund: Stormwater Project Category: Stormwater Mitigation Project Location: Shermer Road Overflow Sewer Project Phase: Construction Cost: $1,185,075 Project Description: To help mitigate flooding in the Shermer Road/Woodlawn Road area, a 72-inch diameter storm sewer will be constructed to convey water to the West Fork of the North Branch of the Chicago River and replace the current overland drainage flow that extends through the opening at the Canadian Pacific Railroad and Metra rail line embankment, which is known as the “Cattlepass.” The project is intended to mitigate flooding impacts up to a 50-year storm. Locations Impacted by the Project: Shermer Road Corridor and Northbrook Manor Subdivision. Properties Impacted: 22 properties will experience a reduction in property flooding. Structures Impacted: 17 of the 22 properties currently experience structure flooding. Staff anticipates that this project will create a reduction in structure flooding for these properties. Construction: Construction of the Shermer Road Overflow Sewer project is anticipated to take 1 year. External Factors Affecting Design and Construction Timelines: The Shermer Road Overflow sewer will require license agreements from the Canadian Pacific Railroad and Metra, and an easement from the Grainger property for the construction of the proposed sewer. Photos of Flooding in the Project Area: FY 2014/2015 – Page 31  Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 Shermer Road Overflow Sewer Project Map: Shermer Road Overflow FY 15-FY 19 Sewer FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Construction $1,185,075 $ - $ - $ - $ - $ 1,185,075 Project Total $1,185,075 $ - $ - $ - $ - $ 1,185,075 Planned Financing Bond Proceeds $1,185,075 $ - $ - $ - $ - $ 1,185,075 Fiscal Year Totals $1,185,075 $ - $ - $ - $ - $ 1,185,075 FY 15-FY 19 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Debt Service on New Bonds $ 72,754 $ - $ - $ - $ - $ 72,754 Debt Service on Previous Bonds $ - $ 72,754 $ 72,754 $ 72,754 $ 72,754 $ 291,016 Fiscal Year Totals $ 72,754 $ 72,754 $ 72,754 $ 72,754 $ 72,754 $ 363,770 The annual debt service cost of this project on bonds issued in FY 2014/15 is $72,754 (Term - 30 years, Rate - 4.5%). FY 2014/2015 – Page 32  Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 Fund: Stormwater Project Category: Stormwater Mitigation Project Location: Cherry Lane Underpass Project Phase: Construction Cost: $212,175 Project Description: The Cherry Lane underpass, a very important thoroughfare for the Village, floods during high intensity rainfall events. The flooding is caused by a combination of the pumps not being able to discharge the water fast enough away and the West Fork overtopping into the underpass. The proposed project includes additional inlet capacity and a new conveyance storm sewer along Meadow Road. Locations Impacted by the Project: Cherry Lane Underpass. Properties Impacted: Ten (10) properties will experience a reduction in flooding. Structures Impacted: One (1) of the 10 properties currently experiences structure flooding. Staff anticipates that this project will create a reduction in structure flooding for this property. Construction: Construction of the Cherry Lane Underpass project is anticipated to take 6 months. External Factors Affecting Design and Construction Timelines: To construct this project, the Village must obtain an easement from the condominiums at the northwest corner of Cherry Lane and Meadow Road. Photos of Flooding in the Project Area: FY 2014/2015 – Page 33  Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 Cherry Lane Underpass Project Map: FY 15-FY 19 Cherry Lane Underpass FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Construction $ 212,175 $ - $ - $ - $ - $ 212,175 Project Total $ 212,175 $ - $ - $ - $ - $ 212,175 Planned Financing Bond Proceeds $ 212,175 $ - $ - $ - $ - $ 212,175 Fiscal Year Totals $ 212,175 $ - $ - $ - $ - $ 212,175 FY 15-FY 19 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Debt Service on New Bonds $ 13,026 $ - $ - $ - $ - $ 13,026 Debt Service on Previous Bonds $ - $ 13,026 $ 13,026 $ 13,026 $ 13,026 $ 52,104 Fiscal Year Totals $ 13,026 $ 13,026 $ 13,026 $ 13,026 $ 13,026 $ 65,130 The annual debt service cost of this project on bonds issued in FY 2014/15 is $13,026 (Term - 30 years, Rate - 4.5%). FY 2014/2015 – Page 34  Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 Fund: Stormwater Project Category: Stormwater Mitigation Project Location: Church Street (Near Chapel Court) Project Phase: Property/Easement Acquisition & Design/Final Engineering Cost: $19,000 Project Description: To reduce roadway pavement flooding impacts on Church Street and lawn areas on the adjacent properties near the Chapel Court intersection, a storm relief sewer and drainage structure improvements are proposed. Locations Impacted by the Project: 1200 and 1300 blocks of Church Street. Properties Impacted: Five (5) properties will experience a reduction in flooding. Structures Impacted: No properties are currently impacted by structure flooding. Additional Study Needed: Additional study of this project is not needed. Design: Design of the Church Street project is anticipated to take 1 year. Construction: Construction of the Church Street project is anticipated to take 3 months. External Factors Affecting Design and Construction Timelines: The Church Street project will require an easement for the extension of a storm sewer to the West Fork of the North Branch of the Chicago River. Photos of Flooding in the Project Area: At this time, staff does not have photos documenting the flooding conditions in this location. FY 2014/2015 – Page 35  Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 Church Street (near Chapel Court) Project Map: FY 15-FY 19 Church Street FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Property & Easement Acquisition $ 10,000 $ - $ - $ - $ - $ 10,000 Design/Final Engineering $ 9,000 $ - $ - $ - $ - $ 9,000 Construction $ - $ 63,135 $ - $ - $ - $ 63,135 Project Total $ 19,000 $ 63,135 $ - $ - $ - $ 82,135 Planned Financing Bond Proceeds $ 19,000 $ 63,135 $ - $ - $ - $ 82,135 Fiscal Year Totals $ 19,000 $ 63,135 $ - $ - $ - $ 82,135 FY 15-FY 19 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Debt Service on New Bonds $ 1,167 $ 3,991 $ - $ - $ - $ 5,158 Debt Service on Previous Bonds $ - $ 1,167 $ 5,158 $ 5,158 $ 5,158 $ 16,641 Fiscal Year Totals $ 1,167 $ 5,158 $ 5,158 $ 5,158 $ 5,158 $ 21,799 The annual debt service cost of this project on bonds issued in FY 2014/15 is $1,167 (Term - 30 years, Rate - 4.5%). The annual debt service cost of this project on bonds issued in FY 2015/16 is $3,991 (Term - 30 years, Rate - 4.75%). FY 2014/2015 – Page 36  Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 Fund: Stormwater Project Category: Stormwater Mitigation Project Location: Dundee Road & Skokie Boulevard Project Phase: Design/Final Engineering Cost: $7,350 Project Description: This project includes the construction of additional inlets and/or replacing existing inlets with those with a higher capacity. Sediment will be removed from the northerly drainage ditch to improve conveyance and outlet conditions. Flood conveyance will also be improved by depressing the driveway entrances on the north side of Dundee Road, east of Skokie Boulevard, in order to reinstate the easterly flood overflow paths. Locations Impacted by the Project: The intersection of Dundee Road and Skokie Boulevard. Properties Impacted: Four (4) properties will experience a reduction in flooding. Structures Impacted: No properties are currently impacted by structure flooding. Additional Study Needed: Additional study of this project is not needed. Design: Design of the Dundee Road and Skokie Boulevard project is anticipated to take 6 months. Construction: Construction of the Dundee Road and Skokie Boulevard project is anticipated to take 3 months. External Factors Affecting Design and Construction Timelines: The Dundee Road and Skokie Boulevard project will require Village staff to coordinate and consult with the Illinois Department of Transportation regarding drainage concerns and responsibilities along Dundee Road. Photos of Flooding in the Project Area: FY 2014/2015 – Page 37  Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 Dundee Road & Skokie Boulevard Project Map: Dundee Road & Skokie FY 15-FY 19 Boulevard FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Design/Final Engineering $ 7,350 $ - $ - $ - $ - $ 7,350 Construction $ - $ 46,200 $ - $ - $ - $ 46,200 Project Total $ 7,350 $ 46,200 $ - $ - $ - $ 53,550 Planned Financing Bond Proceeds $ 7,350 $ 46,200 $ - $ - $ - $ 53,550 Fiscal Year Totals $ 7,350 $ 46,200 $ - $ - $ - $ 53,550 FY 15-FY 19 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Debt Service on New Bonds $ 452 $ 2,921 $ - $ - $ - $ 3,373 Debt Service on Previous Bonds $ - $ 452 $ 3,373 $ 3,373 $ 3,373 $ 10,571 Fiscal Year Totals $ 452 $ 3,373 $ 3,373 $ 3,373 $ 3,373 $ 13,944 The annual debt service cost of this project on bonds issued in FY 2014/15 is $452 (Term - 30 years, Rate - 4.5%). The annual debt service cost of this project on bonds issued in FY 2015/16 is $2,921 (Term - 30 years, Rate - 4.75%). FY 2014/2015 – Page 38  Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 Fund: Stormwater Project Category: Stormwater Mitigation Project Location: Northbrook Manor Project Phase: Design/Final Engineering & Construction Cost: $462,480 Project Description: This project includes the construction of a 4-foot diameter relief sewer along Spruce Street between Illinois Road and Maple Avenue. The new sewer will allow for the removal of the flap gates on the existing 3-foot and 5-foot diameter storm trunk lines on Illinois Road. The flap gates do cause conveyance concerns during storm events where the water levels in the West Fork are low. Locations Impacted by the Project: 1800 Blocks of Oak Avenue, Illinois Road, Maple Avenue, 1900 Block of Oak, and the 1480 and 1490 Blocks of Shermer Road. Properties Impacted: 60 properties will experience a reduction in flooding. Structures Impacted: No properties are currently impacted by structure flooding. Additional Study Needed: Additional study of this project is not needed. Design: Design of the Northbrook Manor project is anticipated to take 6 months. Construction: Construction of the Northbrook Manor project is anticipated to take 6 months. External Factors Affecting Design and Construction Timelines: There are no external factors affecting design and construction of this project. Photos of Flooding in the Project Area: FY 2014/2015 – Page 39  Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 Northbrook Manor Project Map: FY 15-FY 19 Northbrook Manor FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Design/Final Engineering $ 60,900 $ - $ - $ - $ - $ 60,900 Construction $ 401,580 $ - $ - $ - $ - $ 401,580 Project Total $ 462,480 $ - $ - $ - $ - $ 462,480 Planned Financing Bond Proceeds $ 462,480 $ - $ - $ - $ - $ 462,480 Fiscal Year Totals $ 462,480 $ - $ - $ - $ - $ 462,480 FY 15-FY 19 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Debt Service on New Bonds $ 28,393 $ - $ - $ - $ - $ 28,393 Debt Service on Previous Bonds $ - $ 28,393 $ 28,393 $ 28,393 $ 28,393 $ 113,572 Fiscal Year Totals $ 28,393 $ 28,393 $ 28,393 $ 28,393 $ 28,393 $ 141,965 The annual debt service cost of this project on bonds issued in FY 2014/15 is $28,393 (Term - 30 years, Rate - 4.5%). FY 2014/2015 – Page 40  Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 Fund: Stormwater Project Category: Stormwater Mitigation Project Location: Shermer Road Underpass Project Phase: Construction Cost: $299,115 Project Description: This project involves coordinating with the Illinois Department of Transportation (IDOT), who maintains the roadway and drainage system that serves this location, to construct the necessary storm sewer extension and drainage structure improvements. This will include a new 3-foot diameter storm sewer that will extend from the underpass to the Willow Road storm sewer system. When the underpass is flooded, direct access to the commercial and industrial properties on Shermer and Holste Roads is impacted. The only alternative access to these properties is from the south through the Village of Glenview. Locations Impacted by the Project: 2700 to 3000 Blocks of Shermer Road, 1800 and 1900 Blocks of Holste and Old Willow. Properties Impacted: One (1) property will experience a reduction in flooding. Structures Impacted: No properties are currently impacted by structure flooding. Construction: Construction of the Shermer Road Underpass project is anticipated to take 6 months. External Factors Affecting Design and Construction Timelines: Due to the train derailment and subsequent bridge collapse on July 4, 2012, a new Shermer Road underpass is currently being constructed with a timeline for construction completion being November 2013. The Village will be working with Union Pacific, IDOT and the Village of Glenview during this this entire process and with them, will determine the best schedule for this project. IDOT owns and maintains the section of Shermer Road, south of Willow Road, and the drainage system serving this area. Additionally, Northbrook will have to work with the Village of Glenview to complete its permitting process as the storm sewer is extended to the Willow Road sewer. FY 2014/2015 – Page 41  Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 Photos of Flooding in the Project Area: Shermer Road Underpass Project Map: FY 2014/2015 – Page 42  Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 FY 15-FY 19 Shermer Rd. Underpass FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Construction $ 299,115 $ - $ - $ - $ - $ 299,115 Project Total $ 299,115 $ - $ - $ - $ - $ 299,115 Planned Financing Bond Proceeds $ 299,115 $ - $ - $ - $ - $ 299,115 Fiscal Year Totals $ 299,115 $ - $ - $ - $ - $ 299,115 FY 14-FY 18 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Debt Service on New Bonds $ 18,364 $ - $ - $ - $ - $ 18,364 Debt Service on Previous Bonds $ - $ 18,364 $ 18,364 $ 18,364 $ 18,364 $ 73,456 Fiscal Year Totals $ 18,364 $ 18,364 $ 18,364 $ 18,364 $ 18,364 $ 91,820 The annual debt service cost of this project on bonds issued in FY 2014/15 is $18,364 (Term - 30 years, Rate - 4.5%). FY 2014/2015 – Page 43  Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 Fund: Stormwater Project Category: Stormwater Mitigation Project Location: Sunset Lane Project Phase: Property/Easement Acquisition Cost: $20,000 Project Description: This project includes the construction of a 3-foot diameter storm sewer that will extend between Sunset Lane to the existing detention basin on Commercial Avenue, which will be expanded by 2.5 acre-feet to mitigate the increased flow from the new sewer. The new sewer will reduce flooding conditions on the roadway and front yards on Sunset Lane. Locations Impacted by the Project: 3900 and 4000 Block of Sunset Lane. Properties Impacted: 13 properties will experience a reduction in flooding. Structures Impacted: No properties are currently impacted by structure flooding. Additional Study Needed: Additional study of this project is not needed. Design: Design of the Sunset Lane project is expected to take 6 months. Construction: Construction of the Sunset Lane project is anticipated to take 3 months. External Factors Affecting Design and Construction Timelines: Easements are needed from two (2) to three (3) properties in order for the Sunset Lane project to be completed. Photos of Flooding in the Project Area: At this time, staff does not have photos documenting the flooding conditions in this location. FY 2014/2015 – Page 44  Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 Sunset Lane Project Map: FY 15-FY 19 Sunset Lane FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Property & Easement Acquisition $ 20,000 $ - $ - $ - $ - $ 20,000 Design/Final Engineering $ - $ 56,700 $ - $ - $ - $ 56,700 Construction $ - $ 375,705 $ - $ - $ - $ 375,705 Project Total $ 20,000 $ 432,405 $ - $ - $ - $ 452,405 Planned Financing Bond Proceeds $ 20,000 $ 432,405 $ - $ - $ - $ 452,405 Fiscal Year Totals $ 20,000 $ 432,405 $ - $ - $ - $ 452,405 FY 15-FY 19 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Debt Service on New Bonds $ 1,228 $ 27,333 $ - $ - $ - $ 28,561 Debt Service on Previous Bonds $ - $ 1,228 $ 28,561 $ 28,561 $ 28,561 $ 86,911 Fiscal Year Totals $ 1,228 $ 28,561 $ 28,561 $ 28,561 $ 28,561 $ 115,472 The annual debt service cost of this project on bonds issued in FY 2014/15 is $1,228 (Term - 30 years, Rate - 4.5%). The annual debt service cost of this project on bonds issued in FY 2015/16 is $27,333 (Term - 30 years, Rate - 4.75%). FY 2014/2015 – Page 45  Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 Fund: Stormwater Project Category: Stormwater Mitigation Project Location: Weller’s Subdivision (Weller, Hillcrest & Christina Lanes) Project Phase: Property/Easement Acquisition Cost: $400,000 Project Description: This project will address street and yard flooding on Weller Lane that is being caused by a very poorly draining storm sewer outlet. It is proposed to construct a new conveyance storm sewer with inlet improvements along with a 1.8 acre-foot detention facility for mitigation. Locations Impacted by the Project: 2800 and 2900 blocks of Weller Lane, 1500 block of Christina Lane, and 2800 block of Keystone Road. Properties Impacted: Seven (7) properties will experience a reduction in flooding. Structures Impacted: No properties are currently impacted by structure flooding. Additional Study Needed: Additional study of this project is not needed. Design: Design of the Weller’s Subdivision project is expected to take 12 months. Construction: Construction of the Weller’s Subdivision project is anticipated to take 6 months. External Factors Affecting Design and Construction Timelines: The Village must acquire one (1) property for the construction of the detention basin as part of this project. Photos of Flooding in the Project Area: FY 2014/2015 – Page 46  Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 Weller’s Subdivision Project Map: FY 15-FY 19 Weller's Subdivision FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Property & Easement Acquisition $ 400,000 $ - $ - $ - $ - $ 400,000 Design/Final Engineering $ - $ 43,050 $ - $ - $ - $ 43,050 Construction $ - $ 282,555 $ - $ - $ - $ 282,555 Project Total $ 400,000 $ 325,605 $ - $ - $ - $ 725,605 Planned Financing Bond Proceeds $ 400,000 $ 325,605 $ - $ - $ - $ 725,605 Fiscal Year Totals $ 400,000 $ 325,605 $ - $ - $ - $ 725,605 FY 15-FY 19 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Debt Service on New Bonds $ 24,557 $ 20,582 $ - $ - $ - $ 45,139 Debt Service on Previous Bonds $ - $ 24,557 $ 45,139 $ 45,139 $ 45,139 $ 159,974 Fiscal Year Totals $ 24,557 $ 45,139 $ 45,139 $ 45,139 $ 45,139 $ 205,113 The annual debt service cost of this project on bonds issued in FY 2014/15 is $24,557 (Term - 30 years, Rate - 4.5%). The annual debt service cost of this project on bonds issued in FY 2015/16 is $20,582 (Term - 30 years, Rate - 4.75%). FY 2014/2015 – Page 47  Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 Fund: Water Project Category: Water Distribution System Improvements Cost: $3,000,000 One of the Village’s goals for the water distribution system has been to increase pressure in areas of the Village with higher elevations and also provide for additional storage capacity with a new water tower. Both of these goals were made possible by the construction of the new one million gallon tower at 201 Huehl Road. The new water tower was slowly brought into service at the end of 2011. During this process the Village was using both the Cedar Lane tower as well as the Huehl Road tower. Once the Huehl Road tower’s water elevation was brought above the Cedar Lane tower’s high water elevation, the old tower was taken out of service. The Village continued to gradually fill the Huehl Road tower and water pressure in the Village slowly started to rise. While our water mains are rated for water pressure much higher than what our distribution system operates at, we expected to experience breaks on water mains which were already challenged due to age, corrosion and other factors impacting their reliability. Initially, the Village experienced a number of breaks which were within reason for the time of year and the system condition. However, throughout the spring and summer of 2012, the Village started to experience an inordinate number of water main breaks far exceeding what would have reasonably been expected. To help buffer pressures in the system, the old water tower was brought back online and pressures returned to their pre-water tower filling levels; the Village has since experienced a normalized number of breaks. In response to these operational challenges, the Public Works Department has been working with consulting engineers to identify what solutions and improvements to the distribution system must be made to effectively utilize the tower(s). The Village has completed a multitude of system improvement projects which were required to bring the new tower into service and decommission the Cedar Lane tower. The only project which was not completed was the recommendation to increase the size of portions of the Dundee Road water main. The Dundee Road water main serves as a critical piece of the water distribution infrastructure that the Village operates and provides water from the water plant to the western side of Northbrook and now, to the Huehl tower. Based on the age, size, and critical nature of the main, staff is still concerned about future failures. The Huehl tower was able to be put into service because the water plant pumps have sufficient pumping capacity to overcome the constraints experienced while pumping water through smaller water mains on Dundee Road. At this time, staff is working with our consulting engineer to complete the updated water model. This new water distribution model should be completed in December 2013. This will give Village staff the ability to run scenarios to help determine what improvements are still needed to the distribution system in order to meet the previously stated goals while maintaining a normalized number of main breaks. At a minimum, staff will be reviewing the following options:  Since the Cedar Lane tower is remaining under the current Shermerville Commons and Downtown Plan, retain this tower as operational and operate in conjunction with the new tower.  If the Cedar Lane tower is to remain but not operational, improvements to the Dundee Water Main and additional surge protection in central part of Village may be necessary.  Remove a number of smaller water mains interconnected to the Dundee water main thus making the Dundee main more of a true transmission main similar to the cross-town water main which feeds the West Side Reservoir. FY 2014/2015 – Page 48  Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015  Due to the critical nature of the Dundee water main and the need to consider replacement, does the size of the main meet our water demands and operational needs now and into the future.  Other options as identified within the analysis. At this time staff is unable to provide a recommendation as to what the exact system improvements will be; therefore, for now, we will categorize these improvements as general water distribution improvements. After review of the options, it is anticipated that additional direction will be identified prior to next fiscal year. Staff will also be continuing to pursue options for addressing the replacement or repair of critical portions of the Dundee Water Main. If prior to final budget approval more refined cost estimates are available, they will be incorporated into that document. Likewise subsequent funding may need to be included within the CIP. Currently staff is anticipating a cost of $3,000,000 for next year dependent on the direction taken. FY 15-FY 19 Water Distribution FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Water Distribution System Improvements $3,000,000 $3,000,000 $2,000,000 $ - $ - $8,000,000 Project Total $3,000,000 $3,000,000 $2,000,000 $ - $ - $8,000,000 Planned Financing Bond Proceeds $3,000,000 $3,000,000 $2,000,000 $ - $ - $8,000,000 Total $3,000,000 $3,000,000 $2,000,000 $ - $ - $8,000,000 FY 15-FY 19 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Debt Service on New Bonds $ 184,175 $ 189,629 $ 126,419 $ - $ - $ 500,223 Debt Service on Previous Bonds $ - $ 184,175 $ 373,804 $ 500,223 $ 500,223 $1,558,425 Fiscal Year Totals $ 184,175 $ 373,804 $ 500,223 $ 500,223 $ 500,223 $2,058,648 The annual debt service cost of this project on bonds issued in FY 2014/15 is $184,175 (Term - 30 years, Rate – 4.5%). The annual debt service cost of this project on bonds issued in FY 2015/16 is $189,629 (Term - 30 years, Rate – 4.75%). The annual debt service cost of this project on bonds issued in FY 2016/17 is $126,419 (Term - 30 years, Rate – 4.75%). FY 2014/2015 – Page 49  Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 Fund: Water Project Category: Water Main Replacement Project Location: Second Street Cost: $350,000 The replacement of the water main on Second Street was deferred from FY 2012/13 to FY 2014/15 to avoid conflict with the Techny Road stormwater project and road reconstruction as well as to minimize disruptions resulting from construction for residents on Second Street and those that use this road to get to Glenbrook North High School. The water main on Second Street has experienced 22 breaks since it was installed in 1954. While not the only feed to Glenbrook North High School (GBN), this is the larger of the two (2) and is considered the primary feed. The existing 6-inch diameter main will be replaced with a main 8 inches or larger to accommodate the increased volume needed by the community and to ensure sufficient water flow if needed by the Fire Department in case of an emergency. Replace Number of Estimated Second Street Existing Size With Length Year Breaks to Date Cost Techny Rd. to GBN 6" 8" 1400 1954 22 $ 350,000 Project Total $ 350,000 Planned Financing User Fees $ 350,000 Total $ 350,000 FY 2014/2015 – Page 50 Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 FY 2014/2015 – Page 51  Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 Fund: Water Project Category: Water Main Replacement Project Location: Center Street Cost: $475,000 The water main on Center Street has experienced 4 breaks since these two sections of main were installed in 1916 and 1927 respectively. The existing 4-inch and 6-inch diameter mains will be replaced with a main 8 inches or larger to accommodate the increased volume needed by larger homes (particularly those with fire suppression system) and to ensure sufficient water flow if needed by the Fire Department in case of an emergency. Replace Number of Estimated Center Avenue Existing Size With Length Year Breaks to Date Cost First St. to Greenbriar Ln. 4" 8" 1,150 1916 1 $ 320,000 Greenbriar Ln. to Briarwood Ln. 6" 8" 850 1927 3 $ 155,000 Project Total $ 475,000 Planned Financing User Fees $ 475,000 Total $ 475,000 FY 2014/2015 – Page 52 Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 FY 2014/2015 – Page 53  Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 Fund: Water Project Category: Water Main Replacement Project Location: Hillside Road Cost: $657,500 This section of water main has had a significant number of breaks. The section provides a critical North/South connection between Shermer Road and Walters Avenue and is essential for looping in this area. The existing 6- inch diameter main will be replaced with an 8-inch main to accommodate the increased volume needed by the community and to ensure sufficient water flow if needed by the Fire Department in case of an emergency. Replace Number of Estimated Hillside Road Existing Size With Length Year Breaks to Date Cost Shermer Rd. to Walters Ave. 6" 8" 2800 1929 30 $ 657,500 Project Total $ 657,500 Planned Financing User Fees $ 657,500 Total $ 657,500 FY 2014/2015 – Page 54 Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 FY 2014/2015 – Page 55  Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 Fund: Water Project Category: Water Production Facilities Improvement Cost: $2,100,000 Below is a table that outlines the water production facilities improvement projects over the 2014/15 Fiscal Year. Details for each project follow this summary. Water Production Facilities FY 15-FY 19 Improvements FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Pump Rebuild $ 50,000 $ - $ - $ - $ - $ 50,000 Mechanical Improvements, Water Plant $1,100,000 $ - $ - $ - $ - $ 1,100,000 Mechanical Improvements, West Side Reservoir $ 200,000 $ - $ - $ - $ - $ 200,000 Mechanical Improvements, Lake Front Pumping Station $ 550,000 $ - $ - $ - $ - $ 550,000 Raw Water Transmission Main $ 200,000 $ - $ - $ - $ - $ 200,000 Project Total $2,100,000 $ - $ - $ - $ - $ 2,100,000 Planned Financing User Charges $ 50,000 $ - $ - $ - $ - $ 50,000 Bond Proceeds $2,050,000 $ - $ - $ - $ - $ 2,050,000 Total $2,100,000 $ - $ - $ - $ - $ 2,100,000 FY 15-FY 19 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Debt Service on New Bonds $ 125,853 $ - $ - $ - $ - $ 125,853 Debt Service on Previous Bonds $ - $ 125,853 $ 125,853 $ 125,853 $ 125,853 $ 503,412 Fiscal Year Totals $ 125,853 $ 125,853 $ 125,853 $ 125,853 $ 125,853 $ 629,265 The annual debt service cost of this project on bonds issued in FY 2014/15 is $125,853 (Term - 30 years, Rate – 4.5%). Pump Rebuild To ensure the continued and reliable operation of the pumps that send water from the water plant to the distribution system and also help to provide pressure to the distribution system, a proactive maintenance cycle is necessary. On a regular basis, the Village will remove a pump from service and have a contractor inspect it, replace worn parts, and reinstall the pump. Doing so helps to extend the useful life of the pumps and helps to identify the state of the pumps allowing staff to plan for their replacement. Mechanical Improvements, Water Plant A study was completed in FY 2013/14 to determine the most appropriate size and type of generator to replace the existing generator, which is over 25 years old. The generator will be replaced and installed in FY 2014/15. This generator is responsible for keeping the plant operational during electrical outages. It is not possible for FY 2014/2015 – Page 56  Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 the plant to operate without a reliable electricity source, a lack of which will impact the Village’s ability to deliver water to the community. Mechanical Improvements, West Side Reservoir During the summer of 2011, an electrical fire damaged the electrical control system and emergency generator at this location. While these items have been repaired, they are antiquated and in need of replacement. With this project, the emergency generator and automatic transfer switch will be replaced. Mechanical Improvements, Lake Front Pumping Station The generator and transfer switch at the Lake Front Pumping Station will be replaced in FY 2014/15 to ensure that the Village can continue to draw water from Lake Michigan and produce clean drinking water even during a power outage. Raw Water Transmission Main The Village’s 24” raw water main was constructed in 1963. Since that time, there have been significant changes to the land over this main, including the construction of a fifty-foot tall hill, a lagoon, and an expanded Eden’s expressway. To help protect the transmission line, cathodic protection will be added to the main. Cathodic protection reduces the effect of electrolysis (electric current running through the ground) that can cause the main to failure prematurely. A break or failure in this main could result in damage to the property along the path that it travels, incurring significant costs for emergency repair, reducing the Village’s ability to deliver raw water to the plant and limiting the Village’s ability to produce water for its customers. FY 2014/2015 – Page 57  Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 Fund: Water Project Category: Water Meter Conversion Program Cost: $75,000 As meters deteriorate or become defective or when a permit has been issued for new water meter service, the Village will purchase new meters for installation in residential and commercial structures. This remote read program has been in place for new construction since 1995. Residents are encouraged to have the Village install remote read devices.  Conversion Process: o The Village is committed to a multi-year program to replace water meters that are read from the “inside only” with meters that can be read from outside, remote devices. o The replacement of “inside only” meters ensures that readings are obtained more efficiently and frequently. o These costs also include the acquisition of electronic meter reading devices to download data from the remote meters. Water Meter Conversion FY 15-FY 19 Project FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Meter Purchases $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 375,000 Fiscal Year Totals $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 375,000 Planned Financing User Charges/Fund Reserve $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 375,000 Total $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 375,000 FY 2014/2015 – Page 58  Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 Fund: Water Project Category: Vehicle Replacement Unit #400: 2000 Freightliner MT45 Step Van Cost: $178,250 Mileage: 47,208 2012 Miles: 2,684 2012 Repair Cost: $724 (Average: $946) 2012 Repair Hours: 47 hours (Average: 28.75 hours) Unit #400 is a 2000 Freightliner MT45 Step Van. This van is used on a daily basis to transport employees, materials (i.e. water main sleeves, sections of pipe, valves, etc.), tools (i.e. pumps, pipe saws, hydraulic chainsaws, etc.), and equipment needed for among other things emergency water main and valve repairs. The frame is beginning to separate due to rust which with the weight of materials and tools could result in failure of frame if not replaced. Additionally, the van’s body has noticeable signs of rust and corrosion which is further degrading the integrity of the vehicle. For these reasons, the Fleet Maintenance Supervisor recommends replacement of this vehicle during FY 2014/15. FY 15-FY 19 Vehicle Replacement FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Step Van $ 178,250 $ - $ - $ - $ - $ 178,250 Project Total $ 178,250 $ - $ - $ - $ - $ 178,250 Planned Financing Bond Proceeds $ 178,250 $ - $ - $ - $ - $ 178,250 Total $ 178,250 $ - $ - $ - $ - $ 178,250 FY 15-FY 19 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Debt Service on New Bonds $ 16,033 $ - $ - $ - $ - $ 16,033 Debt Service on Previous Bonds $ - $ 16,033 $ 16,033 $ 16,033 $ 16,033 $ 64,132 Fiscal Year Totals $ 16,033 $ 16,033 $ 16,033 $ 16,033 $ 16,033 $ 80,165 The annual debt service cost of this project on bonds issues in FY 2014/15 is $16,033 (Term - 15 years, Rate – 4.0%). FY 2014/2015 – Page 59 Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 FY 2014/2015 – Page 60  Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 Fund: Water Project Category: Vehicle Replacement Unit #409: 2003 Chevrolet C1500 Pickup Cost: $35,070 Mileage: 129,909 2012 Miles: 27,519 2012 Repair Cost: $1,175 (Average: $946) 2012 Repair Hours: 28 hours (Average: 28.75 hours) Unit #409 is a 2003 Chevrolet C1500 Pickup. This pickup is used on a daily basis to transport employees, materials, tools, and equipment for operations. The truck frame and body exhibit corrosion and at the time of this vehicle’s replacement it will have approximately 155,000 miles. The 2012 repair cost for this unit was also above average. For these reasons, the Fleet Maintenance Supervisor recommends replacement of this vehicle during FY 2014/15. FY 15-FY 19 Vehicle Replacement FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total #409, 2003 Chevrolet C1500 Pickup $ 35,070 $ - $ - $ - $ - $ 35,070 Project Total $ 35,070 $ - $ - $ - $ - $ 35,070 Planned Financing User Charges $ 35,070 $ - $ - $ - $ - $ 35,070 Total $ 35,070 $ - $ - $ - $ - $ 35,070 FY 2014/2015 – Page 61 Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 FY 2014/2015 – Page 62  Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 Fund: Sanitary Sewer Project Category: Sewer Main Replacement Project Location: Skokie Boulevard Cost: $2,500,000 The Village owns and maintains a sanitary sewer system along Skokie Boulevard, running from Lake Cook Road to the southern corporate limit. This line services approximately 2 million square feet of commercial, office, and light industrial buildings making up the “Skokie Corridor.” This system includes 14,100 feet of 8-inch, 10-inch, and 12-inch gravity sanitary sewer pipe and lift stations at 100 and 1200 Skokie Boulevard. The lift station at 1200 Skokie Boulevard, commonly known as the ComEd Lift Station, pumps the effluent produced along the Skokie Corridor and discharges it to the Metropolitan Water Reclamation District (MWRD) main on Sunset Ridge Road. To ensure that the sanitary sewers and lift stations serving the Skokie Corridor continue to meet the long term needs of the existing properties, as well as having enough capacity for future redevelopment and development of properties along the corridor, an engineering study of those sanitary sewers and specifically the ComEd lift station was completed during FY 2013/14. The results of that study showed that the ComEd Lift Station is sufficient to meet the needs of the corridor; however, the sanitary sewer main serving the corridor is in need of replacement and the size must be increased in several stretches. Replacement of these segments will eliminate flat or sagging sections of main while increasing the size of other segments will ensure there is enough capacity in the pipe to serve all customers. FY 15-FY 19 Sanitary Sewer Fund Projects FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Skokie Blvd. Main Replacement $ 2,500,000 $ - $ - $ - $ - $ 2,500,000 Project Total $ 2,500,000 $ - $ - $ - $ - $ 2,500,000 Planned Financing Bond Proceeds $ 2,050,000 $ - $ - $ - $ - $ 2,050,000 Proceeds from Previous Bond Issuance $ 450,000 $ - $ - $ - $ - $ 450,000 Total $ 2,500,000 $ - $ - $ - $ - $ 2,500,000 FY 15-FY 19 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Debt Service on New Bonds $ 125,853 $ - $ - $ - $ - $ 125,853 Debt Service on Previous Bonds $ 31,190 $ 157,043 $ 157,043 $ 157,043 $ 157,043 $ 659,362 Fiscal Year Totals $ 157,043 $ 157,043 $ 157,043 $ 157,043 $ 157,043 $ 785,215 A sanitary sewer rate increase of 12% of which is attributable to this project will be needed in addition to the 20% increase identified in the Executive Summary (page 14). The annual debt service cost of this project from bond issued in FY 2013/14 is $31,190. The annual debt service cost of this project on bonds issued in FY 2014/15 is $125,853 (Term - 30 years, Rate – 4.5%). FY 2014/2015 – Page 63  Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 Fund: Sanitary Sewer Project Category: Sanitary Sewer Lining Program Cost: $289,573 On a routine basis, the Village inspects its sanitary sewer lines with televising equipment to identify areas in need of repair due to pipe failures, joint degradation, cracks in pipes, obstructions, and other age related failures. To repair the deficiencies in sanitary sewer lines, one (1) of three (3) methods can be used: repair at the point of failure, replacement of the failed segment, and lining of the section of sanitary sewer. Point repair and line replacement require excavation, which, depending on the area of the repair, could require the need to excavate in roads and disturb public and private property. Sewer lining requires no excavation, creates limited or no interruptions to the sanitary sewer system, and rehabilitates the existing infrastructure, providing a significant increase in the useful life of the system. The Village of Northbrook first began lining sanitary sewers over 30 years ago. Since that time, approximately 14% (or 17 miles) of the Village’s 127 miles of sanitary sewer infrastructure has been lined. Installation of the pipe liner is relatively unobtrusive. During the sewer lining process, a thin liner is inserted in sanitary sewer pipes reinforcing the existing infrastructure. The lining process usually takes hours, minimizing disruption to a resident’s or business’ use of waste water generating fixtures. The Village is required to line its sanitary sewers by the Metropolitan Water Reclamation District to limit the amount of storm and other water that infiltrates the sanitary sewer system. Limiting the amount of water that infiltrates sanitary sewers can help reduce the volume of water in the sewer system during large rain storms thereby helping to prevent back-ups of sewage into private property. Priority is given to those lines showing signs of significant deterioration and/or those which would be difficult to access to repair via standard excavation techniques. The identified locations are then included in the annual lining program and detailed plans and specifications are created for publication. FY 15-FY 19 Sanitary Sewer Fund Projects FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Sewer Lining Program $ 289,573 $ 298,260 $ 307,208 $ 316,424 $ 325,917 $ 1,537,382 Fiscal Year Totals $ 289,573 $ 298,260 $ 307,208 $ 316,424 $ 325,917 $ 1,537,382 Planned Financing Bond Proceeds $ 289,573 $ 298,260 $ 307,208 $ 316,424 $ 325,917 $ 1,537,382 Total $ 289,573 $ 298,260 $ 307,208 $ 316,424 $ 325,917 $ 1,537,382 FY 15-FY 19 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Debt Service on New Bonds $ 17,778 $ 18,853 $ 19,419 $ 20,584 $ 21,202 $ 97,836 Debt Service on Previous Bonds $ - $ 17,778 $ 36,631 $ 56,050 $ 76,634 $ 187,093 Fiscal Year Totals $ 17,778 $ 36,631 $ 56,050 $ 76,634 $ 97,836 $ 284,929 FY 2014/2015 – Page 64  Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 The annual debt service cost of this project on bonds issues in FY 2014/15 is $17,778 (Term - 30 years, Rate – 4.5%). The annual debt service cost of this project on bonds issues in FY 2015/16 is $18,853 (Term - 30 years, Rate – 4.75%). The annual debt service cost of this project on bonds issues in FY 2016/17 is $19,419 (Term - 30 years, Rate – 4.75%). The annual debt service cost of this project on bonds issues in FY 2017/18 is $20,584 (Term - 30 years, Rate – 5%). The annual debt service cost of this project on bonds issues in FY 2018/19 is $21,202 (Term - 30 years, Rate – 5%). FY 2014/2015 – Page 65  Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 Fund: General Project Category: Enterprise Resource Program Project Phase: Software, Implementation, Project Management Cost: $450,000 The Village’s core information systems used to track and manage our daily processes, such as utility billing, invoicing, licensing, permitting and coordination, do not allow for proper information cataloging, workflow processing or adequate, timely reporting. An Enterprise Resource Planning program (ERP), helps to integrate information across an entire organization. The purpose of an ERP is to allow for efficient flow of information between all business functions. This is accomplished using programs, called “modules,” that manage a specific business task while utilizing consistent resident/customer information throughout. An ERP consists of many integrated software modules that are individually purchased, based on the specific needs and service requirements of the organization. The following outlines the primary operational problems with the Village’s current systems: 1. The most significant shortcoming of Northbrook’s current system is the lack of integration between modules. Currently, because of the separate nature of our systems, resident information must be entered separately in as many as six different modules, including Permitting, Utility Billing, Business Licensing, Alarm Billing, Ambulance Billing and Animal/Vehicle Licensing. If a resident pays a water bill, gets a permit, or owns a car or a business, there is a separate entry for that individual’s information in each module, and in many cases this information is stored in multiple formats. Because each module stores a separate entry for each entity, performing business intelligence tasks, such as running reports or cross referencing customer information from one module to another, is extremely complicated and time consuming, and in some cases, impossible. Also, since this data is not referenced from one central location, there is no standardization of data entry. In some cases, abbreviations are used for streets or customer designations in one module, but spelled out differently in another. This lack of standardization across systems can lead to data inaccuracies from one department to another and does not allow for consolidated customer information. In addition, because systems do not share information between modules, it can be very difficult to confirm customer information. For example, it is very difficult and time consuming for staff in the Development and Planning Services Department to look up customer information regarding an unpaid water bill before they process a permit. This is due to the way our systems were set up and designed in-house decades ago. Our current systems are generally custom built, stand-alone programs. This type of application has no support from any software development company. The only clear understanding of the system and how it was developed is in the hands of the developers of the current system whom are no longer employed by the Village due to retirements. This fundamental lack of system knowledge has made issue resolution extremely complicated. An example of this relates to the recently implemented Stormwater Fee. Due to the design of the utility billing system, staff could not add the line item into the system and therefore contacted various consultants who quoted costs of over $60,000 to integrate the new fee. FY 2014/2015 – Page 66  Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 Luckily, staff was able to reach out to a retired employee familiar with the system who was able to assist, fix the issue and resolve the concern. Had he been unavailable, the cost to do something seemingly quite simple (but in reality very complex due to system limitations) would have been substantial. 2. Water Billing, Permitting, Inventory, Scheduling are all separate from our Financial system. This causes redundancy in data entry and processes for many standard operations. 3. The current system cannot be upgraded to keep pace with changing legal requirements. For example, changes to the FOIA laws have dramatically increased both the number of requests and the amount of information requested. Because modules are not integrated, instead of being able to run a report to get the necessary data out of the system, several reports are required to be run and staff must manually combine the data. 4. Our current system was developed to work with a Microsoft Operating System (O/S) that is no longer supported. Due to the way our Oracle foundation was developed many years ago, new computers with the necessary Microsoft O/S that support our Oracle foundation are no longer available for purchase, indicating that the Village will not be able to replace aging computers until a new ERP is integrated. A new ERP solution will provide the Village with the following benefits: 1. We will have a modern system, built on current technology with regular upgrades or enhancements by a vendor. This vendor will be supported by significant research and development processes, informed by a large municipal user base. The system’s modules will be integrated with reporting of information and data tracking. This will centralize and standardize our customer data across all Village departments. No longer will customer data be stored in multiple places and in multiple formats. 2. A new ERP will make our processes more customer-responsive and more efficient.. Workflow management can help processes, like Permit and Plan Reviews, be tracked more efficiently and managed through a central system, thus allowing staff to better adjust to changing priorities and further improving our abilities to provide superior customer service. 3. A new ERP will allow the Village to provide residents and businesses the ability to interact with the Village online, providing such improvements as an interactive portal to check permit status and utility billing information and the ability to process payments for multiple services online. This will allow a fully functioning portal to our community, providing more timely information on a 24/7 basis.. Reporting and data tracking will be more meaningful and timely. Due to efficiencies brought upon by the new system, reallocations of staff may also be possible. During Fiscal Year 2012/13, staff conducted needs assessments. In Fiscal Year 2013/14, staff evaluated various software packages. A formal recommendation of a vendor will be made to the Village Board in early 2014. After vendor selection, we anticipate this project will take an additional two fiscal years to complete due to the complexity of data transfer and implementation timelines that allow for proper staff training and appropriate systems testing. A maintenance fee for the new software package will be included in the annual budget in FY 2016/17. FY 2014/2015 – Page 67  Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 FY 15-FY 19 Information Technology FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Enterprise Resource Program Software/ Implementation/Project Management $ 450,000 $ 350,000 $ - $ - $ - $ 800,000 Project Total $ 450,000 $ 350,000 $ - $ - $ - $ 800,000 Planned Financing Bond Proceeds $ 450,000 $ 350,000 $ - $ - $ - $ 800,000 Total $ 450,000 $ 350,000 $ - $ - $ - $ 800,000 FY 15-FY 19 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Debt Service on New Bonds $ 54,109 $ 42,617 $ - $ - $ - $ 96,726 Debt Service on Previous Bonds $ 46,855 $ 100,964 $ 143,581 $ 143,581 $ 143,581 $ 578,562 Fiscal Year Totals $ 100,964 $ 143,581 $ 143,581 $ 143,581 $ 143,581 $ 675,288 At this time there is no identified funding source for the debt service for this project. The annual debt service for bonds issued in FY 2013/14 is $46,855. The annual debt service cost of this project on bonds issued in FY 2014/15 is $54,109 (Term - 10 years, Rate - 3.5%). The annual debt service cost of this project on bonds issued in FY 2015/16 is $42,617 (Term - 10 years, Rate - 3.75%). FY 2014/2015 – Page 68  Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 Fund: General Project Category: Information Technology (IT) Equipment Replacement Project: General Equipment Cost: $130,000 Equipment replacements during this fiscal year will focus on replacing general equipment throughout the organization— including copiers, printers, servers, networking devices, security system upgrades, and UPS batteries— that operate a variety of systems or are components to systems. Several of the networking devices are currently classified as “end of life.” “End of life” equipment cannot be supported by the vendors. FY 15-FY 19 Information Technology FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total General Equipment Replacement $ 130,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 530,000 Fiscal Year Totals $ 130,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 530,000 Planned Financing General Fund Revenues $ 130,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 530,000 Fiscal Year Totals $ 130,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 530,000 FY 2014/2015 – Page 69  Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 Fund: General Project Category: E-911 Equipment Replacement Project: Satellite Receiver Replacements Cost: $175,000 The Village’s satellite receiver system is the backbone of the Police Department’s ability to have full operational reception throughout the Village. This technology extends the range and distance for our police officers to receive and transmit on our radio systems. Without these receivers, the Police Department runs the risk of losing the ability to communicate with officers in the field. The seven (7) sites are located strategically throughout the Village creating a grid that allows for continuous coverage throughout the municipal boundaries. The Police Department will explore the option of phasing in new receivers rather than replacing all seven (7) simultaneously. E-911 Equipment F FY 15-FY 19 Replacement YFY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Satellite Receiver Replacement (7 sites) $ 175,000 $ - $ - $ - $ - $ 175,000 Project Total $ 175,000 $ - $ - $ - $ - $ 175,000 Planned Financing General Fund Revenues $ 175,000 $ - $ - $ - $ - $ 175,000 Fiscal Year Total $ 175,000 $ - $ - $ - $ - $ 175,000 FY 2014/2015 – Page 70  Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 Fund: General Project Category: E-911 Equipment Replacement Project: Portable Radios Cost: $164,000 The current generation of handheld UHF and VHF radios used by the Police and Fire Departments have a lifespan of approximately 15 years and have reached the end of their useful lives. These radios are based on analog technology which is being phased out as the Federal Communications Commission requires entities to switch to narrow digital based radio bands. With the narrow digital based radio bands, new radios will have to be purchased. Between the two departments there are approximately 166 handheld radios to be replaced. The departments will work to jointly purchase the equipment to maximize the economies of scale and to work towards interoperability. These will be replaced over the course of four (4) years. E-911 Equipment F FY 15-FY 19 Replacement YFY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Portable Radio Replacement $ 164,000 $ 168,920 $ 173,988 $ 179,207 $ - $ 686,115 Fiscal Year Totals $ 164,000 $ 168,920 $ 173,988 $ 179,207 $ - $ 686,115 Planned Financing General Fund Revenues $ 164,000 $ 168,920 $ 173,988 $ 179,207 $ - $ 686,115 Fiscal Year Totals $ 164,000 $ 168,920 $ 173,988 $ 179,207 $ - $ 686,115 FY 2014/2015 – Page 71  Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 Fund: General Project Category: E-911 Equipment Replacement Project: Mobile Computer Equipment Cost: $100,000 A standard life expectancy for these pieces of equipment is three (3) years due to the nature of its usage. These pieces of equipment (Panasonic ToughBook laptop computers) are significantly different than desktop computers in that they are exposed to extremes in temperature due to them being mounted inside our Police squads and Fire equipment; are often removed and replaced from squads as officers come on and off duty; are subject to virtually around the clock usage; and, due to the nature of their use, both the physical components (touch screens, rubberized keyboards) and operating components (hard drives) begin to fail once they reach three (3) years old. In addition, the necessary mounting equipment also begins to fail, primarily the cables and connections that allow the computers to communicate with the network. Approximately 1/3 of our mobile data computers and all associated cables, antennas and docks will be replaced per year. E-911 Equipment F FY 15-FY 19 Replacement YFY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Mobile Equipment Replacement $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 500,000 Fiscal Year Totals $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 500,000 Planned Financing General Fund Revenues $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 500,000 Fiscal Year Totals $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 500,000 FY 2014/2015 – Page 72  Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 Fund: General Project Category: Facilities Improvements Facility: Village Hall – Window Replacements Cost: $85,000 The windows that were installed as part of the Village Hall’s construction in 1990 have wood frames that are labor intensive to maintain (requiring annual or bi-annual sanding and sealing) and have begun to deteriorate with some frames displaying signs of rot. To mitigate this, the windows at the Village Hall will be replaced over a three-year period with newer, more energy efficient windows that will help better balance the climate in the building, and will have synthetic frames that require less maintenance. The third year of window replacements will be included with Board Room annex renovations. FY 15-FY 19 Facilities FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Exterior Improvements - Village Hall $ 85,000 $ 85,000 $ - $ - $ - $ 170,000 Project Total $ 85,000 $ 85,000 $ - $ - $ - $ 170,000 Planned Financing General Fund Revenues $ 85,000 $ 85,000 $ - $ - $ - $ 170,000 Fiscal Year Total $ 85,000 $ 85,000 $ - $ - $ - $ 170,000 FY 2014/2015 – Page 73 Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 FY 2014/2015 – Page 74  Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 Fund: General Project Category: Facilities Improvements Facility: Village Hall and Civic Building – Automated Door Openers Cost: $50,000 As previously mentioned, the Village Hall serves as a meeting place for various groups and as a central location where residents and businesses can interact with the Village of Northbrook. To make sure this facility is accessible to all, doors compliant with the Americans with Disabilities Act (ADA) were installed at the rear entrance of the Village Hall. In Fiscal Year 2014/15, ADA compliant door openers will be installed at the front door of the Village Hall. In conjunction with this project, ADA compliant door openers will be installed at the Civic Building which does not currently have any such accommodation. FY 15-FY 19 Facilities FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Exterior Improvements - Village Hall & Civic Building $ 50,000 $ - $ - $ - $ - $ 50,000 Project Total $ 50,000 $ - $ - $ - $ - $ 50,000 Planned Financing General Fund Revenues $ 50,000 $ - $ - $ - $ - $ 50,000 Fiscal Year Total $ 50,000 $ - $ - $ - $ - $ 50,000 FY 2014/2015 – Page 75  Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 Fund: General Project Category: Facilities Improvements Facility: Police Department – Ramp Heater Replacement Cost: $50,000 The ramp leading to the underground garage at the Police Station contains heating elements embedded in the concrete to prevent ice and snow accumulation. This equipment prevents the pavement from becoming slippery and vehicles sliding down into the overhead door, and allows vehicles to exit the garage. While the Public Works Department does plow and salt this parking lot, salt trucks cannot effectively treat this area as they are not able to back down the ramp. To make the necessary repairs, the concrete of the ramp must be removed; underground piping that will carry a heated glycol solution installed, and a new concrete ramp constructed. FY 15-FY 19 Facilities FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Exterior Improvements - Police Department $ 50,000 $ - $ - $ - $ - $ 50,000 Project Total $ 50,000 $ - $ - $ - $ - $ 50,000 Planned Financing General Fund Revenues $ 50,000 $ - $ - $ - $ - $ 50,000 Fiscal Year Total $ 50,000 $ - $ - $ - $ - $ 50,000 FY 2014/2015 – Page 76  Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 Fund: General Project Category: Facilities Improvements Facility: Fire Department – Drive Replacement (Station 11) Cost: $107,000 Fire Station 11 receives and responds to an average of 1,635 calls each year. With many of those calls, an ambulance and fire engine are dispatched. These trips result in significant wear and tear on the pavement in front of the bays where the equipment is stored. The asphalt pad between the bays and Dundee Road has reached the end of its useful life and will be replaced with concrete to better withstand the weight of the heavy equipment. FY 15-FY 19 Facilities FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Exterior Improvements - Station 11 $ 107,000 $ - $ - $ - $ - $ 107,000 Project Total $ 107,000 $ - $ - $ - $ - $ 107,000 Planned Financing Bond Proceeds $ 107,000 $ - $ - $ - $ - $ 107,000 Fiscal Year Total $ 107,000 $ - $ - $ - $ - $ 107,000 FY 15-FY 19 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Debt Service on New Bonds $ 7,874 $ - $ - $ - $ - $ 7,874 Debt Service on Previous Bond $ - $ 7,874 $ 7,874 $ 7,874 $ 7,874 $ 31,496 Fiscal Year Totals $ 7,874 $ 7,874 $ 7,874 $ 7,874 $ 7,874 $ 39,370 At this time there is no identified funding source for the debt service for this project. The annual debt service cost of this project on bonds issued in FY 2014/15 is $7,874 (Term - 20 years, Rate – 4.0%). FY 2014/2015 – Page 77 Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 FY 2014/2015 – Page 78  Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 Fund: General Project Category: Facilities Improvements Facility: Fire Department – Window Replacements (Station 11) Cost: $50,000 Fire Station 11 serves as an active fire station, the headquarters for the Fire Department, and houses the Village’s Emergency Operations Center. The frames around 1/5 of the station’s windows leak and the windows themselves have reached the end of their useful lives. The windows will be replaced with new more energy efficient materials. In conjunction with this work, painting of the walls and replacement of carpet in offices where windows are being replaced will be scheduled. In addition, with their 2014/15 budget request, the Fire Department will be including funds for a facility operations plan in order to determine what additional improvements are necessary. FY 15-FY 19 Facilities FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Exterior Improvements - Station 11 $ 50,000 $ - $ - $ - $ - $ 50,000 Project Total $ 50,000 $ - $ - $ - $ - $ 50,000 Planned Financing Bond Proceeds $ 50,000 $ - $ - $ - $ - $ 50,000 Fiscal Year Total $ 50,000 $ - $ - $ - $ - $ 50,000 FY 15-FY 19 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Debt Service on New Bonds $ 3,680 $ - $ - $ - $ - $ 3,680 Debt Service on Previous Bond $ - $ 3,680 $ 3,680 $ 3,680 $ 3,680 $ 14,720 Fiscal Year Totals $ 3,680 $ 3,680 $ 3,680 $ 3,680 $ 3,680 $ 18,400 At this time there is no identified funding source for the debt service for this project. The annual debt service cost of this project on bonds issued in FY 2014/15 is $3,680 (Term - 20 years, Rate – 4.0%). FY 2014/2015 – Page 79 Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 FY 2014/2015 – Page 80  Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 Fund: General Project Category: Facilities Improvements Facility: Public Works Center – Office Build-Out Cost: $150,000 Since 2010, the Public Works Department has again assumed responsibility for all private property tree inspections and engineering reviews for single family and commercial developments. With the addition of these functions, and the staff that has relocated from other departments to Public Works, sufficient office space is not currently available in the building. With the proposed office build-outs it is likely that the utilities that are currently embedded in the concrete floors of the building’s wings will have to be accessed resulting in restoration costs. The Public Works Department will be working with an architect on plans for this work and will make every attempt to minimize that work and therefore the cost of this project. FY 15-FY 19 Facilities FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Interior Improvements - Public Works Center $ 150,000 $ - $ - $ - $ - $ 150,000 Project $ 150,000 $ - $ - $ - $ - $ 150,000 Planned Financing Bond Proceeds $ 150,000 $ - $ - $ - $ - $ 150,000 Fiscal Year Totals $ 150,000 $ - $ - $ - $ - $ 150,000 FY 15-FY 19 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Debt Service on New Bonds $ 11,038 $ - $ - $ - $ - $ 11,038 Debt Service on Previous Bonds $ - $ 11,038 $ 11,038 $ 11,038 $ 11,038 $ 44,152 Fiscal Year Totals $ 11,038 $ 11,038 $ 11,038 $ 11,038 $ 11,038 $ 55,190 At this time there is no identified funding source for the debt service for this project. The annual debt service cost of this project on bonds issued in FY 2014/15 is $11,038 (Term - 20 years, Rate – 4.0%). FY 2014/2015 – Page 81  Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 Fund: General Project Category: Facilities Improvements Facility: Public Works Center – East Wing Access & Storage Yard Repaving Cost: $350,000 The Storage Yard is used by the Public Works Department for material and equipment storage including salt, wood chips, excavation spoils, and tree debris. This was last repaved in 1996. The continuous use of the department trucks and pieces of heavy equipment in this yard combined with the bulk storage of materials has caused the pavement to deteriorate. Failing to repave this area will further damage the base of the pavement, potentially adding significant replacement costs in the future. FY 15-FY 19 Facilities FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Exterior Improvements - Public Works Center $ 350,000 $ - $ - $ - $ - $ 350,000 Project Total $ 350,000 $ - $ - $ - $ - $ 350,000 Planned Financing Bond Proceeds $ 350,000 $ - $ - $ - $ - $ 350,000 Fiscal Year Totals $ 350,000 $ - $ - $ - $ - $ 350,000 FY 15-FY 19 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Debt Service on New Bonds $ 25,754 $ - $ - $ - $ - $ 25,754 Debt Service on Previous Bonds $ - $ 25,754 $ 25,754 $ 25,754 $ 25,754 $ 103,016 Fiscal Year Totals $ 25,754 $ 25,754 $ 25,754 $ 25,754 $ 25,754 $ 128,770 At this time there is no identified funding source for the debt service for this project. The annual debt service cost of this project on bonds issued in FY 2014/15 is $25,754 (Term - 20 years, Rate – 4.0%). FY 2014/2015 – Page 82  Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 Fund: General Project Category: Vehicle Replacement - Fire Department Unit #068: 2005 International Ambulance/Pierce Body Cost: $295,000 Mileage: 81,344 2012 Miles: 2,594 2012 Repair Cost: $4,580.00 (Average $2,739) 2012 Repair Hours: 74.5 (Average: 118.5) Based upon the Village Board approved schedule for replacing fire apparatus, Ambulance #068 is scheduled for replacement in FY 2014/15. Ambulance Replacement Schedule: o The current schedule for medium duty ambulances calls for a six year front-line status and a four year reserve status. o Typically, ambulances are replaced every ten years or 100,000 miles. o This replacement is consistent with department history and a recommendation from the Village’s fleet maintenance supervisor. o This 2005 International Ambulance with a Road Rescue body has an anticipated replacement cost of $295,000, which includes the chassis, body, and all necessary equipment. o Staff will make a final determination of replacement need before final recommendation to the Village Board. FY 15-FY 19 Ambulance Replacement FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total #068, 2005 International Ambulance $ 295,000 $ - $ - $ - $ - $ 295,000 Project Total $ 295,000 $ - $ - $ - $ - $ 295,000 Planned Financing Bond Proceeds $ 295,000 $ - $ - $ - $ - $ 295,000 Fiscal Year Total $ 295,000 $ - $ - $ - $ - $ 295,000 FY 15-FY 19 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Debt Service on New Bonds $ 35,472 $ - $ - $ - $ - $ 35,472 Debt Service on Previous Bonds $ - $ 35,472 $ 35,472 $ 35,472 $ 35,472 $ 141,888 Fiscal Year Totals $ 35,472 $ 35,472 $ 35,472 $ 35,472 $ 35,472 $ 177,360 At this time there is no identified funding source for the debt service for this project. The annual debt service cost of this project on bonds issued in FY 2014/15 is $35,472 (Term - 10 years, Rate - 3.5%). FY 2014/2015 – Page 83 Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 FY 2014/2015 – Page 84  Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 Fund: General Project Category: Vehicle Replacement - Fire Department Unit #E10R-060: 1996 Pierce Saber Engine Cost: $620,000 Mileage: 101,206 2012 Miles: 1,002 2012 Repair Cost: $2,581 (Average: $1,838) 2012 Repair Hours: 97 hours (Average: 97.8 hours)  Engine Replacement Schedule: o Engines are on a 20 year/100,000 mile replacement schedule. o The Fire Department uses an engine for eight years front-line service, an additional four years front-line service for Paid-On-Call response, and eight years in reserve service. o Two identical engines were purchased in 1996 coinciding with the opening of two new fire stations. Staff recommends separating their replacement scheduling allowing for one replacement engine in FY 2014/15 and the second engine in FY 2017/18.  Reasons and Warrants for Early Replacement: o Frame of truck chassis and sub frame for pumper are both covered in rust and severely corroded, which will lead to failure of the connecting points between the body and the chassis. o Above average repair costs. o While this apparatus will not be 20 years old, it currently has over 100,000 miles on it. o New unit would comply with 2010 emissions regulations resulting in a 90% reduction in hydrocarbon, 86% reduction in nitrogen oxide and a 90% reduction of particulate matter when compared to the 1996 unit. FY 15-FY 19 Engine Replacement FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total #060, 1996 Pierce Saber Engine $ 620,000 $ - $ - $ - $ - $ 620,000 Project Total $ 620,000 $ - $ - $ - $ - $ 620,000 Planned Financing Bond Proceeds $ 620,000 $ - $ - $ - $ - $ 620,000 Fiscal Year Total $ 620,000 $ - $ - $ - $ - $ 620,000 FY 15-FY 19 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Debt Service on New Bonds $ 45,621 $ - $ - $ - $ - $ 45,621 Debt Service on Previous Bonds $ - $ 45,621 $ 45,621 $ 45,621 $ 45,621 $ 182,484 Fiscal Year Totals $ 45,621 $ 45,621 $ 45,621 $ 45,621 $ 45,621 $ 45,621 At this time there is no identified funding source for the debt service for this purchase. The annual debt service cost of this project on bonds issued in FY 2014/15 is $45,621 (Term - 20 years, Rate - 4.0%). FY 2014/2015 – Page 85 Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 FY 2014/2015 – Page 86  Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 Fund: General Project Category: Vehicle Replacement - Fire Department/Public Works Department Unit #203: 2003 GMC Sierra Pickup Cost: $45,000 Mileage: 88,501 2012 Miles: 4,489 2012 Repair Cost: $295 (Average: $946) 2012 Repair Hours: 19.5 hours (Average: 28.75 hours) Unit #203 is a 2003 GMC Sierra Pickup. This truck is used on a daily basis for the Public Improvements Inspector to conduct private development inspections. Rust is evident on the body of the truck. While the repair costs are below average, the truck frame and suspension components have advanced stages of corrosion causing the structural integrity of the frame to be weakened. For these reasons, the Fleet Maintenance Supervisor recommends replacement of this vehicle during FY 2014/15. Vehicle #203 will be replaced with the current unit #076 a 2001 Chevy Tahoe 4X4, which has reached the end of its useful life as a frontline emergency response vehicle but can be used by other operational departments. Vehicle #076 has an anticipated replacement cost of $45,000 which includes all necessary emergency response equipment. Staff will make a final determination of replacement need before final recommendation to the Village Board. This unit is to be removed from service as a Fire Department vehicle and will be used by the Public Works Department as Unit #203. FY 15-FY 19 Vehicle Replacement FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total #076, 2001 Chevy Tahoe 4x4 $ 45,000 $ - $ - $ - $ - $ 45,000 Project Total $ 45,000 $ - $ - $ - $ - $ 45,000 Planned Financing General Fund Revenues $ 45,000 $ - $ - $ - $ - $ 45,000 Fiscal Year Total $ 45,000 $ - $ - $ - $ - $ 45,000 FY 2014/2015 – Page 87 Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 Unit #203 Unit #203 FY 2014/2015 – Page 88  Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 Fund: General Project Category: Vehicle Replacement - Fire Department Unit #080: 1989 GMC One Ton Aerial Cost: $25,000 Fire and Fleet Maintenance staff have determined the most appropriate equipment to replace Unit #080 is a portable Light Trailer with a 20 KW generator that can be pulled to the scene by a pickup truck with a hitch by Fire, Police or Public works. This is a scheduled equipment replacement resulting in a reduction of one vehicle in the fleet. Unlike the truck, the trailer would not need to be staffed at the scene. Unit #080, a 1989 GMC one-ton bucket truck that served the Public Works Department as a tree and streetlight maintenance truck for seventeen years. In 2004 the Fire Department, funded through the Foreign Fire Tax Board, converted it into a platform for large stadium lights to be used in night operations. Unit #080 has proven to be a valuable asset enhancing night time operations for the Fire, Police, and Public Works departments. Ongoing maintenance issues to the Unit have caused staff to seek the best alternative to provide this key piece of equipment. FY 15-FY 19 Vehicle Replacement FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Portable Light Tower/Generator (Replacement for Unit #80) $ 25,000 $ - $ - $ - $ - $ 25,000 Project Total $ 25,000 $ - $ - $ - $ - $ 25,000 Planned Financing General Fund Revenues $ 25,000 $ - $ - $ - $ - $ 25,000 Fiscal Year Total $ 25,000 $ - $ - $ - $ - $ 25,000 Proposed #080 Current #080 FY 2014/2015 – Page 89  Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 Fund: General Project Category: Vehicle Replacement – Public Works Unit #229: 2000 International 4900 4x2 Dump Truck Cost: $135,000 Mileage: 46,947 2012 Miles: 1,822 2012 Repair Cost: $600 (Average: $2,040) 2012 Repair Hours: 80 hours (Average: 82.6 hours) Included in the Village’s fleet is Unit #229, a 2000 International 5-ton Dump Truck. This dump truck is a front- line vehicle used for: snow plowing operations, street maintenance operations, water main break and maintenance operations, and tree removal operations. This vehicle has a fifteen year projected lifespan. The metal making up the frame of this vehicle has begun to separate due to rust resulting in a loss of structural integrity of the frame. With the loads this vehicle carries the result could be significant damage to the frame resulting in vehicle failures and repairs beyond the value of the truck. FY 15-FY 19 Vehicle Replacement FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total #229, 2000 International Dump Truck $ 135,000 $ - $ - $ - $ - $ 135,000 Project Total $ 135,000 $ - $ - $ - $ - $ 135,000 Planned Financing Bond Proceeds $ 135,000 $ - $ - $ - $ - $ 135,000 Fiscal Year Total $ 135,000 $ - $ - $ - $ - $ 135,000 FY 15-FY 19 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Debt Service on New Bonds $ 16,233 $ - $ - $ - $ - $ 16,233 Debt Service on Previous Bonds $ 16,233 $ 16,233 $ 16,233 $ 16,233 $ 64,932 Fiscal Year Totals $ 16,233 $ 16,233 $ 16,233 $ 16,233 $ 16,233 $ 81,165 At this time there is no identified funding source for the debt service for this purchase. The annual debt service cost of this project on bonds issued in FY 2014/15 is $16,233 (Term - 10 years, Rate - 3.5%). FY 2014/2015 – Page 90 Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 FY 2014/2015 – Page 91  Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 Fund: General Project Category: Vehicle Replacement – Public Works Unit #235: 2001 Ford 4x2 Chassis Aerial Lift Cost: $115,000 Mileage: 109,172 2012 Miles: 4,488 2012 Repair Cost: $1,100 (Average: $1,647.50) 2012 Repair Hours: 40 hours (Average: 28.5 hours) Included in the Village’s fleet is Unit #235, a 2001 Ford 4 x 2 Chassis Aerial Lift. This unit is used for fixing street lights as well as hanging the street banners. Staff recommends replacing the current aerial lift with a maximum height of 37 feet with a vehicle that has a boom of 47 feet so that it can also be utilized for forestry work as well. The unit has above average miles and is heavily corroded underneath. The aerial components are in need of refurbishing or replacement. The lift also requires annual repairs in order to pass its State of Illinois mandated safety inspection and certification. Due to the age of the unit, maintenance problems, and the elevated level of corrosion, the Fleet Maintenance Supervisor recommends replacement of this vehicle during FY 2014/15. FY 15-FY 19 Vehicle Replacement FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total #235, 2001 Ford 4 x 2 Chassis Aerial Lift $ 115,000 $ - $ - $ - $ - $ 115,000 Project Total $ 115,000 $ - $ - $ - $ - $ 115,000 Planned Financing Bond Proceeds $ 115,000 $ - $ - $ - $ - $ 115,000 Fiscal Year Total $ 115,000 $ - $ - $ - $ - $ 115,000 FY 15-FY 19 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Debt Service on New Bonds $ 13,828 $ - $ - $ - $ - $ 13,828 Debt Service on Previous Bonds $ - $ 13,828 $ 13,828 $ 13,828 $ 13,828 $ 55,312 Fiscal Year Totals $ 13,828 $ 13,828 $ 13,828 $ 13,828 $ 13,828 $ 69,140 At this time there is no identified funding source for the debt service for this purchase. The annual debt service cost of this project on bonds issued in FY 2014/15 is $13,828 (Term - 10 years, Rate - 3.5%). FY 2014/2015 – Page 92 Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 FY 2014/2015 – Page 93  Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 Fund: General Project Category: Vehicle Replacement – Public Works Unit #429: 1998 Dodge Caravan Cost: $26,710 Mileage: 97,502 2012 Miles: 13,568 2012 Repair Cost: $200 (Average: $1,402) 2012 Repair Hours: 7 hours (Average: 33.4 hours) Unit #429 is a 1998 Dodge Caravan. This unit is used on a daily basis for utility locates. Advanced stages of corrosion are evident on the vehicle’s body and frame including rust that has completely eaten through the rear passenger door exposing the interior of the vehicle’s panels to rain and snow. Over the last several years, this unit has required repairs to the transmission including replacing the transmission pan, and transmission cooler. Repairs to the body and additional mechanical repairs to this vehicle would likely exceed the value of this vehicle. For these reasons, the Fleet Maintenance Supervisor recommends replacement of this vehicle during FY 2014/15. FY 15-FY 19 Vehicle Replacement FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total #429, 1998 Dodge Caravan $ 26,710 $ - $ - $ - $ - $ 26,710 Project Total $ 26,710 $ - $ - $ - $ - $ 26,710 Planned Financing General Fund Revenues $ 26,710 $ - $ - $ - $ - $ 26,710 Fiscal Year Total $ 26,710 $ - $ - $ - $ - $ 26,710 FY 2014/2015 – Page 94 Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 FY 2014/2015 – Page 95  Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 Fund: General Project Category: Vehicle Replacement – Police Department Unit #030: 2011 Ford Crown Victoria Police Interceptor Cost: $34,480 Mileage: 104,247 2012 Miles: 37,538 2012 Repair Cost: $1,455 (Average: $1,016) 2012 Repair Hours: 55.5 hours (Average: 60.75 hours) Unit #030 is a front-line Police Department squad that is to be replaced due to the fact that the vehicle’s mileage meets the necessary criteria for replacement as determined by the Village’s Fleet Maintenance Supervisor. This vehicle has also had a myriad of repair issues that have kept it out of service including electrical issues that routinely require bulbs and outlets in the vehicle to be replaced as well as components of the air bag system. At the time of this vehicle’s replacement it will have over 150,000 miles on it. FY 15-FY 19 Vehicle Replacement FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total #030, 2011 Ford Crown Victoria Police Interceptor $ 34,480 $ - $ - $ - $ - $ 34,480 Project Total $ 34,480 $ - $ - $ - $ - $ 34,480 Planned Financing General Fund Revenues $ 34,480 $ - $ - $ - $ - $ 34,480 Fiscal Year Total $ 34,480 $ - $ - $ - $ - $ 34,480 FY 2014/2015 – Page 96  Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 Fund: General Project Category: Vehicle Replacement – Police Department Unit #042: 2008 Chevrolet Tahoe Cost: $39,500 Mileage: 103,755 2012 Miles: 16,956 2012 Repair Cost: $1,385 (Average: $1,016) 2012 Repair Hours: 40 hours (Average: 60.75 hours) Unit #042 is a front-line Police Department pursuit vehicle. This unit is to be replaced due to the fact that the vehicle’s mileage and age meets the necessary criteria for replacement as determined by the Village’s Fleet Maintenance Supervisor. At the time of this vehicle’s replacement it will have over 120,000 miles and since it has reached 100,000 miles staff has noticed an increase in oil consumption and engine knock. FY 15-FY 19 Vehicle Replacement FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total #042, 2008 Chevrolet Tahoe Police Pursuit Vehicle $ 39,500 $ - $ - $ - $ - $ 39,500 Project Total $ 39,500 $ - $ - $ - $ - $ 39,500 Planned Financing General Fund Revenues $ 39,500 $ - $ - $ - $ - $ 39,500 Fiscal Year Total $ 39,500 $ - $ - $ - $ - $ 39,500 FY 2014/2015 – Page 97  Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 Fund: General Project Category: Vehicle Replacement – General Government Unit #A01: 2008 Toyota Highlander 4WD Hybrid Cost: $30,000 Mileage: 70,356 2012 Miles: 14,047 2012 Repair Cost: $385 (Average: $695) 2012 Repair Hours: 11.5 hours (Average: 26.5 hours) Unit #A01 is a 2008 Toyota Highlander 4WD Hybrid used as an administrative vehicle in the General Government Department. This vehicle will be transferred to the Public Works Department to replace Unit #436 (a 2001 Chevrolet Trailblazer), an administrative vehicle. Unit #436 is currently in need of a new suspension (shocks and struts) that is greater than what the value of this vehicle would be at auction. This transfer will extend the useful life of the #A01. A new vehicle will be purchased to replace Unit #A01. FY 15-FY 19 Vehicle Replacement FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total #A01, 2008 Toyota Highlander Hybrid $ 30,000 $ - $ - $ - $ - $ 30,000 Project Total $ 30,000 $ - $ - $ - $ - $ 30,000 Planned Financing General Fund Revenues $ 30,000 $ - $ - $ - $ - $ 30,000 Fiscal Year Total $ 30,000 $ - $ - $ - $ - $ 30,000 FY 2014/2015 – Page 98  Village of Northbrook Capital Improvement Plan Fiscal Year 2014/2015 Fund: General Project Category: Equipment Replacement – Public Works Unit #s 279, S06, S09 & S09: 2002 Jacobson Turfcat 26HP Mower & Three (3) 1999 Flink Hopper Spreaders Cost: $90,200 The Public Works Department will be replacing Unit #279, a 2002 Jacobson Turfcat 26 HP Mower along with three (3) 1999 Flink Hopper salt spreaders. The Public Works Department mows the equivalent of almost 30 acres of land, inclusive of Village-owned properties and the rights of way along various roadways, to help beautify the community. The salt spreaders are fit into the beds of dump trucks and used during snow and ice control events. Because the spreaders are exposed to salt and calcium chloride (a liquid applied to salt to help it work in colder temperatures) they corrode and need to be replaced. FY 15-FY 19 Vehicle Replacement FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Unit #279, 2002 Jacobson Turfcat 26HP Mower $ 17,000 $ - $ - $ - $ - $ 17,000 Unit # S06, S08, S09, 1999 Flink V-Hopper Spreader $ 73,200 $ - $ - $ - $ - $ 73,200 Project Total $ 90,200 $ - $ - $ - $ - $ 90,200 Planned Financing General Fund Revenues $ 90,200 $ - $ - $ - $ - $ 90,200 Fiscal Year Total $ 90,200 $ - $ - $ - $ - $ 90,200 FY 2014/2015 – Page 99  Village of Northbrook Capital Improvement Plan Fiscal Year 2015/2016 Fiscal Year 2015/16 Summary Capital Improvement Budget FY 2015/16 By Fund 15% 29% General Fund Water Fund Sewer Fund Stormwater Fund Infrastructure Capital Projects Fund 12% 42% 2% Total Capital Budget = $17,352,645 Infrastructure General Stormwater Water Fund Sewer Fund Capital Total Fund Fund Projects Fund Capital Expense $ 2,914,480 $ 7,085,640 $ 388,440 $ 2,006,845 $ 4,957,240 $ 17,352,645 Planned Financing Bond Proceeds $ 1,628,080 $ 4,890,000 $ 298,260 $ 2,006,845 $ 4,335,188 $ 13,158,373 Designated $ - $ 2,195,640 $ 90,180 $ - $ 265,026 $ 2,550,846 Revenues/User Fees Undesignated Revenues $ 1,286,400 $ - $ - $ - $ 357,026 $ 1,643,426 Total $ 2,914,480 $ 7,085,640 $ 388,440 $ 2,006,845 $ 4,957,240 $ 17,352,645 FY 2015/2016 – Page 1 FY 2014/2015 – Page 1  Village of Northbrook Capital Improvement Plan Fiscal Year 2015/2016 FY 2015/16 Projects – $17,352,645 Infrastructure Capital Projects Fund – $4,957,240  Asphalt Street Maintenance- $265,026 (MFT): Page 5  Central Business District- $2,600,000 (B): Page 7  Concrete Street Reconstruction and Rehabilitation- $1,735,188 (B) o Sections of Heathercrest East, Heathercrest West, Arrowhead Subdivision and Western Avenue: Page 9  Sidewalk Improvements- $107,026: Page 12  Skokie Valley Trail Bike Path- $250,000: Page 14 Stormwater Fund - $2,006,845 (B)  Keystone Road/Chartres Drive, Property/Easement Acquisition & Design/Final Engineering- $62,000: Page 16  Western Avenue/Oak Avenue, Property/Easement Acquisition- $500,000: Page 18  Wescott Park Underground Storage, Design/Final Engineering- $577,500: Page 20  Church Street (Near Chapel Court), Construction- $63,135: Page 22  Dundee Road and Skokie Boulevard, Construction- $46,200: Page 24  Sunset Lane, Design/Final Engineering and Construction - $432,405: Page 26  Weller’s Subdivision, Design/Final Engineering and Construction - $325,605: Page 28 Water Fund - $7,085,640  Water Distribution System Improvement Project- $3,000,000 (B): Page 30  Water Main Replacements o Western Avenue- $600,000: Page 9 o Crabtree Lane- $950,000: Page 31 o Woodlawn Road – Phase One- $450,000: Page 33  Water Production Facility Improvement Projects- $1,890,000 (B): Page 35  Water Meter Conversion Program- $75,000: Page 37  Vehicle Replacements- $120,640: Page 38 Sewer Fund - $388,440  Sanitary Sewer Lining Program- $298,260 (B): Page 39  Step Van Replacement- $90,180: Page 41 General Fund – $2,914,480  Enterprise Resource Program- $350,000 (B): Page 43  Information Technology Equipment Replacement- $100,000: Page 44  E-911 Portable Radio Replacement- $168,920: Page 45  E-911 Mobile Equipment Replacement- $100,000: Page 46  E-911 Security Improvements- $100,000: Page 47  Village Hall Generator Replacement- $250,000 (B): Page 48  Village Hall Window Replacement- $85,000: Page 49  Village Hall Board Room Improvements - $300,000 (B): Page 50  Public Works Center Drive Replacement- $125,000 (B): Page 51  Public Works Center Fuel Island Improvements- $130,000 (B): Page 52 FY 2015/2016 – Page 2 FY 2014/2015 – Page 1  Village of Northbrook Capital Improvement Plan Fiscal Year 2015/2016 FY 2015/16 Projects – $17,352,645 (continued) General Fund – $2,914,480 (continued)  Fire Stations 10 and 12 Improvements- $70,000: Page 53  Fire Station 11 Electrical Improvements- $100,000 (B): Page 54  Fire Station 12 Drive Replacement- $180,500 (B): Page 55  Snow Blower Replacement- $120,940 (B): Page 56  Public Works Tractor Replacement- $71,640 (B): Page 57  Vehicle Replacements- $662,480: Page 58 (B) Proposed Bond Issue FY 2015/2016 – Page 3 FY 2014/2015 – Page 1  Village of Northbrook Capital Improvement Plan Fiscal Year 2015/2016 FY 2015/2016 – Page 4 FY 2014/2015 – Page 1  Village of Northbrook Capital Improvement Plan Fiscal Year 2015/2016 Fund: Infrastructure Capital Improvement Project Category: Asphalt Street Reconstruction & Rehabilitation Location: Era Drive/Woodhead Drive Cost: $265,026 The roadways selected for the 2015/16 asphalt reconstruction and rehabilitation program are rated as limited failures.  Roadways rated as having limited failures (3 on a scale of 5) exhibit signs of the road surface cracking and have small potholes beginning to form. Typical examples of these failures include horizontal and/or longitudinal cracking in the street. The condition of these roads is such that patching is no longer an option and asphalt rehabilitation/ reconstruction is necessary. These repairs will be paid for with Motor Fuel Tax (MFT) revenues. Address Range Approximate Square Street Rating Last Resurfaced (in hundred blocks) Yards of Pavement Era Drive 300 Limited Failures 2004 1,945 Woodhead Drive 3400-3600 Limited Failures 2004 2,300 FY 15-FY 19 Annual Program FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Era Drive - SC@92N Commercial Avenue to Woodhead Drive $ - $ 48,741 $ - $ - $ - $ 48,741 Woodhead Drive - Era Drive to Huehl Road $ - $ 216,285 $ - $ - $ - $ 216,285 Project Total $ - $ 265,026 $ - $ - $ - $ 265,026 Planned Financing State Motor Fuel Tax Receipts $ - $ 265,026 $ - $ - $ - $ 265,026 Fiscal Year Totals $ - $ 265,026 $ - $ - $ - $ 265,026 Era Drive Woodhead Drive FY 2015/2016 – Page 5 FY 2014/2015 – Page 1 Village of Northbrook Capital Improvement Plan Fiscal Year 2015/2016 FY 2015/2016 – Page 6 FY 2014/2015 – Page 1  Village of Northbrook Capital Improvement Plan Fiscal Year 2015/2016 Fund: Infrastructure Capital Improvement Project Category: Central Business District Infrastructure Capital Improvement and Streetscape Expansion Location: Central Business District Cost: $2,600,000 For additional information on this capital expenditure, please refer to pages 20-24 of Fiscal Year 2014/15. FY 15-FY 19 Central Business District FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Street and Parking Reconfiguration Engineering $ 150,000 $ - $ - $ - $ - $ 150,000 Shermer Road Bridge Reconstruction Engineering $ 100,000 $ - $ - $ - $ - $ 100,000 Street Reconstruction (Church, Cherry, Meadow, Shermer) $ - $ 1,500,000 $ - $ - $ - $ 1,500,000 Streetscape Improvements/Extension $ - $ 150,000 $ - $ - $ - $ 150,000 Intersection Improvements $ - $ 100,000 $ - $ - $ - $ 100,000 Shermer Road Bridge Reconstruction $ - $ 850,000 $ - $ - $ - $ 850,000 Project Total $ 250,000 $ 2,600,000 $ - $ - $ - $ 2,850,000 Planned Financing Bond Proceeds $ 250,000 $ 2,600,000 $ - $ - $ 2,850,000 FY 15-FY 19 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Debt Service on New Bonds $ - $ 201,766 $ - $ - $ - $ 201,766 Debt Service on Previous Bonds $ - $ - $ 201,766 $ 201,766 $ 201,766 $ 605,298 Fiscal Year Totals $ - $ 201,766 $ 201,766 $ 201,766 $ 201,766 $ 807,064 At this time there is no identified funding source for the debt service for this project. The annual debt service cost for the Street Reconstruction project on bonds issued in FY 2015/16 is $124,113 (Term – 20 years; Rate – 4.25%). The annual debt service cost for the Streetscape Improvements/Extension project on bonds issued in FY 2015/16 is $11,283 (Term – 20 years; Rate – 4.25%). The annual debt service cost for the Intersection Improvements project on bonds issued in FY 2015/16 is $6,321 (Term – 30 years; Rate – 4.75%). The annual FY 2015/2016 – Page 7 FY 2014/2015 – Page 1  Village of Northbrook Capital Improvement Plan Fiscal Year 2015/2016 debt service cost for the Shermer Road Bridge Reconstruction project on bonds issued in FY 2015/16 is $60,049 (Term – 30 years; Rate – 4.75%). Cherry Lane Church Street Meadow Road Shermer Road FY 2015/2016 – Page 8 FY 2014/2015 – Page 1  Village of Northbrook Capital Improvement Plan Fiscal Year 2015/2016 Fund: Infrastructure Capital Improvement Project Category: Concrete Street Reconstruction & Rehabilitation Location: Heathercrest East/Heathercrest West/Arrowhead Subdivision/Western Avenue Cost: $1,735,188 Fund: Water Project Category: Water Main Replacement Project Location: Western Avenue Cost: $600,000 The concrete streets of the Heathercrest East and West areas of town, as well as in Arrowhead Subdivision, have been surveyed and an estimated number of concrete panels have been identified for replacement. Deferring the replacement of the deteriorated panels will result in more advanced degradation of roadway, including pavement failures, increased damage to vehicles, and increased reconstruction and rehabilitation costs in the future. Panels are approximately 5.89 cubic yards of concrete. In FY 2015/16, Village Staff anticipate replacing about 2,060 cubic yards of concrete, which equates to 243 cement trucks. The final street, Western Avenue, is in very poor condition and must be reconstructed. Replacement of the existing 8-inch water main on Western Avenue has been programmed to be replaced when the road is reconstructed. The water main on Western Avenue between Oak Avenue and Techny Road has experienced 21 breaks, 11 of which have occurred over the last decade. Replacement of the water main with equal sized pipes when the road is reconstructed will provide a cost savings in pavement restoration costs after the main installation is complete and will reduce the likelihood that a future main break will require the roadway to be reopened and restored. FY 2015/2016 – Page 9 FY 2014/2015 – Page 1  Village of Northbrook Capital Improvement Plan Fiscal Year 2015/2016 Concrete Street Reconstruction and FY 15-FY 19 Rehabilitation FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Heathercrest East/Heathercrest West/Arrowhead Subdivision $ - $ 535,188 $ - $ - $ - $ 535,188 Western Avenue $ - $1,200,000 $ - $ - $ - $ 1,200,000 Project Total $ - $1,735,188 $ - $ - $ - $ 1,735,188 Planned Financing Bond Proceeds $ - $1,735,188 $ - $ - $ 1,735,188 FY 15-FY 19 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Debt Service on New Bonds $ - $ 109,681 $ - $ - $ - $ 109,681 Debt Service on Previous Bonds $ - $ - $ 109,681 $ 109,681 $ 109,681 $ 329,043 Fiscal Year Totals $ - $ 109,681 $ 109,681 $ 109,681 $ 109,681 $ 438,724 At this time there is no identified funding source for the debt service for this project. The annual debt service cost of this project on bonds issued in FY 2015/16 is $109,681 (Term - 30 years, Rate - 4.75%). Replace Number of Estimated Western Avenue Existing Size With Length Year Breaks to Date Cost Oak Ave. to Techny Rd. 8" 8" 3,200 1953 21 $ 600,000 Project Total $ 600,000 Planned Financing User Fees $ 600,000 Total $ 600,000 FY 2015/2016 – Page 10 FY 2014/2015 – Page 1 Village of Northbrook Capital Improvement Plan Fiscal Year 2015/2016 FY 2015/2016 – Page 11 FY 2014/2015 – Page 1  Village of Northbrook Capital Improvement Plan Fiscal Year 2015/2016 Fund: Infrastructure Capital Improvement Project Category: Sidewalk Improvements Location: Atlas Sections 4E, 4F, 4G, 4H, 5H, 5J, 5K Cost: $107,026 For additional information on this capital purchase, please refer to pages 27 of Fiscal Year 2014/15. Areas to be reviewed for replacement are detailed in the map below. FY 15-FY 19 Sidewalk Improvements FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Annual Program $ 103,909 $ 107,026 $ 110,237 $ 113,544 $ 116,961 $ 551,677 Fiscal Year Totals $ 103,909 $ 107,026 $ 110,237 $ 113,544 $ 116,961 $ 551,677 Planned Financing Fund Reserves $ 103,909 $ 107,026 $ 110,237 $ 113,544 $ 116,961 $ 551,677 FY 2015/2016 – Page 12 FY 2014/2015 – Page 1 Village of Northbrook Capital Improvement Plan Fiscal Year 2015/2016 FY 2015/2016 – Page 13 FY 2014/2015 – Page 1  Village of Northbrook Capital Improvement Plan Fiscal Year 2015/2016 Fund: Infrastructure Capital Improvement Project Category: Bike Path Construction – Skokie Valley Trail Project Phase: Property/Easement Acquisition Cost: $250,000 The Skokie Valley Trail is a planned 28-mile multi-use trail identified in the Northwest Municipal Conference’s Bicycle Plan as a tier one prioritized trail project. The purpose of the Trail is to connect the City of Chicago north into Lake County and will span 13 municipalities.  Project Specifications: o The Village’s additional portion of the Skokie Valley Trail is approximately 2.6 miles in length. This adds to current trails already located in the Village so the total Trail length in Northbrook would be be seven miles long. o This additional portion is located within a corridor running parallel to the west of the Edens Expressway. o The Village has applied for Illinois Transportation Enhancement Program funding for this project, in concert with other neighboring communities. Depending on the award of this grant, the project timeline may be accelerated. o Nearly all of the project’s costs (80%) will be reimbursed by the grant; however, the Village will have to budget the entire sum. Skokie Valley Trail Bike FY 15-FY 19 Path FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Property & Easement Acquisition $ - $ 250,000 $ - $ - $ - $ 250,000 Design/Final Engineering $ - $ - $1,358,000 $ - $ - $ 1,358,000 Construction $ - $ - $ - $ 950,000 $ - $ 950,000 Project Total $ - $ 250,000 $1,358,000 $ 950,000 $ - $ 950,000 Planned Financing Undesignated Revenues $ - $ 250,000 $1,358,000 $ 950,000 $ - $ 2,558,000 Fiscal Year Totals $ - $ 250,000 $1,358,000 $ 950,000 $ - $ 2,558,000 FY 2015/2016 – Page 14 FY 2014/2015 – Page 1 Village of Northbrook Capital Improvement Plan Fiscal Year 2015/2016 FY 2015/2016 – Page 15 FY 2014/2015 – Page 1  Village of Northbrook Capital Improvement Plan Fiscal Year 2015/2016 Fund: Stormwater Project Category: Stormwater Mitigation Project Location: Keystone Road/Chartres Drive Project Phase: Property/Easement Acquisition and Design/Final Engineering Cost: $62,000 Project Description: This project includes the construction of an approximate 24-inch storm relief sewer extending from the Keystone Road/Chartres Drive intersection to West Park, where an approximate 6 acre-foot expansion of the existing detention basin is required for mitigation. Locations Impacted by the Project: 3000 Block of Keystone, 500 Block of Chartres Drive, and 3000 Block of Rennes Court. Properties Impacted: 17 properties will experience a reduction in flooding. Structures Impacted: Five (5) of the 17 properties currently experience structure flooding. Staff anticipates that this project will create a reduction in structure flooding for these properties. Additional Study Needed: Additional study of this project is not needed. Design: Design of the Keystone Road/Chartres Drive project is anticipated to take 18 months. Construction: Construction of the Keystone Road/Chartres Drive project is anticipated to take 1 year. External Factors Affecting Design and Construction Timelines: This project will require the Village to obtain easements from up to four (4) properties. The project necessitates that the Village obtain a license agreement with the Northbrook Park District for expansion of detention at West Park. Photos of Flooding in the Project Area: FY 2015/2016 – Page 16 FY 2014/2015 – Page 1  Village of Northbrook Capital Improvement Plan Fiscal Year 2015/2016 Keystone Road/Chartres Drive Project Map: Keystone Road/Chartres FY 15-FY 19 Drive FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Property & Easement Acquisition $ - $ 20,000 $ - $ - $ - $ 20,000 Design/Final Engineering $ - $ 42,000 $ 42,000 $ - $ - $ 84,000 Construction $ - $ - $ - $ 561,750 $ - $ 561,750 Project Total $ - $ 62,000 $ 42,000 $ 561,750 $ - $ 665,750 Planned Financing Bond Proceeds $ - $ 62,000 $ 42,000 $ 561,750 $ - $ 665,750 Fiscal Year Totals $ - $ 62,000 $ 42,000 $ 561,750 $ - $ 665,750 FY 15-FY 19 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Debt Service on New Bonds $ - $ 3,919 $ 2,655 $ 36,543 $ - $ 43,117 Debt Service on Previous Bonds $ - $ - $ 3,919 $ 6,574 $ 43,117 $ 53,610 Fiscal Year Totals $ - $ 3,919 $ 6,574 $ 43,117 $ 43,117 $ 96,727 The annual debt service cost of this project on bonds issued in FY 2015/16 is $3,919 (Term - 30 years, Rate - 4.75%). The annual debt service cost of this project on bonds issued in FY 2016/17 is $2,655 (Term - 30 years, Rate - 4.75%). The annual debt service cost of this project on bonds issued in FY 2017/18 is $36,543 (Term - 30 years, Rate – 5%). FY 2015/2016 – Page 17 FY 2014/2015 – Page 1  Village of Northbrook Capital Improvement Plan Fiscal Year 2015/2016 Fund: Stormwater Project Category: Stormwater Mitigation Project Location: Western Avenue/Oak Avenue (Wescott Road to Shermer Road) Project Phase: Property/Easement Acquisition Cost: $500,000 Project Description: This project includes the construction of long segments of 4-foot diameter storm sewer pipe with inlet improvements in strategic locations (roadway sags) along Oak Avenue between Royal Drive and Cedar Lane. With the construction of this sewer the Village will also need to construct roughly 6 acre feet of stormwater detention. These extremely long segments of pipe will provide additional storage of surface runoff during high intensity storms. Locations Impacted by the Project: 2100, 2200, 2400 and 2500 blocks of Maple Avenue, 2100, 2200, 2300, 2400, 2500, and 2600 Blocks of Oak Avenue, 1400 block of Wescott Road, and 1400 block of Cedar Lane. Properties Impacted: 106 properties will experience a reduction in flooding. Structures Impacted: No properties are currently impacted by structure flooding. Additional Study Needed: Additional study of this project is not needed. Design: Design of the Western Avenue/Oak Avenue project is expected to take 6 months. Construction: Construction of the Western Avenue/Oak Avenue project is anticipated to take 12 months. External Factors Affecting Design and Construction Timelines: As part of the engineering design of this project that was undertaken in Fiscal Year 2013/14, it was determined that the anticipated benefit for this project could not be reached with the project configured as envisioned in the Master Stormwater Management Plan. Detention equaling roughly six acre feet must be constructed. This will require the acquisition of property before design can be concluded. Photos of Flooding in the Project Area: FY 2015/2016 – Page 18 FY 2014/2015 – Page 1  Village of Northbrook Capital Improvement Plan Fiscal Year 2015/2016 Western Avenue/Oak Avenue Project Map: Western Avenue & Oak FY 15-FY 19 Avenue FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Property & Easement Acquisition $ - $ 500,000 $ 500,000 $ - $ - $ 1,000,000 Construction $ - $ - $ - $ 567,180 $ - $ 567,180 Project Total $ - $ 500,000 $ 500,000 $ 567,180 $ - $ 1,567,180 Planned Financing Bond Proceeds $ - $ 500,000 $ 500,000 $ 567,180 $ - $ 1,567,180 Fiscal Year Totals $ - $ 500,000 $ 500,000 $ 567,180 $ - $ 1,567,180 FY 15-FY 19 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Debt Service on New Bonds $ - $ 31,605 $ 31,605 $ 36,896 $ - $ 100,106 Debt Service on Previous Bonds $ - $ - $ 31,605 $ 63,210 $ 100,106 $ 194,921 Fiscal Year Totals $ - $ 31,605 $ 63,210 $ 100,106 $ 100,106 $ 295,027 The annual debt service cost of this project on bonds issued in FY 2015/16 is $31,605 (Term - 30 years, Rate - 4.75%). The annual debt service cost of this project on bonds issued in FY 2016/17 is $31,605 (Term - 30 years, Rate - 4.75%). The annual debt service cost of this project on bonds issued in FY 2017/18 is $36,896 (Term - 30 years, Rate - 5%). FY 2015/2016 – Page 19 FY 2014/2015 – Page 1  Village of Northbrook Capital Improvement Plan Fiscal Year 2015/2016 Fund: Stormwater Project Category: Stormwater Mitigation Project Location: Wescott Park Underground Storage Project Phase: Design/Final Engineering Cost: $577,500 Project Phases Completed: Design and Final Engineering will begin in FY 2014/15. For additional information on this stormwater mitigation project, please refer to pages 29-30 of Fiscal Year 2014/15. Photos of Flooding in the Project Area: Wescott Park Project Map: FY 2015/2016 – Page 20 FY 2014/2015 – Page 1  Village of Northbrook Capital Improvement Plan Fiscal Year 2015/2016 FY 15-FY 19 Wescott Park FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Design/Final Engineering $ 577,500 $ 577,500 $ - $ - $ - $ 1,155,000 Construction $ - $ - $3,674,250 $3,674,250 $ - $ 7,348,500 Project Total $ 577,500 $ 577,500 $3,674,250 $3,674,250 $ - $ 8,503,500 Planned Financing Bond Proceeds $ 577,500 $ 577,500 $3,674,250 $3,674,250 $ - $ 8,503,500 Fiscal Year Totals $ 577,500 $ 577,500 $3,674,250 $3,674,250 $ - $ 8,503,500 FY 15-FY 19 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Debt Service on New Bonds $ 35,454 $ 36,504 $ 232,248 $ 239,016 $ - $ 543,222 Debt Service on Previous Bonds $ - $ 35,454 $ 71,958 $ 304,206 $ 543,222 $ 954,840 Fiscal Year Totals $ 35,454 $ 71,958 $ 304,206 $ 543,222 $ 543,222 $ 1,498,062 The annual debt service cost of this project on bonds issued in FY 2014/15 is $35,454 (Term - 30 years, Rate - 4.5%). The annual debt service cost of this project on bonds issued in FY 2015/16 is $36,504 (Term - 30 years, Rate - 4.75%). The annual debt service cost of this project on bonds issued in FY 2016/17 is $232,248 (Term - 30 years, Rate - 4.75%). The annual debt service cost of this project on bonds issued in FY 2017/18 is $239,016 (Term - 30 years, Rate - 5%). FY 2015/2016 – Page 21 FY 2014/2015 – Page 1  Village of Northbrook Capital Improvement Plan Fiscal Year 2015/2016 Fund: Stormwater Project Category: Stormwater Mitigation Project Location: Church Street (Near Chapel Court) Project Phase: Construction Cost: $63,135 Project Phases Completed: The necessary easements will be acquired and design will be completed during Fiscal Year 2014/15. For additional information on this stormwater mitigation project, please refer to pages 35-36 of Fiscal Year 2014/15. Photos of Flooding in the Project Area: At this time, staff does not have photos documenting the flooding conditions in this location. Church Street (near Chapel Court) Project Map: FY 2015/2016 – Page 22 FY 2014/2015 – Page 1  Village of Northbrook Capital Improvement Plan Fiscal Year 2015/2016 FY 15-FY 19 Church Street FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Property & Easement Acquisition $ 10,000 $ - $ - $ - $ - $ 10,000 Design/Final Engineering $ 9,000 $ - $ - $ - $ - $ 9,000 Construction $ - $ 63,135 $ - $ - $ - $ 63,135 Project Total $ 19,000 $ 63,135 $ - $ - $ - $ 82,135 Planned Financing Bond Proceeds $ 19,000 $ 63,135 $ - $ - $ - $ 82,135 Fiscal Year Totals $ 19,000 $ 63,135 $ - $ - $ - $ 82,135 FY 15-FY 19 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Debt Service on New Bonds $ 1,167 $ 3,991 $ - $ - $ - $ 5,158 Debt Service on Previous Bonds $ - $ 1,167 $ 5,158 $ 5,158 $ 5,158 $ 16,641 Fiscal Year Totals $ 1,167 $ 5,158 $ 5,158 $ 5,158 $ 5,158 $ 21,799 The annual debt service cost of this project on bonds issued in FY 2014/15 is $1,167 (Term - 30 years, Rate - 4.5%). The annual debt service cost of this project on bonds issued in FY 2015/16 is $3,991 (Term - 30 years, Rate - 4.75%). FY 2015/2016 – Page 23 FY 2014/2015 – Page 1  Village of Northbrook Capital Improvement Plan Fiscal Year 2015/2016 Fund: Stormwater Project Category: Stormwater Mitigation Project Location: Dundee Road & Skokie Boulevard Project Phase: Construction Cost: $46,200 Project Phases Completed: Design and final engineering for this project will be completed during Fiscal Year 2014/15. For additional information on this stormwater mitigation project, please refer to pages 37-38 of Fiscal Year 2014/15. Photos of Flooding in the Project Area: FY 2015/2016 – Page 24 FY 2014/2015 – Page 1  Village of Northbrook Capital Improvement Plan Fiscal Year 2015/2016 Dundee Road & Skokie Boulevard Project Map: Dundee Road & Skokie FY 15-FY 19 Boulevard FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Design/Final Engineering $ 7,350 $ - $ - $ - $ - $ 7,350 Construction $ - $ 46,200 $ - $ - $ - $ 46,200 Project Total $ 7,350 $ 46,200 $ - $ - $ - $ 53,550 Planned Financing Bond Proceeds $ 7,350 $ 46,200 $ - $ - $ - $ 53,550 Fiscal Year Totals $ 7,350 $ 46,200 $ - $ - $ - $ 53,550 FY 15-FY 19 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Debt Service on New Bonds $ 452 $ 2,921 $ - $ - $ - $ 3,373 Debt Service on Previous Bonds $ - $ 452 $ 3,373 $ 3,373 $ 3,373 $ 10,571 Fiscal Year Totals $ 452 $ 3,373 $ 3,373 $ 3,373 $ 3,373 $ 13,944 The annual debt service cost of this project on bonds issued in FY 2014/15 is $452 (Term - 30 years, Rate - 4.5%). The annual debt service cost of this project on bonds issued in FY 2015/16 is $2,921 (Term - 30 years, Rate - 4.75%). FY 2015/2016 – Page 25 FY 2014/2015 – Page 1  Village of Northbrook Capital Improvement Plan Fiscal Year 2015/2016 Fund: Stormwater Project Category: Stormwater Mitigation Project Location: Sunset Lane Project Phase: Design/Final Engineering and Construction Cost: $432,405 Project Phases Completed: Property and easement acquisition for this project will be completed during Fiscal Year 2014/15. For additional information on this stormwater mitigation project, please refer to pages 44-45 of Fiscal Year 2014/15. Photos of Flooding in the Project Area: At this time, staff does not have photos documenting the flooding conditions in this location. Sunset Lane Project Map: FY 2015/2016 – Page 26 FY 2014/2015 – Page 1  Village of Northbrook Capital Improvement Plan Fiscal Year 2015/2016 FY 15-FY 19 Sunset Lane FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Property & Easement Acquisition $ 20,000 $ - $ - $ - $ - $ 20,000 Design/Final Engineering $ - $ 56,700 $ - $ - $ - $ 56,700 Construction $ - $ 375,705 $ - $ - $ - $ 375,705 Project Total $ 20,000 $ 432,405 $ - $ - $ - $ 452,405 Planned Financing Bond Proceeds $ 20,000 $ 432,405 $ - $ - $ - $ 452,405 Fiscal Year Totals $ 20,000 $ 432,405 $ - $ - $ - $ 452,405 FY 15-FY 19 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Debt Service on New Bonds $ 1,228 $ 27,333 $ - $ - $ - $ 28,561 Debt Service on Previous Bonds $ - $ 1,228 $ 28,561 $ 28,561 $ 28,561 $ 86,911 Fiscal Year Totals $ 1,228 $ 28,561 $ 28,561 $ 28,561 $ 28,561 $ 115,472 The annual debt service cost of this project on bonds issued in FY 2014/15 is $1,228 (Term - 30 years, Rate - 4.5%). The annual debt service cost of this project on bonds issued in FY 2015/16 is $27,333 (Term - 30 years, Rate - 4.75%). FY 2015/2016 – Page 27 FY 2014/2015 – Page 1  Village of Northbrook Capital Improvement Plan Fiscal Year 2015/2016 Fund: Stormwater Project Category: Stormwater Mitigation Project Location: Weller’s Subdivision (Weller, Hillcrest, and Christina Lanes) Project Phase: Design/Final Engineering and Construction Cost: $325,605 Project Phases Completed: Property and easement acquisition for this project will be completed during Fiscal Year 2014/15. For additional information on this stormwater mitigation project, please refer to pages 46-47 of Fiscal Year 2014/15. Photos of Flooding in the Project Area: FY 2015/2016 – Page 28 FY 2014/2015 – Page 1  Village of Northbrook Capital Improvement Plan Fiscal Year 2015/2016 Weller’s Subdivision Project Map: FY 15-FY 19 Weller's Subdivision FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Property & Easement Acquisition $ 400,000 $ - $ - $ - $ - $ 400,000 Design/Final Engineering $ - $ 43,050 $ - $ - $ - $ 43,050 Construction $ - $ 282,555 $ - $ - $ - $ 282,555 Fiscal Year Totals $ 400,000 $ 325,605 $ - $ - $ - $ 725,605 Planned Financing Bond Proceeds $ 400,000 $ 325,605 $ - $ - $ - $ 725,605 Fiscal Year Totals $ 400,000 $ 325,605 $ - $ - $ - $ 725,605 FY 15-FY 19 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Debt Service on New Bonds $ 24,557 $ 20,582 $ - $ - $ - $ 45,139 Debt Service on Previous Bonds $ - $ 24,557 $ 45,139 $ 45,139 $ 45,139 $ 159,974 Fiscal Year Totals $ 24,557 $ 45,139 $ 45,139 $ 45,139 $ 45,139 $ 205,113 The annual debt service cost of this project on bonds issued in FY 2014/15 is $24,557 (Term - 30 years, Rate - 4.5%). The annual debt service cost of this project on bonds issued in FY 2015/16 is $20,582 (Term - 30 years, Rate - 4.75%). FY 2015/2016 – Page 29 FY 2014/2015 – Page 1  Village of Northbrook Capital Improvement Plan Fiscal Year 2015/2016 Fund: Water Project Category: Water Distribution System Improvements Cost: $3,000,000 For additional information on this capital purchase, please refer to pages 48-49 of Fiscal Year 2014/15. FY 15-FY 19 Water Distribution FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Water Distribution System Improvements $ 3,000,000 $ 3,000,000 $ 2,000,000 $ - $ - $ 8,000,000 Project Total $ 3,000,000 $ 3,000,000 $ 2,000,000 $ - $ - $ 8,000,000 Planned Financing Bond Proceeds $ 3,000,000 $ 3,000,000 $ 2,000,000 $ - $ - $ 8,000,000 Total $ 3,000,000 $ 3,000,000 $ 2,000,000 $ - $ - $ 8,000,000 FY 15-FY 19 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Debt Service on New Bonds $ 184,175 $ 189,629 $ 126,419 $ - $ - $ 500,223 Debt Service on Previous Bonds $ - $ 184,175 $ 373,804 $ 500,223 $ 500,223 $ 1,558,425 Fiscal Year Totals $ 184,175 $ 373,804 $ 500,223 $ 500,223 $ 500,223 $ 2,058,648 The annual debt service cost of this project on bonds issued in FY 2014/15 is $184,175 (Term - 30 years, Rate – 4.5%). The annual debt service cost of this project on bonds issued in FY 2015/16 is $189,629 (Term - 30 years, Rate – 4.75%). The annual debt service cost of this project on bonds issued in FY 2016/17 is $126,419 (Term - 30 years, Rate – 4.75%). FY 2015/2016 – Page 30 FY 2014/2015 – Page 1  Village of Northbrook Capital Improvement Plan Fiscal Year 2015/2016 Fund: Water Project Category: Water Main Replacement Project Location: Crabtree Lane Cost: $950,000 The water main on Crabtree Lane has experienced two (2) water main breaks in 2009 and 2010 and 25 since its installation in 1963. It provides a critical East/West connection between Western Avenue and Pfingsten Road and is essential for looping in this area. The existing 6-inch diameter main will be replaced with an 8-inch main to accommodate the increased volume needed by the area and to ensure sufficient water flow if needed by the Fire Department in case of an emergency. Replace Number of Estimated Crabtree Lane Existing Size With Length Year Breaks to Date Cost Western Ave. to Pfingsten Rd. 6" 8" 3000 1963 25 $ 950,000 Project Total $ 950,000 Planned Financing User Fees $ 950,000 Total $ 950,000 FY 2015/2016 – Page 31 FY 2014/2015 – Page 1 Village of Northbrook Capital Improvement Plan Fiscal Year 2015/2016 FY 2015/2016 – Page 32 FY 2014/2015 – Page 1  Village of Northbrook Capital Improvement Plan Fiscal Year 2015/2016 Fund: Water Project Category: Water Main Replacement Project Location: Woodlawn Road – Phase One Cost: $450,000 The water main on Woodlawn between Shermer Road and Western Avenue has experienced 35 main breaks since its installation in 1948. The existing 6-inch diameter main will be replaced with an 8-inch main to accommodate the increased volume needed by the area and to ensure sufficient water flow if needed by the Fire Department in case of an emergency. Replace Number of Estimated Woodlawn Road Existing Size With Length Year Breaks to Date Cost Shermer Rd. to Western Ave. 6" 8" 2500 1948 35 $ 450,000 Project Total $ 450,000 Planned Financing User Fees $ 450,000 Total $ 450,000 FY 2015/2016 – Page 33 FY 2014/2015 – Page 1 Village of Northbrook Capital Improvement Plan Fiscal Year 2015/2016 FY 2015/2016 – Page 34 FY 2014/2015 – Page 1  Village of Northbrook Capital Improvement Plan Fiscal Year 2015/2016 Fund: Water Project Category: Water Production Facilities Improvement Cost: $1,890,000 Below is a table that outlines the water production facilities improvement projects over the 2015/16 Fiscal Year. Water Production Facilities FY 15-FY 19 Improvements FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Roof Work/Replacement $ - $ 355,000 $ - $ - $ - $ 355,000 Sodium Hypochlorite Conversion $ - $ 750,000 $ - $ - $ - $ 750,000 Mechanical Improvements, Water Plant $ 155,000 $ - $ - $ - $ 155,000 Mechanical Improvements, Lake Front Pumping Station $ - $ 30,000 $ - $ - $ - $ 30,000 Exterior Improvements, Cedar Lane Water Tower $ - $ 400,000 $ - $ - $ - $ 400,000 Raw Water Transmission Main $ - $ 200,000 $ - $ - $ - $ 200,000 Project Total $ - $ 1,890,000 $ - $ - $ - $ 1,890,000 Planned Financing Bond Proceeds $ - $ 1,890,000 $ - $ - $ - $ 1,890,000 Total $ - $ 1,890,000 $ - $ - $ - $ 1,890,000 FY 15-FY 19 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Debt Service on New Bonds $ - $ 119,466 $ - $ - $ - $ 119,466 Debt Service on Previous Bonds $ - $ - $ 119,466 $ 119,466 $ 119,466 $ 358,398 Fiscal Year Totals $ - $ 119,466 $ 119,466 $ 119,466 $ 119,466 $ 477,864 The annual debt service cost of this project on bonds issued in FY 2015/16 is $119,466 (Term - 30 years, Rate – 4.75%). Roof Replacements The roof of the Water Plant is nearing the end of its useful life and will be replaced over the course of two (2) fiscal years due to the large scope of work. Replacement of the roof will ensure the continued structural integrity of the facility and eliminate the risk of a leaking roof contaminating the water production process. An assessment of the roof will be completed in early Fiscal Year 2014/15 to more clearly define the scope of work and materials, similar to the process used for the Public Works Center. Sodium Hypochlorite Conversion The Village uses chlorine gas to disinfect the water pumped from Lake Michigan at the Lake Front Pump Station and at the Village’s Water Plant. Chlorine gas is a volatile chemical and storage of chlorine gas requires significant precautions to be taken to prevent a leak that would pose a significant health risk. Currently, the Village is meeting the requirements for the storage of chlorine gas; however, the EPA will be instituting new rules on the storage of chlorine gas. These rules would require the Village to expend significant resources to FY 2015/2016 – Page 35 FY 2014/2015 – Page 1  Village of Northbrook Capital Improvement Plan Fiscal Year 2015/2016 come into compliance. A safer and more cost effective solution is to transition to a sodium hypochlorite disinfection system. Staff recommends making these improvements to the facility. Mechanical Improvements, Water Plant The HVAC unit at the Water Plant has reached the end of its useful life. The unit currently utilizes a refrigerant that is being phased out in the industry and has only one of two compressors working. The failed components cannot be replaced at this time due to the unit’s operation on the refrigerant. Installation of a new unit will not only utilize current industry refrigerants, but also be more energy efficient. Additionally, as the Village’s water production operations have become more automated, servers and computer equipment serving those processes have been added. For this equipment to properly function and not overheat, an air conditioning system similar to the one included in the server room at the Village Hall (albeit on a smaller scale) is needed. Mechanical Improvements, Lake Front Pumping Station At the beginning of the Village’s water production process, water is treated with sodium hypochlorite as it enters the intakes in Lake Michigan. The sodium hypochlorite begins the disinfection process and helps to prevent Zebra mussels from building colonies on our intakes. The chemical is stored in a steel tank at the Lake Front Pump Station which was installed in 1993. The tank has a rubber liner to prevent the chemical from corroding the walls of the tank and spilling out. The rubber liner is degrading and needs to be replaced before the steel tank is compromised. This work was deferred from FY 2013/14 to FY 2015/16 to coincide with the sodium hypochlorite work at the Water Plant. Cedar Lane Water Tower The Cedar Lane water tower requires interior and exterior sandblasting and repainting. Raw Water Main Rehabilitation For additional information on this capital purchase, please refer to page 56-57 of Fiscal Year 2014/15. FY 2015/2016 – Page 36 FY 2014/2015 – Page 1  Village of Northbrook Capital Improvement Plan Fiscal Year 2015/2016 Fund: Water Project Category: Water Meter Conversion Program Cost: $75,000 For additional information on this capital purchase, please refer to page 58 of Fiscal Year 2014/15. Water Meter Conversion FY 15-FY 19 Project FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Meter Purchases $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 375,000 Fiscal Year Totals $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 375,000 Planned Financing User Charges/Fund Reserve $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 375,000 Total $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 375,000 FY 2015/2016 – Page 37 FY 2014/2015 – Page 1  Village of Northbrook Capital Improvement Plan Fiscal Year 2015/2016 Fund: Water Project Category: Scheduled Equipment & Vehicle Replacements Cost: $120,640 Vehicles will be assessed prior to formal recommendation for replacement. FY 15-FY 19 Vehicle Replacement FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Pickup(s) $ - $ 120,640 $ 37,210 $ - $ 39,480 $ 197,330 Excavator (2002) $ - $ - $ - $ 57,070 $ - $ 57,070 Backhoe (1996) $ - $ - $ 101,300 $ - $ - $ 101,300 Hydraulic Breaker (1997) $ - $ - $ 19,010 $ - $ - $ 19,010 Dump Truck (2004) $ - $ - $ - $ - $ 150,460 $ 150,460 Project Total $ - $ 120,640 $ 157,520 $ 57,070 $ 189,940 $ 525,170 Planned Financing User Charges $ - $ 120,640 $ 56,220 $ 57,070 $ 39,480 $ 273,410 Bond Proceeds $ - $ - $ 101,300 $ - $ 150,460 $ 251,760 Total $ - $ 120,640 $ 157,520 $ 57,070 $ 189,940 $ 525,170 FY 15-FY 19 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Debt Service on New Bonds $ - $ - $ 7,620 $ - $ 11,567 $ 19,187 Debt Service on Previous Bonds $ - $ - $ - $ 7,620 $ 7,620 $ 15,240 Fiscal Year Totals $ - $ - $ 7,620 $ 7,620 $ 19,187 $ 34,427 The annual debt service cost of this project on bonds issues in FY 2016/17 is $7,620 (Term - 20 years, Rate – 4.25%). The annual debt service cost of this project on bonds issues in FY 2018/19 is $11,567 (Term - 20 years, Rate – 4.5%). FY 2015/2016 – Page 38 FY 2014/2015 – Page 1  Village of Northbrook Capital Improvement Plan Fiscal Year 2015/2016 Fund: Sanitary Sewer Project Category: Sanitary Sewer Lining Program Cost: $298,260 For additional information on this capital purchase, please refer to pages 64-65 of Fiscal Year 2014/15. FY 15-FY 19 Sanitary Sewer Fund Projects FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Sewer Lining Program $ 289,573 $ 298,260 $ 307,208 $ 316,424 $ 325,917 $ 1,537,382 Fiscal Year Totals $ 289,573 $ 298,260 $ 307,208 $ 316,424 $ 325,917 $ 1,537,382 Planned Financing Bond Proceeds $ 289,573 $ 298,260 $ 307,208 $ 316,424 $ 325,917 $ 1,537,382 Total $ 289,573 $ 298,260 $ 307,208 $ 316,424 $ 325,917 $ 1,537,382 FY 15-FY 19 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Debt Service on New Bonds $ 17,778 $ 18,853 $ 19,419 $ 20,584 $ 21,202 $ 97,836 Debt Service on Previous Bonds $ - $ 17,778 $ 36,631 $ 56,050 $ 76,634 $ 187,093 Fiscal Year Totals $ 17,778 $ 36,631 $ 56,050 $ 76,634 $ 97,836 $ 284,929 The annual debt service cost of this project on bonds issues in FY 2014/15 is $17,778 (Term - 30 years, Rate – 4.5%). The annual debt service cost of this project on bonds issues in FY 2015/16 is $18,853 (Term - 30 years, Rate – 4.75%). The annual debt service cost of this project on bonds issues in FY 2016/17 is $19,419 (Term - 30 years, Rate – 4.75%). The annual debt service cost of this project on bonds issues in FY 2017/18 is $20,584 (Term - 30 years, Rate – 5%). The annual debt service cost of this project on bonds issues in FY 2018/19 is $21,202 (Term - 30 years, Rate – 5%). FY 2015/2016 – Page 39 FY 2014/2015 – Page 1 Village of Northbrook Capital Improvement Plan Fiscal Year 2015/2016 FY 2015/2016 – Page 40 FY 2014/2015 – Page 1  Village of Northbrook Capital Improvement Plan Fiscal Year 2015/2016 Fund: Sanitary Sewer Project Category: Vehicle Replacement Unit #404: 1999 Workhorse Commercial Union City Step Van Cost: $90,180 Mileage: 92,633 2012 Miles: 3,551 2012 Repair Cost: $320 (Average: $946) 2012 Repair Hours: 9.5 hours (Average: 28.75 hours) Unit #404 is a 1999 Workhorse Commercial Union City Step Van. This van is used on a daily basis to transport employees, materials, tools, and equipment for operations. Rust is evident on the frame and structure of the van. Rear frame extensions are separating due to rust jacking. While the repair costs are below average, the frame and under structure components have advanced stages of corrosion. For these reasons, the Fleet Maintenance Supervisor recommends replacement of this vehicle during FY 2015/16. FY 15-FY 19 Vehicle Replacement FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total #404, Step Van Replacement $ - $ 90,180 $ - $ - $ - $ 90,180 Fiscal Year Totals $ - $ 90,180 $ - $ - $ - $ 90,180 Planned Financing User Charges $ - $ 90,180 $ - $ - $ - $ 90,180 Total $ - $ 90,180 $ - $ - $ - $ 90,180 FY 2015/2016 – Page 41 FY 2014/2015 – Page 1 Village of Northbrook Capital Improvement Plan Fiscal Year 2015/2016 FY 2015/2016 – Page 42 FY 2014/2015 – Page 1  Village of Northbrook Capital Improvement Plan Fiscal Year 2015/2016 Fund: General Project Category: Enterprise Resource Program Project Phase: Software, Implementation, Project Management Cost: $350,000 For additional information on this capital purchase, please refer to pages 66-68 of Fiscal Year 2014/15. FY 15-FY 19 Information Technology FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Enterprise Resource Program Software/ Implementation/Project Management $ 450,000 $ 350,000 $ - $ - $ - $ 800,000 Project Total $ 450,000 $ 350,000 $ - $ - $ - $ 800,000 Planned Financing Bond Proceeds $ 450,000 $ 350,000 $ - $ - $ - $ 800,000 Fiscal Year Totals $ 450,000 $ 350,000 $ - $ - $ - $ 800,000 FY 15-FY 19 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Debt Service on New Bonds $ 54,109 $ 42,617 $ - $ - $ - $ 96,726 Debt Service on Previous Bonds $ 46,855 $ 100,964 $ 143,581 $ 143,581 $ 143,581 $ 578,562 Fiscal Year Totals $ 100,964 $ 143,581 $ 143,581 $ 143,581 $ 143,581 $ 675,288 At this time there is no identified funding source for the debt service for this project. The annual debt service for bonds issued in FY 2013/14 is $46,855. The annual debt service cost of this project on bonds issued in FY 2014/15 is $54,109 (Term - 10 years, Rate - 3.5%). The annual debt service cost of this project on bonds issued in FY 2015/16 is $42,617 (Term - 10 years, Rate - 3.75%). FY 2015/2016 – Page 43 FY 2014/2015 – Page 1  Village of Northbrook Capital Improvement Plan Fiscal Year 2015/2016 Fund: General Project Category: Information Technology (IT) Equipment Replacement Project: General Equipment Cost: $100,000 For additional information on this capital purchase, please refer to page 69 of Fiscal Year 2014/15. FY 15-FY 19 Information Technology FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total General Equipment Replacement $ 130,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 530,000 Fiscal Year Totals $ 130,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 530,000 Planned Financing General Fund Revenues $ 130,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 530,000 Fiscal Year Totals $ 130,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 530,000 FY 2015/2016 – Page 44 FY 2014/2015 – Page 1  Village of Northbrook Capital Improvement Plan Fiscal Year 2015/2016 Fund: General Project Category: E-911 Equipment Replacement Project: Portable Radios Cost: $168,920 For additional information on this capital purchase, please refer to page 71 of Fiscal Year 2014/15. E-911 Equipment FY 15-FY 19 Replacement FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Portable Radio Replacement $ 164,000 $ 168,920 $ 173,988 $ 179,207 $ - $ 686,115 Fiscal Year Totals $ 164,000 $ 168,920 $ 173,988 $ 179,207 $ - $ 686,115 Planned Financing General Fund Revenues $ 164,000 $ 168,920 $ 173,988 $ 179,207 $ - $ 686,115 Fiscal Year Totals $ 164,000 $ 168,920 $ 173,988 $ 179,207 $ - $ 686,115 FY 2015/2016 – Page 45 FY 2014/2015 – Page 1  Village of Northbrook Capital Improvement Plan Fiscal Year 2015/2016 Fund: General Project Category: E-911 Equipment Replacement Project: Mobile Computer Equipment Cost: $100,000 For additional information on this capital purchase, please refer to page 72 of Fiscal Year 2014/15. E-911 Equipment FY 15-FY 19 Replacement FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Mobile Equipment Replacement $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 500,000 Fiscal Year Totals $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 500,000 Planned Financing General Fund Revenues $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 500,000 Fiscal Year Totals $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 500,000 FY 2015/2016 – Page 46 FY 2014/2015 – Page 1  Village of Northbrook Capital Improvement Plan Fiscal Year 2015/2016 Fund: General Project Category: E-911 Equipment Replacement Project: Village Hall and Public Works Center - Security System Upgrades Cost: $100,000 The Village Hall serves as a meeting space for the elected and appointed boards and commissions of Northbrook, a venue for various resident groups to hold their meetings, and a workplace where the Village’s Finance, Development and Planning Services, and General Government Departments are located. To balance the openness and accessibility of this facility and its many uses with security concerns, it is recommended that security cameras be installed on the interior and exterior of the building. These cameras will be tied into the Police Department and monitored so that an emergency response can be coordinated if necessary. As a component of this project, several cameras at the Public Works Department will be replaced. The feed from the cameras at Public Works will also be monitored by the Police Department. E-911 Security Upgrades FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 FY 15-FY 19 Total Security System Upgrades $ 100,000 $ - $ - $ - $ - $ 100,000 Project Total $ 100,000 $ - $ - $ - $ - $ 100,000 Planned Financing General Fund Revenues $ 100,000 $ - $ - $ - $ - $ 100,000 Fiscal Year Total $ 100,000 $ - $ - $ - $ - $ 100,000 FY 2015/2016 – Page 47 FY 2014/2015 – Page 1  Village of Northbrook Capital Improvement Plan Fiscal Year 2015/2016 Fund: General Project Category: Facilities Improvements Facility: Village Hall – Emergency Generator Replacement Cost: $250,000 An emergency generator powers the Village Hall in times when the electricity is out. This was installed at the time the building was constructed (1990). The generator powers some of the Village Hall’s systems including lighting, door access systems, the computer server room, and select outlets. The generator does not power the entire building including key components such as the heating, ventilation, and air conditioning (HVAC) system. With the generator reaching 25 years of age, finding parts has become challenging and makes timely repairs difficult. The generator will be replaced with one large enough to serve the entire Village Hall, which will be especially important should the building need to be utilized for emergency operations or other functions during power outages. FY 15-FY 19 Facilities FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Emergency Generator Replacement - Village Hall $ - $ 250,000 $ - $ - $ - $ 250,000 Project Total $ - $ 250,000 $ - $ - $ - $ 250,000 Planned Financing Bond Proceeds $ - $ 250,000 $ - $ - $ - $ 250,000 Fiscal Year Totals $ - $ 250,000 $ - $ - $ - $ 250,000 FY 15-FY 19 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Debt Service on New Bonds $ - $ 30,441 $ - $ - $ - $ 30,441 Debt Service on Previous Bonds $ - $ - $ 30,441 $ 30,441 $ 30,441 $ 91,323 Fiscal Year Totals $ - $ 30,441 $ 30,441 $ 30,441 $ 30,441 $ 121,764 At this time there is no identified funding source for the debt service for this project. The annual debt service cost of this project on bonds issued in FY 2015/16 is $30,441 (Term - 10 years, Rate - 3.75%). FY 2015/2016 – Page 48 FY 2014/2015 – Page 1  Village of Northbrook Capital Improvement Plan Fiscal Year 2015/2016 Fund: General Project Category: Facilities Improvements Facility: Village Hall – Window Replacements Cost: $85,000 For additional information on this project, please refer to pages 74-75 of Fiscal Year 2014/15. FY 15-FY 19 Facilities FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Exterior Improvements - Village Hall $ 85,000 $ 85,000 $ - $ - $ - $ 170,000 Project Total $ 85,000 $ 85,000 $ - $ - $ - $ 170,000 Planned Financing General Fund Revenues $ 85,000 $ 85,000 $ - $ - $ - $ 170,000 Fiscal Year Totals $ 85,000 $ 85,000 $ - $ - $ - $ 170,000 FY 2015/2016 – Page 49 FY 2014/2015 – Page 1  Village of Northbrook Capital Improvement Plan Fiscal Year 2015/2016 Fund: General Project Category: Facilities Improvements Facility: Village Hall – Board Room Annex Improvements Cost: $300,000 Construction of the Village Hall was completed in 1990 along with the Board Room Annex which houses the Board Room, Tower Room, and Shermer Study. The Board Room has not been updated since its construction and the drapery, carpeting, furniture, and lighting have reached the end of their useful life and are in need of replacement. With these improvements, the windows in the Board Room Annex of the Village Hall will also be replaced with new more energy efficient materials that require less maintenance, thus completing replacement of all windows at the Village Hall. FY 15-FY 19 Facilities FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Interior Improvements - Village Hall $ - $ 300,000 $ - $ - $ - $ 300,000 Project Total $ - $ 300,000 $ - $ - $ - $ 300,000 Planned Financing Bond Proceeds $ - $ 300,000 $ - $ - $ - $ 300,000 Fiscal Year Totals $ - $ 300,000 $ - $ - $ - $ 300,000 FY 15-FY 19 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Debt Service on New Bonds $ - $ 22,566 $ - $ - $ 22,566 Debt Service on Previous Bonds $ - $ - $ 22,566 $ 22,566 $ 22,566 $ 67,698 Fiscal Year Totals $ - $ 22,566 $ 22,566 $ 22,566 $ 22,566 $ 22,566 At this time there is no identified funding source for the debt service for this project. The annual debt service cost of this project on bonds issued in FY 2015/16 is $22,566 (Term - 20 years, Rate – 4.25%). FY 2015/2016 – Page 50 FY 2014/2015 – Page 1  Village of Northbrook Capital Improvement Plan Fiscal Year 2015/2016 Fund: General Project Category: Facilities Improvements Facility: Public Works Center – Driveway Replacement Cost: $125,000 The west driveway that provides access to the Public Works Center’s west wing was last resurfaced in 2000. The driveway sees heavy use as many of the Village’s heavy equipment such as dump trucks, front end loaders, and fire trucks travel over the pavement regularly to get fuel. Failure to replace this driveway at this time may result in additional paving or reconstruction costs in the future. FY 15-FY 19 Facilities FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Exterior Improvements - Public Works Center $ - $ 125,000 $ - $ - $ - $ 125,000 Project Total $ - $ 125,000 $ - $ - $ - $ 125,000 Planned Financing Bond Proceeds $ - $ 125,000 $ - $ - $ - $ 125,000 Fiscal Year Totals $ - $ 125,000 $ - $ - $ - $ 125,000 FY 15-FY 19 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Debt Service on New Bonds $ - $ 9,403 $ - $ - $ - $ 9,403 Debt Service on Previous Bonds $ - $ - $ 9,403 $ 9,403 $ 9,403 $ 28,209 Fiscal Year Totals $ - $ 9,403 $ 9,403 $ 9,403 $ 9,403 $ 37,612 At this time there is no identified funding source for the debt service for this project. The annual debt service cost of this project on bonds issued in FY 2015/16 is $9,403 (Term - 20 years, Rate – 4.25%). FY 2015/2016 – Page 51 FY 2014/2015 – Page 1  Village of Northbrook Capital Improvement Plan Fiscal Year 2015/2016 Fund: General Project Category: Facilities Improvements Facility: Public Works Center – Fuel Island System Improvements Cost: $130,000 The Village operates a fueling island at the Public Works Center for its fleet of gasoline and diesel vehicles. The current fuel system and software were installed in 1999. Since that time, the fuel system has become antiquated and harder to maintain. Newer systems offer more functionality and provide more accountability while removing the human element of data entry with the download of vehicle information (mileage, vehicle ID, engine hours, etc.) by radio signal. This information would be used to help build better preventative maintenance schedules and better track fuel usage. The exact configuration of the system will be evaluated prior to purchase. FY 15-FY 19 Facilities FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Mechanical Improvements - Public Works Center $ - $ 130,000 $ - $ - $ - $ 130,000 Project Total $ - $ 130,000 $ - $ - $ - $ 130,000 Planned Financing Bond Proceeds $ - $ 130,000 $ - $ - $ - $ 130,000 Fiscal Year Totals $ - $ 130,000 $ - $ - $ - $ 130,000 FY 15-FY 19 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Debt Service on New Bonds $ - $ 9,779 $ - $ - $ - $ 9,779 Debt Service on Previous Bonds $ - $ - $ 9,779 $ 9,779 $ 9,779 $ 29,337 Fiscal Year Totals $ - $ 9,779 $ 9,779 $ 9,779 $ 9,779 $ 39,116 At this time there is no identified funding source for the debt service for this project. The annual debt service cost of this project on bonds issued in FY 2015/16 is $9,779 (Term - 20 years, Rate – 4.25%). FY 2015/2016 – Page 52 FY 2014/2015 – Page 1  Village of Northbrook Capital Improvement Plan Fiscal Year 2015/2016 Fund: General Project Category: Facilities Improvements Facility: Fire Department – Infrared Heaters (Stations 10 & 12) Cost: $70,000 The apparatus bays of Fire Stations 10 and 12 are heated with natural gas infrared heaters. The configuration of the bays and the height of the vehicles stored in those bays required that the heating elements be installed closer to the ceiling than they would normally to avoid causing damage to the Fire Department’s vehicles. The result of the installation of the heaters being installed too close to the ceiling is the drywall continually dries out, cracks, and breaks apart. To avoid making on-going repairs, the heaters will be replaced with a more effective method of heating the apparatus bays of Fire Stations 10 and 12. FY 15-FY 19 Facilities FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Mechanical Improvements - Fire Stations 10 & 12 $ - $ 70,000 $ - $ - $ - $ 70,000 Project Total $ - $ 70,000 $ - $ - $ - $ 70,000 Planned Financing General Fund Revenues $ - $ 70,000 $ - $ - $ - $ 70,000 Fiscal Year Total $ - $ 70,000 $ - $ - $ - $ 70,000 FY 2015/2016 – Page 53 FY 2014/2015 – Page 1  Village of Northbrook Capital Improvement Plan Fiscal Year 2015/2016 Fund: General Project Category: Facilities Improvements Facility: Fire Department – Electrical Upgrades (Station 11) Cost: $100,000 Fire Department vehicles are outfitted with a myriad of electronics including laptops, radios, coolers/refrigerators for medications, and other lifesaving equipment that must be charged and operational whenever a vehicle is dispatched. To power this equipment and prevent the vehicles’ battery from being drained, the vehicles are plugged into the station’s power supply when they are not in use. The electrical panels at Station 11 do not have sufficient capacity to supply the power for the higher draws of the newer vehicles. This project will improve the capacity of the electrical system at Station 11 to accommodate the increased demand of all fire apparatus. FY 15-FY 19 Facilities FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Mechanical Improvements- Fire Station 11 $ - $ 100,000 $ - $ - $ - $ 100,000 Project Total $ - $ 100,000 $ - $ - $ - $ 100,000 Planned Financing Bond Proceeds $ - $ 100,000 $ - $ - $ - $ 100,000 Fiscal Year Totals $ - $ 100,000 $ - $ - $ - $ 100,000 FY 15-FY 19 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Debt Service on New Bonds $ - $ 7,522 $ - $ - $ - $ 7,522 Debt Service on Previous Bonds $ - $ - $ 7,522 $ 7,522 $ 7,522 $ 22,566 Fiscal Year Totals $ - $ 7,522 $ 7,522 $ 7,522 $ 7,522 $ 30,088 At this time there is no identified funding source for the debt service for this project. The annual debt service cost of this project on bonds issued in FY 2015/16 is $7,522 (Term - 20 years, Rate – 4.25%). FY 2015/2016 – Page 54 FY 2014/2015 – Page 1  Village of Northbrook Capital Improvement Plan Fiscal Year 2015/2016 Fund: General Project Category: Facilities Improvements Facility: Fire Department – Driveway Replacement (Station 12) Cost: $180,500 Fire Station 12 receives and responds to an average of 1,805 calls each year. With many of those calls, an ambulance and fire engine or tower truck are dispatched. These trips result in significant wear and tear on the pavement in front of the bays where the equipment is stored. The concrete pad between the bays and Shermer Road is degrading and has reached the end of its useful life. The drive will be replaced with concrete to better withstand the weight of the heavy equipment. FY 15-FY 19 Facilities FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Exterior Improvements - Fire Station 12 $ - $ 180,500 $ - $ - $ - $ 180,500 Project Total $ - $ 180,500 $ - $ - $ - $ 180,500 Planned Financing Bond Proceeds $ - $ 180,500 $ - $ - $ - $ 180,500 Fiscal Year Totals $ - $ 180,500 $ - $ - $ - $ 180,500 FY 15-FY 19 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Debt Service on New Bonds $ - $ 13,578 $ - $ - $ - $ 13,578 Debt Service on Previous Bonds $ - $ - $ 13,578 $ 13,578 $ 13,578 $ 40,734 Fiscal Year Totals $ - $ 13,578 $ 13,578 $ 13,578 $ 13,578 $ 54,312 At this time there is no identified funding source for the debt service for this project. The annual debt service cost of this project on bonds issued in FY 2015/16 is $13,578 (Term - 20 years, Rate – 4.25%). FY 2015/2016 – Page 55 FY 2014/2015 – Page 1  Village of Northbrook Capital Improvement Plan Fiscal Year 2015/2016 Fund: General Project Category: Vehicle Replacement – Public Works Unit #261: 1979 Klauer 100” Snow Blower Cost: $120,940 Included in the Village’s fleet is Unit #261, a 1979 Klauer 100” Snow Blower. Staff will continue to assess this equipment, but based upon current service issues, it will likely require replacement by FY 2015/16. FY 15-FY 19 Vehicle Replacement FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total #261, 1979 Klauer 100" Snow Blower $ - $ 120,940 $ - $ - $ - $ 120,940 Project Total $ - $ 120,940 $ - $ - $ - $ 120,940 Planned Financing Bond Proceeds $ - $ 120,940 $ - $ - $ - $ 120,940 Fiscal Year Total $ - $ 120,940 $ - $ - $ - $ 120,940 FY 15-FY 19 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 Total Debt Service on New Bonds $ - $ 9,098 $ - $ - $ - $ 9,098 Debt Service on Previous Bonds $ - $ - $ 9,098 $ 9,098 $ 9,098 $ 27,294 Fiscal Year Totals $ - $ 9,098 $ 9,098 $ 9,098 $ 9,098 $ 36,392 At this time there is no identified funding source for the debt service for this project. The annual debt service cost of this project on bonds issued in FY 2015/16 is $9,098 (Term - 20 years, Rate – 4.25%). FY 2015/2016 – Page 56 FY 2014/2015 – Page 1  Village of Northbrook Capital Improvement Plan Fiscal Year 2015/2016 Fund: General Project Category: Vehicle Replacement – Public Works Unit #245: 1991 John Deere 2755 Tractor Cost: $71,640 Included in the Village’s fleet is Unit #245, a 1991 John Deere 2755 Tractor. Staff will continue to assess this equipment, but based upon current service issues, it will likely require replacement by FY 2015/16. FY 15-FY 19 Vehicle Replacement FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total #245, 1991 John Deere 2755 Tractor $ - $ 71,640 $ - $ - $ - $ 71,640 Project Total $ - $ 71,640 $ - $ - $ - $ 71,640 Planned Financing Bond Proceeds $ - $ 71,640 $ - $ - $ - $ 71,640 Fiscal Year Total $ - $ 71,640 $ - $ - $ - $ 71,640 FY 15-FY 19 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 Total Debt Service on New Bonds $ - $ 8,723 $ - $ - $ - $ 8,723 Debt Service on Previous Bonds $ - $ - $ 8,723 $ 8,723 $ 8,723 $ 26,169 Fiscal Year Totals $ - $ 8,723 $ 8,723 $ 8,723 $ 8,723 $ 34,892 At this time there is no identified funding source for the debt service for this project. The annual debt service cost of this project on bonds issued in FY 2015/16 is $8,723 (Term - 10 years, Rate – 3.75%). FY 2015/2016 – Page 57 FY 2014/2015 – Page 1  Village of Northbrook Capital Improvement Plan Fiscal Year 2015/2016 Fund: General Project Category: Vehicle Replacements Cost: $662,480 These vehicles and equipment will be assessed before recommendations for replacement are finalized. FY 15-FY 19 Vehicle Replacements FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Administrative Vehicle (DPS) $ - $ 27,510 $ - $ - $ - $ 27,510 Administrative Vehicles (FD) $ - $ 76,490 $ - $ - $ - $ 76,490 Police Squad/Administrative Vehicles (5) $ - $ 168,130 $ - $ - $ - $ 168,130 Public Works Vehicles (10) $ - $ 372,840 $ - $ - $ - $ 372,840 Commercial Mower $ - $ 17,510 $ - $ - $ - $ 17,510 Project Total $ - $ 662,480 $ - $ - $ - $ 662,480 Planned Financing General Fund Revenues $ - $ 662,480 $ - $ - $ - $ 662,480 Fiscal Year Total $ - $ 662,480 $ - $ - $ - $ 662,480 FY 2015/2016 – Page 58 FY 2014/2015 – Page 1  Village of Northbrook Capital Improvement Plan Fiscal Year 2016/2017 Fiscal Year 2016/17 Summary Capital Improvement Budget FY 2016/17 By Fund 10% 43% 22% General Fund Water Fund Sewer Fund Stormwater Fund 2% Infrastructure Capital Projects Fund 23% Total Capital Budget = $17,912,370 Infrastructure General Sewer Stormwater Water Fund Capital Projects Total Fund Fund Fund Fund Capital Expense $ 1,450,738 $ 4,052,520 $ 344,418 $ 4,216,250 $ 7,848,444 $ 17,912,370 Planned Financing Bond Proceeds $ 636,960 $ 2,411,300 $ 307,208 $ 4,216,250 $ 5,698,029 $ 13,269,747 Designated Revenues $ - $ 1,641,220 $ 37,210 $ - $ 682,178 $ 2,360,608 Undesignated Revenues $ 813,778 $ - $ - $ - $ 1,468,237 $ 2,282,015 Total $ 1,450,738 $ 4,052,520 $ 344,418 $ 4,216,250 $ 7,848,444 $ 17,912,370 FY 2016/2017 – Page 1  Village of Northbrook Capital Improvement Plan Fiscal Year 2016/2017 FY 2016/17 Projects – $17,912,370 Infrastructure Capital Projects Fund – $7,848,444  Asphalt Street Maintenance- $682,178 (MFT): Page 4  Concrete Street Reconstruction and Rehabilitation- $873,029 (B) o Sections of Lone Tree Subdivision, Sunset Fields Area, Southbridge Commons, Prestwick Area: Page 9  Sidewalk Improvements- $110,237: Page 11  Shermerville Commons- Land Acquisition, Design and Engineering- $4,825,000 (B): Page 13  Skokie Valley Trail Bike Path- $1,358,000: Page 16 Stormwater Fund - $4,216,250 (B)  Wescott Park Underground Storage, Construction- $3,674,250: Page 17  Keystone Road/Chartres Drive, Design/Final Engineering- $42,000: Page 19  Western Avenue/Oak Avenue, Property/Easement Acquisition- $500,000: Page 21 Water Fund - $4,052,520  Water Distribution System Improvements- $2,000,000 (B): Page 23  Water Main Replacements o Elm Street- $137,500: Page 24 o Farnsworth Lane- $540,000: Page 26 o Mulberry Lane- $237,500: Page 28 o Sunnyside Lane- $412,500: Page 30 o Woodlawn Road – Phase Two- $182,500: Page 32  Water Production Facility Improvement Projects- $310,000: Page 34  Water Meter Conversion Program- $75,000: Page 35  Vehicle Replacements- $157,520 (B): Page 36 Sewer Fund - $344,418  Sanitary Sewer Lining Program- $307,208 (B): Page 37  Vehicle Replacements- $37,210: Page 39 General Fund – $1,450,738  Information Technology Equipment Replacement- $100,000: Page 40  E-911 Portable Equipment Replacement- $173,988: Page 41  E-911 Equipment Replacement- $100,000: Page 42  Fire Station Facilities Improvements - $130,000 (B): Page 43  Ambulance Replacement- $310,000 (B): Page 44  Dump Truck Replacement- $196,960 (B): Page 46  Vehicle Replacements- $439,790: Page 47 (B) Proposed Bond Issue FY 2016/2017 – Page 2  Village of Northbrook Capital Improvement Plan Fiscal Year 2016/2017 FY 2016/2017 – Page 3  Village of Northbrook Capital Improvement Plan Fiscal Year 2016/2017 Fund: Infrastructure Capital Improvement Project Category: Asphalt Street Reconstruction & Rehabilitation Location: Illinois Road/Kingsport Court/Maple Avenue/Oak Avenue/Picardy Circle/Picardy Drive/Royal Drive Cost: $682,178 The roadways selected for the 2016/17 asphalt reconstruction and rehabilitation program are rated many failures, or limited failures.  Roadways rated as having many failures (2 on a scale of 5) have large potholes form and signs of the base beginning to fail will become evident. Typical examples of these failures include alligator cracking or failure of the roadway surface.  Roadways rated as having limited failures (3 on a scale of 5)exhibit signs of the road surface cracking and have small potholes beginning to form. Typical examples of these failures include horizontal and/or longitudinal cracking in the street. Streets such as Maple Avenue, which is rated as having “limited failures,” are scheduled with worse streets because of their close proximity. The condition of these roads is such that patching is no longer an option and asphalt rehabilitation/ reconstruction is necessary. These repairs will be paid for with Motor Fuel Tax (MFT) revenues. Address Range Approximate Square Street Rating Last Resurfaced (in hundred blocks) Yards of Pavement Illinois Road 2500-2700 Many Failures 1999 2,949 Kingsport Court 1400 Many Failures - 1,760 Maple Avenue 2500-2700 Limited Failures - 1,929 Oak Avenue 2500-2700 Many Failures 1999 2,904 Picardy Circle 600-700 Many Failures - 3,954 Picardy Drive 4100 Many Failures - 5,269 Royal Drive 2700 Many Failures - 1,338 FY 2016/2017 – Page 4  Village of Northbrook Capital Improvement Plan Fiscal Year 2016/2017 FY 15-FY 19 Annual Program FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Illinois Road - Royal Drive to SC@663E Birch Road $ - $ - $ 58,327 $ - $ - $ 58,327 Kingsport Court - Walters Avenue to South End $ - $ - $ 28,632 $ - $ - $ 28,632 Maple Avenue - Oak Avenue to DS@660E Oak Avenue $ - $ - $ 57,077 $ - $ - $ 57,077 Maple Avenue - DS@660E Oak Avenue to East End $ - $ - $ 31,931 $ - $ - $ 31,931 Oak Avenue - DS@660W Cedar Lane to Royal Drive $ - $ - $ 173,215 $ - $ - $ 173,215 Picardy Circle - Picardy Circle to Picardy Drive $ - $ - $ 262,899 $ - $ - $ 262,899 Picardy Drive - Sanders Road to Picardy Circle $ - $ - $ 13,979 $ - $ - $ 13,979 Picardy Drive Extension - Picardy Circle $ - $ - $ 18,420 $ - $ - $ 18,420 Royal Drive - Oak Avenue to Illinois Road $ - $ - $ 26,895 $ - $ - $ 26,895 Royal Drive - Royal Drive to Pfingsten Road $ - $ - $ 10,803 $ - $ - $ 10,803 Project Total $ - $ - $ 682,178 $ - $ - $ 682,178 Planned Financing State Motor Fuel Tax Receipts $ - $ - $ 682,178 $ - $ - $ 682,178 Fiscal Year Totals $ - $ - $ 682,178 $ - $ - $ 682,178 Illinois Road Kingsport Court FY 2016/2017 – Page 5 Village of Northbrook Capital Improvement Plan Fiscal Year 2016/2017 Maple Avenue Oak Avenue Picardy Circle Picardy Drive Royal Drive FY 2016/2017 – Page 6 Village of Northbrook Capital Improvement Plan Fiscal Year 2016/2017 FY 2016/2017 – Page 7 Village of Northbrook Capital Improvement Plan Fiscal Year 2016/2017 FY 2016/2017 – Page 8  Village of Northbrook Capital Improvement Plan Fiscal Year 2016/2017 Fund: Infrastructure Capital Improvement Project Category: Concrete Street Reconstruction & Rehabilitation Location: Lone Tree Subdivision/Sunset Fields Area/Southbridge Commons/Prestwick Area Cost: $873,029 The concrete streets of the Lone Tree Subdivision, Sunset Fields, Southbridge Commons and the Prestwick areas of town have been surveyed and an estimated number of concrete panels have been identified for replacement. Deferring the replacement of the deteriorated panels will result in more advanced degradation of roadway, including pavement failures, increased damage to vehicles, and increased reconstruction and rehabilitation costs in the future. Panels are approximately 5.89 cubic yards of concrete. In FY 2016/17, Village Staff anticipate replacing about 3,200 cubic yards of concrete, which equates to 376 cement trucks. Concrete Street Reconstruction and FY 15-FY 19 Rehabilitation FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Lone Tree Subdivision/Sunset Fields Area/Southbridge Commons/Prestwick Area $ - $ - $ 873,029 $ - $ - $ 873,029 Project Total $ - $ - $ 873,029 $ - $ - $ 873,029 Planned Financing Bond Proceeds $ - $ - $ 873,029 $ - $ - $ 873,029 Fiscal Year Totals $ - $ - $ 873,029 $ - $ - $ 873,029 FY 15-FY 19 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Debt Service on New Bonds $ - $ - $ 55,184 $ - $ - $ 55,184 Debt Service on Previous Bonds $ - $ - $ - $ 55,184 $ 55,184 $ 110,368 At this time there is no identified funding source for the debt service for this project. The annual debt service cost of this project on bonds issued in FY 2016/17 is $55,184 (Term - 30 years, Rate - 4.75%). FY 2016/2017 – Page 9 Village of Northbrook Capital Improvement Plan Fiscal Year 2016/2017 FY 2016/2017 – Page 10  Village of Northbrook Capital Improvement Plan Fiscal Year 2016/2017 Fund: Infrastructure Capital Improvement Project Category: Sidewalk Improvements Location: Atlas Sections 2E, 2F, 2G, 2H, 2J, 2K, 3E, 3F, 3G, 3H Cost: $110,237 For additional information on this capital purchase, please refer to page 27 of Fiscal Year 2014/15. Areas to be reviewed for replacement are detailed in the map below. FY 15-FY 19 Sidewalk Improvements FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Annual Program $ 103,909 $ 107,026 $ 110,237 $ 113,544 $ 116,951 $ 551,667 Fiscal Year Totals $ 103,909 $ 107,026 $ 110,237 $ 113,544 $ 116,951 $ 551,667 Planned Financing Fund Reserves $ 103,909 $ 107,026 $ 110,237 $ 113,544 $ 116,951 $ 551,667 FY 2016/2017 – Page 11 Village of Northbrook Capital Improvement Plan Fiscal Year 2016/2017 FY 2016/2017 – Page 12  Village of Northbrook Capital Improvement Plan Fiscal Year 2016/2017 Fund: Infrastructure Capital Improvement Project Category: Shermerville Commons – Fleet Maintenance Garage Project Phase: Land Acquisition and Design/Engineering Cost: $4,825,000 The Downtown Area Plan was presented to and reviewed by the Village Board in February 2012. A central component that grew out of that plan was the creation of a park to help better unify the campuses of the Village Hall and Library, which would also provide an additional draw for residents, shoppers, and diners to the downtown. The park concept, which would be named Shermerville Commons, called for enhancing the stormwater facility located behind the Village Hall and Library with additional recreational features to better take advantage of the space and the natural amenity provided by the branch of the Chicago River flowing through the downtown. In total, the project contains three distinct components: relocation of the Village’s Fleet Maintenance Garage, enlarging the stormwater facility, and construction of a park facility. The table below breaks down the three distinct components of Shermerville Commons. Component FY 2016/17 FY 2017/18 FY 2018/19 FY 2019/20 FY 2020/21 Total Fleet Maintenance $4,825,000 $325,000 $3,241,000 $50,000 - $8,441,000 Stormwater Facility - $100,000 $200,000 $2,675,000 - $2,975,000 Park Facility - - - $150,000 $1,130,000 1,280,000 FY Total $4,825,000 $425,000 $3,441,000 $2,875,000 $1,130,000 $12,696,000 The park envisioned for this location contains a variety of uses including a walking path around what will be a pond, fishing, a pedestrian bridge over the river connecting the walking path to Cherry Lane, a children’s play fountain, and a reading area that can be programmed by the Library or Park District during the summer months. To provide these recreational components, the stormwater facility must be enlarged and the fleet maintenance facility must be relocated. The Shermerville Commons project would transform the currently dry bottom basin to a ponded or wet bottom stormwater facility which will increase the stormwater storage capacity by 10.5 acre feet (a volume equal to seven of the Cedar Lane water towers). It is anticipated that the pond will be approximately four (4) feet deep which will be sufficient to provide a habitat for fish; however due to safety concerns, ice skating would no longer be available at this site. Additionally, staff will be working with the Metropolitan Water Reclamation District (MWRD) to determine if this increased storage can be used to provide commercial properties in the downtown with stormwater detention credits to minimize the amount of onsite detention that a new development would have to provide. To obtain the space necessary for the stormwater facility and recreational components, the Village’s Fleet Maintenance Garage must be relocated. A new fleet maintenance building will necessitate property being purchased and a new building constructed. It is anticipated that approximately 25,600 square feet of building space is needed for fleet maintenance activities, and current construction costs for fleet facilities are $110 per square foot (inclusive of equipment such as lifts and cranes). To construct this building, a minimum of 3.6 acres of land will be needed. This building is sized to allow for the Village to partner with other organizations on the maintenance of vehicles and equipment. The Village’s Cedar Lane water tower will remain in place and not need to be relocated. FY 2016/2017 – Page 13  Village of Northbrook Capital Improvement Plan Fiscal Year 2016/2017 It is anticipated that the project will take approximately three (3) to four (4) years to complete. The progression of the project would begin with relocation of the Garage, construction of the enlarged stormwater facility, and finally, completion of the Shermerville Commons park targeted for Fiscal Year 2020/21. Following the table below is a Shermerville Commons concept rendering that was included in the Downtown Plan. Shermerville Commons FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 FY 15-FY 19 Total Fleet Maintenance Garage $ - $ - $4,825,000 $ 325,000 $3,241,000 $ 8,391,000 Stormwater Facility $ - $ - $ - $ 100,000 $ 200,000 $ 300,000 Park Facility $ - $ - $ - $ - $ - $ - Project Total $ - $ - $4,825,000 $ 425,000 $3,441,000 $ 8,691,000 Planned Financing Bond Proceeds $ - $ - $4,825,000 $ 425,000 $3,441,000 $ 8,691,000 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 FY 15-FY 19 Total Debt Service on New Bonds $ - $ - $ 362,936 $ 32,673 $ 264,531 $ 660,140 Debt Service on Previous Bonds $ - $ - $ - $ 362,936 $ 395,609 $ 758,545 Fiscal Year Totals $ - $ - $ 362,936 $ 395,609 $ 660,140 $ 1,418,685 At this time there is no identified funding source for the debt service for this project. The annual debt service cost of this project on bonds issued in FY 2016/17 is $362,936 (Term - 20 years, Rate - 4.25%). The annual debt service cost of this project on bonds issued in FY 2017/18 is $32,673 (Term - 20 years, Rate - 4.5%). The annual debt service cost of this project on bonds issued in FY 2018/19 is $264,531 (Term - 20 years, Rate - 4.5%). FY 2016/2017 – Page 14 Village of Northbrook Capital Improvement Plan Fiscal Year 2016/2017 FY 2016/2017 – Page 15  Village of Northbrook Capital Improvement Plan Fiscal Year 2016/2017 Fund: Infrastructure Capital Improvement Project Category: Bike Path Construction – Skokie Valley Trail Project Phase: Design/Final Engineering Cost: $1,358,000 For additional information on this capital purchase, please refer to pages 14-15 of Fiscal Year 2015/16. Skokie Valley Trail Bike FY 15-FY 19 Path FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Property & Easement Acquisition $ - $ 250,000 $ - $ - $ - $ 250,000 Design/Final Engineering $ - $ - $1,358,000 $ - $ - $ 1,358,000 Construction $ - $ - $ - $ 950,000 $ - $ 950,000 Project Total $ - $ 250,000 $1,358,000 $ 950,000 $ 950,000 Planned Financing Undesignated Revenues $ - $ 250,000 $1,358,000 $ 950,000 $ - $ 2,558,000 Fiscal Year Totals $ - $ 250,000 $1,358,000 $ 950,000 $ - $ 2,558,000 FY 2016/2017 – Page 16  Village of Northbrook Capital Improvement Plan Fiscal Year 2016/2017 Fund: Stormwater Project Category: Stormwater Mitigation Project Location: Wescott Park Underground Storage Project Phase: Construction (Start) Cost: $3,674,250 Project Phases Completed: Design and Final Engineering will begin in FY 2014/15 and be completed in FY 2015/16. For additional information on this stormwater mitigation project, please refer to pages 29-30 of Fiscal Year 2014/15. Photos of Flooding in the Project Area: Wescott Park Project Map: FY 2016/2017 – Page 17  Village of Northbrook Capital Improvement Plan Fiscal Year 2016/2017 FY 15-FY 19 Wescott Park FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Design/Final Engineering $ 577,500 $ 577,500 $ - $ - $ - $ 1,155,000 Construction $ - $ - $3,674,250 $3,674,250 $ - $ 7,348,500 Project Total $ 577,500 $ 577,500 $3,674,250 $3,674,250 $ - $ 8,503,500 Planned Financing Bond Proceeds $ 577,500 $ 577,500 $3,674,250 $3,674,250 $ - $ 8,503,500 Fiscal Year Totals $ 577,500 $ 577,500 $3,674,250 $3,674,250 $ - $ 8,503,500 FY 15-FY 19 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Debt Service on New Bonds $ 35,454 $ 36,504 $ 232,248 $ 239,016 $ - $ 543,222 Debt Service on Previous Bonds $ - $ 35,454 $ 71,958 $ 304,206 $ 543,222 $ 954,840 Fiscal Year Totals $ 35,454 $ 71,958 $ 304,206 $ 543,222 $ 543,222 $ 1,498,062 The annual debt service cost of this project on bonds issued in FY 2014/15 is $35,454 (Term - 30 years, Rate - 4.5%). The annual debt service cost of this project on bonds issued in FY 2015/16 is $36,504 (Term - 30 years, Rate - 4.75%). The annual debt service cost of this project on bonds issued in FY 2016/17 is $232,248 (Term - 30 years, Rate - 4.75%). The annual debt service cost of this project on bonds issued in FY 2017/18 is $239,016 (Term - 30 years, Rate - 5%). FY 2016/2017 – Page 18  Village of Northbrook Capital Improvement Plan Fiscal Year 2016/2017 Fund: Stormwater Project Category: Stormwater Mitigation Project Location: Keystone Road/Chartres Drive Project Phase: Design/Final Engineering Cost: $42,000 Project Phases Completed: Easement acquisition will be completed, and design and final engineering will begin, during FY 2015/16. For additional information on this stormwater mitigation project, please refer to pages 16-17 of Fiscal Year 2015/16. Photos of Flooding in the Project Area: Keystone Road/Chartres Drive Project Map: FY 2016/2017 – Page 19  Village of Northbrook Capital Improvement Plan Fiscal Year 2016/2017 Keystone Road/Chartres FY 15-FY 19 Drive FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Property & Easement Acquisition $ - $ 20,000 $ - $ - $ - $ 20,000 Design/Final Engineering $ - $ 42,000 $ 42,000 $ - $ - $ 84,000 Construction $ - $ - $ - $ 561,750 $ - $ 561,750 Project Total $ - $ 62,000 $ 42,000 $ 561,750 $ - $ 665,750 Planned Financing Bond Proceeds $ - $ 62,000 $ 42,000 $ 561,750 $ - $ 665,750 Fiscal Year Totals $ - $ 62,000 $ 42,000 $ 561,750 $ - $ 665,750 FY 15-FY 19 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Debt Service on New Bonds $ - $ 3,919 $ 2,655 $ 36,543 $ - $ 43,117 Debt Service on Previous Bonds $ - $ - $ 3,919 $ 6,574 $ 43,117 $ 53,610 Fiscal Year Totals $ - $ 3,919 $ 6,574 $ 43,117 $ 43,117 $ 96,727 The annual debt service cost of this project on bonds issued in FY 2015/16 is $3,919 (Term - 30 years, Rate - 4.75%). The annual debt service cost of this project on bonds issued in FY 2016/17 is $2,655 (Term - 30 years, Rate - 4.75%). The annual debt service cost of this project on bonds issued in FY 2017/18 is $36,543 (Term - 30 years, Rate – 5%). FY 2016/2017 – Page 20  Village of Northbrook Capital Improvement Plan Fiscal Year 2016/2017 Fund: Stormwater Project Category: Stormwater Mitigation Project Location: Western Avenue/Oak Avenue (Wescott Road to Shermer Road) Project Phase: Property/Easement Acquisition Cost: $500,000 Project Phases Completed: Property and easement acquisition will begin in FY 2015/16 and be completed during FY 2016/17. For additional information on this stormwater mitigation project, please refer to pages 18-19 of Fiscal Year 2015/16. Photos of Flooding in the Project Area: FY 2016/2017 – Page 21  Village of Northbrook Capital Improvement Plan Fiscal Year 2016/2017 Western Avenue/Oak Avenue Project Map: Western Avenue & Oak FY 15-FY 19 Avenue FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Property & Easement Acquisition $ - $ 500,000 $ 500,000 $ - $ - $ 1,000,000 Construction $ - $ - $ - $ 567,180 $ - $ 567,180 Project Total $ - $ 500,000 $ 500,000 $ 567,180 $ - $ 1,567,180 Planned Financing Bond Proceeds $ - $ 500,000 $ 500,000 $ 567,180 $ - $ 1,567,180 Fiscal Year Totals $ - $ 500,000 $ 500,000 $ 567,180 $ - $ 1,567,180 FY 15-FY 19 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Debt Service on New Bonds $ - $ 31,605 $ 31,605 $ 36,896 $ - $ 100,106 Debt Service on Previous Bonds $ - $ - $ 31,605 $ 63,210 $ 100,106 $ 194,921 Fiscal Year Totals $ - $ 31,605 $ 63,210 $ 100,106 $ 100,106 $ 295,027 The annual debt service cost of this project on bonds issued in FY 2015/16 is $31,605 (Term - 30 years, Rate - 4.75%). The annual debt service cost of this project on bonds issued in FY 2016/17 is $31,605 (Term - 30 years, Rate - 4.75%). The annual debt service cost of this project on bonds issued in FY 2017/18 is $36,896 (Term - 30 years, Rate - 5%). FY 2016/2017 – Page 22  Village of Northbrook Capital Improvement Plan Fiscal Year 2016/2017 Fund: Water Project Category: Water Distribution System Improvements Cost: $2,000,000 For additional information on this capital purchase, please refer to pages 48-49 of Fiscal Year 2014/15. FY 15-FY 19 Water Distribution FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Water Distribution System Improvements $ 3,000,000 $ 3,000,000 $ 2,000,000 $ - $ - $ 8,000,000 Project Total $ 3,000,000 $ 3,000,000 $ 2,000,000 $ - $ - $ 8,000,000 Planned Financing Bond Proceeds $ 3,000,000 $ 3,000,000 $ 2,000,000 $ - $ - $ 8,000,000 Total $ 3,000,000 $ 3,000,000 $ 2,000,000 $ - $ - $ 8,000,000 FY 15-FY 19 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Debt Service on New Bonds $ 184,175 $ 189,629 $ 126,419 $ - $ - $ 500,223 Debt Service on Previous Bonds $ - $ 184,175 $ 373,804 $ 500,223 $ 500,223 $ 1,558,425 Fiscal Year Totals $ 184,175 $ 373,804 $ 500,223 $ 500,223 $ 500,223 $ 2,058,648 The annual debt service cost of this project on bonds issued in FY 2014/15 is $184,175 (Term - 30 years, Rate – 4.5%). The annual debt service cost of this project on bonds issued in FY 2015/16 is $189,629 (Term - 30 years, Rate – 4.75%). The annual debt service cost of this project on bonds issued in FY 2016/17 is $126,419 (Term - 30 years, Rate – 4.75%). FY 2016/2017 – Page 23  Village of Northbrook Capital Improvement Plan Fiscal Year 2016/2017 Fund: Water Project Category: Water Main Replacement Project Location: Elm Street Cost: $137,500 Due to the age of the main and a section of the main located under the river, a planned replacement is warranted. Staff has concerns that a break, especially one on the segment under the river, would be a very difficult emergency repair that would seriously impact the community. In addition, this water main replacement will significantly improve water flow in this area. The existing 6-inch diameter main will be replaced with an 8- inch main to accommodate the increased volume needed by the area and to ensure sufficient water flow if needed by the Fire Department in case of an emergency. Replace Number of Estimated Elm Avenue Existing Size With Length Year Breaks to Date Cost Church St. to 1731 Elm Ave. 6" 8" 500 1926 30 $ 137,500 Project Total $ 137,500 Planned Financing User Fees $ 137,500 Total $ 137,500 FY 2016/2017 – Page 24 Village of Northbrook Capital Improvement Plan Fiscal Year 2016/2017 FY 2016/2017 – Page 25  Village of Northbrook Capital Improvement Plan Fiscal Year 2016/2017 Fund: Water Project Category: Water Main Replacement Project Location: Farnsworth Lane Cost: $540,000 The water main on Farnsworth between Birch Road and Western Avenue has experienced 34 water main breaks since its installation in 1966. The existing 6-inch diameter main will be replaced with an 8-inch main to accommodate the increased volume needed by the area and to ensure sufficient water flows if needed by the Fire Department in case of an emergency. Additionally this work will be done to coincide with the storm sewer installation along Farnsworth Lane scheduled as part of the Wescott Park stormwater project. Replace Number of Estimated Farnsworth Lane Existing Size With Length Year Breaks to Date Cost Birch Rd. to Western Ave. 6" 8" 2200 1966 34 $ 540,000 Project Total $ 540,000 Planned Financing User Fees $ 540,000 Total $ 540,000 FY 2016/2017 – Page 26 Village of Northbrook Capital Improvement Plan Fiscal Year 2016/2017 FY 2016/2017 – Page 27  Village of Northbrook Capital Improvement Plan Fiscal Year 2016/2017 Fund: Water Project Category: Water Main Replacement Project Location: Mulberry Lane Cost: $237,500 The water main on Mulberry Lane between Fieldwood Drive and Birch Road has experienced one (1) main break in the past four (4) years and 13 since its installation in 1950. The existing 6-inch diameter main will be replaced with an 8-inch main to accommodate the increased volume needed by the area and to ensure sufficient water flow if needed by the Fire Department in case of an emergency. Replace Number of Estimated Mulberry Lane Existing Size With Length Year Breaks to Date Cost Fieldwood Dr. to Birch Rd. 6" 8" 1000 1964 13 $ 237,500 Project Total $ 237,500 Planned Financing User Fees $ 237,500 Total $ 237,500 FY 2016/2017 – Page 28 Village of Northbrook Capital Improvement Plan Fiscal Year 2016/2017 FY 2016/2017 – Page 29  Village of Northbrook Capital Improvement Plan Fiscal Year 2016/2017 Fund: Water Project Category: Water Main Replacement Project Location: Sunnyside Lane Cost: $412,500 The water main on Sunnyside Lane between Larkdale Road and Farnsworth Lane has 35 water main breaks since its installation in 1965. The existing 6-inch diameter main will be replaced with an 8-inch main to accommodate the increased volume needed by the area and to ensure sufficient water flow if needed by the Fire Department in case of an emergency. Additionally, this work is scheduled due to its proximity to the Farnsworth Lane water main replacement and storm sewer installation on that street as part of the Wescott Park stormwater project. Replace Number of Estimated Sunnyside Circle Existing Size With Length Year Breaks to Date Cost Larkdale Rd. to Farnsworth Ln. 6" 8" 1100 1964 30 $ 412,500 Project Total $ 412,500 Planned Financing User Fees $ 412,500 Total $ 412,500 FY 2016/2017 – Page 30 Village of Northbrook Capital Improvement Plan Fiscal Year 2016/2017 FY 2016/2017 – Page 31  Village of Northbrook Capital Improvement Plan Fiscal Year 2016/2017 Fund: Water Project Category: Water Main Replacement Project Location: Woodlawn Road – Phase Two Cost: $182,500 For additional information on this capital purchase, please refer to pages 33-34 of Fiscal Year 2015/16. Replace Number of Estimated Woodlawn Road Phase 2 Existing Size With Length Year Breaks to Date Cost Shermer Rd. to Western Ave. 6" 8" 2500 1948 35 $ 182,500 Project Total $ 182,500 Planned Financing User Fees $ 182,500 Total $ 182,500 FY 2016/2017 – Page 32 Village of Northbrook Capital Improvement Plan Fiscal Year 2016/2017 FY 2016/2017 – Page 33  Village of Northbrook Capital Improvement Plan Fiscal Year 2016/2017 Fund: Water Project Category: Water Production Facilities Improvement Cost: $310,000 Below is a table that outlines the water production facilities improvement projects over the 2016/17 Fiscal Year. Details for each project follow this summary. Water Production Facilities FY 15-FY 19 Improvements FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Roof Work/Replacement $ - $ - $ 310,000 $ - $ - $ 310,000 Project Total $ - $ - $ 310,000 $ - $ - $ 310,000 Planned Financing Bond Proceeds $ - $ - $ 310,000 $ - $ - $ 310,000 Total $ - $ - $ 310,000 $ - $ - $ 310,000 FY 15-FY 19 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Debt Service on New Bonds $ - $ - $ 19,595 $ - $ - $ 19,595 Debt Service on Previous Bonds $ - $ - $ - $ 19,595 $ 19,595 $ 39,190 Fiscal Year Totals $ - $ - $ 19,595 $ 19,595 $ 19,595 $ 58,785 The annual debt service cost of this project on bonds issued in FY 2016/17 is $19,595 (Term - 30 years, Rate – 4.75%). Roof Replacement For additional information on this capital purchase, please refer to page35 of Fiscal Year 2015/16. FY 2016/2017 – Page 34  Village of Northbrook Capital Improvement Plan Fiscal Year 2016/2017 Fund: Water Project Category: Water Meter Conversion Program Cost: $75,000 For additional information on this capital purchase, please refer to pages 58 of Fiscal Year 2014/15. Water Meter Conversion FY 15-FY 19 Project FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Meter Purchases $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 375,000 Fiscal Year Totals $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 375,000 Planned Financing User Charges/Fund Reserve $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 375,000 Total $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 375,000 FY 2016/2017 – Page 35  Village of Northbrook Capital Improvement Plan Fiscal Year 2016/2017 Fund: Water Project Category: Scheduled Equipment & Vehicle Replacements Cost: $157,520 Vehicles will be assessed prior to formal recommendation for replacement. FY 15-FY 19 Vehicle Replacement FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Pickup(s) $ - $ 120,640 $ 37,210 $ - $ 39,480 $ 197,330 Excavator (2002) $ - $ - $ - $ 57,070 $ - $ 57,070 Backhoe (1996) $ - $ - $ 101,300 $ - $ - $ 101,300 Hydraulic Breaker (1997) $ - $ - $ 19,010 $ - $ - $ 19,010 Dump Truck (2004) $ - $ - $ - $ - $ 150,460 $ 150,460 Project Total $ - $ 120,640 $ 157,520 $ 57,070 $ 189,940 $ 525,170 Planned Financing User Charges $ - $ 120,640 $ 56,220 $ 57,070 $ 39,480 $ 273,410 Bond Proceeds $ - $ - $ 101,300 $ - $ 150,460 $ 251,760 Total $ - $ 120,640 $ 157,520 $ 57,070 $ 189,940 $ 525,170 FY 15-FY 19 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Debt Service on New Bonds $ - $ - $ 7,620 $ - $ 11,567 $ 19,187 Debt Service on Previous Bonds $ - $ - $ - $ 7,620 $ 7,620 $ 15,240 Fiscal Year Totals $ - $ - $ 7,620 $ 7,620 $ 19,187 $ 34,427 The annual debt service cost of this project on bonds issued in FY 2016/17 is $7,620 (Term - 20 years, Rate – 4.25%). The annual debt service cost of this project on bonds issued in FY 2018/19 is $11,567 (Term - 20 years, Rate – 4.5%). FY 2016/2017 – Page 36  Village of Northbrook Capital Improvement Plan Fiscal Year 2016/2017 Fund: Sanitary Sewer Project Category: Sanitary Sewer Lining Program Cost: $307,208 For additional information on this capital purchase, please refer to page 64-65 of Fiscal Year 2014/15. FY 15-FY 19 Sanitary Sewer Fund Projects FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Sewer Lining Program $ 289,573 $ 298,260 $ 307,208 $ 316,424 $ 325,917 $ 1,537,382 Fiscal Year Totals $ 289,573 $ 298,260 $ 307,208 $ 316,424 $ 325,917 $ 1,537,382 Planned Financing Bond Proceeds $ 289,573 $ 298,260 $ 307,208 $ 316,424 $ 325,917 $ 1,537,382 Total $ 289,573 $ 298,260 $ 307,208 $ 316,424 $ 325,917 $ 1,537,382 FY 15-FY 19 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Debt Service on New Bonds $ 17,778 $ 18,853 $ 19,419 $ 20,584 $ 21,202 $ 97,836 Debt Service on Previous Bonds $ - $ 17,778 $ 36,631 $ 56,050 $ 76,634 $ 187,093 Fiscal Year Totals $ 17,778 $ 36,631 $ 56,050 $ 76,634 $ 97,836 $ 284,929 The annual debt service cost of this project on bonds issues in FY 2014/15 is $17,778 (Term - 30 years, Rate – 4.5%). The annual debt service cost of this project on bonds issues in FY 2015/16 is $18,853 (Term - 30 years, Rate – 4.75%). The annual debt service cost of this project on bonds issues in FY 2016/17 is $19,419 (Term - 30 years, Rate – 4.75%). The annual debt service cost of this project on bonds issues in FY 2017/18 is $20,584 (Term - 30 years, Rate – 5%). The annual debt service cost of this project on bonds issues in FY 2018/19 is $21,202 (Term - 30 years, Rate – 5%). FY 2016/2017 – Page 37 Village of Northbrook Capital Improvement Plan Fiscal Year 2016/2017 FY 2016/2017 – Page 38  Village of Northbrook Capital Improvement Plan Fiscal Year 2016/2017 Fund: Sanitary Sewer Project Category: Scheduled Equipment & Vehicle Replacements Cost: $37,210 Vehicles will be assessed prior to formal recommendation for replacement. FY 14-FY 18 Vehicle Replacement FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Pickup (2004) $ - $ - $ 37,210 $ - $ - $ 37,210 Project Total $ - $ - $ 37,210 $ - $ - $ 37,210 Planned Financing User Charges $ - $ - $ 37,210 $ - $ - $ 37,210 Bond Proceeds $ - $ - $ - $ - $ - $ - Total $ - $ - $ 37,210 $ - $ - $ 37,210 FY 2016/2017 – Page 39  Village of Northbrook Capital Improvement Plan Fiscal Year 2016/2017 Fund: General Project Category: Information Technology (IT) Equipment Replacement Project: General Equipment Cost: $100,000 For additional information on this capital purchase, please refer to page 69 of Fiscal Year 2014/15. FY 15-FY 19 Information Technology FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total General Equipment Replacement $ 130,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 530,000 Fiscal Year Totals $ 130,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 530,000 Planned Financing General Fund Revenues $ 130,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 530,000 Fiscal Year Totals $ 130,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 530,000 FY 2016/2017 – Page 40  Village of Northbrook Capital Improvement Plan Fiscal Year 2016/2017 Fund: General Project Category: E-911 Equipment Replacement Project: Portable Radios Cost: $173,988 For additional information on this capital purchase, please refer to page 71 of Fiscal Year 2014/15. E-911 Equipment FY 15-FY 19 Replacement FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Portable Radio Replacement $ 164,000 $ 168,920 $ 173,988 $ 179,207 $ - $ 686,115 Fiscal Year Totals $ 164,000 $ 168,920 $ 173,988 $ 179,207 $ - $ 686,115 Planned Financing General Fund Revenues $ 164,000 $ 168,920 $ 173,988 $ 179,207 $ - $ 686,115 Fiscal Year Totals $ 164,000 $ 168,920 $ 173,988 $ 179,207 $ - $ 686,115 FY 2016/2017 – Page 41  Village of Northbrook Capital Improvement Plan Fiscal Year 2016/2017 Fund: General Project Category: E-911 Equipment Replacement Project: Mobile Computer Equipment Cost: $100,000 For additional information on this capital purchase, please refer to page 72 of Fiscal Year 2014/15. E-911 Equipment FY 15-FY 19 Replacement FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Mobile Equipment Replacement $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 500,000 Fiscal Year Totals $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 500,000 Planned Financing General Fund Revenues $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 500,000 Fiscal Year Totals $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 500,000 FY 2016/2017 – Page 42  Village of Northbrook Capital Improvement Plan Fiscal Year 2016/2017 Fund: General Project Category: Facilities Improvements Facility: Fire Department – Window & Carpeting Replacement (Stations 10 & 12) Cost: $130,000 Construction of Fire Stations 10 and 12 was completed in 1996. The windows have reached the end of their useful lives and are in need of replacement. The new windows will be constructed of more energy efficient materials that also require less maintenance similar to those planned for the Village Hall and Fire Station 11. With the scheduling of window replacements, painting and carpet replacement will be performed concurrently. FY 15-FY 19 Facilities FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Exterior Improvements - Fire Stations 10 & 12 $ - $ - $ 100,000 $ - $ - $ 100,000 Interior Improvements - Fire Stations 10 & 12 $ - $ - $ 30,000 $ - $ - $ 30,000 Project Total $ - $ - $ 130,000 $ - $ - $ 130,000 Planned Financing Bond Proceeds $ - $ - $ 130,000 $ - $ - $ 130,000 Fiscal Year Totals $ - $ - $ 130,000 $ - $ - $ 130,000 FY 15-FY 19 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Debt Service on New Bonds $ - $ - $ 9,779 $ - $ - $ 9,779 Debt Service on Previous Bonds $ - $ - $ - $ 9,779 $ 9,779 $ 19,558 Fiscal Year Totals $ - $ - $ 9,779 $ 9,779 $ 9,779 $ 9,779 At this time there is no identified funding source for the debt service for this project. The annual debt service cost of this project on bonds issued in FY 2016/17 is $9,779 (Term - 20 years, Rate – 4.25%). FY 2016/2017 – Page 43  Village of Northbrook Capital Improvement Plan Fiscal Year 2016/2017 Fund: General Project Category: Vehicle Replacement - Fire Department Unit #065: 2007 International Ambulance/MedTek Body Cost: $310,000 Based upon the Village Board approved schedule for replacing fire apparatus, Ambulance #065 is scheduled for replacement in FY 2016/17.  Ambulance Replacement Schedule: o The current schedule for medium duty ambulances calls for a six year front-line status and a four year reserve status. o Typically, ambulances are replaced every ten years or 100,000 miles. o This replacement is consistent with department history and a recommendation from the Village’s Fleet Maintenance Supervisor. o This 2007 International Ambulance with a MedTek body has an anticipated replacement cost of $310,000, which includes the chassis, body, and all necessary equipment. o Staff will make a final determination of replacement need before final recommendation to the Village Board. FY 15-FY 19 Ambulance Replacement FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total #065, 2008 International Ambulance $ - $ - $ 310,000 $ - $ - $ 310,000 Fiscal Year Total $ - $ - $ 310,000 $ - $ - $ 310,000 Planned Financing Bond Proceeds $ - $ - $ 310,000 $ - $ - $ 310,000 Fiscal Year Total $ - $ - $ 310,000 $ - $ - $ 310,000 FY 15-FY 19 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Debt Service on New Bonds $ - $ - $ 37,746 $ - $ - $ 37,746 Debt Service on Previous Bonds $ - $ - $ - $ 37,746 $ 37,746 $ 75,492 Fiscal Year Totals $ - $ - $ 37,746 $ 37,746 $ 37,746 $ 37,746 At this time there is no identified funding source for the debt service for this project. The annual debt service cost of this project on bonds issued in FY 2016/17 is $37,746(Term – 10 years, Rate - 3.75%). FY 2016/2017 – Page 44 Village of Northbrook Capital Improvement Plan Fiscal Year 2016/2017 FY 2016/2017 – Page 45  Village of Northbrook Capital Improvement Plan Fiscal Year 2016/2017 Fund: General Project Category: Vehicle Replacement – Public Works Unit #417: 2002 International 6x4 Dump Truck Cost: $196,960 Included in the Village’s fleet is Unit #417 a 2002 International 5-ton Dump Truck. This dump truck is a front-line vehicle used for snow plowing operations, street maintenance operations, water main break and maintenance operations, and tree removal operations. This vehicle has a fifteen-year projected lifespan. Choosing to defer the replacement of this vehicle will likely incur costs for sandblasting and repainting of the body and frame, which are already showing signs of wear, as well as replacement of various other components that have deteriorated. FY 15-FY 19 Vehicle Replacement FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total #417, 2002 International 6x4 Dump Truck $ - $ - $ 196,960 $ - $ - $ 196,960 Project Total $ - $ - $ 196,960 $ - $ - $ 196,960 Planned Financing Bond Proceeds $ - $ - $ 196,960 $ - $ - $ 196,960 Fiscal Year Totals $ - $ - $ 196,960 $ - $ - $ 196,960 FY 15-FY 19 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Debt Service on New Bonds $ - $ - $ 23,983 $ - $ - $ 23,983 Debt Service on Previous Bonds $ - $ - $ - $ 23,983 $ 23,983 $ 47,966 Fiscal Year Totals $ - $ - $ 23,983 $ 23,983 $ 23,983 $ 71,949 At this time there is no identified funding source for the debt service for this project. The annual debt service cost of this project on bonds issued in FY 2016/17 is $23,983 (Term - 10 years, Rate - 3.75%). FY 2016/2017 – Page 46  Village of Northbrook Capital Improvement Plan Fiscal Year 2016/2017 Fund: General Project Category: Vehicle Replacements Cost: $439,790 These vehicles and will be assessed before recommendations for replacement are finalized. FY 15-FY 19 Vehicle Replacements FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Police Squad/Administrative Vehicles (6) $ - $ - $ 209,450 $ - $ - $ 209,450 Administrative Vehicle (GG) $ - $ - $ 39,390 $ - $ - $ 39,390 Administrative Vehicle (Fin) $ - $ - $ 40,520 $ - $ - $ 40,520 Administrative Vehicles (Fire) $ - $ - $ 52,900 $ - $ - $ 52,900 Spreader $ - $ - $ 25,890 $ - $ - $ 25,890 Tractor $ - $ - $ 71,640 $ - $ - $ 71,640 Project Total $ - $ - $ 439,790 $ - $ - $ 439,790 Planned Financing General Fund Revenues $ - $ - $ 439,790 $ - $ - $ 439,790 Fiscal Year Totals $ - $ - $ 439,790 $ - $ - $ 439,790 FY 2016/2017 – Page 47  Village of Northbrook Capital Improvement Plan Fiscal Year 2017/2018 Fiscal Year 2017/18 Summary Capital Improvement Budget FY 2017/18 By Fund 13% 20% General Fund Water Fund Sewer Fund Stormwater Fund 35% 29% Infrastructure Capital Projects Fund 3% Total Capital Budget = $12,419,271 Infrastructure General Water Sewer Stormwater Capital Projects Total Fund Fund Fund Fund Fund Capital Expense $ 2,018,197 $1,772,070 $ 525,694 $ 4,820,180 $ 3,283,130 $ 12,419,271 Planned Financing Bond Proceeds $ 1,030,570 $ - $ 503,004 $ 4,820,180 $ 1,561,908 $ 7,915,662 Designated $ - $1,772,070 $ 22,690 $ - $ 657,678 $ 2,452,438 Revenues/User Fees Undesignated Revenues $ 987,627 $ - $ - $ - $ 1,063,544 $ 2,051,171 Total $ 2,018,197 $1,772,070 $ 525,694 $ 4,820,180 $ 3,283,130 $ 12,419,271 FY 2017/2018 – Page 1  Village of Northbrook Capital Improvement Plan Fiscal Year 2017/2018 FY 2017/18 Projects – $12,419,271 Infrastructure Capital Projects Fund – $3,283,130  Asphalt Street Maintenance- $657,678 (MFT): Page 4  Concrete Street Reconstruction and Rehabilitation- $1,136,908 (B) o Sky Harbor Industrial Park: Page 8  Sidewalk Improvements- $113,544: Page 10  Shermerville Commons, Construction and Demolition- $425,00 (B): Page 12  Skokie Valley Trail Bike Path- $950,000: Page 13 Stormwater Fund - $4,820,180 (B)  Dehne Road/Glendale Avenue Intersection, Design/Final Engineering- $17,000: Page 14  Wescott Park Underground Storage, Construction- $3,674,250: Page 16  Keystone Road/Chartres Drive, Construction- $561,750: Page 18  Western Avenue/Oak Avenue, Construction- $567,180: Page 20 Water Fund - $1,772,070  Water Main Replacements o Pfingsten Road- $700,000: Page 22 o Lee Road- $540,000: Page 24 o Skokie Boulevard- $400,000: Page 26  Water Meter Conversion Program- $75,000: Page 28  Vehicle Replacements- $57,070: Page 29 Sewer Fund - $525,694  Sanitary Sewer Lining Program- $316,424: Page 30  Vehicle Replacements - $209,270 (B): Page 32 General Fund - $2,018,197  Information Technology Equipment Replacement- $100,000: Page 33  E-911 Portable Radio Replacement- $179,207: Page 34  E-911 Mobile Equipment Replacement- $100,000: Page 35  Fire Engine Replacement- $738,430 (B): Page 36  Dump Truck(2) Replacements- $292,140 (B): Page 38  Vehicle Replacements- $608,420: Page 39 (B) Proposed Bond Issue FY 2017/2018 – Page 2  Village of Northbrook Capital Improvement Plan Fiscal Year 2017/2018 FY 2017/2018 – Page 3  Village of Northbrook Capital Improvement Plan Fiscal Year 2017/2018 Fund: Infrastructure Capital Improvement Project Category: Asphalt Street Reconstruction & Rehabilitation Location: Daniel Court/Juli-Lyn Court/Juli-Lyn Lane/Lori-Lyn Lane/Ridgeland Lane/Terri-Lyn Lane/Walters Avenue Cost: $657,678 The roadways selected for the 2017/18 asphalt reconstruction and rehabilitation program are rated as many failures, or limited failures.  Roadways rated as having many failures (2 on a scale of 5) have large potholes form and signs of the base beginning to fail will become evident. Typical examples of these failures include alligator cracking or failure of the roadway surface.  Roadways rated as having limited failures exhibit signs of the road surface cracking and have small potholes beginning to form. Typical examples of these failures include horizontal and/or longitudinal cracking in the street. The condition of these roads is such that patching is no longer an option and asphalt rehabilitation/ reconstruction is necessary. These repairs will be paid for with Motor Fuel Tax (MFT) revenues. Address Range Approximate Square Yards Street Rating Last Resurfaced (in hundred blocks) of Pavement Daniel Court 1400 Limited Failures - 1,470 Juli-Lyn Court 1400 Many Failures 1997 837 Juli-Lyn Lane 1400 Many Failures 1997 1,970 Lori-Lyn Lane 1400 - 1500 Many Failures 1997 3,370 Ridgeland Lane 4000 – 4200 Many Failures 2003/1997 2,839 Terri-Lyn Lane 4100 - 4300 Limited Failures 1997 7,973 Walters Avenue 4100 - 4300 Many Failures 1997 1,274 FY 2017/2018 – Page 4  Village of Northbrook Capital Improvement Plan Fiscal Year 2017/2018 FY 15-FY 19 Annual Program FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Daniel Court - Walters Avenue to South End $ - $ - $ - $ 23,685 $ - $ 23,685 Juli-Lyn Court - Juli-Lyn Lane to East End $ - $ - $ - $ 17,006 $ - $ 17,006 Juli-Lyn Lane - Lori-Lyn Lane to Walters Avenue $ - $ - $ - $ 63,997 $ - $ 63,997 Lori-Lyn Lane - Walters Avenue to Terri-Lyn Lane $ - $ - $ - $ 110,988 $ - $ 110,988 Ridgeland Lane - Sanders Road to Start C/G $ - $ - $ - $ 18,683 $ - $ 18,683 Ridgeland Lane - Start C/G to Lori-Lyn Lane $ - $ - $ - $ 41,751 $ - $ 41,751 Terri-Lyn Extension - Terri- Lyn Lane $ - $ - $ - $ 22,019 $ - $ 22,019 Terri-Lyn Lane - Walters Avenue to Sanders Road $ - $ - $ - $ 241,758 $ - $ 241,758 Walters Avenue - West End to Terri-Lyn Lane $ - $ - $ - $ 7,340 $ - $ 7,340 Walters Avenue - Terri-Lyn Lane to Daniel Court $ - $ - $ - $ 110,451 $ - $ 110,451 Project Total $ - $ - $ - $ 657,678 $ - $ 657,678 Planned Financing State Motor Fuel Tax Receipts $ - $ - $ - $ 657,678 $ - $ 657,678 Fiscal Year Totals $ - $ - $ - $ 657,678 $ - $ 657,678 Daniel Court Juli-Lyn Court FY 2017/2018 – Page 5 Village of Northbrook Capital Improvement Plan Fiscal Year 2017/2018 Juli-Lyn Lane Lori-Lyn Lane Ridgeland Lane Teri-Lyn Lane Walters Avenue FY 2017/2018 – Page 6 Village of Northbrook Capital Improvement Plan Fiscal Year 2017/2018 FY 2017/2018 – Page 7  Village of Northbrook Capital Improvement Plan Fiscal Year 2017/2018 Fund: Infrastructure Capital Improvement Project Category: Concrete Street Reconstruction & Rehabilitation Location: Sky Harbor Industrial Park Cost: $1,136,908 The concrete streets of Sky Harbor Industrial Park have been surveyed and an estimated number of concrete panels have been identified for replacement. Deferring the replacement of the deteriorated panels will result in more advanced degradation of roadway, including pavement failures, increased damage to vehicles, and increased reconstruction and rehabilitation costs in the future. Panels are approximately 5.89 cubic yards of concrete. In FY 2017/18, Village Staff anticipate replacing about 4,260 cubic yards of concrete, which equates to 501 cement trucks. Concrete Street Reconstruction and FY 15-FY 19 Rehabilitation FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Sky Harbor Industrial Park $ - $ - $ - $1,136,908 $ - $ 1,136,908 Project Total $ - $ - $ - $1,136,908 $ - $ 1,136,908 Planned Financing Bond Proceeds $ - $ - $ - $1,136,908 $ - $ 1,136,908 FY 15-FY 19 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Debt Service on New Bonds $ - $ - $ - $ 73,958 $ - $ 73,958 Debt Service on Previous Bonds $ - $ - $ - $ - $ 73,958 $ 73,958 Fiscal Year Totals $ - $ - $ - $ 73,958 $ 73,958 $ 147,916 At this time there is no identified funding source for the debt service for this project. The annual debt service cost of this project on bonds issued in FY 2017/18 is $73,958 (Term - 30 years, Rate - 5%). FY 2017/2018 – Page 8 Village of Northbrook Capital Improvement Plan Fiscal Year 2017/2018 FY 2017/2018 – Page 9  Village of Northbrook Capital Improvement Plan Fiscal Year 2017/2018 Fund: Infrastructure Capital Improvement Project Category: Sidewalk Improvements Location: Atlas Sections 1B, 1C, 1D, 1E, 1F, 1G, 1H, 1I, 1K Cost: $113,544 For additional information on this capital purchase, please refer to pages 27-28 of Fiscal Year 2014/15. Areas to be reviewed for replacement are detailed in the map below. FY 15-FY 19 Sidewalk Improvements FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Annual Program $ 103,909 $ 107,026 $ 110,237 $ 113,544 $ 116,951 $ 551,667 Fiscal Year Totals $ 103,909 $ 107,026 $ 110,237 $ 113,544 $ 116,951 $ 551,667 Planned Financing Fund Reserves $ 103,909 $ 107,026 $ 110,237 $ 113,544 $ 116,951 $ 551,667 FY 2017/2018 – Page 10 Village of Northbrook Capital Improvement Plan Fiscal Year 2017/2018 FY 2017/2018 – Page 11  Village of Northbrook Capital Improvement Plan Fiscal Year 2017/2018 Fund: Infrastructure Capital Improvement Project Category: Shermerville Commons – Fleet Maintenance Garage/Stormwater Facility Project Phase: Construction Management Services and Demolition/Remediation and Design/Final Engineering Cost: $425,000 For additional information on this capital purchase, please refer to pages 13-15 of Fiscal Year 2016/17. FY 15-FY 19 Shermerville Commons FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Fleet Maintenance Garage $ - $ - $4,825,000 $ 325,000 $3,241,000 $ 8,391,000 Stormwater Facility $ - $ - $ - $ 100,000 $ 200,000 $ 300,000 Park Facility $ - $ - $ - $ - $ - $ - Project Total $ - $ - $4,825,000 $ 425,000 $3,441,000 $ 8,691,000 Planned Financing Bond Proceeds $ - $ - $4,825,000 $ 425,000 $ - $ 5,250,000 FY 15-FY 19 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Debt Service on New Bonds $ - $ - $ 362,936 $ 32,673 $ 264,531 $ 660,140 Debt Service on Previous Bonds $ - $ - $ - $ 362,936 $ 395,609 $ 758,545 Fiscal Year Totals $ - $ - $ 362,936 $ 395,609 $ 660,140 $ 1,418,685 At this time there is no identified funding source for the debt service for this project. The annual debt service cost of this project on bonds issued in FY 2016/17 is $362,936 (Term - 20 years, Rate - 4.25%). The annual debt service cost of this project on bonds issued in FY 2017/18 is $32,673 (Term - 20 years, Rate - 4.5%). The annual debt service cost of this project on bonds issued in FY 2018/19 is $264,531 (Term - 20 years, Rate - 4.5%). FY 2017/2018 – Page 12  Village of Northbrook Capital Improvement Plan Fiscal Year 2017/2018 Fund: Infrastructure Capital Improvement Project Category: Bike Path Construction – Skokie Valley Trail Project Phase: Construction Cost: $950,000 For additional information on this capital purchase, please refer to pages 14-15 of Fiscal Year 2015/16. Skokie Valley Trail Bike FY 15-FY 19 Path FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Property & Easement Acquisition $ - $ 250,000 $ - $ - $ - $ 250,000 Design/Final Engineering $ - $ - $1,358,000 $ - $ - $ 1,358,000 Construction $ - $ - $ - $ 950,000 $ - $ 950,000 Project Total $ - $ 250,000 $1,358,000 $ 950,000 $ - $ 950,000 Planned Financing Undesignated Revenues $ - $ 250,000 $1,358,000 $ 950,000 $ - $ 2,558,000 Fiscal Year Totals $ - $ 250,000 $1,358,000 $ 950,000 $ - $ 2,558,000 FY 2017/2018 – Page 13  Village of Northbrook Capital Improvement Plan Fiscal Year 2017/2018 Fund: Stormwater Project Category: Stormwater Mitigation Project Location: Dehne Road/Glendale Avenue Intersection Project Phase: Design/Final Engineering Cost: $17,000 Project Description: This project involves increasing the swale capacity between the road and the property. This would be accomplished by either deepening the swale and/or re-grading the street, parkway, and the private property front/side yard area to increase the berm height (including private entrance modifications).This project also involves removing and replacing 350 feet of old 8-inch corrugated storm sewer pipe and inlets located on the east side of Glendale Road and constructing a 330 foot, 18-inch storm sewer along Glendale Avenue between Bellevue Place and Techny Road. Currently, this intersection experiences flooding of the roadway and parkway. Locations Impacted by the Project: The intersection of Dehne Road and Glendale Avenue. Properties Impacted: One (1) property currently experiences property flooding. Staff anticipates that this project will create a reduction in flooding for this property. Structures Impacted: One (1) property currently experiences structure flooding. Staff anticipates that this project will create a reduction in structure flooding for this property. Additional Study Needed: Additional study of this project is not needed. Design: Design of the Dehne Road/Glendale Avenue Intersection project is anticipated to take 12 months. Construction: Construction of the Dehne Road/Glendale Avenue Intersection project is anticipated to take 6 months. External Factors Affecting Design and Construction Timelines: The construction of the new 330 foot, 18 inch storm sewer is contingent upon the Techny Road project being completed and in place. Photos of Flooding in the Project Area: At this time, staff does not have photos documenting the flooding conditions in this location. FY 2017/2018 – Page 14  Village of Northbrook Capital Improvement Plan Fiscal Year 2017/2018 Dehne Road/Glendale Avenue Intersection Dehne Road & Glendale FY 15-FY 19 Avenue FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Design/Final Engineering $ - $ - $ - $ 17,000 $ - $ 17,000 Construction $ - $ - $ - $ - $ 118,650 $ 118,650 Project Total $ - $ - $ - $ 17,000 $ 118,650 $ 135,650 Planned Financing Bond Proceeds $ - $ - $ - $ 17,000 $ 118,650 $ 135,650 Fiscal Year Totals $ - $ - $ - $ 17,000 $ 118,650 $ 135,650 FY 15-FY 19 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Debt Service on New Bonds $ - $ - $ - $ 1,106 $ 7,719 $ 8,825 Debt Service on Previous Bonds $ - $ - $ - $ - $ 1,106 $ 1,106 Fiscal Year Totals $ - $ - $ - $ 1,106 $ 8,825 $ 9,931 The annual debt service cost of this project on bonds issued in FY 2017/18 is $1,106 (Term - 30 years, Rate - 5%). The annual debt service cost of this project on bonds issued in FY 2018/19 is $7,719 (Term - 30 years, Rate - 5%). FY 2017/2018 – Page 15  Village of Northbrook Capital Improvement Plan Fiscal Year 2017/2018 Fund: Stormwater Project Category: Stormwater Mitigation Project Location: Wescott Park Underground Storage Project Phase: Construction Cost: $3,674,250 Project Phases Completed: Design and Final Engineering will begin in FY 2014/15 and be completed in FY 2015/16. Construction will begin in FY 2016/17. For additional information on this stormwater mitigation project, please refer to pages 29-30 of Fiscal Year 2014/15. Photos of Flooding in the Project Area: Wescott Park Project Map: FY 2017/2018 – Page 16  Village of Northbrook Capital Improvement Plan Fiscal Year 2017/2018 FY 15-FY 19 Wescott Park FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Design/Final Engineering $ 577,500 $ 577,500 $ - $ - $ - $ 1,155,000 Construction $ - $ - $3,674,250 $3,674,250 $ - $ 7,348,500 Project Total $ 577,500 $ 577,500 $3,674,250 $3,674,250 $ - $ 8,503,500 Planned Financing Bond Proceeds $ 577,500 $ 577,500 $3,674,250 $3,674,250 $ - $ 8,553,500 Fiscal Year Totals $ 577,500 $ 577,500 $3,674,250 $3,674,250 $ - $ 8,553,500 FY 15-FY 19 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Debt Service on New Bonds $ 35,454 $ 36,504 $ 232,248 $ 239,016 $ - $ 543,222 Debt Service on Previous Bonds $ 35,454 $ 71,958 $ 304,206 $ 543,222 $ 954,840 Fiscal Year Totals $ 35,454 $ 71,958 $ 304,206 $ 543,222 $ 543,222 $ 1,498,062 The annual debt service cost of this project on bonds issued in FY 2014/15 is $35,454 (Term - 30 years, Rate - 4.5%). The annual debt service cost of this project on bonds issued in FY 2015/16 is $36,504 (Term - 30 years, Rate - 4.75%). The annual debt service cost of this project on bonds issued in FY 2016/17 is $232,248 (Term - 30 years, Rate - 4.75%). The annual debt service cost of this project on bonds issued in FY 2017/18 is $239,016 (Term - 30 years, Rate - 5%). FY 2017/2018 – Page 17  Village of Northbrook Capital Improvement Plan Fiscal Year 2017/2018 Fund: Stormwater Project Category: Stormwater Mitigation Project Location: Keystone Road/Chartres Drive Project Phase: Construction Cost: $561,750 Project Phases Completed: Easement acquisition will be completed in Fiscal Year 2015/16. Design and final engineering will begin during FY 2015/16 and be completed during FY 2016/17. For additional information on this stormwater mitigation project, please refer to pages 16-17 of Fiscal Year 2015/16. Photos of Flooding in the Project Area: Keystone Road/Chartres Drive Project Map: FY 2017/2018 – Page 18  Village of Northbrook Capital Improvement Plan Fiscal Year 2017/2018 Keystone Road/Chartres FY 15-FY 19 Drive FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Property & Easement Acquisition $ - $ 20,000 $ - $ - $ - $ 20,000 Design/Final Engineering $ - $ 42,000 $ 42,000 $ - $ - $ 84,000 Construction $ - $ - $ - $ 561,750 $ - $ 561,750 Project Total $ - $ 62,000 $ 42,000 $ 561,750 $ - $ 665,750 Planned Financing Bond Proceeds $ - $ 62,000 $ 42,000 $ 561,750 $ - $ 665,750 Fiscal Year Totals $ - $ 62,000 $ 42,000 $ 561,750 $ - $ 665,750 FY 15-FY 19 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Debt Service on New Bonds $ - $ 3,919 $ 2,655 $ 36,543 $ - $ 43,117 Debt Service on Previous Bonds $ - $ - $ 3,919 $ 6,574 $ 43,117 $ 53,610 Fiscal Year Totals $ - $ 3,919 $ 6,574 $ 43,117 $ 43,117 $ 96,727 The annual debt service cost of this project on bonds issued in FY 2015/16 is $3,919 (Term - 30 years, Rate - 4.75%). The annual debt service cost of this project on bonds issued in FY 2016/17 is $2,655 (Term - 30 years, Rate - 4.75%). The annual debt service cost of this project on bonds issued in FY 2017/18 is $36,543 (Term - 30 years, Rate – 5%). FY 2017/2018 – Page 19  Village of Northbrook Capital Improvement Plan Fiscal Year 2017/2018 Fund: Stormwater Project Category: Stormwater Mitigation Project Location: Western Avenue/Oak Avenue (Wescott Road to Shermer Road) Project Phase: Construction Cost: $567,180 Project Phases Completed: Property and easement acquisition will begin in FY 2015/16 and be completed during FY 2016/17. For additional information on this stormwater mitigation project, please refer to pages 18-19 of Fiscal Year 2015/16. Photos of Flooding in the Project Area: FY 2017/2018 – Page 20  Village of Northbrook Capital Improvement Plan Fiscal Year 2017/2018 Western Avenue/Oak Avenue Project Map: Western Avenue & Oak FY 15-FY 19 Avenue FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Property & Easement Acquisition $ - $ 500,000 $ 500,000 $ - $ - $ 1,000,000 Construction $ - $ - $ - $ 567,180 $ - $ 567,180 Project Total $ - $ 500,000 $ 500,000 $ 567,180 $ - $ 1,567,180 Planned Financing Bond Proceeds $ - $ 500,000 $ 500,000 $ 567,180 $ - $ 1,567,180 Fiscal Year Totals $ - $ 500,000 $ 500,000 $ 567,180 $ - $ 1,567,180 FY 15-FY 19 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Debt Service on New Bonds $ - $ 31,605 $ 31,605 $ 36,896 $ - $ 100,106 Debt Service on Previous Bonds $ - $ - $ 31,605 $ 63,210 $ 100,106 $ 194,921 Fiscal Year Totals $ - $ 31,605 $ 63,210 $ 100,106 $ 100,106 $ 295,027 The annual debt service cost of this project on bonds issued in FY 2015/16 is $31,605 (Term - 30 years, Rate - 4.75%). The annual debt service cost of this project on bonds issued in FY 2016/17 is $31,605 (Term - 30 years, Rate - 4.75%). The annual debt service cost of this project on bonds issued in FY 2017/18 is $36,896 (Term - 30 years, Rate - 5%). FY 2017/2018 – Page 21  Village of Northbrook Capital Improvement Plan Fiscal Year 2017/2018 Fund: Water Project Category: Water Main Replacement Project Location: Pfingsten Road Cost: $700,000 The water main on Pfingsten Road between Longmeadow Road and Willow Road has experienced six (6) substantial main breaks since its installation in 1964. The existing main will be replaced with a 12-inch main to accommodate the increased volume needed by the area and to ensure sufficient water flow if needed by the Fire Department in case of an emergency. The design and scope of this project may be altered with the outcome of the completed water model. Replace Number of Estimated Pfingsten Road Existing Size With Length Year Breaks to Date Cost Longmeadow Rd. to Willow Rd. 10" 12" 2000 1964 6 $ 700,000 Project Total $ 700,000 Planned Financing User Fees $ 700,000 Total $ 700,000 FY 2017/2018 – Page 22 Village of Northbrook Capital Improvement Plan Fiscal Year 2017/2018 FY 2017/2018 – Page 23  Village of Northbrook Capital Improvement Plan Fiscal Year 2017/2018 Fund: Water Project Category: Water Main Replacement Project Location: Lee Road Cost: $540,000 The water main on Lee Road between Lake-Cook Road and the Edens has experienced two (2) substantial main breaks since its installation in 1973. The existing main will be replaced with a 12-inch main to accommodate the increased volume needed by the area and to ensure sufficient water flow if needed by the Fire Department in case of an emergency. Replace Number of Estimated Lee Road Existing Size With Length Year Breaks to Date Cost Lake-Cook Rd. to Edens 12" 12" 2,500 1973 2 $ 540,000 Project Total $ 540,000 Planned Financing User Fees $ 540,000 Total $ 540,000 FY 2017/2018 – Page 24 Village of Northbrook Capital Improvement Plan Fiscal Year 2017/2018 FY 2017/2018 – Page 25  Village of Northbrook Capital Improvement Plan Fiscal Year 2017/2018 Fund: Water Project Category: Water Main Replacement Project Location: Skokie Boulevard Cost: $400,000 The water main on Skokie Road between the 200 and 300 blocks has experienced several main breaks in the past four (4) years and 28 in its history. The existing 6-inch to 12-inch diameter main will be replaced with a 12- inch main to accommodate the increased volume needed by the area and to ensure sufficient water flow if needed by the Fire Department in case of an emergency. Replace Number of Estimated Skokie Boulevard Existing Size With Length Year Breaks to Date Cost 200 Block to 300 Block 6" - 12" 12" 1100 1945-1983 28 $ 400,000 Project Total $ 400,000 Planned Financing User Fees $ 400,000 Total $ 400,000 FY 2017/2018 – Page 26 Village of Northbrook Capital Improvement Plan Fiscal Year 2017/2018 FY 2017/2018 – Page 27  Village of Northbrook Capital Improvement Plan Fiscal Year 2017/2018 Fund: Water Project Category: Water Meter Conversion Program Cost: $75,000 For additional information on this capital purchase, please refer to pages 58 of Fiscal Year 2014/15. Water Meter Conversion FY 15-FY 19 Project FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Meter Purchases $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 375,000 Fiscal Year Totals $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 375,000 Planned Financing User Charges/Fund Reserve $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 375,000 Total $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 375,000 FY 2017/2018 – Page 28  Village of Northbrook Capital Improvement Plan Fiscal Year 2017/2018 Fund: Water Project Category: Scheduled Equipment & Vehicle Replacements Cost: $57,070 Vehicles will be assessed prior to formal recommendation for replacement. FY 15-FY 19 Vehicle Replacement FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Pickup(s) $ - $ 120,640 $ 37,210 $ - $ 39,480 $ 197,330 Excavator (2002) $ - $ - $ - $ 57,070 $ - $ 57,070 Backhoe (1996) $ - $ - $ 101,300 $ - $ - $ 101,300 Hydraulic Breaker (1997) $ - $ - $ 19,010 $ - $ - $ 19,010 Dump Truck (2004) $ - $ - $ - $ - $ 150,460 $ 150,460 Project Total $ - $ 120,640 $ 157,520 $ 57,070 $ 189,940 $ 525,170 Planned Financing User Charges $ - $ 120,640 $ 56,220 $ 57,070 $ 39,480 $ 273,410 Bond Proceeds $ - $ - $ 101,300 $ - $ 150,460 $ 251,760 Total $ - $ 120,640 $ 157,520 $ 57,070 $ 189,940 $ 525,170 FY 15-FY 19 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Debt Service on New Bonds $ - $ - $ 7,620 $ - $ 11,567 $ 19,187 Debt Service on Previous Bonds $ - $ - $ - $ 7,620 $ 7,620 $ 15,240 Fiscal Year Totals $ - $ - $ 7,620 $ 7,620 $ 19,187 $ 34,427 The annual debt service cost of this project on bonds issues in FY 2016/17 is $7,620 (Term - 20 years, Rate – 4.25%). The annual debt service cost of this project on bonds issues in FY 2018/19 is $11,567 (Term - 20 years, Rate – 4.5%). FY 2017/2018 – Page 29  Village of Northbrook Capital Improvement Plan Fiscal Year 2017/2018 Fund: Sanitary Sewer Project Category: Sanitary Sewer Lining Program Cost: $316,424 For additional information on this capital purchase, please refer to page 64-65 of Fiscal Year 2014/15. FY 15-FY 19 Sanitary Sewer Fund Projects FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Sewer Lining Program $ 289,573 $ 298,260 $ 307,208 $ 316,424 $ 325,917 $ 1,537,382 Fiscal Year Totals $ 289,573 $ 298,260 $ 307,208 $ 316,424 $ 325,917 $ 1,537,382 Planned Financing Bond Proceeds $ 289,573 $ 298,260 $ 307,208 $ 316,424 $ 325,917 $ 1,537,382 Total $ 289,573 $ 298,260 $ 307,208 $ 316,424 $ 325,917 $ 1,537,382 FY 15-FY 19 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Debt Service on New Bonds $ 17,778 $ 18,853 $ 19,419 $ 20,584 $ 21,202 $ 97,836 Debt Service on Previous Bonds $ - $ 17,778 $ 36,631 $ 56,050 $ 76,634 $ 187,093 Fiscal Year Totals $ 17,778 $ 36,631 $ 56,050 $ 76,634 $ 97,836 $ 284,929 The annual debt service cost of this project on bonds issues in FY 2014/15 is $17,778 (Term - 30 years, Rate – 4.5%). The annual debt service cost of this project on bonds issues in FY 2015/16 is $18,853 (Term - 30 years, Rate – 4.75%). The annual debt service cost of this project on bonds issues in FY 2016/17 is $19,419 (Term - 30 years, Rate – 4.75%). The annual debt service cost of this project on bonds issues in FY 2017/18 is $20,584 (Term - 30 years, Rate – 5%). The annual debt service cost of this project on bonds issues in FY 2018/19 is $21,202 (Term - 30 years, Rate – 5%). FY 2017/2018 – Page 30 Village of Northbrook Capital Improvement Plan Fiscal Year 2017/2018 FY 2017/2018 – Page 31  Village of Northbrook Capital Improvement Plan Fiscal Year 2017/2018 Fund: Sanitary Sewer Project Category: Scheduled Equipment & Vehicle Replacements Cost: $209,270 Vehicles will be assessed prior to formal recommendation for replacement. FY 14-FY 18 Vehicle Replacement FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Sewer Flusher (2003) $ - $ - $ - $ 186,580 $ - $ 186,580 Trash Pump (1987) $ - $ - $ - $ 22,690 $ - $ 22,690 Project Total $ - $ - $ - $ 209,270 $ - $ 209,270 Planned Financing User Charges $ - $ - $ - $ 22,690 $ - $ 22,690 Bond Proceeds $ - $ - $ - $ 186,580 $ - $ 186,580 Total $ - $ - $ - $ 209,270 $ - $ 209,270 FY 14-FY 18 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Debt Service on Bonds $ - $ - $ - $ 14,344 $ - $ 14,344 Debt Service on Previous Bonds $ 14,344 $ 14,344 Fiscal Year Totals $ - $ - $ - $ 14,344 $ 14,344 $ 28,688 The annual debt service cost of this project on bonds issued in FY 2017/18 is $14,344 (Term - 20 years, Rate - 4.5%) FY 2017/2018 – Page 32  Village of Northbrook Capital Improvement Plan Fiscal Year 2017/2018 Fund: General Project Category: Information Technology (IT) Equipment Replacement Project: General Equipment Cost: $100,000 For additional information on this capital purchase, please refer to page 69 of Fiscal Year 2014/15. FY 15-FY 19 Information Technology FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total General Equipment Replacement $ 130,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 530,000 Fiscal Year Totals $ 130,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 530,000 Planned Financing General Fund Revenues $ 130,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 530,000 Fiscal Year Totals $ 130,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 530,000 FY 2017/2018 – Page 33  Village of Northbrook Capital Improvement Plan Fiscal Year 2017/2018 Fund: General Project Category: E-911 Equipment Replacement Project: Portable Radios Cost: $179,207 For additional information on this capital purchase, please refer to page 71 of Fiscal Year 2014/15. E-911 Equipment F FY 15-FY 19 Replacement YFY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Portable Radio Replacement $ 164,000 $ 168,920 $ 173,988 $ 179,207 $ - $ 686,115 Fiscal Year Totals $ 164,000 $ 168,920 $ 173,988 $ 179,207 $ - $ 686,115 Planned Financing General Fund Revenues $ 164,000 $ 168,920 $ 173,988 $ 179,207 $ - $ 686,115 Fiscal Year Totals $ 164,000 $ 168,920 $ 173,988 $ 179,207 $ - $ 686,115 FY 2017/2018 – Page 34  Village of Northbrook Capital Improvement Plan Fiscal Year 2017/2018 Fund: General Project Category: E-911 Equipment Replacement Project: Mobile Computer Equipment Cost: $100,000 For additional information on this capital purchase, please refer to page 72 of Fiscal Year 2014/15. E-911 Equipment F FY 15-FY 19 Replacement YFY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Mobile Equipment Replacement $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 500,000 Fiscal Year Totals $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 500,000 Planned Financing General Fund Revenues $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 500,000 Fiscal Year Totals $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 500,000 FY 2017/2018 – Page 35  Village of Northbrook Capital Improvement Plan Fiscal Year 2017/2018 Fund: General Project Category: Vehicle Replacement - Fire Department Unit #057: 1996 Pierce Pumper Cost: $738,430 Based upon the Board approved schedule for replacing fire apparatus, Engine #057 is scheduled for replacement in FY 2017/18.  Engine Replacement Schedule: o Engines are on a 20 year/100,000 mile replacement schedule. o The Fire Department uses an engine for eight years front-line service, an additional four years front-line service for Paid-On-Call response, and eight years in reserve service. o Two identical engines were purchased in 1996 coinciding with the opening of two new fire stations. Staff recommends separating their replacement scheduling allowing for one replacement engine in FY 2013/14 and the second engine in FY 2017/18. Staff will make a final determination of replacement need before final recommendation to the Village Board. FY 15-FY 19 Engine Replacement FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total #057, 1997 Pierce Pumper $ - $ - $ - $ 738,430 $ - $ 738,430 Project Total $ - $ - $ - $ 738,430 $ - $ 738,430 Planned Financing Bond Proceeds $ - $ - $ - $ 738,430 $ - $ 738,430 Fiscal Year Totals $ - $ - $ - $ 738,430 $ - $ 738,430 FY 15-FY 19 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Debt Service on New Bonds $ - $ - $ - $ 56,768 $ - $ 56,768 Debt Service on Previous Bonds $ - $ - $ - $ - $ 56,768 $ 56,768 Fiscal Year Totals $ - $ - $ - $ 56,768 $ 56,768 $ 113,536 At this time there is no identified funding source for the debt service for this project. The annual debt service cost of this project on bonds issued in FY 2017/18 is $56,768 (Term - 20 years, Rate - 4.5%). FY 2017/2018 – Page 36 Village of Northbrook Capital Improvement Plan Fiscal Year 2017/2018 FY 2017/2018 – Page 37  Village of Northbrook Capital Improvement Plan Fiscal Year 2017/2018 Fund: General Project Category: Vehicle Replacement – Public Works Units #226 & 227: Two (2) 2003 International 7400 SBA 4x2 Dump Trucks Cost: $292,140 Included in the Village’s fleet are Units #226 and #227, 2003 International 7400 SBA 4x2 Dump Trucks. These dump trucks are front-line vehicles used for snow plowing operations, street maintenance operations, water main break and maintenance operations, and tree removal operations. These vehicles have a fifteen year projected lifespan. FY 15-FY 19 Vehicle Replacement FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total #226 & #227, 2003 4 x 2 Dump Trucks $ - $ - $ - $ 292,140 $ - $ 292,140 Project Total $ - $ - $ - $ 292,140 $ - $ 292,140 Planned Financing Bond Proceeds $ - $ - $ - $ 292,140 $ - $ 292,140 Fiscal Year Totals $ - $ - $ - $ 292,140 $ - $ 292,140 FY 15-FY 19 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Debt Service on New Bonds $ - $ - $ - $ 36,019 $ - $ 36,019 Debt Service on Previous Bonds $ - $ - $ - $ - $ 36,019 $ 36,019 Fiscal Year Totals $ - $ - $ - $ 36,019 $ 36,019 $ 72,038 At this time there is no identified funding source for the debt service for this project. The annual debt service cost of this project on bonds issued in FY 2017/18 is $36,019 (Term - 10 years, Rate – 4%). FY 2017/2018 – Page 38  Village of Northbrook Capital Improvement Plan Fiscal Year 2017/2018 Fund: General Project Category: Vehicle Replacements Cost: $608,420 These vehicles and will be assessed before recommendations for replacement are finalized. FY 15-FY 19 Vehicle Replacements FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Police Squad/Administrative Vehicles (7) $ - $ - $ - $ 229,530 $ - $ 229,530 Administrative Vehicle (GG) $ - $ - $ - $ 29,190 $ - $ 29,190 Administrative Vehicles (Fire) $ - $ - $ - $ 76,510 $ - $ 76,510 Public Works Pickups (4) $ - $ - $ - $ 153,320 $ - $ 153,320 Chipper (2007) $ - $ - $ - $ 60,280 $ - $ 60,280 Message Trailers (2) $ - $ - $ - $ 43,360 $ - $ 43,360 Anti Icing System (2003) $ - $ - $ - $ 16,230 $ - $ 16,230 Project Total $ - $ - $ - $ 608,420 $ - $ 608,420 Planned Financing General Fund Revenues $ - $ - $ - $ 608,420 $ - $ 608,420 Fiscal Year Totals $ - $ - $ - $ 608,420 $ - $ 608,420 FY 2017/2018 – Page 39  Village of Northbrook Capital Improvement Plan Fiscal Year 2018/2019 Fiscal Year 2018/19 Summary Capital Improvement Budget FY 2018/19 By Fund 21% 27% General Fund Water Fund Sewer Fund Stormwater Fund 8% Infrastructure Capital Projects Fund 2% 42% Total Capital Budget = $12,995,855 Infrastructure General Sewer Stormwater Water Fund Capital Total Fund Fund Fund Projects Fund Capital Expense $ 3,009,604 $ 3,594,940 $ 325,917 $ 1,200,380 $ 4,865,014 $ 12,995,855 Planned Financing Bond Proceeds $ 2,389,624 $ 3,150,460 $ 325,917 $ 1,200,380 $ 4,181,651 $ 11,248,032 Designated $ - $ 444,480 $ - $ - $ 566,412 $ 1,010,892 Revenues/User Fees Undesignated Revenues $ 619,980 $ - $ - $ - $ 116,951 $ 736,931 Total $ 3,009,604 $ 3,594,940 $ 325,917 $ 1,200,380 $ 4,865,014 $ 12,995,855 FY 2018/2019 – Page 1  Village of Northbrook Capital Improvement Plan Fiscal Year 2018/2019 FY 2018/19 Projects – $12,995,855 Infrastructure Capital Projects Fund – $4,865,014  Asphalt Street Maintenance- $566,412 (MFT): Page 4  Concrete Street Reconstruction and Rehabilitation- $740,651 (B) o Sections of White Plains North, Saint Stephens Green, Portions of Cherry Lane and Shermer Road: Page 9  Sidewalk Improvements- $116,951: Page 11  Shermerville Commons, Construction, Design and Engineering- $3,441,000 (B): Page 13 Stormwater Fund - $1,200,380 (B)  Blackthorn Lane, Property and Easement Acquisition- $34,000: Page 14  Brittany Road, Design/Final Engineering- $18,630: Page 16  Dehne Subdivision, Design/Final Engineering- $113,750: Page 18  Longvalley Drive, Design/Final Engineering- $12,000: Page 20  Surrey Lane, Property and Easement Acquisition- $20,000: Page 22  Williamsburg Drive/Old Post Road, Property and Easement Acquisition, Design/Final Engineering, Construction- $267,500: Page 24  Woodlawn Road, Property and Easement Acquisition, Design/Final Engineering, Construction- $265,850: Page 26  Dehne Road/Glendale Avenue Intersection, Construction- $118,650: Page 28  Elm Ridge and Second Street Culvert Replacement- $350,000: Page 30 Water Fund - $3,594,940  Water Main Replacements o Big Lane Oak - $330,000: Page 31 o Waukegan Road - $3,000,000 (B): Page 33  Water Meter Conversion Program- $75,000: Page 35  Vehicle Replacements- $189,940 (B): Page 36 Sewer Fund - $325,917  Sanitary Sewer Lining Program- $325,917: Page 37 General Fund - $3,009,604  Police Department CAD Replacement- $500,000 (B): Page 39  Information Technology Equipment Replacement- $100,000: Page 40  E-911 Mobile Replacement- $100,000: Page 41  Police Department Building Improvements- $1,090,000 (B): Page 42  Ambulance Replacement- $328,364 (B): Page 43  Dump Truck(2) Replacements- $292,140 (B): Page 45  Public Work Aerial Lift Truck- $179,120 (B): Page 46  Vehicle Replacements- $419,980: Page 47 (B) Proposed Bond Issue FY 2018/2019 – Page 2  Village of Northbrook Capital Improvement Plan Fiscal Year 2018/2019 FY 2018/2019 – Page 3  Village of Northbrook Capital Improvement Plan Fiscal Year 2018/2019 Fund: Infrastructure Capital Improvement Project Category: Asphalt Street Reconstruction & Rehabilitation Location: Coral Parkway/Lakeside Avenue/Phillips Avenue/Prince Street/Sherman Drive Cost: $566,412 The roadways selected for the 2018/19 asphalt reconstruction and rehabilitation program are rated as many failures or limited failures.  Roadways rated as having many failures (2 on a scale of 5) have large potholes form and signs of the base beginning to fail will become evident. Typical examples of these failures include alligator cracking or failure of the roadway surface.  Roadways rated as having limited failures (3 on a scale of 5) exhibit signs of the road surface cracking and have small potholes beginning to form. Typical examples of these failures include horizontal and/or longitudinal cracking in the street. Coral Parkway, which is rated as having “limited failures,” is scheduled with other lower rated streets due to their close proximity. The condition of these roads is such that patching is no longer an option and asphalt rehabilitation/ reconstruction is necessary. These repairs will be paid for with Motor Fuel Tax (MFT) revenues. Address Range Approximate Square Street Rating Last Resurfaced (in hundred blocks) Yards of Pavement Coral Parkway 1400 Limited Failures N/A 1830 Lakeside Avenue 1800 - 1900 Many Failures 1990 1,428 Phillips Avenue 3200 - 3300 Many Failures 1990 1,981 Prince Street 2400 - 2700 Many Failures 2005 4,208 Sherman Drive 2000 - 2400 Many Failures 1997 8,114 FY 2018/2019 – Page 4  Village of Northbrook Capital Improvement Plan Fiscal Year 2018/2019 FY 15-FY 19 Annual Program FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Coral Parkway - Walters Avenue to South End $ - $ - $ - $ - $ 37,227 $ 37,227 Lakeside Avenue - Landwehr Road to Phillips Avenue $ - $ - $ - $ - $ 44,087 $ 44,087 Phillips Avenue - Lakeside Avenue to Techny Road $ - $ - $ - $ - $ 31,756 $ 31,756 Prince Street - The Strand to Pfingsten Road $ - $ - $ - $ - $ 90,758 $ 90,758 Sherman Drive- Shermer Road to Greenview Road $ - $ - $ - $ - $ 362,584 $ 362,584 Project Total $ - $ - $ - $ - $ 566,412 $ 566,412 Planned Financing State Motor Fuel Tax Receipts $ - $ - $ - $ - $ 566,412 $ 566,412 Fiscal Year Totals $ - $ - $ - $ - $ 566,412 $ 566,412 Coral Parkway Lakeside Avenue FY 2018/2019 – Page 5 Village of Northbrook Capital Improvement Plan Fiscal Year 2018/2019 Phillips Avenue Prince Street Sherman Drive FY 2018/2019 – Page 6 Village of Northbrook Capital Improvement Plan Fiscal Year 2018/2019 FY 2018/2019 – Page 7 Village of Northbrook Capital Improvement Plan Fiscal Year 2018/2019 FY 2018/2019 – Page 8  Village of Northbrook Capital Improvement Plan Fiscal Year 2018/2019 Fund: Infrastructure Capital Improvement Project Category: Concrete Street Reconstruction & Rehabilitation Location: White Plains North/ Saint Stephens Green/ Portions of Cherry Lane & Shermer Road Cost: $740,651 The concrete streets of the White Plains North, Saint Stephens Green, Cherry Lane and Shermer Road areas of town have been surveyed and an estimated number of concrete panels have been identified for replacement. Deferring the replacement of the deteriorated panels will result in more advanced degradation of roadway, including pavement failures, increased damage to vehicles, and increased reconstruction and rehabilitation costs in the future. Panels are approximately 5.89 cubic yards of concrete. In FY 2018/19, Village Staff anticipate replacing about 2,560 cubic yards of concrete, which equates to 301 cement trucks. Concrete Street Reconstruction and FY 15-FY 19 Rehabilitation FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total White Plains North/ Saint Stephens Green Area/ Shagbark Lane/Portions of Cherry Lane & Shermer Road $ - $ - $ - $ - $ 740,651 $ 740,651 Project Total $ - $ - $ - $ - $ 740,651 $ 740,651 Planned Financing Bond Proceeds $ - $ - $ - $ - $ 740,651 $ 740,651 FY 15-FY 19 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Debt Service on New Bonds $ - $ - $ - $ - $ 48,181 $ 48,181 Fiscal Year Totals $ - $ - $ - $ - $ 48,181 $ 48,181 At this time there is no identified funding source for the debt service for this project. The annual debt service cost of this project on bonds issued in FY 2018/19 is $48,181 (Term - 30 years, Rate - 5%). FY 2018/2019 – Page 9 Village of Northbrook Capital Improvement Plan Fiscal Year 2018/2019 FY 2018/2019 – Page 10  Village of Northbrook Capital Improvement Plan Fiscal Year 2018/2019 Fund: Infrastructure Capital Improvement Project Category: Sidewalk Improvements Location: Atlas Sections 2C, 2D, 3C, 3D, 4C, 4D Cost: $116,951 For additional information on this capital purchase, please refer to pages 27 of Fiscal Year 2014/15. Areas to be reviewed for replacement are detailed in the map below. FY 15-FY 19 Sidewalk Improvements FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Annual Program $ 103,909 $ 107,026 $ 110,237 $ 113,544 $ 116,951 $ 551,667 Fiscal Year Totals $ 103,909 $ 107,026 $ 110,237 $ 113,544 $ 116,951 $ 551,667 Planned Financing Fund Reserves $ 103,909 $ 107,026 $ 110,237 $ 113,544 $ 116,951 $ 551,667 FY 2018/2019 – Page 11 Village of Northbrook Capital Improvement Plan Fiscal Year 2018/2019 FY 2018/2019 – Page 12  Village of Northbrook Capital Improvement Plan Fiscal Year 2018/2019 Fund: Infrastructure Capital Improvement Project Category: Shermerville Commons – Fleet Maintenance Garage/Stormwater Facility Project Phase: Construction Management Services, Demolition/Remediation and Construction and Design/Final Engineering Cost: $3,441,000 For additional information on this capital purchase, please refer to pages 13-15 of Fiscal Year 2016/17. FY 15-FY 19 Shermerville Commons FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Fleet Maintenance Garage $ - $ - $4,825,000 $ 325,000 $3,241,000 $ 8,391,000 Stormwater Facility $ - $ - $ - $ 100,000 $ 200,000 $ 300,000 Park Facility $ - $ - $ - $ - $ - $ - Project Total $ - $ - $4,825,000 $ 425,000 $3,441,000 $ 8,691,000 Planned Financing Bond Proceeds $ - $ - $4,825,000 $ 425,000 $3,441,000 $ 8,691,000 FY 15-FY 19 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Debt Service on New Bonds $ - $ - $ 362,936 $ 32,673 $ 264,531 $ 660,140 Debt Service on Previous Bonds $ - $ - $ - $ 362,936 $ 395,609 $ 758,545 Fiscal Year Totals $ - $ - $ 362,936 $ 395,609 $ 660,140 $ 1,418,685 At this time there is no identified funding source for the debt service for this project. The annual debt service cost of this project on bonds issued in FY 2016/17 is $362,936 (Term - 20 years, Rate - 4.25%). The annual debt service cost of this project on bonds issued in FY 2017/18 is $32,673 (Term - 20 years, Rate - 4.5%). The annual debt service cost of this project on bonds issued in FY 2018/19 is $264,531 (Term - 20 years, Rate - 4.5%). FY 2018/2019 – Page 13  Village of Northbrook Capital Improvement Plan Fiscal Year 2018/2019 Fund: Stormwater Project Category: Stormwater Mitigation Project Location: Blackthorn Lane Project Phase: Property/Easement Acquisition and Design/Final Engineering Cost: $34,000 Project Description: This project involves improving the street drainage collection system by increasing inlet capacity both along the street and within the low street area. The current corrugated metal pipe system on Blackthorn Lane will also be replaced with a new 18” diameter storm sewer and include a stormwater control structure. Currently, this area experiences street, front yard, back yard and structure flooding. Increased flooding depths have been reported.. Locations Impacted by the Project: 1100 block of Blackthorn Lane. Properties Impacted: 12 properties will experience a reduction in property flooding. Structures Impacted: Two (2) properties currently experience structure flooding. Staff anticipates that this project will create a reduction in structure flooding for these properties. Additional Study Needed: Additional study of this project is not needed. Design: Design of the Blackthorn Lane project is anticipated to take 6 months. Construction: Construction of the Blackthorn Lane project is anticipated to take 1 year. External Factors Affecting Design and Construction Timelines: To construct this project, the Village must obtain easements between two properties fronting on Blackthorn Lane to facilitate the construction of the new storm sewer to Briarwood Lane. Photos of Flooding in the Project Area: FY 2018/2019 – Page 14  Village of Northbrook Capital Improvement Plan Fiscal Year 2018/2019 Blackthorn Lane Project Map: FY 15-FY 19 Blackthorn Lane FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Property & Easement Acquisition $ - $ - $ - $ - $ 20,000 $ 20,000 Design/Final Engineering $ - $ - $ - $ - $ 14,000 $ 14,000 Project Total $ - $ - $ - $ - $ 34,000 $ 34,000 Planned Financing Bond Proceeds $ - $ - $ - $ - $ 34,000 $ 34,000 Fiscal Year Totals $ - $ - $ - $ - $ 34,000 $ 34,000 FY 15-FY 19 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Debt Service on New Bonds $ - $ - $ - $ - $ 2,212 $ 2,212 Fiscal Year Totals $ - $ - $ - $ - $ 2,212 $ 2,212 The annual debt service cost of this project on bonds issued in FY 2018/19 is $2,212 (Term - 30 years, Rate – 5%). FY 2018/2019 – Page 15  Village of Northbrook Capital Improvement Plan Fiscal Year 2018/2019 Fund: Stormwater Project Category: Stormwater Mitigation Project Location: Brittany Road Project Phase: Design/Final Engineering Cost: $18,630 Project Description: This project involves supplementing the existing 42” storm sewer by constructing approximately 375’ of 48” storm sewer to drain the low area on Brittany Road to the 48” storm sewer outlet on Bordeaux Road. The lower inlets within the flood prone area will be disconnected from the existing storm sewer and reconnected to the 48” storm sewer. The inflow capacity will be increased by adding inlets. A downstream control structure will be constructed. Currently, this area experiences street, front yard, and reported structure flooding. Locations Impacted by the Project: Bourdeaux Drive to Dauphine Avenue. Properties Impacted: Six (6) properties will experience a reduction in property flooding. Structures Impacted: One (1) property currently experience structure flooding. Staff anticipates that this project will create a reduction in structure flooding for this property. Additional Study Needed: Additional study of this project is not needed. Design: Design of the Brittany Road project is anticipated to take 6 months. Construction: Construction of the Brittany Road project is anticipated to take 1 year. External Factors Affecting Design and Construction Timelines: There are no external factors affecting design and construction of this project. Photos of Flooding in the Project Area: FY 2018/2019 – Page 16  Village of Northbrook Capital Improvement Plan Fiscal Year 2018/2019 Brittany Road Project Map: FY 15-FY 19 Brittany Road FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Design/Final Engineering $ - $ - $ - $ - $ 18,630 $ 18,630 Project Total $ - $ - $ - $ - $ 18,630 $ 18,630 Planned Financing Bond Proceeds $ - $ - $ - $ - $ 18,630 $ 18,630 Fiscal Year Totals $ - $ - $ - $ - $ 18,630 $ 18,630 FY 15-FY 19 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Debt Service on New Bonds $ - $ - $ - $ - $ 1,212 $ 1,212 Fiscal Year Totals $ - $ - $ - $ - $ 1,212 $ 1,212 The annual debt service cost of this project on bonds issued in FY 2018/19 is $1,212 (Term - 30 years, Rate – 5%). FY 2018/2019 – Page 17  Village of Northbrook Capital Improvement Plan Fiscal Year 2018/2019 Fund: Stormwater Project Category: Stormwater Mitigation Project Location: Dehne Subdivision Project Phase: Design/Final Engineering and Construction Cost: $113,750 Project Description: This project involves improving conveyance by replacing damaged culverts and regrading the ditches along Dehne and Brentwood Roads. The project will also improve collection capacity through the installation of inlets along Brentwood Road. Currently, this area experiences front yard, rear yard and street flooding with water flowing across Dehne Road. Locations Impacted by the Project: Dehne Road and Brentwood Road. Properties Impacted: Eight (8) properties will experience a reduction in property flooding. Structures Impacted: No properties are currently impacted by structure flooding. Additional Study Needed: Additional study of this project is not needed. Design: Design of the Dehne Subdivision project is anticipated to take 6 months. Construction: Construction of the the Dehne Subdivision project is anticipated to take 6 months. External Factors Affecting Design and Construction Timelines: The Dehne Subdivision project is contingent upon the Northbrook Manor, Shermer Road Outlet, Shermer Road Overflow and Wescott Park projects being completed. Photos of Flooding in the Project Area: FY 2018/2019 – Page 18  Village of Northbrook Capital Improvement Plan Fiscal Year 2018/2019 Dehne Subdivision Project Map: FY 15-FY 19 Dehne Subdivision FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Design/Final Engineering $ - $ - $ - $ - $ 14,000 $ 14,000 Construction $ - $ - $ - $ - $ 99,750 $ 99,750 Project Total $ - $ - $ - $ - $ 113,750 $ 113,750 Planned Financing Bond Proceeds $ - $ - $ - $ - $ 113,750 $ 113,750 Fiscal Year Totals $ - $ - $ - $ - $ 113,750 $ 113,750 FY 15-FY 19 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Debt Service on New Bonds $ - $ - $ - $ - $ 7,400 $ 7,400 Fiscal Year Totals $ - $ - $ - $ - $ 7,400 $ 7,400 The annual debt service cost of this project on bonds issued in FY 2018/19 is $7,400 (Term - 30 years, Rate – 5%). FY 2018/2019 – Page 19  Village of Northbrook Capital Improvement Plan Fiscal Year 2018/2019 Fund: Stormwater Project Category: Stormwater Mitigation Project Location: Longvalley Drive Project Phase: Design/Final Engineering Cost: $12,000 Project Description: This project involves improving the intersection drainage collection system by increasing inlet capacity and related lateral storm sewer capacities. The project includes replacing 300” of the existing 15” storm sewer with 18” storm sewer. A control structure will also be constructed at the beginning of the 18” storm sewer. Currently, this area experiences street, front yard and structure flooding. Locations Impacted by the Project: Longvalley Drive and Longvalley Court intersection. Properties Impacted: Eight (8) properties will experience a reduction in property flooding. Structures Impacted: One (1) property currently experience structure flooding. Staff anticipates that this project will create a reduction in structure flooding for this property. Additional Study Needed: Additional study of this project is not needed. Design: Design of the Longvalley Drive project is anticipated to take 6 months. Construction: Construction of the Longvalley Drive project is anticipated to take 1 year. External Factors Affecting Design and Construction Timelines: There are no external factors affecting design and construction of this project. Photos of Flooding in the Project Area: At this time, staff does not have photos documenting the flooding conditions in this location. FY 2018/2019 – Page 20  Village of Northbrook Capital Improvement Plan Fiscal Year 2018/2019 Longvalley Drive Project Map: FY 15-FY 19 Longvalley Drive FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Design/Final Engineering $ - $ - $ - $ - $ 12,000 $ 12,000 Project Total $ - $ - $ - $ - $ 12,000 $ 12,000 Planned Financing Bond Proceeds $ - $ - $ - $ - $ 12,000 $ 12,000 Fiscal Year Totals $ - $ - $ - $ - $ 12,000 $ 12,000 FY 15-FY 19 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Debt Service on New Bonds $ - $ - $ - $ - $ 781 $ 781 Fiscal Year Totals $ - $ - $ - $ - $ 781 $ 781 The annual debt service cost of this project on bonds issued in FY 2018/19 is $781 (Term - 30 years, Rate – 5%). FY 2018/2019 – Page 21  Village of Northbrook Capital Improvement Plan Fiscal Year 2018/2019 Fund: Stormwater Project Category: Stormwater Mitigation Project Location: Surrey Lane Project Phase: Property/Easement Acquisition Cost: $20,000 Project Description: This project involves constructing a conveyance storm sewer from the cul-de-sac at Lee Road as well as a low/flood overflow structure at the east side of the cul-de-sac with a restrictor plate. Also, a relief swale will be constructed within the drainage easement. Two (2) inlets will be added within the cul-de-sac area to improve drainage. A short segment of the Lee Road storm sewer system will be modified to accommodate the new storm sewer and flood overflow path. Currently, this area experiences cul-de-sac, front yard and rear yard flooding. Locations Impacted by the Project: Surrey Lane cul-de-sac. Properties Impacted: Seven (7) properties will experience a reduction in property flooding. Structures Impacted: No properties are currently impacted by structure flooding. Additional Study Needed: Additional study of this project is not needed. Design: Design of the Surrey Lane project is anticipated to take 6 months. Construction: Construction of the Surrey Lane project is anticipated to take 1 year. External Factors Affecting Design and Construction Timelines: To construct this project, the Village must obtain a 15’ wide drainage easement between the Surrey Lane cul-de-sac and Lee Road. Photos of Flooding in the Project Area: FY 2018/2019 – Page 22  Village of Northbrook Capital Improvement Plan Fiscal Year 2018/2019 Surrey Lane Project Map: FY 15-FY 19 Surrey Lane FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Property & Easement Acquisition $ - $ - $ - $ - $ 20,000 $ 20,000 Project Total $ - $ - $ - $ - $ 20,000 $ 20,000 Planned Financing Bond Proceeds $ - $ - $ - $ - $ 20,000 $ 20,000 Fiscal Year Totals $ - $ - $ - $ - $ 20,000 $ 20,000 FY 15-FY 19 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Debt Service on New Bonds $ - $ - $ - $ - $ 1,302 $ 1,302 Fiscal Year Totals $ - $ - $ - $ - $ 1,302 $ 1,302 The annual debt service cost of this project on bonds issued in FY 2018/19 is $1,302 (Term - 30 years, Rate – 5%). FY 2018/2019 – Page 23  Village of Northbrook Capital Improvement Plan Fiscal Year 2018/2019 Fund: Stormwater Project Category: Stormwater Mitigation Project Location: Williamsburg Drive/Old Post Road Project Phase: Property/Easement Acquisition, Design/Final Engineering and Construction Cost: $267,500 Project Description: This project involves the construction of a 2-foot and 3-foot diameter storm sewer line extending from the Williamsburg Drive/Old Post Road intersection to the adjacent Revere Drive retention pond, which will also be expanded by 1 acre-foot. Currently, this intersection experiences flooding of the roadway and parkway. Locations Impacted by the Project: 1000 block of Williamsburg Drive and 200 block of Old Post Road. Properties Impacted: 18 properties will experience a reduction in flooding. Structures Impacted: Two (2) of the 18 properties currently experience structure flooding. Staff anticipates that this project will create a reduction in structure flooding for these properties. Additional Study Needed: Additional study of this project is not needed. Design: Design of the Williamsburg Drive/Old Post Road project is expected to take 24 months. Construction: Construction of the Williamsburg Drive/Old Post Road project is anticipated to take 6 months. External Factors Affecting Design and Construction Timelines: The Village must acquire two (2) easements and either an additional easement or license agreement with the Revere Drive Business Association for the construction of a storm sewer and expansion of a retention pond for the Williamsburg Drive/Old Post Road project. Photos of Flooding in the Project Area: FY 2018/2019 – Page 24  Village of Northbrook Capital Improvement Plan Fiscal Year 2018/2019 Williamsburg Drive/Old Post Road Project Map: Williamsburg Drive/Old FY 15-FY 19 Post Road FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Property & Easement Acquisition $ - $ - $ - $ - $ 5,000 $ 5,000 Design/Final Engineering $ - $ - $ - $ - $ 34,650 $ 34,650 Construction $ - $ - $ - $ - $ 227,850 $ 227,850 Project Total $ - $ - $ - $ - $ 267,500 $ 267,500 Planned Financing Bond Proceeds $ - $ - $ - $ - $ 267,500 $ 267,500 Fiscal Year Totals $ - $ - $ - $ - $ 267,500 $ 267,500 FY 15-FY 19 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Debt Service on New Bonds $ - $ - $ - $ - $ 17,402 $ 17,402 Fiscal Year Totals $ - $ - $ - $ - $ 17,402 $ 17,402 The annual debt service cost of this project on bonds issued in FY 2018/19 is $17,402 (Term - 30 years, Rate – 5%). FY 2018/2019 – Page 25  Village of Northbrook Capital Improvement Plan Fiscal Year 2018/2019 Fund: Stormwater Project Category: Stormwater Mitigation Project Location: Woodlawn Road Project Phase: Property/Easement Acquisition, Design/Final Engineering and Construction Cost: $265,850 Project Description: This project involves the addition of inlet structures as well as regarding of ditches and replacement of damaged, crushed and nonstandard driveway culverts. Currently, this area experiences street, front yard and back yard flooding. Locations Impacted by the Project: 2000 and 2100 blocks of Woodlawn Road. Properties Impacted: 15 properties will experience a reduction in flooding. Structures Impacted: No properties are currently impacted by structure flooding. Additional Study Needed: Additional study of this project is not needed. Design: Design of the Woodlawn Road project is expected to take 6 months. Construction: Construction of the Woodlawn Road project is anticipated to take 6 months. External Factors Affecting Design and Construction Timelines: Construction of the Woodlawn Road project is dependent on the Northbrook Manor, Shermer Road Outlet, Shermer Road Overflow and Wescott Park projects being completed. Photo of Flooding in the Project Area: FY 2018/2019 – Page 26  Village of Northbrook Capital Improvement Plan Fiscal Year 2018/2019 Woodlawn Road Project Map: FY 15-FY 19 Woodlawn Road FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Property & Easement Acquisition $ - $ - $ - $ - $ 5,000 $ 5,000 Design/Final Engineering $ - $ - $ - $ - $ 33,000 $ 33,000 Construction $ - $ - $ - $ - $ 227,850 $ 227,850 Project Total $ - $ - $ - $ - $ 265,850 $ 265,850 Planned Financing Bond Proceeds $ - $ - $ - $ - $ 265,850 $ 265,850 Fiscal Year Totals $ - $ - $ - $ - $ 265,850 $ 265,850 FY 15-FY 19 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Debt Service on New Bonds $ - $ - $ - $ - $ 17,294 $ 17,294 Debt Service on Previous Bonds $ - $ - $ - $ - $ - $ - Fiscal Year Totals $ - $ - $ - $ - $ 17,294 $ 17,294 The annual debt service cost of this project on bonds issued in FY 2018/19 is $17,294 (Term - 30 years, Rate – 5%). FY 2018/2019 – Page 27  Village of Northbrook Capital Improvement Plan Fiscal Year 2018/2019 Fund: Stormwater Project Category: Stormwater Mitigation Project Location: Dehne Road/Glendale Avenue Intersection Project Phase: Construction Cost: $118,650 Project Phases Completed: Design and Final Engineering of this project will be completed during Fiscal Year 2017/18. For additional information on this stormwater mitigation project, please refer to pages 14-15 of Fiscal Year 2017/18. Photos of Flooding in the Project Area: At this time, staff does not have photos documenting the flooding conditions in this location. Dehne Road/Glendale Avenue Intersection FY 2018/2019 – Page 28  Village of Northbrook Capital Improvement Plan Fiscal Year 2018/2019 Dehne Road & Glendale FY 15-FY 19 Avenue FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Design/Final Engineering $ - $ - $ - $ 17,000 $ - $ 17,000 Construction $ - $ - $ - $ - $ 118,650 $ 118,650 Project Total $ - $ - $ - $ 17,000 $ 118,650 $ 135,650 Planned Financing Bond Proceeds $ - $ - $ - $ 17,000 $ 118,650 $ 135,650 Fiscal Year Totals $ - $ - $ - $ 17,000 $ 118,650 $ 135,650 FY 15-FY 19 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Debt Service on New Bonds $ - $ - $ - $ 1,106 $ 7,719 $ 8,825 Debt Service on Previous Bonds $ - $ - $ - $ - $ 1,106 $ 1,106 Fiscal Year Totals $ - $ - $ - $ 1,106 $ 8,825 $ 9,931 The annual debt service cost of this project on bonds issued in FY 2017/18 is $1,106 (Term - 30 years, Rate - 5%). The annual debt service cost of this project on bonds issued in FY 2018/19 is $7,719 (Term - 30 years, Rate - 5%). FY 2018/2019 – Page 29  Village of Northbrook Capital Improvement Plan Fiscal Year 2018/2019 Fund: Stormwater Project Category: Culvert Replacement Location: Elm Ridge and Second Street Project Phase: Construction Cost: $350,000 The culverts under Elm Ridge Drive and Second Street are concrete structures that allow stormwater to flow from the Techny Drain underneath these roadways. The culverts have begun to show signs of degradation and are in need of replacement. FY 15-FY 19 Culvert Replacement FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Construction $ - $ - $ - $ - $ 350,000 $ 350,000 Project Total $ - $ - $ - $ - $ 350,000 $ 350,000 Planned Financing Bond Proceeds $ - $ - $ - $ - $ 350,000 $ 350,000 Fiscal Year Totals $ - $ - $ - $ - $ 350,000 $ 350,000 FY 15-FY 19 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Debt Service on New Bonds $ - $ - $ - $ - $ 22,769 $ 22,769 Fiscal Year Totals $ - $ - $ - $ - $ 22,769 $ 22,769 The annual debt service cost of this project on bonds issued in FY 2018/19 is $22,769 (Term - 30 years, Rate - 5%). FY 2018/2019 – Page 30  Village of Northbrook Capital Improvement Plan Fiscal Year 2018/2019 Fund: Water Project Category: Water Main Replacement Project Location: Big Oak Lane Cost: $330,000 The water main on Big Oak Lane between Meadow Road and Laurel Road has experienced three (3) main breaks in the past three (3) years and 22 since its installation in 1955. The existing 6-inch diameter main will be replaced with an 8-inch main to accommodate the increased volume needed by the area and to ensure sufficient water flow if needed by the Fire Department in case of an emergency. Replace Number of Estimated Big Oak Lane Existing Size With Length Year Breaks to Date Cost Meadow Rd. to East End 6" 8" 1200 1955 22 $ 330,000 Project Total $ 330,000 Planned Financing User Fees $ 330,000 Total $ 330,000 FY 2018/2019 – Page 31 Village of Northbrook Capital Improvement Plan Fiscal Year 2018/2019 FY 2018/2019 – Page 32  Village of Northbrook Capital Improvement Plan Fiscal Year 2018/2019 Fund: Water Project Category: Water Main Replacement Project Location: Waukegan Road Cost: $3,000,000 The water main on Waukegan Road has experienced 25 breaks, including 5 breaks over the last couple years. Approximately 95 customers are impacted by outages on this main. Waukegan Road is a main thoroughfare for the Village and breaks on the line often generate the need for lane closures, leading to traffic back-ups that also affect other routes through town. Continual breaks on the line will lead to increased damage to the road and a possible requirement from the Illinois Department of Transportation (IDOT) for the Village to repair. The existing 4-8 inch diameter main will be replaced with a main 10 inches or larger to accommodate the increased volume needed by the community and to ensure sufficient water flow if needed by the Fire Department in case of an emergency. This project, which was originally slated for FY 2013/14, has been deferred to FY 2018/19 due to construction restrictions that IDOT has placed on the project. While the design is evaluated, staff continues to work with IDOT on the constructability of this project. Should a change in the requirements occur that will allow the project to be constructed in an earlier fiscal year, this project will be accelerated. Additionally, depending on the outcome of the water model the scope of this project may change. Replace Number of Estimated Waukegan Road Existing Size With Length Year Breaks to Date Cost Walters Ave. to Shermer Rd. 4" - 8" 10" 2,400 1922 - 1965 25 $ 3,000,000 Project Total $ 3,000,000 Planned Financing Bond Proceeds $ 3,000,000 Total $ 3,000,000 FY 14-FY 18 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Debt Service on Bonds $ - $ - $ - $ - $ 195,155 $ 195,155 Fiscal Year Totals $ - $ - $ - $ - $ 195,155 $ 195,155 The annual debt service cost of this project on bonds issued in FY 2018/19 is $195,155 (Term – 30 years, Rate – 5.0%). FY 2018/2019 – Page 33 Village of Northbrook Capital Improvement Plan Fiscal Year 2018/2019 FY 2018/2019 – Page 34  Village of Northbrook Capital Improvement Plan Fiscal Year 2018/2019 Fund: Water Project Category: Water Meter Conversion Program Cost: $75,000 For additional information on this capital purchase, please refer to pages 58 of Fiscal Year 2014/15. Water Meter Conversion FY 15-FY 19 Project FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Meter Purchases $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 375,000 Fiscal Year Totals $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 375,000 Planned Financing User Charges/Fund Reserve $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 375,000 Total $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 375,000 FY 2018/2019 – Page 35  Village of Northbrook Capital Improvement Plan Fiscal Year 2018/2019 Fund: Water Project Category: Scheduled Equipment & Vehicle Replacements Cost: $189,940 Vehicles will be assessed prior to formal recommendation for replacement. FY 15-FY 19 Vehicle Replacement FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Pickup(s) $ - $ 120,640 $ 37,210 $ - $ 39,480 $ 197,330 Excavator (2002) $ - $ - $ - $ 57,070 $ - $ 57,070 Backhoe (1996) $ - $ - $ 101,300 $ - $ - $ 101,300 Hydraulic Breaker (1997) $ - $ - $ 19,010 $ - $ - $ 19,010 Dump Truck (2004) $ - $ - $ - $ - $ 150,460 $ 150,460 Project Total $ - $ 120,640 $ 157,520 $ 57,070 $ 189,940 $ 525,170 Planned Financing User Charges $ - $ 120,640 $ 56,220 $ 57,070 $ 39,480 $ 273,410 Bond Proceeds $ - $ - $ 101,300 $ - $ 150,460 $ 251,760 Total $ - $ 120,640 $ 157,520 $ 57,070 $ 189,940 $ 525,170 FY 15-FY 19 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Debt Service on New Bonds $ - $ - $ 7,620 $ - $ 11,567 $ 19,187 Debt Service on Previous Bonds $ - $ - $ - $ 7,620 $ 7,620 $ 15,240 Fiscal Year Totals $ - $ - $ 7,620 $ 7,620 $ 19,187 $ 34,427 The annual debt service cost of this project on bonds issues in FY 2016/17 is $7,620 (Term - 20 years, Rate – 4.25%). The annual debt service cost of this project on bonds issues in FY 2018/19 is $11,567 (Term - 20 years, Rate – 4. 5%). FY 2018/2019 – Page 36  Village of Northbrook Capital Improvement Plan Fiscal Year 2018/2019 Fund: Sanitary Sewer Project Category: Sanitary Sewer Lining Program Cost: $325,917 For additional information on this capital purchase, please refer to page 63 of Fiscal Year 2014/15. FY 15-FY 19 Sanitary Sewer Fund Projects FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Sewer Lining Program $ 289,573 $ 298,260 $ 307,208 $ 316,424 $ 325,917 $ 1,537,382 Fiscal Year Totals $ 289,573 $ 298,260 $ 307,208 $ 316,424 $ 325,917 $ 1,537,382 Planned Financing Bond Proceeds $ 289,573 $ 298,260 $ 307,208 $ 316,424 $ 325,917 $ 1,537,382 Total $ 289,573 $ 298,260 $ 307,208 $ 316,424 $ 325,917 $ 1,537,382 FY 15-FY 19 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Debt Service on New Bonds $ 17,778 $ 18,853 $ 19,419 $ 20,584 $ 21,202 $ 97,836 Debt Service on Previous Bonds $ - $ 17,778 $ 36,631 $ 56,050 $ 76,634 $ 187,093 Fiscal Year Totals $ 17,778 $ 36,631 $ 56,050 $ 76,634 $ 97,836 $ 284,929 The annual debt service cost of this project on bonds issues in FY 2014/15 is $17,778 (Term - 30 years, Rate – 4.5%). The annual debt service cost of this project on bonds issues in FY 2015/16 is $18,853 (Term - 30 years, Rate – 4.75%). The annual debt service cost of this project on bonds issues in FY 2016/17 is $19,419 (Term - 30 years, Rate – 4.75%). The annual debt service cost of this project on bonds issues in FY 2017/18 is $20,584 (Term - 30 years, Rate – 5%). The annual debt service cost of this project on bonds issues in FY 2018/19 is $21,202 (Term - 30 years, Rate – 5%). FY 2018/2019 – Page 37 Village of Northbrook Capital Improvement Plan Fiscal Year 2018/2019 FY 2018/2019 – Page 38  Village of Northbrook Capital Improvement Plan Fiscal Year 2018/2019 Fund: General Project Category: Information Technology (IT) Equipment Replacement Project: Computer Aided Dispatch (CAD) and Records Management System (RMS) Replacement Cost: $500,000 Our Computer Aided Dispatch (CAD) and Records Management System (RMS), currently provided by Spillman Technologies, is a comprehensive incident management, records management and resource allocation solution specifically designed for a law enforcement environment. This CAD and RMS system streamlines the call taking, dispatch, and records management processes by allowing for rapid data entry, setting call priorities, making resource recommendations, searching of records and databases, and writing incident reports. The system is composed of multiple modules, each providing specific functionality such as mapping, automatic vehicle location, records management, equipment, personnel, and sex offender tracking. The modular system has allowed the department to customize the systems to our needs as well as provide the ability to easily add state-of-the-art modules as they are developed. By FY 2019, the CAD system will be 12 years old. At this time, it is appropriate for the police department to plan for an assessment of the functionality and service provided by the CAD and RMS system. Moreover, as the Village seeks to replace its organization-wide Enterprise Resource Program, ancillary systems must be evaluated as well. Should the need arise to replace the current software with a more appropriate solution, or switch to a vendor that would provide increased information sharing opportunities among neighboring municipalities, we are planning for this potential expense. FY 15-FY 19 Information Technology FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total CAD Replacement $ - $ - $ - $ - $ 500,000 $ 500,000 Project Total $ - $ - $ - $ - $ 500,000 $ 500,000 Planned Financing Bond Proceeds $ - $ - $ - $ - $ 500,000 $ 500,000 Fiscal Year Totals $ - $ - $ - $ - $ 500,000 $ 500,000 FY 15-FY 19 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Debt Service on New Bonds $ - $ - $ - $ - $ 61,646 $ 61,646 Fiscal Year Totals $ - $ - $ - $ - $ 61,646 $ 61,646 At this time there is no identified funding source for the debt service for this project. The annual debt service cost of this project on bonds issued in FY 2018/19 is $61,646 (Term - 10 years, Rate – 4.0%) FY 2018/2019 – Page 39  Village of Northbrook Capital Improvement Plan Fiscal Year 2018/2019 Fund: General Project Category: Information Technology (IT) Equipment Replacement Project: General Equipment Cost: $100,000 For additional information on this capital purchase, please refer to page 69 of Fiscal Year 2014/15. FY 15-FY 19 Information Technology FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total General Equipment Replacement $ 130,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 530,000 Fiscal Year Total $ 130,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 530,000 Planned Financing General Fund Revenues $ 130,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 530,000 Fiscal Year Totals $ 130,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 530,000 FY 2018/2019 – Page 40  Village of Northbrook Capital Improvement Plan Fiscal Year 2018/2019 Fund: General Project Category: E-911 Equipment Replacement Project: Mobile Computer Equipment Cost: $100,000 For additional information on this capital purchase, please refer to page 72 of Fiscal Year 2014/15. E-911 Equipment F FY 15-FY 19 Replacement YFY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Mobile Equipment Replacement $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 500,000 Fiscal Year Total $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 500,000 Planned Financing General Fund Revenues $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 500,000 Fiscal Year Totals $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 500,000 FY 2018/2019 – Page 41  Village of Northbrook Capital Improvement Plan Fiscal Year 2018/2019 Fund: General Project Category: Facilities Improvements Facility: Police Department – Roof Replacement, Window Replacement and HVAC Replacement Cost: $1,090,000 The Public Safety Building at 1401 Landwehr Road originally housed both the Police and Fire Departments until the construction of Fire Station 11. The roof has reached the end of its useful life and will be replaced and the HVAC system will be reconfigured to be more energy efficient. Windows throughout the building will also be replaced. In preparation for this project, and to better identify what improvements can be made to improve the interior of the building, the Police Department will be including with their 2014/15 budget request funds for a facility operations plan. FY 15-FY 19 Facilities FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Exterior Improvements $ - $ - $ - $ - $ 440,000 $ 440,000 Interior Improvements $ - $ - $ - $ - $ - $ - Structural Improvements $ - $ - $ - $ - $ - $ - Mechanical Improvements $ - $ - $ - $ - $ 650,000 $ 650,000 Project Total $ - $ - $ - $ - $1,090,000 $ 1,090,000 Planned Financing Bond Proceeds $ - $ - $ - $ - $1,090,000 $ 1,090,000 Fiscal Year Totals $ - $ - $ - $ - $1,090,000 $ 1,090,000 FY 15-FY 19 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Debt Service on New Bonds $ - $ - $ - $ - $ 83,795 $ 83,795 Fiscal Year Totals $ - $ - $ - $ - $ 83,795 $ 83,795 At this time there is no identified funding source for the debt service for this project. The annual debt service cost of this project on bonds issued in FY 2018/19 is $83,795 (Term – 20 years, Rate – 4.5%). FY 2018/2019 – Page 42  Village of Northbrook Capital Improvement Plan Fiscal Year 2018/2019 Fund: General Project Category: Vehicle Replacement - Fire Department Unit #067: 2008 International Ambulance/Road Rescue Cost: $328,364 Based upon the Village Board approved schedule for replacing fire apparatus, Ambulance #067 is scheduled for replacement in FY 2018/19.  Ambulance Replacement Schedule: o The current schedule for medium duty ambulances calls for a six year front-line status and a four year reserve status. o Typically, ambulances are replaced every ten years or 100,000 miles. o This replacement is consistent with department history and a recommendation from the Village’s fleet maintenance supervisor. o This 2008 International Ambulance with a MedTek body has an anticipated replacement cost of $328,364, which includes the chassis, body, and all necessary equipment. o Staff will make a final determination of replacement need before final recommendation to the Village Board. FY 15-FY 19 Ambulance Replacement FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total #067, 2008 International Medtec Ambulance $ - $ - $ - $ - $ 328,364 $ 328,364 Project Total $ - $ - $ - $ - $ 328,364 $ 328,364 Planned Financing Bond Proceeds $ - $ - $ - $ - $ 328,364 $ 328,364 Fiscal Year Totals $ - $ - $ - $ - $ 328,364 $ 328,364 FY 15-FY 19 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Debt Service on New Bonds $ - $ - $ - $ - $ 40,485 $ 40,485 Fiscal Year Totals $ - $ - $ - $ - $ 40,485 $ 40,485 At this time there is no identified funding source for the debt service for this project. The annual debt service cost of this project on bonds issued in FY 2018/19 is $40,485 (Term – 10 years, Rate - 4%). FY 2018/2019 – Page 43 Village of Northbrook Capital Improvement Plan Fiscal Year 2018/2019 FY 2018/2019 – Page 44  Village of Northbrook Capital Improvement Plan Fiscal Year 2018/2019 Fund: General Project Category: Vehicle Replacements – Public Works Units #208 & 210: Two (2) 2007 GMC 5500 Dump Trucks Cost: $292,140 Included in the Village’s fleet are Units #208 and #210, 2007 GMC 5500 Dump Trucks. These dump trucks are front-line vehicles used for snow plowing operations, street maintenance operations, water main break and maintenance operations, and tree removal operations. Choosing to defer the replacement of this vehicle will likely incur costs for sandblasting and repainting of the body and frame, which are already showing signs of wear, as well as replacement of various other components that have deteriorated. FY 15-FY 19 Vehicle Replacement FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total #208 & #210, 2007 GMC 5500 Dump Trucks $ - $ - $ - $ - $ 292,140 $ 292,140 Project Total $ - $ - $ - $ - $ 292,140 $ 292,140 Planned Financing Bond Proceeds $ - $ - $ - $ - $ 292,140 $ 292,140 Fiscal Year Totals $ - $ - $ - $ - $ 292,140 $ 292,140 FY 15-FY 19 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Debt Service on Bonds $ - $ - $ - $ - $ 36,019 $ 36,019 Fiscal Year Totals $ - $ - $ - $ - $ 36,019 $ 36,019 At this time there is no identified funding source for the debt service for this project. The annual debt service cost of this project on bonds issued in FY 2018/19 is $36,019 (Term – 10 years, Rate - 4%). FY 2018/2019 – Page 45  Village of Northbrook Capital Improvement Plan Fiscal Year 2018/2019 Fund: General Project Category: Vehicle Replacements – Public Works Unit #236: 2004 International Snorkel Cost: $179,120 Included in the Village’s fleet is Unit #236, a 2004 International Snorkel. This piece of equipment includes a 60- foot aerial lift as well as a dump bed with a box that allows the wood chipper to deposit chips into the back of the truck, minimizing the number of vehicles that need to be brought to a job site. Choosing to defer the replacement of this vehicle will likely incur costs for sandblasting and repainting of the body and frame, which are already showing signs of wear, as well as replacement of various other components that have deteriorated. FY 15-FY 19 Vehicle Replacement FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total #236, 2004 International Snorkel $ - $ - $ - $ - $ 179,120 $ 179,120 Project Total $ - $ - $ - $ - $ 179,120 $ 179,120 Planned Financing Bond Proceeds $ - $ - $ - $ - $ 179,120 $ 179,120 Fiscal Year Totals $ - $ - $ - $ - $ 179,120 $ 179,120 FY 15-FY 19 Annual Funding FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Debt Service on Bonds $ - $ - $ - $ - $ 22,084 $ 22,084 Fiscal Year Totals $ - $ - $ - $ - $ 22,084 $ 22,084 At this time there is no identified funding source for the debt service for this project. The annual debt service cost of this project on bonds issued in FY 2018/19 is $22,084 (Term – 10 years, Rate - 4%). FY 2018/2019 – Page 46  Village of Northbrook Capital Improvement Plan Fiscal Year 2018/2019 Fund: General Project Category: Vehicle Replacements Cost: $419,980 These vehicles and will be assessed before recommendations for replacement are finalized. FY 15-FY 19 Vehicle Replacements FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Total Police Squad/Administrative Vehicles (3) $ - $ - $ - $ - $ 112,400 $ 112,400 Administrative Vehicles (Fire) $ - $ - $ - $ - $ 75,380 $ 75,380 Public Works Pickups (2) $ - $ - $ - $ - $ 92,370 $ 92,370 Roller (1998) $ - $ - $ - $ - $ 48,960 $ 48,960 Forklift (2007) $ - $ - $ - $ - $ 32,240 $ 32,240 Scissor Lift (2006) $ - $ - $ - $ - $ 12,780 $ 12,780 Trailers (2) $ - $ - $ - $ - $ 12,420 $ 12,420 Mower (2006) $ - $ - $ - $ - $ 5,970 $ 5,970 Spreader (2003) $ - $ - $ - $ - $ 27,460 $ 27,460 Project Total $ - $ - $ - $ - $ 419,980 $ 419,980 Planned Financing General Fund Revenues $ - $ - $ - $ - $ 419,980 $ 419,980 Fiscal Year Totals $ - $ - $ - $ - $ 419,980 $ 419,980 FY 2018/2019 – Page 47