Arts Commission

APPROVED MINUTES OF THE NORTHBROOK ARTS COMMISSION VILLAGE OF NORTHBROOK DECEMBER 6, 2012 The meeting was called to order by Chairman Julia Miller at 7:04 p.m. at the Northbrook Village Hall in the Terrace Room. Commissioners present: Jerry Block, Elsa Fischer, Eric Robbins, Marilyn Jamora, Cheri Natenberg, Cathie Winnie, Sherry Weiss and Cheryl Fayne-dePersio (substitute Liaison). Commissioners Excused: Maureen Fallows, Linda Goldman and Christopher Laughlin. Commissioners Absent: Chad Davidson Guests in attendance:. Sharon Moyer. MINUTES: Chairman Julia Miller asked for a motion to approve the minutes from the November 1, 2012 meeting. Commissioner Robbins called for the motion and Commissioner Weiss seconded. All are in favor with corrections. HERE FROM THE AUDIENCE: None. COMMITTEE UPDATES Art in the Park Chairman Miller reviewed Erin Malloy’s website and stated it was good. We need to update our website but Erin’s was good. We have no budget set yet because we are working on the advertising time table and will do that soon. The Commission has paid Erin Malloy her first payment of $5,000.00. In February we will start putting the sub-committees together as it worked well last year. Erin Malloy presented an idea about matching a Northbrook Art Student with an Artist in the show. This student would display their art in the Artists tent. This would have to be negotiated with the Artists and students. Art in the Park will be July 13th and 14th of 2013. Art Workshops Commissioner Jamora reported the dates will be April 6th and 7th watercolor workshops with Diane Johnson, May 4th and 5th pastel portraits with Sally Keller. Joye Moon will be the fall workshop artist. We will confirm dates with her and the Park District. We are awaiting the Bios requested from the Artists. We will start the promotions for the workshops in January after confirming all requested dates with the Park District. Northbrook Originals Commissioner Robbins reports that the Application is ready for mailing and is on the website already. We revised our building plan at the Library so the construction is scheduled to start June 1st so we now have access to the Pollack Room for the Reception. April 4th is our scheduled meeting date and will be the Reception date as well. The work will be up on the 1st of April until the last day of April. The application will be sent to Cheryl Fayne-dePersio and Jessica Neton for posting on the Village Website and for mass mailing. After the first of the year the mail will go out. Other Commissioner Block discussed his and Commissioner Laughlin’s visit to Five Seasons Country Club on Techny Road as a possible venue for various Arts Commission events. They are interested in the commission having events there and are willing to work with us on our events. There is a possibility the commission will get the space donated. The layout of the building and property are conducive to musical and other events we may sponsor. Between the 100 chairs we can use, the Terrace space, the indoor lobby space, the hilly area outside, the food service area, etc. The area is inviting and beautiful. They want to do the food service but they also have a liquor license so we may be able to serve liquor for our events. We would have to investigate how we would utilize the space and present our ideas to them for review and discussion. The main entrance seems to be the best place for and event and there is plenty of parking just behind it. Request from Commissioner Laughlin (Music Committee) The music committee is requesting the Commission approve a grant of $1,500.00 for Rock the Green. This is an event that we have done for the past three years. This event is on our schedule for 2013 so Commissioner Laughlin would like a vote on the grant. MOTION: Commissioner Robbins moves that the commission authorize Commissioner Laughlin to spend up to $1,500.00 on Rock the Green for the year of 2013. Commissioner Jamora seconded the motion. Commissioner Fischer abstained from the vote. All are in favor. Rock the Green is tentatively scheduled for June 7th. Commissioner Fischer shared that Rock the Green will be a Teen Contest and not a Youth Contest for 2013. BUDGET Chairman Miller reported we have $17,000.00 in the bank which includes the $5000.00 just paid to Erin Malloy for Art in the Park. At this time we have a blank number for this event and we are assuming at best we will break even for this event. We get the $5,000.00 back as the Artist’s start paying for the show. The other events already approved or expect we will are the Library Concerts, the Spring Workshops (we have not seen the cost estimates for this yet). Chairman Miller has punched numbers in (estimates) for these events at this time. Northbrook Originals is an estimate, Rock the Green will be $1,500.00 and Art in the Park will cost $5,000.00 or we will break even. We basically have $11,788.00 to plan other events with. We normally get a grant of $10,000.00 from the Village but remember these funds are not guaranteed. We currently have $11,000.00 to work with until August or September until the Village approves our grant or until we get Friends of the Arts activated for the commission. 2013 GOALS & EVENTS Chairman Miller reported the commissioners did a fantastic job coming up with goals. She combined all the notes, minutes and goals submitted and sorted them by like items. She compiled a list and presented it to the commissioners via overhead projector to review. There were 27 items listed in the minutes as well. The commissioners discussed the items and which ones will be worked on and discussed further in the near future. Chairman Miller will email out the list and asks commissioners to prioritize the events for her so a sub- committee can compile them and discuss more in detail for a February report of items. In February the Report to the Board will include these items as well as others completed last year. As a group we need to get together and discuss in detail the items on the list and add more detail for the commission to work with. Volunteers are needed to get together to discuss and prioritize long term and short term goals as well as doable events from the list. Chairman Miller will send out different dates to choose from for a couple of meetings. We are looking for events from August through the end of the year. Chairman Miller would like to do a survey with Cheryl Fayne-dePersio about Arts events the Northbrook Residents would like to see or participate in. Commissioners discussed the Home for the Holidays concert and how great it was and what a great job the Northbrook Park District. Partnering was discussed and how well it works for events. Chairman Miller took a poll of what commissioners will be gone for the winter and Sherry will be gone January and February, Cheri will gone Christmas until April. Commissioner Block will be unable to attend the month of March and May meetings. NEW BUSINESS: The Logo is still be worked on and Chairman Miller has just received a draft of the logo and will bring it to the February meeting. The goal is to get something that represents the Arts Commission and is easier to reproduce and format for advertising. ANNOUNCEMENTS: The Northbrook Theatre will be doing Legally Blonde this weekend. Northbrook Artist Terry Luc is the Artist for the first community gallery showing at the Northbrook YMCA in January 17th, 2013 from 7:00 p.m. to 9:00 p.m. The YMCA is looking for more artists to sign up for the gallery at the YMCA. Terry Luc also has a wonderful showing at the Northbrook Library so you are encouraged to see his pieces of Art. Commissioner Robbins announced 2 Pianos and 4 Hands have been confirmed and will be happening and the Library will have a Hobby Exchange on Sunday, January 27th from 1:30 p.m. to 4:30 p.m. Drop off dates are January 25th and 26th. Chairman Miller discussed with the commissioners regarding purchasing a tent for the Arts Commission with a logo to use at different events as a information booth, etc. The Arts Commission will be purchasing a tent with the new logo on it for events in the future. Chairman Miller will be acquiring prices and sizes. The commission will also be getting prices for new banners as soon as the logo has been finalized. ADJOURN Commissioner Robbins made a motion to adjourn and Commissioner Jamora seconded. On voice vote, the motion passed and the meeting adjourned at 8:11 p.m. Respectfully submitted, /s/Susan Kinney Recorder