Arts Commission

APPROVED MINUTES OF THE NORTHBROOK ARTS COMMISSION VILLAGE OF NORTHBROOK APRIL 4, 2013 The meeting was called to order by Chairman Julia Miller at 6:05 p.m. at the Northbrook Village Hall in the General Government Conference Room. Commissioners present: Jerry Block, Maureen Fallows, Elsa Fischer, Linda Goldman, , Sharon Moyer, Cheri Natenberg, Eric Robbins, Marilyn Jamora, Pamela Tokowitz, and Cheryl Fayne-dePersio, Liaison. Commissioners Excused: Christopher Laughlin, Sherry Weiss and Cathie Winnie. Commissioners Absent: Chad Davidson Guests in attendance:. None MINUTES: Chairman Julia Miller asked for a motion to approve the minutes from the February 11, 2013 meeting. Commissioner Fischer called for the motion and Commissioner Robbins seconded. All are in favor with corrections. HERE FROM THE AUDIENCE: None. REVISED LOGO Tent: Chairman Miller asked commissioners to discuss the logo on the tent before purchasing. The tent will have detachable full walls with a zipper in the front so it can be closed up at night for AITP. Chairman Miller will check and see if the walls can be used as half walls during the event and convert to full walls for the night. She will also order a bag for storage which is not currently included in the quote she has obtained. Commissioner Fischer had a question of where the logo is placed on the tent. Chairman Miller and the commissioners discussed placement of the logo on the tent and it was decided to have two sides with the logo on the valance and the front and back would have the logo on the top of the tent so it could be seen from a distance. Chairman Miller will also make sure the valance logos are on the opposite sides from the tent company logo. The tent cost is $1,344.00 and approximately $59.00 for a storage bag brings our total to: $1,400.00 plus Storage and Handling. It is estimated to be $1,500.00 or less. MOTION: Commissioner Fischer has made a motion to purchase the tent with logo including storage bag as discussed not to exceed $1,500.00, Commissioner Moyer seconded and all are in favor. Commissioners discussed the July 4th meeting be changed to July 11th. This meeting has been changed to the 11th. COMMITTEE UPDATES Art in the Park: Chairman Miller discussed that commissioner Laughlin is working on the music for the event and has a line up all . Next sub-committee will be on April 25, 2013 at 10:00 a.m. in the Terrace Room. Little Louie’s has been chosen as the sole food vendor for the event. Pete from Little Louie’s will be contacting Commissioner Fischer to go over the event and his needs. Water will be sold at different locations by the Commission. Little Louie’s will be selling water and pop with food. Chairman Miller will contact Sunset and discuss water options with them. The committees are starting to form such as the setup and take down which Commissioner Robbins has agreed to do again. The committee that is in need of members is the Silent Auction as the volunteers for this committee will have to make sure they are there the whole time (Saturday and Sunday). The Commission is asking the artists in their letter of invitation that are exhibiting in the show to donate for the Silent Auction and if they don’t we are not going to ask. We are also asking Northbrook Artists to donate and at this time Chairman Miller has three pieces and Commissioner Robbins has approximately six pieces already. The money from the Silent Auction goes to fund another project in the future. The commission has sent out 71 invitations to Artists. This includes the Artist that we would like to use her artwork. If anyone can’t attend the meeting on the 25th of April, contact Chairman Miller to discuss what you would like. Minutes will also be taken and included in the monthly minutes. The Ideas Committee is working on a Community Project idea and will present at a future meeting. OLD BUSINESS AND NEW BUSINESS: None ANNOUNCEMENTS: The Park District has opened its next play called the Freckled Face Play. ADJOURN Commissioner Tokowitz made a motion to adjourn and Commissioner Natenberg seconded. On voice vote, the motion passed and the meeting adjourned at 6:38 p.m. Respectfully submitted, /s/Susan Kinney Recorder