Arts Commission

MINUTES NORTHBROOK ARTS COMMISSION VILLAGE OF NORTHBROOK September 1, 2016 The meeting was called to order by Chairman Christopher Laughlin at 7:01 p.m. at the Northbrook Village Hall Terrace Room. Commissioners present: Al Alvarez, Sheila Day, Steve Gianni, Eileen Loftus, Sharon Moyer and Marsha Schwartz. Commissioners Excused: None Commissioners Absent: Jerry Block Guests in attendance: Bruce Bondy, Janet Cordovi and Chardrika Marla. MINUTES: Minutes from August 4, 2016 meeting are tabled until October 6, 2016 meeting. HERE FROM THE AUDIENCE: Chandrika Marla –local artist is looking to revisit the idea of the studio tours. Proposes one Saturday where artists open their homes/studios to the public, and people can conduct their own tour. Art works would be made available for sale by the Artist. This would be little to no cost for the Arts Commission, however the short lead-time is concerning. A tentative November 5th date, from 12- 4pm was proposed. Posters need to be created and distributed. MOTION: Commissioner Day moved to approve the Northbrook Artist Studio Tour with an allocated dollar amount not to exceed $300.00 and seconded by Chairman Laughlin. All are in favor. Motion Passed. 2016 ART IN THE PARK update: Proposals were received from Erin Melloy and Lisa Zschunke. Chris spoke with Erin Melloy of EM Events and she is requesting the same amount of $14,000 as in previous years. She would manage the artist recruitment and the Arts Commission would be responsible for all other expenses, similar to previous years. Lisa would be similarly structured, as more of an event coordinator but with lots of input from the commissioners. Chris also spoke with Amy Amdur, and her arrangement would be revenue neutral. She would recruit artists, collect fees, have sponsors, and provide staff, security, music, etc. This option would have very limited opportunities to capture revenue. The commission discussed what type of show they would want to have. Most of the commissioners agreed they do not like the idea of vendors in the Art in the Park event, however it seems as though sponsors are where the revenues come from. Commissioners were asked for suggestions on writing a tighter contract to have more control of the event. Commissioner Loftus suggested reviewing the contracts ahead of time, coming up with questions, and getting those questions answered at the next meeting. Chairman Laughlin will coordinate a meeting time to hear sales pitches from bidders. Local Artist Studio Tours revisited – See above. This agenda item moved up to “hear from the audience”. PROPOSAL The Community Relations Commission wants the Arts Commission to participate in their “Celebration of Cultures” Festival, April, 2017 The Village of Northbrook is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of this meeting or facilities, are requested to contact Greg Van Dahm or Debbie Ford (847 664-4014 or 847 664-4013 respectively), promptly to allow the Village of Northbrook to make reasonable accommodations for those persons. Hearing impaired individuals may call the TDD number, 847 564-8645, for more information. Possible repurposing of our Spring Music and Dance programs – Chris and Steve attended meetings, and suggested the Library tailoring their Wednesday film series to coordinate with the Community Relations Commission event during April. Also considered including the music and dance programs. The commission decided they would be interested in pursuing options with the Community Relations Commission in the future pending financial review. FINANCES The commission discussed finances and a presentation of finances will be provided at the October 6 meeting. UPDATES ON ONGOING PROJECTS Artists In Residence Commissioner Day stated that everything is hung and there was no cost. Positive reviews were received. Articulates Performance Commissioner Gianni provided Commissioner Alvarez with two dates: Jan 15 and 22 the library is available. Commissioner Alvarez will report back to the commission on availability of the group. Spring Artist Workshops Sharon stated that Julia and Marilyn would be happy to coordinate the workshops again this upcoming spring. Plein Air Festival Nothing to report at this time Shermerfest Grant Chris will work with Judy Hughes to see how NAC donation will be represented at Shermerfest. NEW BUSINESS - None OLD BUSINESS - None ANNOUNCEMENTS – September marks the start of Fall Fine Arts at the Northbrook Library. Concerts and film were discussed. The last Sunday in September will be a documentary film. (2pm the 25th). Wednesdays are silent films, Sunday are the concerts. This program runs through mid-December of 2016 per Commissioner Gianni. Commissioner Schwartz stated that the Northbrook Symphony Orchestra will host a garden event on September 11th at 2:00pm. Visit NSO website for more information. ADJOURN: Commissioner Loftus motioned to adjourn the meeting and Commissioner Day seconded the motion, all are in favor at 9:00 p.m. Respectfully submitted, /s/Emma Perley Liaison The Village of Northbrook is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of this meeting or facilities, are requested to contact Greg Van Dahm or Debbie Ford (847 664-4014 or 847 664-4013 respectively), promptly to allow the Village of Northbrook to make reasonable accommodations for those persons. Hearing impaired individuals may call the TDD number, 847 564-8645, for more information.