Community Relations Commission

1 Minutes of a Meeting of the 2 Northbrook Community Relations Commission 3 Black History Month Subcommittee 4 Tuesday, January 13, 2015 5 6 Place: Northbrook Village Hall 7 1225 Cedar Lane, Northbrook 8 Government Room; First Floor 9 10 Time: 7 p.m. - 9 p.m. 11 12 BHM Committee: 13 Rochelle Singer, Chair 14 Ron Mantegna, CRC 15 Howard Schultz, Director NSYMCA 16 Christine Beeflink 17 Nikki Burnett 18 Crystal Cartwright 19 Nicole Cartwright 20 Joy Ebhomielen 21 Dev Kennedy, YMCA alternate (absent) 22 23 Guest attendees: Mike Strong, CRC Liaison; Cheryl Fayne, Northbrook 24 Communications; Frank Lenardi. Sr. Director of Programs and Facilities, NSYMCA 25 26 Agenda: 27 28 1. Review & discussion of program format and content: 29 Overview: Rochelle and Crystal 30  12:30 -1:15 - Meet and Greet; food; ABC Room. Piped in music 31  1:15: Gym - Rochelle - Welcome; Intros.; speakers 32  Two youths will thank the team for coming and lead the audience in the 33 pledge. 34  A youth will sing the national anthem (Has sung at the Horizon center). 35  1:40: Moderator - Crystal - Multimedia presentation (6 - 7 min) of Jackie 36 Robinson and the history of Black baseball players 37  Q & A with JRW team, coach, parents 38  2:30: end of program 39  Program handout & survey - Ron 40 41 2. Process for soliciting and submitting questions for the team: 42  Committee will solicit questions from: Little Leagues; schools; adults, etc. 43 Will be sent to the coach to select questions. 44  Have note cards on table; audience can write questions for team. 45  Coach will choose questions to use.  Minutes of a Meeting of the Black History Month Subcommittee January 13, 2015 46  Crystal, and two other committee members will read the questions for the 47 team to answer. 48 49 3. Review & discussion of flyer and banner: 50  Flyer: Howard has arranged for Nancy Gerstein of Creative Marketing 51 Association to review our flyer and “polish” the design. Flyers will then be 52 distributed per the publicity plan. 53  Banners: There will be 3 banners to be placed at the Village Green, Cherry 54 and Western, and near Sunset foods. Howard and Ron will complete the 55 design and work with Michael Strong to place the banners. The CRC will pay 56 for 2 of the banners and the YMCA will pay for one. 57 58 4. Review plan for publicity: 59  Flyers: Will be emailed to appropriate entities and will be placed at 60 appropriate entities. Cheryl Fayne will take care of press releases using the 61 copy approved by Rochelle and Ron. 62 63 5. Review plan for facility and required items: 64  The food will be served in the ABC room. 65  The Q & A session will take place in the main gym 66  The Y will set up chairs and added chairs will be brought in on loan from St. 67 Norbert’s Parish. 68  Howard has arranged for Amplivox to set up the viewing screens, sound 69 system, microphones and video equipment for the film, music, etc. 70  Hospitality Room: A separate room will be set up for the JRW team to use 71 when they arrive. The Y will provide a pizza lunch for the team and 72 volunteers from the New Family Life of Waukegan will provide treats for the 73 team. 74  Michael Strong is talking to the Northbrook Chamber about the Chamber 75 possibly providing gifts for the team. 76 77 6. Review & discuss plan for food: 78  Sunset Foods will provide hot dogs, condiments, chips and water at a 79 discounted price. 80  Volunteers will wrap and serve the hot dogs - 12:30 - 1:15 81  Cookies and napkins will be purchased from Costco (Chris) 82  Each attendee will be given a ticket for food as they enter the ABC room; 83  Ron will provide the tickets. 84 85 7. Security: 86  Michael Strong will coordinate security to help with parking/an officer will be 87 present at the Y during the program. 88 89 8. Next meeting date: February 10, 2015, 6:30, at the NSYMCA 90