Senior Services Commission

Approved Minutes of a Regular Meeting of the Senior Service Commission Village of Northbrook March 6, 2014 The meeting was called to order at 7:05 p.m. at the Northbrook Village Hall, 1225 Cedar Lane. Present were Chairman Wax and Members Forde, Ganitopoulos, Moore, Nevin, Rosenberg and Stern. Members Bachrach, Louis were absent. Also present were Liaison Rowitz, Realty and Mortgage (R&M) representatives Crane and Jaworksi and Recorder Kauffman. Review and Approval of Minutes from the January 9, 2014, Meeting No discussion or corrections for the minutes of January 9, 2014. Member Stern, seconded by Member Rosenberg, moved to approve the minutes. The motion passed on a voice vote. Chairman Wax offered a special thank you to the scribe, Christine Martin, for the very detailed and accurate record of the meeting from January 9, 2014. Chairman’s Report No report. Manager’s Report Manager Crane reported that the contract for Thornton Tomasetti to perform the capital maintenance plan has been approved by the Village Board. The capital maintenance plan, also referred to by some as the “reserve study,” will be done when the snow melts. Current weather conditions do not allow for the site study to be done at this time, as many buildings and grounds components cannot be done because the areas are covered by snow at this time. Management will be in contact with Thornton Tomasetti later this month and if weather conditions improve, the site visit could begin in late March or early April. Study will take about three weeks. The specifications for the generator have been completed. The Village will provide the requirements for preparation of the RFP on the generator replacement. Liaison Rowitz reported that the plans on the options for the generator have been forwarded to the Building Department for review. The RFP will be ready to send to out to vendors after the review by the Building Department has been completed. Manager Crane reported that there have been no move-outs at Crestwood and the building is now 100 percent occupied. Park District Programs Update – Frank Lamberti No one from the Northbrook Park District attended the meeting, so no report was given. Budget and Finance 1) Review of December, 2013 Financial Report  Chairman Wax reviewed the report and discussed budgeting for liability insurance. He also noted that $771,000 is available in the reserve fund. Member Ganitopoulus, seconded by Member Forde, moved to approve the December 2013 financial report. On voice vote, the motion passed. 2) Review of January, 2014 Financial Report Chairman Wax reviewed the report and inquired about three payrolls in one month. It was discussed that there are 26 payrolls in a calendar year and payroll occurs on a bi- weekly basis, not twice a month. Chairman Wax reported that there is $708,000 available in the reserve fund on this financial report. Member Stern, seconded by Member Rosenberg, moved to approve the January 2014 financial report. On voice vote, the motion passed. Old Business 1) Report on Progress of Contract Discussions with R & M The draft contract has been distributed. The contract is for a three year period as recommended by R & M. The amendments and extension agreement were drawn up by Village Attorneys Holland and Knight. If approved tonight, the contract will appear on the Village Board Agenda on April 8. Motion by Member Rosenberg, seconded by Member Ganitopoulos, to recommend adoption of the contract amendment to the Board of Trustees at the April 8 Village Board meeting. On voice vote, the motion passed. 2) Update on Request for AED’s at Crestwood Place Liaison Rowitz reviewed that previously there were no AED’s at Crestwood. The AED’s have now been purchased, delivered and installed at Crestwood. The Fire Department will teach classes on using the AED’s. At this time, one resident has signed up for the training. A promotion plan will take place to the residents at Crestwood to get more of them trained. Staff will be trained on how to use the AED. The Fire Department training has not yet been scheduled. The training session is a hands-on class, takes only a few hours to complete and those trained will receive a certificate for completing the class. There will also be basic CPR training at the same class. Liaison Rowitz also said that there was no charge to the Senior Housing Fund for the AED’s, the funding came from the General Fund. New Business There was no new business. Hear from the Audience There was no comment. Adjourn Chairman Wax announced that the next meeting will be held on May 8, 2014.  Member Stern moved, seconded by Member Ganitopoulos, to adjourn the meeting at 7:25 p.m. The motion passed by voice vote. Respectfully submitted, /s/ Denise Kauffman Recorder