Senior Services Commission
Regular MeetingNorthbrook, IL · January 15, 2015
Minutes
Minutes of a Regular Meeting of the
Senior Services Commission
Village of Northbrook
January 15, 2015
The meeting was called to order at 7:00 p.m. in the Terrace Room at the Village Hall.
Present were Chairman Wax and Members Bachrach, Forde, Ganitopoulos, Rosenberg and
Vass. Member Vass arrived late and Member Stern was absent. Also present were
CFO/Deputy Village Manager Rowitz and Liaison Sabo, Realty and Mortgage (R&M)
Representatives Crane and Jaworski, and Recorder Anetsberger. Chairman Wax announced
the resignation of Member Carol Nevin.
Review and Approval of Minutes
A motion to approve the minutes of the November 13, 2014 meeting was made by Member
Rosenberg and seconded by Member Forde. The motion was approved by voice vote.
Chairman’s Report
Chairman Wax asked Liaison Sabo to arrange that the Village newsletter feature a link to the
Senior Services webpage.
Manager’s Report
Representative Crane reported that a professional mold inspection was performed on the
Building C attic. There is water staining and construction related concrete dust on rafters,
but no mold was detected. The ventilation has been deemed to be adequate. At the current
time Crestwood Place has an occupancy rate of 100% after five tenants left.
Budget and Finance
1) Review of October 2014 Financial Report
Chairman Wax stated that October is the sixth month of the fiscal year. There are no
significant issues from the Chairman’s perspective. The balance sheet shows a
current asset balance of $1.6 million and total liabilities of almost $1 million leaving a
surplus of $600,000 in the fund. Member Vass, seconded by Member Ganitopoulos
moved to approve the October 2014 financial report. On voice vote, the motion
passed.
2) Review of November 2014 Financial Report
Chairman Wax stated that November is the seventh month of the fiscal year.
Chairman Wax compared the November report to the budget figures for this year
and next. Most figures were right in line. The balance sheet shows current assets of
$1.7 million and total liabilities of $1 million. At the end of November there was a
surplus of $660,000. Member Ganitopoulos, seconded by Member Rosenberg
moved to approve the November 2014 financial report. On voice vote, the motion
passed.
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Old Business
1) Discussion of Toilet Replacement Program
R&M Representative Crane offered a report on the toilet survey. Member Bachrach asked if
the survey count responses were accurate and reflected the number of people that want
new toilets. Liaison Sabo stated that R&M Representative Crane was given direction to
survey Crestwood residents not to simply see if they wanted a new ADA toilet, but to see if
the existing toilets met their needs, if risers were sufficient for those that need them, or if
residents wanted to replace their toilet with an ADA toilet. Representative Crane reported
that 65 survey responses were received; two responses were confusing, 27 are satisfied
with the original toilets, 12 would like ADA toilets but don’t currently use risers, nine
currently have ADA toilets, seven use risers and are happy with them, and eight desire
standard height toilets. The results revealed that 20% are currently using handicap toilets or
risers. Member Bachrach thinks that some of the residents did not understand the purpose
of the survey. Representative Crane stated that the current toilets within Crestwood are 14
inches in height, while standard toilets are 17 inches and ADA toilets are 19 inches in height
to the top of the bowl. The existing toilets are three inches shorter than standard toilets and
five inches shorter than handicap toilets. Chairman Wax stated that some responses did not
indicate a need to replace a toilet and we do not know how an incoming resident might
respond. CFO/Deputy Village Manager Rowitz stated that there may be tenants that are
happy and may not want a new toilet according to the survey results. It was asked if risers
on the toilets would alleviate the current problem. Member Bachrach stated that the
current toilets in Crestwood are for small in stature seniors. The existing toilets are much
shorter in height because appliance standards were different at the time of installation.
New toilets would be more efficient and save funds as they use a three gallon flush.
Member Ganitopoulos related that after summarizing the responses, she feels that a
majority would like new toilets installed. If new standard toilets were installed that save
water and provide safety, it is a win for all. If it is decided to replace toilets, should
replacement be standard or ADA height? The Commission favored replacement with
standard model toilets. Tenants still could get risers if standard height toilets were installed.
Representative Crane stated that there is one ADA toilet located in the public washroom.
Residents can compare the ADA toilet with the standard toilet. Representative Crane will
have Mike and John check all toilet heights in the apartment complex and report their
findings. The findings will be shared with the Commission for review and the Commission
can then take necessary action. Representative Crane stated that one option is if the tenant
provides a doctor’s letter, Crestwood would pay for the toilet. Chairman Wax stated there is
a need to know what type of units are in the building, whether they need replacement with
a standard or ADA type toilet and that the program should proceed the same way as the
shower replacement program, with the tenant providing a doctor’s letter indicating that the
change is useful to the tenant’s health and safety. At that time, Chairman Wax stated that
the funds would be authorized. Member Forde opposed the request for a doctor’s letter.
2) Taxi Cab Program
Liaison Sabo asked that the Commission provide a recommendation on the request from
President Frum to review the number of rides allowed each month for those participating in
the Northbrook Taxi Subsidy Program. Currently, 15 ride tickets are provided each month
with a $5 subsidy per ride. A common complaint about the program is that 15 rides per
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month are not enough due to medical appointments and day to day errands. Data from past
fiscal years revealed that eight individuals used the maximum number of vouchers and nine
users went over the maximum of 15 allowed rides each month, using on average 22
vouchers. The program averages 114 regular riders per month. Upon a motion, the
Commission recommends to the Village Board of Trustees that the taxi subsidy program be
increased to 20 rides per month and proposed budget figure for FY2016 be increased to
$45,000. The motion passed unanimously by voice vote.
New Business
Review the Draft of the Fiscal Year 2016 Senior Housing Fund Budget
Chairman Wax stated that the Commission will review each of the Senior Housing Fund line
items. Everyone received a chart with the proposed budget as well as the budgets from the
previous two fiscal years.
Line 15-0000-426-01 (Interest Earned) has been constant for the last two years. The
November statement shows $200 earned from July. A motion to approve budget line 15-
0000-426-01 for Interest Earned in FY2016 in the amount of $400 was made by Member
Forde and seconded by Member Rosenberg. The motion was approved by unanimous voice
vote.
Line 15-0000-461-01 (Rental Income) A budget increase of $13,000 was requested for
FY2016. Tenant assisted payments are down and remaining items are constant. To offset
the deficit, R&M Representative Jaworski wants to propose an increase in rent. R&M
Representative Jaworski remarked that anytime a budget is prepared and there is less
income than expenses, rent is always increased. It is the Commission’s discretion whether
rents are raised or expenses be reduced. If the Commission wants to keep Line 15-0000-
461-01 at the same total of $840,000, rents will be kept flat. CFO/Deputy Village Manager
Rowitz stated that there is a rent increase for new apartments that are rented and that new
income would flow naturally. Representative Crane reported that new tenants pay $629 for
one apartment and that reflects a $30 increase. Chairman Wax stated the Commission’s
presentation to the Board reflects that it is not increasing rent, it is allowing for existing rent
levels on new tenants coming in at a higher level. There were no other questions. A motion
to approve budget line 15-0000-461-01 for Rental Income for FY2016 in the amount of
$851,111 was made by Member Vass and seconded by Member Forde. The motion was
approved by unanimous voice vote.
Line 15-0000-473-09 (Miscellaneous Income) for FY2016 should be retained at the same
amount as in FY2015 of $700. Chairman Wax reported that income from the July statement
shows income of $1,385. We are not going to budget more in the next fiscal year. Liaison
Sabo asked if the fees come from a onetime charge or recurring charges. Fees are from
damage income charged to tenants and recouping costs from their security deposits. A
motion to approve budget line 15-0000-473-09 for Miscellaneous Income for FY2016 in the
amount of $700 was made by Member Rosenberg and seconded by Member Ganitopoulos.
The motion was approved by unanimous voice vote.
Line 15-0000-473-07 (Miscellaneous Income Non-Recurring) is proposed to be $4,120. A
motion to approve budget line 15-0000-473-07 for Miscellaneous Income Non-Recurring for
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FY2016 in the amount of $4,120 was made by Member Vass and seconded by Member
Ganitopoulos. The motion was approved by unanimous voice vote.
Chairman Wax reported that the proposed revenue budget for the Senior Housing Fund in
FY2016 is $855,931.
Line 15-7100-521-00 (Maintenance Equipment) states a $1,200 decrease in the FY2016
budget from the previous year. However FY2015 had a onetime purchase of a carpet
extractor that was reflected in the FY2015 budget for that year. A motion to approve budget
line 15-7100-521-00 for Maintenance Equipment for FY2016 in the amount of $8,010 was
made by Member Forde and seconded by Member Ganitopoulos. The motion was approved
by unanimous voice vote.
Line 15-7100-524-01 (Building Repairs) in FY2015 was $96,300 and the new amount
budgeted for FY2016 is $134,800. Chairman Wax asked where the increase comes from.
CFO/Deputy Village Manager Rowitz stated that $25,000 is in capital for masonry and tuck
pointing and $14,500 is in capital for paving and walks. Membership asked how
Representative Crane found the vendors who make repairs. Representative Crane stated
that three bids are always sought out. Electrical repairs reflected an increase from $7,000 to
$9,500 for a switch gear infrared investigation to determine if any components are
susceptible to failure. Miscellaneous operating expenses in the amount of $3,600 include
the live plant services that take place in the lobby and greenhouse. Representative Crane
stated that they include the rental plants that are cared for on a weekly basis. A motion to
approve budget line 15-7100-524-01 for Building Repairs for FY2016 in the amount of
$134,800 was made by Member Vass and seconded by Member Rosenberg. The motion was
approved by unanimous voice vote.
Line 15-7100-524-02 (HVAC Maintenance) has remained constant at $18,500. It appears the
line item will be on budget for the current fiscal year. A motion to approve budget line 15-
7100-524-02 for HVAC Maintenance for FY2016 in the amount of $18,500 was made by
Member Forde and seconded by Member Vass. The motion was approved by unanimous
voice vote.
Line 15-7100-524-04 (Grounds Maintenance Service) has gone from $39,400 in FY2015 to
$51,150 in FY2016. The increase is in landscaping costs. Representative Crane reported that
mulch is needed all around the building and bushes need to be replaced in the next fiscal
year. The Thornton Tomasetti Report indicates an allowance of $10,000 for removal of
diseased trees on the property. A motion to approve budget line 15-7100-524-02 for
Grounds Maintenance Service for FY2016 in the amount of $51,150 was made by Member
Rosenberg and seconded by Member Bachrach. The motion was approved by unanimous
voice vote.
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Line 15-7100-524-05 (General Exterior Maintenance) in the amount of $6,400 is fairly
constant and only reflects an increase in exterminating in the amount of $150 for FY2016. A
motion to approve budget line 15-7100-524-05 for General Exterior Maintenance for
FY2016 in the amount of $6,400 was made by Member Forde and seconded by Member
Ganitopoulos. The motion was approved by unanimous voice vote.
Line 15-7100-534-00 (Administrative Services) will probably increase 4% for administrative
overhead charges in the General Government Department and the Finance Department for
FY2016 as stated by CFO/Deputy Village Manager Rowitz. The Village’s budget has not yet
been finalized. A motion to approve Budget Line 15-7100-534-00 for FY2016 in the amount
of $83,205 was made by Rosenberg and seconded by Vass. The motion was approved by
unanimous voice vote.
Line 15-7100-535-00 (Water) costs projected for FY2016 are budgeted the same as for
FY2015. A motion to approve Budget Line 15-7100-535-00 for water for FY2016 in the
amount of $32,400 was made by Member Ganitopoulos and seconded by Member Forde.
The motion was approved by unanimous voice vote.
Line 15-7100-536-00 (Transfer to Self-Insurance) costs projected for FY2016 are budgeted
the same as for FY2015 and reflects the costs to the insurance pool for property and liability.
They are not expected to go up. A motion to approve Budget Line 15-7100-536-00 for
Transfer to Self-Insurance for FY2016 in the amount of $50,000 was approved by unanimous
voice vote.
Line 15-7100-537-00 (Telephone Service) costs projected for FY2016 are budgeted the same
as for FY2015. Expenses have remained constant. A motion to approve Budget Line 15-7100-
537-00 for telephone service for FY2016 in the amount of $4,500 was made by Member
Ganitopoulos and seconded by Member Bachrach. The motion was approved by unanimous
voice vote.
Line 15-7100-538-00 (Electricity) rates have been increased by ComEd. Liaison Sabo
reported that the Village aggregation rate applies to single family homes and small business
and not the common areas and those are reflected with the ComEd rates. Representative
Jaworski accepted a bid with Homefield Energy. CFO/Deputy Village Manager Rowitz
reported that the Village had an independent company go out and bid new rates for
Crestwood. CFO/Deputy Village Manager Rowitz will look at the numbers. A motion to
approve budget line 15-7100-538-00 for electricity for FY2016 in the amount of $30,475 was
made by Member Forde and seconded by Member Rosenberg. The motion was approved by
unanimous voice vote.
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Line 15-7100-539-00 (Natural Gas) has a .3% increase projected for FY2016. The account has
been tracking well through the month of July. A motion to approve budget line 15-7100-
539-00 for Natural Gas for FY2016 in the amount of $15,450 was made by Member
Ganitopoulos and seconded by Member Vass. The motion was approved by unanimous
voice vote.
Line 15-7100-551-00 (Legal Services) costs projected for FY2016 are budgeted the same as
for FY2015. A motion to approve budget line 15-7100-551-00 for Legal Services for FY2016
in the amount of $1,000 was made by Member Rosenberg and seconded by Member
Bachrach. The motion was approved by unanimous voice vote.
15-7100-554-00 (Other Professional Services) includes the salary of Representative Crane.
Representative Crane excused herself from the meeting while discussion took place. Onsite
office payroll is recommended by R&M with a 3.5% salary increase for Janet and Marsha for
FY2016. CFO/Deputy Village Manager Rowitz informed the Commission that Village salary
increases would not be at a rate of 3.5%. A recommendation for salary increases comes
from the Commission, but it has been policy of the Commission to match the Village at
2.5%. The Village has given 2.5% for the past two years. An increase in the amount of 2.5%
for Representative Marsha Crane was recommended by the Commission for FY2016. Payroll
taxes will need to be modified to reflect the increases. Property insurance has been
eliminated because the Village is assuming the cost. Fidelity Bond costs remained the same.
Workman’s compensation should be looked at too as part of the employee costs. Liaison
Sabo will check the numbers. Health insurance is usually dependent upon coverage.
Crestwood staff is entitled to health insurance. It was recommended to approve budget line
15-7100-554-00 for Other Professional Services reflecting a 2.5% salary increase for R&M
staff and a payroll bonus of $3500 at the end of the fiscal year based on performance and
substantiated by a written report that is to be paid at the conclusion of the fiscal year. A
motion to approve budget line 15-7100-554-00 for Other Professional Services for FY2016 in
the amount of $170,741 was made by Member Rosenberg and seconded by Member
Bachrach. The motion was approved by unanimous voice vote.
Line 15-7100-555-00 (Custodial Services) reflects a 2.5% increase for FY2016 for the janitor
and maintenance employee. A motion to approve budget line 15-7100-555-00 for Custodial
Services for FY2016 in the amount of $79,637 was made by Member Ganitopoulos and
seconded by Member Rosenberg. The motion was approved by unanimous voice vote.
Line 15-7100-585-00 (Solid Waste Management) is projected to remain in line with the
FY2015 budget. A motion to approve budget line 15-7100-585-00 for Solid Waste
Management for FY2016 in the amount of $300 was made by Member Rosenberg and
seconded by Member Vass. The motion was approved by unanimous voice vote.
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Line 15-7100-586-00 (Senior Citizens Programs) includes entertainment at parties, the van
that transports residents for shopping, outdoor furniture such as park benches, holiday
decorations and social events. A motion to approve budget line 15-7100-586-00 for Senior
Citizens Programs for FY2016 in the amount of $33,000 was made by Member Forde and
seconded by Member Vass. The motion was approved by unanimous voice vote.
Line 15-7100-599-00 (Miscellaneous) is projected to remain in line with the FY2015 budget.
It was questioned if this budget should be reduced as expenses as of July are just short of
$2,200. Any money from non-spending in this area goes into the reserve fund. A motion to
approve budget line 15-7100-599-00 for Miscellaneous for FY2016 in the amount of $6,900
was made by Member Rosenberg and seconded by Member Forde. The motion was
approved by unanimous voice vote.
Line 15-7100-601-00 (Office Supplies) is projected to remain in line with the FY2015 budget.
A motion to approve budget line 15-7100-601-00 for Office Supplies for FY2016 in the
amount of $3,000 was made by Member Ganitopoulos and seconded by Member Bachrach.
The motion was approved by unanimous voice vote.
Line 15-7100-613-00 (Maintenance Parts & Supplies) shows a positive contribution of
$2,180 through the month of July against a budget of $6,950. A motion to approve budget
line 15-7100-613-00 for Maintenance Parts & Supplies for FY2016 in the amount of $6,800
was made by Member Vass and seconded by Member Forde. The motion was approved by
unanimous voice vote.
Line 15-7100-703-00 (Building & Permanent Improvements) includes furniture and fixture
costs for the lobby areas projected to be $34,000. The shower conversions are projected to
be $72,500. The common area HVAC improvements were projected by TT to cost $41,400
however the projected cost included in the FY2016 budget is $18,000. The emergency
generator expenditure is in line with the TT report at $2,000. The domestic plumbing was
projected by TT to be $18,000, however R&M recommends a budget of $14,000. The hot
water pumps budget of $1,500 is in line with the TT report. Chairman Wax asked Liaison
Sabo to update the Thornton Tomasetti capital improvement schedule to show what has
been deferred. Chairman Wax stated that each of the budgeted items have yet to be put out
for bid. The number will be decided when that occurs. CFO/Deputy Village Manager Rowitz
stated that the Board of Trustees has to approve all purchases over $10,000. A motion to
approve budget line 15-7100-703-00 for Building & Permanent Improvements in the
amount of $140,500 was made by Member Vass and seconded by Member Rosenberg. The
motion was approved unanimously by voice vote.
Line 15-7100-705-00 (Department Equipment) is projected by TT to be $18,000, however
R&M recommends budgeting $10,000 for FY2016. Domestic Water Heater improvements
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are budgeted for FY2016 in the amount of $12,000. A motion to approve budget line 15-
7100-705-00 for Department Equipment in the amount of $22,000 was made by Member
Rosenberg and seconded by Member Ganitopoulos. The motion was approved unanimously
by voice vote.
Lines 15-8100-851-09 and 15-8100-852-09 (Principal on Mortgage and Interest on Mortgage
respectively) for FY2016 in the amount of $39,300 and $23,200 was questioned by Chairman
Wax. A motion to approve budget line 15-8100-851-09 in the amount of $39,300 and
budget line 15-8100-852-09 in the amount of $23,200 was made by Member Forde and
seconded by Member Bachrach. The motion was approved unanimously by voice vote.
Chairman Wax asked that Liaison Sabo inform the Village Board that the Commission has
never gone with as big a deficit as they will have for the next fiscal year. A big capital
forecast is the reason for the deficit. There are sufficient reserve funds to cover the next
fiscal year. All line items have been approved individually. CFO/Deputy Village Manager
Rowitz stated that he will verify all figures. If anyone has any questions, please see Chairman
Wax.
The next meeting is scheduled at the Village Hall for Thursday, March 12, 2015.
Adjourn
Member Ganitopoulos moved, seconded by Member Vass to adjourn the meeting at 8:55
p.m. The motion passed by voice vote.
/s/S. Anetsberger
Recorder
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Agenda
Village of
Northbrook
1225 Cedar Lane N o rt h b ro o k , Il li n oi s 6 0 0 6 2 847.272.5050 Fax 847.412.5805 www.n orthbrook.i l.us
A Regular Meeting of the SENIOR SERVICES COMMISSION will be held as follows:
7:00 P.M., Thursday, January 15, 2015
Northbrook Village Hall, Terrace Room
1225 Cedar Lane
Northbrook, Illinois
AGENDA
1. Call to Order
2. Review and Approval of Minutes from the November 13, 2014 Meeting
3. Chairman’s Report
4. Manager’s Report
5. Budget and Finance
1) Review of October, 2014 Financial Report
2) Review of November, 2014 Financial Report
6. Old Business
1) Discussion of a Toilet Replacement Program at Crestwood
2) Discussion of the Northbrook Subsidized Taxicab Program
7. New Business
1) Review of Draft 2015/16 Senior Housing Fund Budget
8. Hear From the Audience
9. Adjourn
*Please contact Rob Sabo at (847) 664-4017 if you are unable to attend.
January 15, 2015
The Village of Northbrook is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with
disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or
participate in this meeting, or who have questions regarding the accessibility of this meeting or the facilities, are requested to
contact Greg Van Dahm or Debbie Ford (847-664-4014 and 847-664-4013 respectively) promptly to allow the Village of
Northbrook to make reasonable accommodations for those persons. Hearing impaired individuals may call the TDD number,
564-8645, for more information.
PRESIDENT BOARD OF TRUSTEES VILLAGE CLERK VILLAGE MANAGER
Sandra E. Frum James A. Karagianis A.C. Buehler III Michael W. Scolaro Debra J. Ford Richard A. Nahrstadt
Todd A. Heller Kathryn L. Ciesla Robert P. Israel
CRESTWOOD PLACE
Management Report
Submitted by Marsha A. Crane
January 2015
Mold Inspection
Mold Inspection Specialists came out to inspect the possible “biological growth”
in the “C” building attic. What was seen was old water staining and concrete dust
on various rafters from the time of construction. No mold problem exists, so the
ventilation is adequate as is.
Handicap Toilet Questionnaire
Management sent a questionnaire to 118 apartments. We received 65 responses
back. 53 residents did not respond to the questionnaire. The results of the
responses are as follows:
27 respondents say they have the original toilet and are happy with it.
12 respondents say they want handicap toilets, although they do not currently
use risers.
9 respondents say they currently have handicap toilets and are happy with them.
7 respondents say they currently use risers and are happy with them.
8 respondents say they would like a standard height toilet.
2 answers were confusing, but tenants could not be reached for clarification.
Occupancy
Since the last meeting, we lost five tenants. Three passed away, one went to a
greater care facility and one moved to be closer to her church and friends. All
apartments have been re-rented and we remain 100% occupied.
MEMORANDUM
GENERAL GOVERNMENT
TO: MEMBERS OF THE SENIOR SERVICES COMMISSION
FROM: ROB SABO, ASST. TO THE VILLAGE MANAGER / SENIOR SERVICES COMMISSION LIAISON
DATE: DECEMBER 23, 2014
SUBJECT: STAFF REPORT ON THE VILLAGE OF NORTHBROOK SENIOR TAXI SUBSIDY PROGRAM
As discussed at the November 13, 2014 meeting, President Frum has asked the
Commission to review the Village’s senior taxi subsidy program and provide any recommended
changes to the Board of Trustees for discussion.
The program provides $5.00 coupons to residents age 55 or older, or residents with
permanent disabilities, to subsidize the cost of taxi rides that either begin or end within the
Village of Northbrook. Any qualifying resident may use up to 15 coupons per month. Many
participants use the program for travel to and from various appointments, shopping, and leisure
activities. The FY 14/15 budget for the program is $40,000.
A common complaint is that the 15 coupons per month are used up very quickly by those
participants who require frequent medical appointments.
To assist the Commission in their discussion, staff has prepared the following
information:
Program Usage for FY 12/13, FY 13/14, and FY 14/15 to date.
This chart provides information on total ridership, number of participants using 15
coupons per month, and the number of participants who use more than 15 coupons per month in
violation of program rules.
Summary of taxi subsidy programs offered by area communities.
As shown in the attached charts, approximately 8 participants have been using the
maximum of 15 ride tickets per month, and another 9 have been exceeding this limit. Those who
have been exceeding 15 have used 22 per month on average. During the November 13, 2014
meeting, the Commission discussed recommending an increase in the number of rides allowed
per month from 15 to 20 in response to the complaints that 15 rides per month is not enough.
Page 1 STAFF REPORT ON THE VILLAGE OF NORTHBROOK TAXI SUBSIDY PROGRAM
Based on the past three years usage, we estimate the cost of this increase to be $2,700 per year.
($5.00 x 5 rides per month increase x 9 participants x 12 months).
In FY 12/13, the taxi subsidy program cost was $46,160. In FY 13/14, the cost was
$39,250. Through November 2014, the FY 14/15 cost has been $24,925. Based on the current
usage, we project the total cost for FY 14/15 to be $42,730. Should the Commission choose to
recommend an increase in the number of rides allowed from 15 to 20 beginning in FY 15/16,
staff recommends a proposed taxi subsidy program budget of $45,000 to accommodate the
increase in the number of rides allowed.
Staff will be available at the January 15, 2015 Senior Services Commission Meeting to
answer any questions the Commission may have.
Page 2 STAFF REPORT ON THE VILLAGE OF NORTHBROOK TAXI SUBSIDY PROGRAM
FY 12/13 - FY 14/15 TAXI SUBSIDY PROGRAM TOTALS - EXHIBIT A
FY 14/15 (May - November)
Month FY 14/15 Total 303 Total American Total Rides Total Users Using 15 Total Users Above 15 Total Riders Using Program Average # of Rides Those Above 15
May 2014 300 350 650 9 7 117 20
June 2014 295 210 505 7 6 103 22
July 2014 379 346 725 6 11 129 25
August 2014 361 237 598 6 9 113 20
September 2014 351 314 665 6 11 104 25
October 2014 402 427 829 6 13 123 25
November 2014 459 364 823 7 16 112 24
December 2014
January 2015
February 2015
March 2015
April 2015
Totals 2547 2248 4795 7 10 114 23
FY 14/15 Budget $40,000 May-Nov Actual $24,925 AVERAGES
FY 13/14
Month FY 13/14 Total 303 Total American Total Rides Total Users Using 15 Total Users Above 15 Total Riders Using Program Average # of Rides Those Above 15
May 2013 302 327 629 8 6 123 19
June 2013 282 340 622 9 9 118 20
July 2013 312 277 589 8 7 112 21
August 2013 208 288 496 8 6 90 22
September 2013 166 189 355 6 3 70 22
October 2013 89 214 303 7 0 75 0
November 2013 262 403 665 6 9 121 22
December 2013 306 439 745 6 12 139 23
January 2014 421 424 845 13 10 136 28
February 2014 187 358 545 8 6 118 22
March 2014 191 398 589 6 6 132 19
April 2014 77 561 638 9 9 122 21
Totals 2803 4218 7021 8 7 113 22
FY 13/14 Budget $45,000 FY13/14 Actual $39,250 AVERAGES
FY 12/13
Month FY 12/13 Total 303 Total American Total Rides Total Users Using 15 Total Users Above 15 Total Riders Using Program Average # of Rides Those Above 15
May 2012 428 262 690 6 9 139 19
June 2012 452 300 752 8 12 124 21
July 2012 488 402 890 11 11 122 27
August 2012 446 326 772 11 10 123 20
September 2012 379 377 756 12 9 121 21
October 2012 454 352 806 10 13 117 23
November 2012 330 383 713 10 8 138 21
December 2012 353 382 735 5 15 115 26
January 2013 315 358 673 12 7 112 23
February 2013 362 315 677 6 8 141 20
March 2013 355 291 646 8 10 136 18
April 2013 331 347 678 7 11 103 22
Totals 4693 4095 8788 9 10 124 22
FY 12/13 Budget $45,000 FY12/13 Actual $46,160 AVERAGES
MUNICIPAL TAXI SUBSIDY PROGRAM INFORMATION - EXHIBIT B
Village of Northbrook
Subsidy Per Ride # of Rides per Month Annual Program Budget Program Description
Rides must begin or end within the Village of Northbrook. One ticket per ride. Residents 55
$5.00 15 $40,000
or older or permanently disabled may participate.
City of Lake Forest/Village of Lake Bluff
Subsidy Per Ride # of Rides per Month Program Budget Program Description
Vouchers obtained through Lake Forest/Lake Bluff senior center. Residents 65 or older may
$3.00 16 $1,200
particape.
City of Evanston
Subsidy Per Ride # of Rides per Month Program Budget Program Description
Taxi tickets purchased by residents and is for a fixed cost one way ride within Evanston.
$3.00 25 tickets/week $108,000
Residents age 65 or older or permanently disabled may participate.
Village of Deerfield
Subsidy Per Ride # of Rides per Month Program Budget Program Description
With coupon, in town trips cost $1. Out of town trips will take $5 off meter fare. Residents
$5.00 50 $40,000
age 65 or older or permanently disabled may participate.
Village of Riverwoods
Subsidy Per Ride # of Rides per Month Program Budget Program Description
$5.00 3 per request N/A Residents age 65 or older may participate. Low number of participants.
City of Des Plaines
Subsidy Per Ride # of Rides per Month Program Budget Program Description
Trips must begin or end in Des Plaines. Residents 65 or older or permanently disabled may
$3.00 Unlimited $40,000
participate.
Village of Burr Ridge
Subsidy Per Ride # of Rides per Month Program Budget Program Description
Riders purchase $2.50 coupon worth $5. Residents age 60 or older or permananently
$2.50 20 $1,000
disabled may participate.
Village of Lincolnwood
Subsidy Per Ride # of Rides per Month Program Budget Program Description
$20 registration fee. $3 used for any ride, must begin or end in Lincolnwood. $5 only used
$3.00 or $5.00 $31/month $2,000
for medical destination. Residents age 55 or older may participate.
Village of Morton Grove
Subsidy Per Ride # of Rides per Month Program Budget Program Description
$2.25 20 $2,000 One ticket per ride. Residents age 65 or older may participate.
MEMORANDUM
GENERAL GOVERNMENT
TO: MEMBERS OF THE SENIOR SERVICES COMMISSION
FROM: ROB SABO, ASST. TO THE VILLAGE MANAGER / SENIOR SERVICES COMMISSION LIAISON
DATE: JANUARY 9, 2015
SUBJECT: FY15/16 SENIOR HOUSING FUND PROPOSED BUDGET REVIEW
Please find attached the FY15/16 Senior Housing Fund proposed budget for review at
the January 15, 2015 meeting. The FY15/16 proposed budget projects a deficit of $94,870
primarily due to capital improvement projects scheduled to be completed during the fiscal year.
The FY15/16 Senior Housing Fund budget does not call for an increase in apartment rents and
revenues are anticipated to remain consistent with FY14/15.
Realty and Mortgage Staff referred to the Thornton Tomasetti (“TT Report”) report as a
guide to capital expenditures in the preparation of the FY15/16 proposed budget. Staff is
proposing $223,500 in capital expenditures in FY15/16. The TT Report recommended capital
expenditures in FY15/16 in the amount of $644,900. Realty and Mortgage Staff reviewed the TT
Report and determined that some of the projects were completed in FY14/15 or were not yet
necessary. Specifically, the TT Report calls for $220,500 in brick and masonry projects. Realty
and Mortgage Staff included a budget of $25,000 for brick and masonry work to include tuck
pointing during FY15/16. Staff will obtain quotes for additional brick and masonry work as
recommended by Thornton Tomasetti during FY15/16 and then budget for those projects in
FY16/17.
In addition, the TT Report included $71,000 for window replacements in the A&B
buildings and a sealant replacement program. Realty and Mortgage Staff felt that the windows
have not yet reached the end of their useful life and replacement could be deferred. Staff will
prepare a window sealant and window unit replacement program during FY15/16 and will obtain
quotes for the work, with plans to begin the sealant and window unit replacements in FY16/17.
$4,500 has been proposed in FY15/16 for window maintenance and to fix any window sealants
which are in immediate need of attention during the fiscal year.
Pg. 1 FY15/16 SENIOR HOUSING FUND PROPOSED BUDGET REVIEW
The TT Report also called for $132,000 for redecorating, painting, new furniture and
lighting in the lobby areas for the A, B and C buildings and also $97,500 for repainting of
corridor walls, ceilings, doors, frames and handrails as well as new carpeting in the C building.
The FY14/15 budget included funds for lobby redecorating and furniture which is currently
underway. Staff anticipates being able to complete the lobby redecorating projects in FY15/16,
with a proposed budget of $34,000. Realty and Mortgage staff reviewed the buildings corridors
and felt that painting was not necessary at this time. Additionally, the carpeting in the C building
has not reached the end of its useful life. The corridor painting and C building carpeting projects
will be reviewed for inclusion during the FY16/17 budget preparation process.
The FY15/16 proposed budget includes $72,500 to continue the shower replacement
program with fifteen shower conversions proposed. A complete reconciliation of the TT Report
to the proposed budget can be found on the last page of the budget proposal document.
In addition to the capital improvements, this year’s proposed budget includes the removal
of the property insurance expense, which was budgeted for in FY14/15 in the amount of $26,000.
Village staff has determined that Crestwood is covered under the Village’s insurance coverage
and any additional insurance would be duplicative.
Staff from the Village and Realty and Mortgage will be available at the January 15
meeting to answer any questions the Commission may have.
Pg. 2 FY15/16 SENIOR HOUSING FUND PROPOSED BUDGET REVIEW
Realty Mortgage Co.
Crestwood Place
Chart of Accounts Mapping
R & M COA R & M - Account Description FY14 Budget FY15 Budget FY 16 Budget Crestwood COA Crestwood - Account Description
5410-000 Interest Earned $ 400.00 $ 400.00 $ 400.00 15-0000-426-01 Interest Income
5435-000 Interest Earned- Pool Invest - - 15-0000-426-01 Interest Income
5440-000 Interest Earned- Repl. Reserve - - 15-0000-426-01 Interest Income
$ 400.00 $ 400.00 $ 400.00
5120-000 Apartment Rent $ 822,636.00 $ 854,900.00 $ 854,900.00 15-0000-461-01 Rental Income
5121-000 Tenant Assistance Payments 9,192.00 $ 13,000.00 $ 8,567.00 15-0000-461-01 Rental Income
5129-000 Rent Allowance/Concession (6,000.00) (6,000.00) (4,000.00) 15-0000-461-01 Rental Income
5140-000 Commercial Rent - - 15-0000-461-01 Rental Income
5145-000 Lease Termination Fee - - 15-0000-461-01 Rental Income
5170-000 Garage & Parking Spaces - - 15-0000-461-01 Rental Income
5196-000 Vacancy Loss - Apartment (16,658.00) (8,356.00) (8,356.00) 15-0000-461-01 Rental Income
5196-100 Vacancy Loss - Commercial - - 15-0000-461-01 Rental Income
- -
5190-000 Miscellaneous 6,200.00 700.00 700.00 15-0000-473-09 5990-000
5990-000 Miscellaneous Other Revenue - - 15-0000-473-09 5990-000
- -
5191-000 Move-in Fee - - 15-0000-473-07 Miscellaneous Income [Non-Recurring]
5910-000 Laundry & Vending 4,100.00 4,100.00 4,100.00 15-0000-473-07 Miscellaneous Income [Non-Recurring]
5920-000 NSF & Late Charges 30.00 30.00 20.00 15-0000-473-07 Miscellaneous Income [Non-Recurring]
5150-000 Key & Lockout Fee - - 15-0000-473-07 Miscellaneous Income [Non-Recurring]
5930-000 Damage & Cleaning Fees - - 15-0000-473-07 Miscellaneous Income [Non-Recurring]
5932-000 Community Room Rental - - 15-0000-473-07 Miscellaneous Income [Non-Recurring]
5960-000 Legal Fees - - 15-0000-473-07 Miscellaneous Income [Non-Recurring]
$ 819,900.00 $ 858,774.00 $ 855,931.00
Page 1
Realty Mortgage Co.
Crestwood Place
Chart of Accounts Mapping
R & M COA R & M - Account Description FY14 Budget FY15 Budget FY 16 Budget Crestwood COA Crestwood - Account Description
6520-000 Maintenance Equipment $ 250.00 $ 2,000.00 $ 800.00 15-7100-521-00 Maintenance Equipment
6521-000 Antenna/Cable TV Service - - 15-7100-521-00 Maintenance Equipment
6522-000 Community Network - - 15-7100-521-00 Maintenance Equipment
6584-000 Fire Protection 6,762.00 6,760.00 6,760.00 15-7100-521-00 Maintenance Equipment
6585-000 Appliance Repairs 450.00 450.00 450.00 15-7100-521-00 Maintenance Equipment
$ 7,462.00 $ 9,210.00 $ 8,010.00
6515-000 Travel Exp. / Auto Allowance $ - $ - 15-7100-524-01 Building Repairs
6526-000 Directory / Intercom 300.00 250.00 250.00 15-7100-524-01 Building Repairs
6545-000 Elevator Maint / Contract 5,300.00 5,500.00 6,000.00 15-7100-524-01 Building Repairs
6556-000 Sign Maintenance - - 15-7100-524-01 Building Repairs
6558-000 Tenant Re-Bill - - 15-7100-524-01 Building Repairs
6559-000 Tenant Improvements - - 15-7100-524-01 Building Repairs
6560-000 Decorating - Exterior 5,000.00 2,000.00 2,000.00 15-7100-524-01 Building Repairs
6561-000 Decorating - Common Areas - 2,500.00 2,500.00 15-7100-524-01 Building Repairs
6562-000 Decorating - Apartments 25,000.00 25,000.00 28,000.00 15-7100-524-01 Building Repairs
6565-000 Carpet Cleaning/Repair 1,200.00 1,200.00 1,200.00 15-7100-524-01 Building Repairs
6566-000 Floor Sanding & Tile 3,000.00 3,000.00 3,000.00 15-7100-524-01 Building Repairs
6567-000 Windows & Glazing 3,000.00 3,000.00 4,500.00 15-7100-524-01 Building Repairs
6568-000 Plastering & Wall Tile - - 15-7100-524-01 Building Repairs
6569-000 Garage Door Repair - - 15-7100-524-01 Building Repairs
6574-000 Carpentry 450.00 450.00 450.00 15-7100-524-01 Building Repairs
6576-000 Electrical 7,000.00 7,000.00 9,500.00 15-7100-524-01 Building Repairs
6579-000 Plumbing & Sewers 14,000.00 14,000.00 14,000.00 15-7100-524-01 Building Repairs
6580-000 Roof & Gutters 5,000.00 5,000.00 5,000.00 15-7100-524-01 Building Repairs
6581-000 Screens & Awnings - - 15-7100-524-01 Building Repairs
6582-000 Shades/Rods/Blinds 700.00 700.00 700.00 15-7100-524-01 Building Repairs
6583-000 Locksmith 600.00 600.00 600.00 15-7100-524-01 Building Repairs
6586-000 Building Exterior - - 15-7100-524-01 Building Repairs
6590-000 Miscellaneous Operating Exp 3,600.00 3,600.00 3,600.00 15-7100-524-01 Building Repairs
6595-000 Insurance Claim Repair - - 15-7100-524-01 Building Repairs
6589-000 Carpet Replacement 6,000.00 9,000.00 9,000.00 15-7100-524-01 Building Repairs
6860-042 Apts-Appliance Replmnt 5,000.00 5,000.00 5,000.00 15-7100-524-01 Building Repairs
6860-030 Bldg- Carpet Commmon Area 15,000.00 - 15-7100-524-01 Building Repairs
Page 2
Realty Mortgage Co.
Crestwood Place
Chart of Accounts Mapping
R & M COA R & M - Account Description FY14 Budget FY15 Budget FY 16 Budget Crestwood COA Crestwood - Account Description
6546-000 Heating Repairs $ 8,000.00 $ 8,000.00 $ 8,000.00 15-7100-524-02 HVAC Maintenance
6571-000 Water Heating Repairs $ 3,500.00 $ 3,500.00 $ 3,500.00 15-7100-524-02 HVAC Maintenance
6573-000 A/C Repairs & Maintenance 7,000.00 7,000.00 7,000.00 15-7100-524-02 HVAC Maintenance
6537-000 Landscaping 34,000.00 31,000.00 42,750.00 15-7100-524-04 Grounds Maintenance Service
6548-000 Snow Removal 8,400.00 8,400.00 8,400.00 15-7100-524-04 Grounds Maintenance Service
6588-000 Grounds/Plaza Maintenance - - 15-7100-524-04 Grounds Maintenance Service
6519-000 Exterminating 2,500.00 2,550.00 2,700.00 15-7100-524-05 General Exterior Maintenance
6564-000 Window Cleaning 1,000.00 1,000.00 1,000.00 15-7100-524-05 General Exterior Maintenance
6577-000 Masonry & Tuckpointing 5,000.00 5,000.00 25,000.00 15-7100-524-05 General Exterior Maintenance
6578-000 Paving & Walks 3,500.00 3,500.00 14,500.00 15-7100-524-05 General Exterior Maintenance
6587-000 Parking Lot 2,700.00 2,700.00 2,700.00 15-7100-524-05 General Exterior Maintenance
$ 175,750.00 $ 160,450.00 $ 210,850.00
6394-000 General Government Dept. $ 57,470.00 $ 57,470.00 $ 57,470.00 15-7100-534-00 Administrative Services
6395-000 Finance Dept. 19,448.00 19,448.00 19,448.00 15-7100-534-00 Administrative Services
$ 76,918.00 $ 76,918.00 $ 76,918.00
6451-000 Water $ 27,000.00 $ 27,000.00 $ 27,000.00 15-7100-535-00 Water
$ 27,000.00 $ 27,000.00 $ 27,000.00
6720-900 Self Insurance Exp. $ 47,630.00 $ 47,630.00 $ 47,630.00 15-7100-536-00 Transfer to Self Insurance
$ 47,630.00 $ 47,630.00 $ 47,630.00
6360-000 Telephone/Communication $ 4,500.00 $ 4,500.00 $ 4,500.00 15-7100-537-00 Telephone Service
$ 4,500.00 $ 4,500.00 $ 4,500.00
Page 3
Realty Mortgage Co.
Crestwood Place
Chart of Accounts Mapping
R & M COA R & M - Account Description FY14 Budget FY15 Budget FY 16 Budget Crestwood COA Crestwood - Account Description
6450-000 Electricity $ 26,500.00 $ 26,500.00 $ 30,475.00 15-7100-538-00 Electricity
6450-100 Electricity - Vacant 15-7100-538-00 Electricity
$ 26,500.00 $ 26,500.00 $ 30,475.00
6452-000 Gas $ 15,000.00 $ 15,000.00 $ 15,450.00 15-7100-539-00 Natural Gas
6452-100 Gas - Vacant Unit 15-7100-539-00 Natural Gas
$ 15,000.00 $ 15,000.00 $ 15,450.00
6340-000 Legal Expenses $ 1,000.00 $ 1,000.00 $ 1,000.00 15-7100-551-00 Legal Services
6345-000 Collection Expenses 15-7100-551-00 Legal Services
$ 1,000.00 $ 1,000.00 $ 1,000.00
6310-000 On-Site Office Payroll $ 12,251.00 $ 12,700.00 $ 13,144.00 15-7100-554-00 Other Professional Services
6320-000 Management Fee 34,800.00 36,018.00 36,216.00 15-7100-554-00 Other Professional Services
6320-200 Computer Service Fee - - 15-7100-554-00 Other Professional Services
6322-000 Asset Management Fee - - 15-7100-554-00 Other Professional Services
6325-000 Maintenance Fee - - 15-7100-554-00 Other Professional Services
6330-000 Manager Payroll 58,594.00 60,645.00 62,767.00 15-7100-554-00 Other Professional Services
6331-000 Employee Apartments 7,740.00 7,740.00 7,740.00 15-7100-554-00 Other Professional Services
6332-000 Payroll - Residential Program - - 15-7100-554-00 Other Professional Services
6350-000 Tax & Auditing Expenses - - 15-7100-554-00 Other Professional Services
6351-000 Accounting Services 300.00 300.00 300.00 15-7100-554-00 Other Professional Services
6353-000 Employee Court Ordered P/R Ded - - 15-7100-554-00 Other Professional Services
6355-000 Professional Services - - 15-7100-554-00 Other Professional Services
6530-000 Security Contract - - 15-7100-554-00 Other Professional Services
6575-000 Building Security - - 15-7100-554-00 Other Professional Services
6598-000 Payroll Bonus 3,500.00 3,500.00 4,000.00 15-7100-554-00 Other Professional Services
6711-000 Payroll Taxes 15,067.00 15,067.00 15,519.00 15-7100-554-00 Other Professional Services
6720-000 Property Insurance 16,000.00 26,000.00 - 15-7100-554-00 Other Professional Services
6721-000 Fidelity Bond Insurance 1,000.00 1,000.00 1,000.00 15-7100-554-00 Other Professional Services
6722-000 Workers Compensation Ins 4,500.00 6,400.00 6,800.00 15-7100-554-00 Other Professional Services
6723-000 Health Ins./Employee Benefits 24,000.00 24,500.00 25,235.00 15-7100-554-00 Other Professional Services
6852-000 Incentive Mgmt Fee - Mgmt 15-7100-554-00 Other Professional Services
$ 177,752.00 $ 193,870.00 $ 172,721.00
Page 4
Realty Mortgage Co.
Crestwood Place
Chart of Accounts Mapping
R & M COA R & M - Account Description FY14 Budget FY15 Budget FY 16 Budget Crestwood COA Crestwood - Account Description
6510-000 Janitor Payroll $ 13,427.00 $ 13,900.00 $ 14,386.00 15-7100-555-00 Custodial Services
6511-000 Payroll - Other - - 15-7100-555-00 Custodial Services
6523-000 Union Fees - - 15-7100-555-00 Custodial Services
6529-000 Security Payroll - - 15-7100-555-00 Custodial Services
6532-000 Cleaning Payroll - - 15-7100-555-00 Custodial Services
6538-000 Grounds Crew Payroll - - 15-7100-555-00 Custodial Services
6540-000 Maintenance Payroll 62,372.00 64,600.00 66,861.00 15-7100-555-00 Custodial Services
6542-000 Maintenance Contract Service - - 15-7100-555-00 Custodial Services
6543-000 Engineer Payroll - - 15-7100-555-00 Custodial Services
6544-000 Elevator Operator Payroll - - 15-7100-555-00 Custodial Services
6549-000 Swimming Pool Payroll - - 15-7100-555-00 Custodial Services
6555-000 Doorman Payroll - - 15-7100-555-00 Custodial Services
$ 75,799.00 $ 78,500.00 $ 81,247.00
6210-000 Advertising $ - $ - 15-7100-573-00 Advertising
6215-000 Marketing Expense - - 15-7100-573-00 Advertising
6216-000 Travel & Entertainment - - 15-7100-573-00 Advertising
6250-000 Rental Commissions - - 15-7100-573-00 Advertising
6380-000 Tenant Allowance - - 15-7100-573-00 Advertising
6539-000 Furniture Rental - - 15-7100-573-00 Advertising
$ - $ -
6525-000 Scavenger Service $ 300.00 $ 300.00 $ 300.00 15-7100-585-00 Solid Waste Management
$ 300.00 $ 300.00 $ 300.00
6323 Tenant Services $ 33,000.00 $ 31,000.00 $ 33,000.00 15-7100-586-00 Senior Citizens Programs
$ 33,000.00 $ 31,000.00 $ 33,000.00
Page 5
Realty Mortgage Co.
Crestwood Place
Chart of Accounts Mapping
R & M COA R & M - Account Description FY14 Budget FY15 Budget FY 16 Budget Crestwood COA Crestwood - Account Description
6352-000 Payroll Service $ 1,700.00 $ 1,700.00 $ 1,700.00 15-7100-599-00 Miscellaneous
6365-000 License & Fees 15-7100-599-00 Miscellaneous
6370-000 Bad Debt Expense 1,500.00 1,500.00 1,500.00 15-7100-599-00 Miscellaneous
6373-000 Messenger Service 500.00 500.00 500.00 15-7100-599-00 Miscellaneous
6375-000 Bank Service Fees - - 15-7100-599-00 Miscellaneous
6390-000 Misc Administrative Expenses 2,500.00 2,500.00 2,500.00 15-7100-599-00 Miscellaneous
6391-000 Education & Training 600.00 600.00 600.00 15-7100-599-00 Miscellaneous
6392-000 Donated Services - - 15-7100-599-00 Miscellaneous
6393-000 Board Development - - 15-7100-599-00 Miscellaneous
6715-000 Utility Tax - - 15-7100-599-00 Miscellaneous
6719-000 Miscellaneous Taxes - - 15-7100-599-00 Miscellaneous
6890-000 Miscellaneous Financial Exp - - 15-7100-599-00 Miscellaneous
6894-000 Security Deposit Interest 100.00 100.00 100.00 15-7100-599-00 Miscellaneous
$ 6,900.00 $ 6,900.00 $ 6,900.00
6311-000 On-Site Office Supplies $ 2,500.00 $ 2,500.00 $ 2,500.00 15-7100-601-00 Office Supplies
6312-000 On-Site Office / Model Apt. - - 15-7100-601-00 Office Supplies
6313-000 Office Equipment 500.00 500.00 500.00 15-7100-601-00 Office Supplies
$ 3,000.00 $ 3,000.00 $ 3,000.00
6513-000 Janitor & Cleaning Supplies $ 2,200.00 $ 2,200.00 $ 2,200.00 15-7100-613-00 Maintenance Parts & Supplies
6514-000 Laundry Tokens - - 15-7100-613-00 Maintenance Parts & Supplies
6516-000 Light Bulbs 500.00 650.00 500.00 15-7100-613-00 Maintenance Parts & Supplies
6518-000 Uniform Service - - 15-7100-613-00 Maintenance Parts & Supplies
6520-000 Maintenance Equipment 15-7100-613-00 Maintenance Parts & Supplies
6541-000 Hardware & Supplies 4,100.00 4,100.00 4,100.00 15-7100-613-00 Maintenance Parts & Supplies
6597-000 Purchase Discount - - 15-7100-613-00 Maintenance Parts & Supplies
$ 6,800.00 $ 6,950.00 $ 6,800.00
Page 6
Realty Mortgage Co.
Crestwood Place
Chart of Accounts Mapping
R & M COA R & M - Account Description FY14 Budget FY15 Budget FY 16 Budget Crestwood COA Crestwood - Account Description
6860-000 Cap Imp-Capital Expenses Bldg - - 15-7100-703-00 Building & Permanent Improvements
6860-001 Cap Imp-Tenant Improvements - - 15-7100-703-00 Building & Permanent Improvements
6860-002 Cap Imp-Developer Fee - - 15-7100-703-00 Building & Permanent Improvements
6860-003 Cap Imp-Financing Costs - - 15-7100-703-00 Building & Permanent Improvements
6860-004 Cap Imp-Lease Commission/Legal - - 15-7100-703-00 Building & Permanent Improvements
6860-005 Cap Imp-Land - - 15-7100-703-00 Building & Permanent Improvements
6860-006 Cap Imp-Interest Exp - - 15-7100-703-00 Building & Permanent Improvements
6860-020 Cap Imp Bldg-Appliances - - 15-7100-703-00 Building & Permanent Improvements
6860-021 Cap Imp Bldg-Furniture/Fixture - 35,000.00 34,000.00 15-7100-703-00 Building & Permanent Improvements
6860-022 Cap Imp Bldg-Windows - - 15-7100-703-00 Building & Permanent Improvements
6860-023 Cap Imp Bldg-Doors - - 15-7100-703-00 Building & Permanent Improvements
6860-024 Cap Imp Bldg-Plumbing & Sewers - - 15-7100-703-00 Building & Permanent Improvements
6860-025 Cap Imp Bldg-Masonry/Tuckpoint - - 15-7100-703-00 Building & Permanent Improvements
6860-026 Cap Imp Bldg-Roof & Gutters - - 15-7100-703-00 Building & Permanent Improvements
6860-027 Cap Imp Bldg-Equipment 6,200.00 2,000.00 15-7100-703-00 Building & Permanent Improvements
6860-028 Cap Imp Bldg-Elevator - - 15-7100-703-00 Building & Permanent Improvements
6860-029 Cap Imp Bldg-HVAC - - 32,000.00 15-7100-703-00 Building & Permanent Improvements
6860-040 Cap Imp Apts-Renovations 43,000.00 64,500.00 72,500.00 15-7100-703-00 Building & Permanent Improvements
6860-041 Cap Imp Apts-Carpet Replacemnt - - 15-7100-703-00 Building & Permanent Improvements
6860-060 Cap Imp Exterior-Paving/Walks - - 15-7100-703-00 Building & Permanent Improvements
6860-061 Cap Imp Exterior-Fencing - - 15-7100-703-00 Building & Permanent Improvements
6860-062 Cap Imp Exterior-Garage/Shed - - 15-7100-703-00 Building & Permanent Improvements
6860-063 Cap Imp Exterior-Parking Lot - - 15-7100-703-00 Building & Permanent Improvements
6860-064 Cap Imp Exterior-Landscaping - - 15-7100-703-00 Building & Permanent Improvements
6860-065 Cap Imp Exterior-Furnit/Fixtur - - 15-7100-703-00 Building & Permanent Improvements
6860-066 Cap Imp Exterior-Painting - - 15-7100-703-00 Building & Permanent Improvements
6860-067 Cap Imp Exterior-Porches - - 15-7100-703-00 Building & Permanent Improvements
$ 43,000.00 $ 105,700.00 $ 140,500.00
Page 7
Realty Mortgage Co.
Crestwood Place
Chart of Accounts Mapping
R & M COA R & M - Account Description FY14 Budget FY15 Budget FY 16 Budget Crestwood COA Crestwood - Account Description
6570-000 Vehicle & Equipment Repair $ - $ - 15-7100-705-00 Department Equipment
6572-000 Washer & Dryer Repairs - - 15-7100-705-00 Department Equipment
6860-043 Cap Imp Apts-Water Heaters 12,000.00 65,000.00 12,000.00 15-7100-705-00 Department Equipment
6860-044 Cap Imp Apts-HVAC 15,000.00 15,000.00 10,000.00 15-7100-705-00 Department Equipment
6860-080 Cap Imp Maintenance Equipment 15-7100-705-00 Department Equipment
$ 27,000.00 $ 80,000.00 $ 22,000.00
6822-000 Principal on Mortgage $ 39,300.00 $ 39,300.00 $ 39,300.00 15-8100-851-09 Principal on Mortgage
6823-000 Principal on Note Payable - - 15-8100-851-09 Principal on Note Payable
$ 39,300.00 $ 39,300.00 $ 39,300.00
6820-000 Interest on Mortgage $ 23,200.00 $ 23,200.00 $ 23,200.00 15-8100-852-09 Interest on Mortgage
6821-000 Interest on Note Payable - - 15-8100-852-09 Interest on Note Payable
$ 23,200.00 $ 23,200.00 $ 23,200.00
Total Expenses $ 817,811.00 $ 936,928.00 $ 950,801.00
Profit/(Loss) 2,089.00 (78,154.00) (94,870.00)
Page 8
Crestwood Projected Capital Expenditures
BUILDING COMPONENTS & SYSTEMS R&M COA CRESTWOOD COA 2015 TT Report Budgeted
Building Exterior
Brick Masonry Walls/Facades -Paint Soffit and Fascia Board 6577-000 15-7100-524-05 $ 220,500 $ 25,000
Openings - Windows and Doors- A&B Window Repl. 6567-000 15-7100-524-01 $ 71,000 $ 4,500
Entrance Canopies
Roofs 6580-000 15-7100-524-01 $ 5,000
Building Interior
Lobby Areas for Building A, B & C- Painting redecorating, new furniture, new lighting 6860-021 15-7100-703-00 $ 132,000 $ 34,000
Vestibules & Mailboxes for Buildings A, B & C
Public Restrooms
Trash Rooms
Elevator Cab Interiors and Doors for Building A, B & C
Residential Corridors and Doors for Building A, B & C - Carpet repl in bldg. C Carpet still in good condition. $ 97,500 $ -
Apartment kitchen Remodeling
Apartment walk in showers 6860-040 15-7100-703-00 $ 72,500
Management Office, Laundry Room & Activity Room
Greenhouse
Building C Attic
Basement Building B- Repair Leak Under A-B Stairs Repair completed in FY14/15. $ 6,000 $ -
Building Services
Corridors and Common Areas HVAC- Repl RTU-2 and RTU-7 6860-029 15-7100-703-00 $ 41,400 $ 18,000
Apartment HVAC- PTAC Replacement 6860-044 15-7100-705-00 $ 18,000 $ 10,000
Electrical- Annual Switchgear infrared camera 6576-000 15-7100-524-01 $ 2,500 $ 2,500
Emergency Generator- General repairs 6860-027 15-7100-703-00 $ 2,000 $ 2,000
Domestic Plumbing - One time temp/humidity study of B bldg. 6860-029 15-7100-703-00 $ 18,000 $ 14,000
Domestic Water Heaters- Water softener installation 6860-043 15-7100-705-00 $ 12,000 $ 12,000
Pumps- Hot water recirculation pump repl. 6860-024 15-7100-703-00 $ 1,500 $ 1,500
Fire Alarm and Emergency Telephone Service
Fire Suppression System
Trash Chute and Compactor- Annual trash compactor above contract 6590-000 15-7100-524-01 $ 1,000 $ 1,000
Elevator Equipment
Grounds and Site
Asphalt Parking Lot and Concrete Sidewalks- concrete patio pipe guard and handrail repl. 6578,6587-000 15-7100-524-05 $ 11,500 $ 11,500
Exterior Lighting
Landscaping and Irrigation- removal and repl. of damaged or diseased trees 6537-000 15-7100-524-04 $ 10,000 $ 10,000
TOTAL SCHEDULED EXPENDITURES $ 644,900 $ 223,500