Senior Services Commission

Approved Minutes of a Regular Meeting of the Senior Services Commission Village of Northbrook March 10, 2016 The meeting was called to order at 7:00 p.m. at the Northbrook Village Development & Planning Services Conference Room. Present were Chairman Rosenberg and members Bachrach, Caldwell, Forde, Ganitopoulos, and Stern. Also present was Assistant Director of Finance Betsy Garibaldi, Realty and Mortgage (R&M) Representative Jaworski, Manager Crane and Recorder Anetsberger. Guests None Chairman's Report Chairman Rosenberg announced that Andy Vass has resigned from the Commission. Chairman Rosenberg thanked Member Vass for his service and announced that a replacement will be sought. Review and Approval of Minutes A motion to accept the January 14, 2016 Senior Services Commission minutes was made by Member Caldwell and seconded by Member Ganitopoulos. The motion was approved by unanimous voice vote. Manager's Report Manager Crane reported that the Walk-In-Shower program has been completed. The contractor has to complete some follow up items. Crestwood is due a reimbursement from the contractor. The money due will be deducted. A rooftop HVAC unit was replaced by Corchoran Heating in the amount of $9,382.98. The item had been previously budgeted. Six out of eight rooftop units have been replaced. Manager Crane reported that at the present time Crestwood Place is 100% occupied. Budget and Finance 1) Review of December 2015 Financial Report There were no issues with the statement. Member Stern, seconded by Member Forde moved to approve the December 2015 Financial Report. On voice vote, the motion passed. 2) Review of January 2016 Financial Report Chairman Rosenberg questioned a $4,500 variance in revenue as the amount on the December 2015 statement shows $5,100. Realty and Mortgage (R&M) Representative Crane stated the projected new tenant income was less than expected. Member Forde, seconded by Member Stern moved to approve the January 2016 Financial Report. On voice vote, the motion passed. Old Business Senior Connector Meeting 12/9/15 Member Bachrach has heard nothing since the above meeting with the Village that he and Chairman Rosenberg attended. At that meeting Member Bachrach offered a list of possible pick up points for the Connector Service. The Village favored that the program only include Crestwood residents vs. the whole of Northbrook seniors. The Village also voiced concerns regarding program cost. Member Bachrach shared his disappointment with the Commission. Chairman Rosenberg announced that the Village of Glenview is abandoning their project due to high operational cost. The Commission made a decision to table the project and possibly revisit it in the future. New Business 1) Status of Shower Conversion See Manager's report. 2) Recycling Bins Member Bachrach reported that at the Crestwood December Resident Meeting, tenants asked in the form of a petition to have more recycling bins available throughout the building. Manager Crane responded by stating A Building recycling was a mess. Manager Crane offered pictures showing plastics with product in them and non-recyclable items placed in the recycling containers. She stated that there was also odor associated with the containers. Manager Crane offered that there was appropriate signage and recycling information in the tenant newsletter but residents were not complying with recycling rules. Member Ganitopoulos suggested not putting in more recycling bins and suggested that the recycling containers be taken away since they are not being used properly. Member Ganitopoulos suggested that Crestwood only offer paper recycling bins for use by residents. Discussion followed. Manager Crane will notify residents that moving forward, recycling will be for paper products only and that she will address the tenant petition in the next newsletter. 3) Staff Compensation Manager Crane was asked to step out of the meeting as the Commission discussed staff compensation in the form of bonuses for the four employees. It was noted that a bonus was not supposed to have been paid last year to Manager Crane. The bonus was paid but the Village rebated the funds from R&M. Representative Jaworski stated that the staff had performed well and delivered a positive recommendation for bonuses in letter format to the Commission for the current fiscal year. The Commission questioned that the letter format did not provide enough information on performance evaluation and that a matrix or residents' survey was favored. Representative Crane stated she would come back to the Commission with a revised evaluation report. The Commission discussed that bonuses in the future should come from R&M and be included in their proposal and that it is not the policy of the Village of Northbrook to deliver bonuses. A motion was made by Commissioner Forde and seconded by Commissioner Stern that a new evaluation report be delivered from R&M at the May 2016 meeting that includes an employee evaluation report form with correlation of salary vs. other people in the industry including information on milestones and goals that need to be met, i.e. turn over time of an empty apartment. The motion passed by unanimous voice vote. The Commission agreed that there should not be a line item for bonuses in the 2017 Northbrook Village Budget. Commissioner Bachrach shared that at certain times, the Crestwood Management Office is not always open to conduct business during normal business hours (8:30 a.m. - 5 p.m., Monday - Friday). Representative Crane assured the Commission that the office will be open for business five days per week from 8:30 a.m. - 5 p.m. Arrangements will be made. Hear from the Audience None Adjourn Member Stern moved, seconded by Member Bachrach to adjourn the meeting at 7:50 p.m. The motion passed by unanimous voice vote. The next meeting will be held on Thursday, May 12, 2016, at 7 p.m. at Crestwood Place. /s/S. Anetsberger Recorder