Village Board of Trustees
Regular MeetingOak Brook, IL · January 27, 2026
Agenda
BOARD OF TRUSTEES
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
Regular Meeting
Tuesday, January 27, 2026
7:00 PM
“Please be advised that any proposed documents attached hereto are in draft form and vary from
the final versions which are adopted at the meeting as set forth herein.”
1. CALL TO ORDER
2. ROLL CALL
3. PRESIDENT’S OPENING COMMENTS
A. Police Lifesaving Presentation
4. PUBLIC COMMENTS
5. APPROVAL OF MINUTES
A. Regular Board of Trustees Meeting Minutes of January 13, 2026
B. Regular Executive Meeting Minutes of August 12, 2025
C. Regular Executive Meeting Minutes of November 11, 2025
D. Regular Executive Meeting Minutes of December 9, 2025
6. CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one
motion. There will be no separate discussion of these items unless a Board member so requests, in which
event, the item will be removed from the Consent Agenda and considered as the first item after approval
of the Consent Agenda.
A. Accounts Payable for Period Ending: January 21, 2026 - $1,259,347.22
1. LEGAL SERVICES:
a) Anspach Law Office - Legal Services - September, October and November 2025 - $80,535.00
(FY25 YTD - $118,749.75)
b) Lamp Law LLC - Legal Services - December 2025 - $3,333.33 (FY2025 YDT - $39,999.96
TOTAL LEGAL BUDGET FOR 2025 - $325,287.96
TOTAL LEGAL BILLS PAID FOR 2025 - YTD - $645,321.80
2. DuPage Water Commission - Water Consumption - December 2025 - $398,813.80
Board of Trustees Agenda Page 1
3. The Sivi Group - Hauling and Disposal of Excavation Spoils Project - $27,104.00
4. Winkler's Tree Service - 2025 Sectional Pruning - $40,882.50
5. Right Stuff Software - Time and Attendance Software Installation and Training - $39,040.00
6. Enterprise FM Trust - Vehicle Leases - November 2025, December 2025 and January 2026 -
$138,976.33
B. Approval of Payroll Paydate: January 22, 2026 - $978,389.66
C. Village of Oak Brook – Monthly Financial Reports - November 2025
D. Village of Oak Brook – Monthly Financial Reports - December 2025
E. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1. Request for bid purchase and installation of garage bay doors for golf driving range
7. ITEMS REMOVED FROM CONSENT AGENDA
8. ACTIVE BUSINESS
A. Ordinances & Resolutions
1. Resolution R-2343 A Resolution Approving and Authorizing the Execution of an Agreement
By and Between the Village of Oak Brook and Chicagoland Pool Management, LLC for the
2026 Pool Management Services
2. Resolution R-2344, A Resolution to Waive Competitive Bidding and Approve the Purchase of
one (1) Brine Maker/Brine Master 3000 from Kaplan Liquid Solutions, Ingleside, IL
3. Resolution R-2345, A Resolution to Waive Competitive Bidding and Approve Staff to Purchase
Merchandise for Resale for the Oak Brook Golf Club
4. Resolution R-2347, A Resolution Approving and Authorizing the Execution of an Agreement
By and Between the Village of Oak Brook and Crain's Chicago Business
B. Confirmation of Appointments
1. Confirmation of Appointments - Community Engagement Committee
9. BOARD UPDATES
10. ADJOURN TO CLOSED SESSION
For the Purpose of Discussing (1) Minutes of Meetings Lawfully Closed Under This Act, (2) to consider
litigation probable or imminent or pending against, affecting, or on behalf of the Village, Pursuant to
2(C)(21), 2(C)(11) Of the Illinois Open Meetings Act Respectively
11. ADJOURNMENT
In accord with the provisions of the American with Disabilities Act, any individual who is in need of a reasonable accommodation in order to
participate in or benefit from attendance at this public meeting should contact the Butler Government Center (Village Hall), at 630-368-5010 as
soon as possible before the meeting date.
Board of Trustees Agenda Page 2
Packet
BOARD OF TRUSTEES
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
Regular Meeting
Tuesday, January 27, 2026
7:00 PM
“Please be advised that any proposed documents attached hereto are in draft form and vary from
the final versions which are adopted at the meeting as set forth herein.”
1. CALL TO ORDER
2. ROLL CALL
3. PRESIDENT’S OPENING COMMENTS
A. Police Lifesaving Presentation
4. PUBLIC COMMENTS
5. APPROVAL OF MINUTES
A. Regular Board of Trustees Meeting Minutes of January 13, 2026
B. Regular Executive Meeting Minutes of August 12, 2025
C. Regular Executive Meeting Minutes of November 11, 2025
D. Regular Executive Meeting Minutes of December 9, 2025
6. CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one
motion. There will be no separate discussion of these items unless a Board member so requests, in which
event, the item will be removed from the Consent Agenda and considered as the first item after approval
of the Consent Agenda.
A. Accounts Payable for Period Ending: January 21, 2026 - $1,259,347.22
1. LEGAL SERVICES:
a) Anspach Law Office - Legal Services - September, October and November 2025 - $80,535.00
(FY25 YTD - $118,749.75)
b) Lamp Law LLC - Legal Services - December 2025 - $3,333.33 (FY2025 YDT - $39,999.96
TOTAL LEGAL BUDGET FOR 2025 - $325,287.96
TOTAL LEGAL BILLS PAID FOR 2025 - YTD - $645,321.80
2. DuPage Water Commission - Water Consumption - December 2025 - $398,813.80
Board of Trustees Agenda Page 1
3. The Sivi Group - Hauling and Disposal of Excavation Spoils Project - $27,104.00
4. Winkler's Tree Service - 2025 Sectional Pruning - $40,882.50
5. Right Stuff Software - Time and Attendance Software Installation and Training - $39,040.00
6. Enterprise FM Trust - Vehicle Leases - November 2025, December 2025 and January 2026 -
$138,976.33
B. Approval of Payroll Paydate: January 22, 2026 - $978,389.66
C. Village of Oak Brook – Monthly Financial Reports - November 2025
D. Village of Oak Brook – Monthly Financial Reports - December 2025
E. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1. Request for bid purchase and installation of garage bay doors for golf driving range
7. ITEMS REMOVED FROM CONSENT AGENDA
8. ACTIVE BUSINESS
A. Ordinances & Resolutions
1. Resolution R-2343 A Resolution Approving and Authorizing the Execution of an Agreement
By and Between the Village of Oak Brook and Chicagoland Pool Management, LLC for the
2026 Pool Management Services
2. Resolution R-2344, A Resolution to Waive Competitive Bidding and Approve the Purchase of
one (1) Brine Maker/Brine Master 3000 from Kaplan Liquid Solutions, Ingleside, IL
3. Resolution R-2345, A Resolution to Waive Competitive Bidding and Approve Staff to Purchase
Merchandise for Resale for the Oak Brook Golf Club
4. Resolution R-2347, A Resolution Approving and Authorizing the Execution of an Agreement
By and Between the Village of Oak Brook and Crain's Chicago Business
B. Confirmation of Appointments
1. Confirmation of Appointments - Community Engagement Committee
9. BOARD UPDATES
10. ADJOURN TO CLOSED SESSION
For the Purpose of Discussing (1) Minutes of Meetings Lawfully Closed Under This Act, (2) to consider
litigation probable or imminent or pending against, affecting, or on behalf of the Village, Pursuant to
2(C)(21), 2(C)(11) Of the Illinois Open Meetings Act Respectively
11. ADJOURNMENT
In accord with the provisions of the American with Disabilities Act, any individual who is in need of a reasonable accommodation in order to
participate in or benefit from attendance at this public meeting should contact the Butler Government Center (Village Hall), at 630-368-5010 as
soon as possible before the meeting date.
Board of Trustees Agenda Page 2
ITEM 5.B.
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
AGENDA ITEM
Board of Trustees Regular Meeting
of
January 27, 2026
SUBJECT: Regular Executive Meeting Minutes of August 12, 2025
FROM: Netasha Scarpiniti, Clerk
BUDGET SOURCE/BUDGET IMPACT: N/A
RECOMMENDED MOTION: I move that the Village Board approve the Executive Meeting Minutes
of August 12, 2025.
Background/History:
The Open Meetings Act requires that all public bodies shall keep written minutes of all their meetings,
whether open or closed. The public body shall periodically, but no less than semi-annually, meet to
review minutes of all closed sessions that had not been released to the public. At this time, the Executive
Minutes of August 12, 2025 are ready to be approved as written on January 27, 2026 but are not ready to
be released to the Public. To review this set of minutes please refer to the January 13, 2026 Closed
Meeting Agenda Packet.
Recommendation:
Staff recommends that the Village Board approve the Executive Meeting Minutes of August 12, 2025
Attachments:
None
ITEM 5.C.
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
AGENDA ITEM
Board of Trustees Regular Meeting
of
January 27, 2026
SUBJECT: Regular Executive Meeting Minutes of November 11, 2025
FROM: Netasha Scarpiniti, Clerk
BUDGET SOURCE/BUDGET IMPACT: N/A
RECOMMENDED MOTION: I move that the Village Board approve the Executive Meeting Minutes
of November 11, 2025
Background/History:
The Open Meetings Act requires that all public bodies shall keep written minutes of all their meetings,
whether open or closed. The public body shall periodically, but no less than semi-annually, meet to
review minutes of all closed sessions that had not been released to the public. At this time, the Executive
Minutes of November 11, 2025 are ready to be approved as written on January 27, 2026 but are not
ready to be released to the Public. To review this set of minutes please refer to the January 13, 2026
Closed Meeting Agenda Packet
Recommendation:
Staff recommends that the Village Board approve the Executive Meeting Minutes of November 11,
2025.
Attachments:
None
ITEM 5.D.
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
AGENDA ITEM
Board of Trustees Regular Meeting
of
January 27, 2026
SUBJECT: Regular Executive Meeting Minutes of December 9, 2025
FROM: Netasha Scarpiniti, Clerk
BUDGET SOURCE/BUDGET IMPACT: N/A
RECOMMENDED MOTION: I move that the Village Board approve the Executive Meeting Minutes
of December 9,2025.
Background/History:
The Open Meetings Act requires that all public bodies shall keep written minutes of all their meetings,
whether open or closed. The public body shall periodically, but no less than semi-annually, meet to
review minutes of all closed sessions that have not been released to the public. At this time, the
Executive Minutes of December 9, 2025 are ready to be approved as written on January 27, 2026 but are
not ready to be released to the Public. To review this set of minutes, please refer to the January 13, 2026
Closed Meeting Agenda Packet.
Recommendation:
Staff recommends that the Village Board approve the Executive Meeting Minutes of December 9, 2025.
Attachments:
None
VILLAGE
OF
OAK BROOK
MONTHLY FINANCIAL REPORTS
NOVEMBER 2025
Executive Summary on Village Funds
Through November 30, 2025
Estimated
YTD YTD
Net Fund Ending
YTD YTD Increase Fund Balance
Governmental Funds Revenues Expenditures (Decrease) (Deficit)
General Fund (Major Fund) $ 32,429,180 $ 28,293,758 $ 4,135,422 $ 47,512,899
Main operating fund of the Village.
Hotel Fund (Major Fund) $ 2,333,359 $ 1,577,189 $ 756,170 $ 6,102,784
Collects and spends resources from the
3% hotel/motel tax.
Motor Fuel Tax Fund $ 422,731 $ 72,635 $ 350,096 $ 2,742,312
Collects and spends resources from the
State motor fuel tax.
Infrastructure Fund (Major Fund) $ 9,657,657 $ 3,996,534 $ 5,661,122 $ 20,085,630
Accounts for construction and maintenance of
roadways, drainage, and safety path systems.
Enterprise Funds
Water Fund (Major Fund) $ 11,804,534 $ 13,007,038 $ (1,202,504) $ 20,716,138
Collects user fees for the distribution of water
and maintenance of infrastructure.
Sports Core Fund (Major Fund) $ 5,470,107 $ 4,806,471 $ 663,635 $ 3,567,523
Accounts for revenues and expenses relating
to administration, programs, food and beverage
operations, and golf course.
Internal Service Funds
Insurance Fund $ 2,235,732 $ 2,346,917 $ (111,186) $ 286,444
Accounts for the Village's health insurance costs
and the related contributions from the Village,
employees, retirees, and other agencies.
Garage Fund $ 814,347 $ 666,179 $ 148,168 $ 591,830
Accounts for the maintenance of the Village's vehicle
fleet and the related departmental reimbursements.
Equipment Replacement Fund $ 1,319,172 $ 632,882 $ 686,290 $ 4,303,976
Accounts for the replacement of the Village's vehicle
fleet and the related departmental contributions.
Further information on the Village's major funds (as indicated above) can be found on the proceeding pages.
Village of Oak Brook
General Fund Financial Update
For the Period Ending November 30, 2025
11/30/25 11/30/25
11/30/24 11/30/25 YTD % of YTD 2025 Difference
YTD YTD Amended Amended Adopted Prior
Actual Actual Budget Budget Budget Year
OPERATING REVENUES
Sales Tax $ 16,346,667 19,481,149 $ 15,812,500 123.2% $ 17,250,000 $ 3,134,482
State Income Tax 1,315,084 1,389,785 1,191,667 116.6% 1,300,000 74,700
Replacement Tax 500,101 345,377 504,167 68.5% 550,000 (154,724)
Road & Bridge Tax 39,750 35,691 32,083 111.2% 35,000 (4,058)
Local Use Tax 279,251 122,866 292,417 42.0% 319,000 (156,385)
Cannabis Use Tax 12,009 11,545 11,458 100.8% 12,500 (464)
Grants 310,940 115,960 156,860 73.9% 171,120 (194,980)
Utility/Telecom. Tax 2,777,215 2,890,892 3,437,500 84.1% 3,750,000 113,677
Licenses and Permits 2,035,313 2,755,898 2,369,493 116.3% 2,747,560 720,585
Charges for Services 3,011,546 1,671,506 904,600 184.8% 2,738,050 (1,340,041)
Investment Interest 1,870,048 1,187,629 916,667 129.6% 1,000,000 (682,419)
Miscellaneous Income 881,088 577,415 555,703 103.9% 606,221 (303,674)
Total Operating Revenues $ 29,379,011 $ 30,585,712 $ 26,185,114 116.8% $ 30,479,451 $ 1,206,701
OPERATING EXPENDITURES
Personnel $ 19,927,655 $ 21,216,087 $ 21,804,987 97.3% $ 23,787,259 $ 1,288,432
Materials and Supplies 530,588 466,516 631,999 73.8% 689,454 $ (64,072)
Operation and Contract 5,414,037 5,649,525 6,703,146 84.3% 7,312,523 $ 235,488
Other Expenditures 8,473 24,821 9,075 273.5% 9,900 $ 16,348
Capital Outlay 395,391 936,808 561,527 166.8% 612,575 $ 541,418
Total Operating Expenditures $ 26,276,144 $ 28,293,758 $ 29,710,735 95.2% $ 32,411,711 $ 2,017,614
SURPLUS (DEFICIT) OF REVENUES OVER
EXPENDITURES $ 3,102,867 $ 2,291,954 $ (3,525,621) -65.0% $ (1,932,260) $ (810,913)
INTERFUND TRANSACTIONS
Transfers In $ - $ - $ - N/A $ - $ -
Transfers Out N/A -
Reimbursements From Other Funds 802,945 1,843,468 1,843,474 100.0% 2,011,062 1,040,523
Reimbursements To Other Funds - - - N/A - -
Sports Core Loan N/A - -
Total Interfund Transactions $ 802,945 $ 1,843,468 $ 1,843,474 100.0% $ 2,011,062 $ 1,040,523
NET FUND INCREASE (DECREASE) $ 3,905,812 $ 4,135,422 $ (1,682,148) $ 78,802 $ 229,610
*Includes the collection of Income Tax, Use Tax, Road & Bridge Tax, Personal Property Replacement Tax, and Cannabis Use Tax.
Village of Oak Brook
Hotel Tax Fund Financial Update
For the Period Ending November 30, 2025
11/30/25 11/30/25
11/30/24 11/30/25 YTD % of YTD 2025 Difference
YTD YTD Amended Amended Adopted Prior
Actual Actual Budget Budget Budget Year
OPERATING REVENUES
Hotel Tax $ 1,559,052 $ 1,592,345 $ 1,283,333 124.1% $ 1,400,000 $ 33,293
Investment Interest 192,953 169,502 55,000 308.2% 60,000 (23,451)
Loan Interest 2,000 - - N/A - (2,000)
Miscellaneous - 571,513 462,458 504,500 571,513
Total Operating Revenues $ 1,754,004 $ 2,333,359 $ 1,800,792 129.6% $ 1,964,500 $ 579,355
EXPENDITURES
Personnel $ 54,865 $ 127,777 $ 129,129 $ 140,868 $ -
Operation and Contract 33,920 801,838 894,635 0.90 975,965 767,918.17
Capital Outlay 5,583 458,935 544,271 84.3% 593,750 453,352
Total Expenditures $ 94,368 $ 1,388,550 $ 1,438,905 96.5% $ 1,710,583 $ 1,221,271
SURPLUS (DEFICIT) OF REVENUES OVER
EXPENDITURES $ 1,659,636 $ 944,809 $ 232,757 405.9% $ 253,917 $ (641,916)
INTERFUND TRANSACTIONS
Transfer Out $ - $ - $ - N/A $ - $ -
Reimbursements to Other Funds (223,586) (188,639) (188,642) 100.0% (205,791) 34,947
Total Interfund Transactions $ (223,586) $ (188,639) $ (188,642) 100.0% $ (205,791) $ 34,947
NET FUND INCREASE (DECREASE) $ 1,436,050 $ 756,170 $ 44,115 $ 48,126 $ (606,969)
Note - Expenditures are recorded in program 171.
Village of Oak Brook
Infrastructure Fund Financial Update
For the Period Ending November 30, 2025
11/30/25 11/30/25
11/30/24 11/30/25 YTD % of YTD 2025 Difference
YTD YTD Amended Amended Adopted Prior
Actual Actual Budget Budget Budget Year
OPERATING REVENUES
Non-Home Rule Sales Tax $ 7,044,848 $ 8,447,697 $ 6,412,083 131.7% $ 6,995,000 $ 1,402,849
Charges for Services - - - N/A - $ -
Investment Interest 822,467 702,852 366,667 191.7% 400,000 (119,615)
Grants - 507,108 - N/A - 507,108
Miscellaneous 2,795 - - N/A - (2,795)
Total Operating Revenues $ 7,870,110 $ 9,657,657 $ 6,778,750 142.5% $ 7,395,000 $ 1,787,547
OPERATING EXPENDITURES
Personnel $ 17,851 $ 14,792 $ - N/A $ - $ (3,059)
Materials and Supplies 19,571 39,930 43,817 91.1% 47,800 20,359
Operation and Contract 1,173,888 1,023,687 2,097,529 48.8% 2,288,213 (150,201)
Other Expenditures - - - N/A -
Capital Outlay 576,236 2,274,714 4,135,243 55.0% 4,511,174 1,698,478
Total Operating Expenditures $ 1,787,545 $ 3,353,122 $ 6,276,588 53.4% $ 6,847,187 $ 1,565,577
SURPLUS (DEFICIT) OF REVENUES OVER
EXPENDITURES $ 6,082,565 $ 6,304,534 $ 502,162 1255.5% $ 547,813 $ 221,970
INTERFUND TRANSACTIONS
Transfers In $ - $ - $ - N/A $ - $ -
Reimbursements From Other Funds - - 183,333 0.0% 200,000 -
Reimbursements To Other Funds (29,337) (643,412) (643,414) 100.0% (701,906) (614,075)
Total Interfund Transactions $ (29,337) $ (643,412) $ (460,081) 139.8% $ (501,906) $ (614,075)
NET FUND INCREASE (DECREASE) $ 6,053,228 $ 5,661,122 $ 42,081 $ 45,907 $ (392,105)
Village of Oak Brook
Water Fund Financial Update
For the Period Ending November 30, 2025
11/30/25 11/30/25
11/30/24 11/30/25 YTD % of YTD 2025 Difference
YTD YTD Amended Amended Adopted Prior
Actual Actual Budget Budget Budget Year
OPERATING REVENUES
Plan Review Fees $ 1,727 $ 2,250 $ 481 467.5% $ 525 $ 523
Building/Inspection Fees - - 1,375 0.0% 1,500 -
Water Sales 10,268,101 10,427,762 10,366,762 100.6% 11,309,195 159,661
Unmetered Sales 57,870 53,847 55,000 97.9% 60,000 (4,023)
Water Connection Fees 74,980 97,648 67,833 144.0% 74,000 22,668
Fire Service Charge - - - N/A - -
Meter Charges 13,330 35,722 13,750 259.8% 15,000 22,392
Special Services 30,108 31,852 13,750 231.7% 15,000 1,744
Investment Interest 1,316,289 1,014,848 641,667 158.2% 700,000 (301,441)
Proceeds from Property Sale 1,090,855 - - N/A - (1,090,855)
Miscellaneous 116,660 140,605 68,750 204.5% 75,000 23,944
Total Operating Revenues $ 12,969,920 $ 11,804,534 $ 11,229,369 105.1% $ 12,250,220 $ (1,165,386)
OPERATING EXPENDITURES
Personnel $ 547,695 $ 540,894 $ 602,504 89.8% $ 657,277 $ (6,801)
Materials and Supplies 127,527 116,298 109,698 106.0% 119,671 (11,229)
Operation and Contract 6,066,230 6,042,914 6,328,262 95.5% 6,903,559 (23,316)
Capital Outlay 4,063,443 5,766,821 7,108,008 81.1% 7,754,190 1,703,378
Total Expenditures $ 10,804,896 $ 12,466,927 $ 14,148,472 88.1% $ 15,434,696 $ 1,662,031
Surplus (Deficit) of Revenues Over
Expenditures $ 2,165,024 $ (662,393) $ (2,919,103) 22.7% $ (3,184,476) $ (2,827,418)
INTERFUND TRANSACTIONS
Reimbursements To Other Funds $ (400,477) $ (540,111) $ (540,102) 100.0% $ (589,202) $ (139,634)
Total Interfund Transactions $ (400,477) $ (540,111) $ (540,102) 100.0% $ (589,202) $ (139,634)
Fund Increase/(Decrease) - Budgetary Basis $ 1,764,547 $ (1,202,504) $ (3,459,205) $ (3,773,678) $ (2,967,052)
*Estimates based on historical year-end audit adjustments. Actual amounts are not measured and recorded until the end of the year.
Village of Oak Brook
Monthly Operating Statement
Sports Core Fund Consolidated Presentation
For the Period Ending November 30, 2025
11/30/25 11/30/25
11/30/25 YTD % of YTD 2025 11/30/24 Difference
B&T Recreation Field Clubhouse Golf YTD Amended Amended Adopted YTD Prior
Operations Operations Operations Club Total Budget Budget Budget Total Year
OPERATING REVENUES
Memberships $ 587,712 $ - $ - $ 358,600 $ 946,312 $ 879,640 107.6% $ 959,607 $ 824,618 $ 121,694
Greens Fees - - - 1,822,596 1,822,596 1,710,491 106.6% 1,865,990 1,755,387 67,209
Pro Shop Sales - - - 192,722 192,722 165,000 116.8% 180,000 167,020 25,702
Golf Lessons - - - 122,735 122,735 41,250 297.5% 45,000 35,035 87,700
Driving Range Fees - - - 705,991 705,991 606,267 116.4% 661,382 534,510 171,481
Golf Surcharge - - - 73,873 73,873 206,250 35.8% 225,000 235,540 (161,667)
Rentals - 181,428 201,327 693,736 1,076,491 1,010,167 106.6% 1,102,000 1,002,436 74,055
Programs/User Fees 136,255 - - - 136,255 188,650 72.2% 205,800 141,569 (5,313)
Food Sales 64,257 - - 97,919 162,176 52,965 306.2% 57,780 83,386 78,790
Beverage Sales 37,353 - - - 37,353 72,307 51.7% 78,880 13,039 24,314
Grants - - - - - - N/A - - -
Other Revenue 117,877 - - 39,053 156,929 89,833 174.7% 98,000 108,063 48,866
Total Operating Revenues $ 943,453 $ 181,428 $ 201,327 $ 4,107,224 $ 5,433,433 $ 5,022,819 108.2% $ 5,479,439 $ 4,900,602 $ 532,831
OPERATING EXPENDITURES
Personnel $ 233,806 $ - $ - $ 1,360,917 $ 1,594,723 $ 1,513,475 105.4% $ 1,651,064 $ 1,349,252 $ 245,471
Materials & Supplies 30,000 - 5,003 400,183 435,187 390,528 111.4% 426,030 428,466 6,720
Operational & Contractual 554,978 41,387 45,778 330,773 972,916 1,110,732 87.6% 1,211,708 1,016,967 (44,051)
Other - - - - - - N/A - - -
Capital 582,474 - - 713,191 1,295,665 1,439,124 90.0% 1,569,954 1,545,512 (249,847)
Total Operating Expenditures $ 1,401,258 $ 41,387 $ 50,781 $ 2,805,065 $ 4,298,491 $ 4,453,859 96.5% $ 4,858,755 $ 4,340,197 $ (41,706)
B&T Administration Overhead Allocation* $ 601,366 $ (51,108) $ (110,821) $ (439,438) $ (1) $ - N/A $ - $ - $ (1)
Operating Revenues Over (Under) Expenditures $ 143,561 $ 88,933 $ 39,725 $ 862,722 $ 1,134,941 $ 568,960 199.5% $ 620,684 $ 560,405 $ 574,537
INTERFUND TRANSACTIONS
Reimbursement From Other Funds $ 36,674 $ - $ - $ - $ 36,674 $ 36,667 100.0% $ 40,000 $ 36,674 $ -
Reimbursement To General Fund (507,980) - - - (507,980) (507,931) 100.0% (554,106) (186,219) (321,761)
Total Interfund Transactions $ (471,306) $ - $ - $ - $ (471,306) $ (471,264) 100.0% $ (514,106) $ (149,545) $ (321,761)
Total Revenues Over (Under) Expenditures - Budgetary Basis $ (327,745) $ 88,933 $ 39,725 $ 862,722 $ 663,635 $ 97,696 $ 106,578 $ 410,860 $ 252,776
*Overhead allocation is comprised of salaries, business forms, liability insurance, building & grounds maintenance and bank service fees in Program 811 - Sports Core General Operations distributed to various Sports Core
Programs on a % basis.
**Estimates based on historical year-end audit adjustments. Actual amounts are not measured and recorded until the end of the year.
Village of Oak Brook
Monthly Operating Statement
Bath & Tennis Club Recreation Operations
For the Period Ending November 30, 2025 11/30/25 11/30/25
822 11/30/25 YTD % of YTD 2025 11/30/24 Difference
811 812 813 Poolside YTD Adopted Amended Adopted YTD Prior
B&T Admin Swimming Tennis Café Total Budget Budget Budget Total Year
OPERATING REVENUES
Memberships $ - $ 560,318 $ 27,394 $ - $ 587,712 $ 460,883 127.5% $ 502,782 $ 431,243 $ 156,469
Programs/User Fees - 87,642 48,614 - 136,255 188,650 72.2% 205,800 141,569 (5,313)
Food Sales - - - 64,257 64,257 7,361 873.0% 8,030 8,587 -
Beverage Sales - - - 37,353 37,353 3,328 1122.6% 3,630 - -
Grants - - - - - - N/A - - -
Other Revenue 113,637 - 1,490 2,750 117,877 83,417 141.3% 91,000 98,625 19,251
Total Operating Revenues $ 113,637 $ 647,959 $ 77,497 $ 104,360 $ 943,453 $ 743,638 126.9% $ 811,242 $ 680,023 $ 170,407
OPERATING EXPENDITURES
Personnel $ 179,429 $ 54,378 $ - $ - $ 233,806 $ 266,399 87.8% $ 290,617 $ 221,693 $ 12,113
Materials & Supplies 457 27,453 2,090 - 30,000 25,809 116.2% 28,155 37,366 (7,365)
Operational & Contractual 76,991 307,883 76,798 93,306 554,978 589,735 94.1% 643,347 556,740 (1,762)
Other - - - - - - N/A - - -
Capital 550,879 31,595 - - 582,474 658,992 88.4% 718,900 722,087 (139,614)
Total Operating Expenditures $ 807,755 $ 421,309 $ 78,888 $ 93,306 $ 1,401,258 $ 1,540,934 90.9% $ 1,681,019 $ 1,537,886 $ (136,628)
B&T Administration Overhead Allocation* $ 762,673 $ (126,980) $ (25,159) $ (9,167) $ 601,366 601,366 100.0% $ 656,036 $ 34,335 $ 567,031
Operating Revenues Over (Under) Expenditures $ 68,554 $ 99,670 $ (26,549) $ 1,887 $ 143,561 $ (195,930) -73.3% $ (213,742) $ (823,528) $ 874,066
INTERFUND TRANSACTIONS
Reimbursement From Other Fund $ 36,674 $ - $ - $ - $ 36,674 $ 36,667 100.0% $ 40,000 $ 36,674 $ -
Reimbursement To General Fund (507,980) - - - (507,980) (507,931) 100.0% (554,106) (46,552) (461,428)
Total Interfund Transactions $ (471,306) $ - $ - $ - $ (471,306) $ (471,264) 100.0% $ (514,106) $ (9,878) $ (461,428)
Total Revenues Over (Under) Expenditures - Budgetary Basis $ (402,752) $ 99,670 $ (26,549) $ 1,887 $ (327,745) $ (667,194) $ (727,848) $ (833,406) $ 412,638
*Overhead allocation is comprised of salaries, business forms, liability insurance, building & grounds maintenance and bank service fees in Program 811 - Sports Core General Operations distributed to various Sports Core Programs on
a percentage basis.
**Estimates based on historical year-end audit adjustments. Actual amounts are not measured and recorded until the end of the year.
Village of Oak Brook
Monthly Operating Statement
Open Fields Operations
For the Period Ending November 30, 2025 11/30/25 11/30/25
11/30/25 YTD % of YTD 2025 11/30/24 Difference
815 816 YTD Amended Amended Adopted YTD Prior
Polo Open Fields Total Budget Budget Budget Total Year
OPERATING REVENUES
Field Rentals $ - $ 181,428 $ 181,428 $ 186,083 97.5% $ 203,000 $ 172,819 $ 8,609
Range Rentals - - - - N/A - - -
Taste of Oak Brook - - - - N/A - - -
Other Revenue - - - N/A - - -
Total Operating Revenues $ - $ 181,428 $ 181,428 $ 186,083 97.5% $ 203,000 $ 172,819 $ 8,609
OPERATING EXPENDITURES
Personnel $ - $ - $ - $ - N/A $ - $ - $ -
Materials & Supplies - - - 8,699 0.0% 9,490 - -
Operational & Contractual - 41,387 41,387 69,687 59.4% 76,022 40,674 713
Capital - - - - N/A - - -
Total Operating Expenditures $ - $ 41,387 $ 41,387 $ 78,386 52.8% $ 85,512 $ 40,674 $ 713
B&T Administration Overhead Allocation* $ - $ (51,108) $ (51,108) (51,108) 100.0% $ (55,754) $ - $ (51,108)
Total Revenues Over (Under) Expenditures - Budgetary Basis $ - $ 88,933 $ 88,933 $ 56,589 157.2% $ 61,733 $ 132,144 $ (43,212)
*Overhead allocation is comprised of salaries, business forms, liability insurance, building & grounds maintenance and bank service fees in Program 811 - Sports Core General Operations distributed to
various Sports Core Programs on a percentage basis.
**Estimates based on historical year-end audit adjustments. Actual amounts are not measured and recorded until the end of the year.
Village of Oak Brook
Monthly Operating Statement
Bath & Tennis Clubhouse Operations
For the Period Ending November 30, 2025
11/30/25 11/30/25
821 YTD % of YTD 2025 11/30/24 Difference
B&T Amended Amended Adopted YTD Prior
Clubhouse Budget Budget Budget Total Year
OPERATING REVENUES
Rentals $ 201,327 $ 214,500 93.9% $ 234,000 $ 130,096 $ 71,231
Other Revenue - - 0.0% - - -
Total Operating Revenues $ 201,327 $ 214,500 93.9% $ 234,000 $ 130,096 $ 71,231
OPERATING EXPENDITURES
Personnel $ - $ - N/A $ - $ - $ -
Materials & Supplies 5,003 12,604 39.7% 13,750 7,454 (2,452)
Operational & Contractual 45,778 37,001 123.7% 40,365 42,859 2,919
Capital - - N/A - - -
Total Operating Expenditures $ 50,781 $ 49,605 102.4% $ 54,115 $ 50,314 $ 468
B&T Administration Overhead Allocation* $ (110,821) (110,820) 100.0% $ (120,895) $ (11,458) $ (99,363)
Operating Revenues Over (Under) Expenditures $ 39,725 $ 54,074 73.5% $ 58,990 $ 68,324 $ (28,599)
Total Revenues Over (Under) Expenditures - Budgetary Basis $ 39,725 $ 54,074 $ 58,990 $ 68,324 $ (28,599)
*Overhead allocation is comprised of salaries, business forms, liability insurance, building & grounds maintenance and bank service fees in Program 811 -
Sports Core General Operations distributed to various Sports Core Programs on a percentage basis.
**Estimates based on historical year-end audit adjustments. Actual amounts are not measured and recorded until the end of the year.
Village of Oak Brook
Monthly Operating Statement
Golf Club Programs
For the Period Ending November 30, 2025
11/30/25 11/30/25
823 831 832 833 834 844 11/30/25 YTD % of YTD 2025 11/30/24 Difference
Golf Golf General Golf Learning Golf Cart Golf Course Golf YTD Amended Amended Adopted YTD Prior
Café Operation & Practice Operations Maintenance Surcharge Total Budget Budget Budget Total Year
OPERATING REVENUES
Memberships $ - $ 358,600 $ - $ - $ - $ - $ 358,600 $ 418,756 85.6% $ 456,825 $ 393,375 $ (34,775)
Greens Fees - 1,822,596 - - - - 1,822,596 1,710,491 106.6% 1,865,990 1,755,387 67,209
Pro Shop Sales - 192,722 - - - - 192,722 165,000 116.8% 180,000 167,020 25,702
Golf Lessons - - 122,735 - - - 122,735 41,250 297.5% 45,000 35,035 87,700
Driving Range Fees - - 705,991 - - - 705,991 606,267 116.4% 661,382 534,510 171,481
Rentals 31,750 10,454 68,000 583,532 - - 693,736 609,583 113.8% 665,000 699,521 (5,785)
Food Sales 97,919 - - - - - 97,919 45,604 214.7% 49,750 74,799 23,120
Beverage Sales - - - - - - - 68,979 0.0% 75,250 13,039 (13,039)
Golf Surcharge - - - - - 73,873 73,873 206,250 35.8% 225,000 235,540 (161,667)
Other Revenue - 39,053 - - - - 39,053 6,417 608.6% 7,000 9,438 29,615
Total Operating Revenues $ 129,669 $ 2,423,425 $ 896,726 $ 583,532 $ - $ 73,873 $ 4,107,224 $ 3,878,597 105.9% $ 4,231,197 $ 3,917,664 $ 189,560
OPERATING EXPENDITURES
Personnel $ - $ 396,479 $ 157,592 $ 76,646 $ 730,201 $ - $ 1,360,917 $ 1,247,076 109.1% $ 1,360,447 $ 1,127,559 $ 233,358
Materials & Supplies (783) 139,540 32,678 1,333 227,414 - 400,183 343,415 116.5% 374,635 383,646 16,537
Operational & Contractual - 233,040 43,116 7,094 47,522 - 330,773 414,309 79.8% 451,973 376,693 (45,921)
Other - - - - - - - N/A - - -
Capital - 507,693 - 48,470 157,028 - 713,191 780,132 91.4% 851,054 823,425 (110,234)
Total Operating Expenditures $ (783) $ 1,276,752 $ 233,386 $ 133,544 $ 1,162,165 $ - $ 2,805,065 $ 2,784,932 100.7% $ 3,038,108 $ 2,711,323 $ 93,741
Operating Revenues Over (Under) Expenditures $ 130,451 $ 1,146,673 $ 663,340 $ 449,988 $ (1,162,165) $ 73,873 $ 1,302,160 $ 1,093,665 119.1% $ 1,193,089 $ 1,206,341 $ 95,819
B&T Administration Overhead Allocation* $ - $ (439,438) $ - $ - $ - $ - $ (439,438) (439,438) 100.0% $ (479,387) $ (22,877) $ (416,561)
INTERFUND TRANSACTIONS
Reimbursement To General Fund $ - $ - $ - $ - $ - $ - N/A $ - 0.0% $ - $ (139,667)
Total Interfund Transactions $ - $ - $ - $ - $ - $ - N/A $ - $ - $ - $ (139,667)
Total Revenues Over (Under) Expenditures - Budgetary Basis $ 130,451 $ 707,235 $ 663,340 $ 449,988 $ (1,162,165) $ 73,873 $ 862,722 $ 654,227 $ 713,702 $ 1,043,797 $ (320,742)
*Estimates based on historical year-end audit adjustments. Actual amounts are not measured and recorded until the end of the year.
VILLAGE
OF
OAK BROOK
MONTHLY FINANCIAL REPORTS
DECEMBER 2025
Executive Summary on Village Funds
Through December 31, 2025
Estimated
YTD YTD
Net Fund Ending
YTD YTD Increase Fund Balance
Governmental Funds Revenues Expenditures (Decrease) (Deficit)
General Fund (Major Fund) $ 35,013,986 $ 34,771,398 $ 242,588 $ 43,620,065
Main operating fund of the Village.
Hotel Fund (Major Fund) $ 2,462,519 $ 1,630,446 $ 832,073 $ 6,178,688
Collects and spends resources from the
3% hotel/motel tax.
Motor Fuel Tax Fund $ 462,679 $ 72,635 $ 390,044 $ 2,782,260
Collects and spends resources from the
State motor fuel tax.
Infrastructure Fund (Major Fund) $ 10,555,216 $ 4,059,835 $ 6,495,381 $ 20,919,888
Accounts for construction and maintenance of
roadways, drainage, and safety path systems.
Enterprise Funds
Water Fund (Major Fund) $ 12,394,529 $ 14,643,121 $ (2,248,592) $ 19,670,050
Collects user fees for the distribution of water
and maintenance of infrastructure.
Sports Core Fund (Major Fund) $ 5,519,298 $ 4,980,626 $ 538,672 $ 3,442,560
Accounts for revenues and expenses relating
to administration, programs, food and beverage
operations, and golf course.
Internal Service Funds
Insurance Fund $ 3,007,741 $ 3,104,990 $ (97,250) $ 300,380
Accounts for the Village's health insurance costs
and the related contributions from the Village,
employees, retirees, and other agencies.
Garage Fund $ 815,774 $ 693,133 $ 122,642 $ 566,304
Accounts for the maintenance of the Village's vehicle
fleet and the related departmental reimbursements.
Equipment Replacement Fund $ 1,322,186 $ 934,940 $ 387,246 $ 4,004,932
Accounts for the replacement of the Village's vehicle
fleet and the related departmental contributions.
Further information on the Village's major funds (as indicated above) can be found on the proceeding pages.
Village of Oak Brook
General Fund Financial Update
For the Period Ending December 31, 2025
12/31/25 12/31/25
12/31/24 12/31/25 YTD % of YTD 2025 Difference
YTD YTD Amended Amended Adopted Prior
Actual Actual Budget Budget Budget Year
OPERATING REVENUES
Sales Tax $ 17,917,391 21,295,153 $ 17,250,000 123.5% $ 17,250,000 $ 3,377,762
State Income Tax 1,386,575 1,472,232 1,300,000 113.2% 1,300,000 85,657
Replacement Tax 521,793 403,652 550,000 73.4% 550,000 (118,140)
Road & Bridge Tax 40,074 35,881 35,000 102.5% 35,000 (4,193)
Local Use Tax 305,750 128,833 319,000 40.4% 319,000 (176,918)
Cannabis Use Tax 13,033 12,274 12,500 98.2% 12,500 (758)
Grants 312,652 115,960 171,120 67.8% 171,120 (196,692)
Utility/Telecom. Tax 3,116,055 3,124,678 3,750,000 83.3% 3,750,000 8,623
Licenses and Permits 2,161,436 2,898,635 2,369,493 122.3% 2,747,560 737,199
Charges for Services 3,075,601 1,682,437 904,600 186.0% 2,738,050 (1,393,163)
Investment Interest 1,971,450 1,388,196 1,000,000 138.8% 1,000,000 (583,254)
Miscellaneous Income 1,369,638 612,586 606,221 101.0% 606,221 (757,052)
Total Operating Revenues $ 32,191,448 $ 33,170,518 $ 28,267,934 117.3% $ 30,479,451 $ 979,071
OPERATING EXPENDITURES
Personnel $ 24,048,912 $ 27,164,362 $ 23,787,259 114.2% $ 23,787,259 $ 3,115,450
Materials and Supplies 589,896 538,709 689,454 78.1% 689,454 $ (51,187)
Operation and Contract 5,787,145 5,927,009 7,312,523 81.1% 7,312,523 $ 139,863
Other Expenditures 824,958 24,821 9,900 250.7% 9,900 $ (800,137)
Capital Outlay 542,390 1,116,498 612,575 182.3% 612,575 $ 574,108
Total Operating Expenditures $ 31,793,301 $ 34,771,398 $ 32,411,711 107.3% $ 32,411,711 $ 2,978,097
SURPLUS (DEFICIT) OF REVENUES OVER
EXPENDITURES $ 398,147 $ (1,600,880) $ (4,143,777) 38.6% $ (1,932,260) $ (1,999,026)
INTERFUND TRANSACTIONS
Transfers In $ - $ - $ - N/A $ - $ -
Transfers Out N/A -
Reimbursements From Other Funds 875,940 1,843,468 2,011,062 91.7% 2,011,062 967,528
Reimbursements To Other Funds - - - N/A - -
Sports Core Loan N/A - -
Total Interfund Transactions $ 875,940 $ 1,843,468 $ 2,011,062 91.7% $ 2,011,062 $ 967,528
NET FUND INCREASE (DECREASE) $ 1,274,087 $ 242,588 $ (2,132,715) $ 78,802 $ (1,031,498)
*Includes the collection of Income Tax, Use Tax, Road & Bridge Tax, Personal Property Replacement Tax, and Cannabis Use Tax.
Village of Oak Brook
Hotel Tax Fund Financial Update
For the Period Ending December 31, 2025
12/31/25 12/31/25
12/31/24 12/31/25 YTD % of YTD 2025 Difference
YTD YTD Amended Amended Adopted Prior
Actual Actual Budget Budget Budget Year
OPERATING REVENUES
Hotel Tax $ 1,688,948 $ 1,695,740 $ 1,400,000 121.1% $ 1,400,000 $ 6,793
Investment Interest 206,792 195,266 60,000 325.4% 60,000 (11,525)
Loan Interest 2,000 - - N/A - (2,000)
Miscellaneous - 571,513 504,500 504,500 571,513
Total Operating Revenues $ 1,897,739 $ 2,462,519 $ 1,964,500 125.4% $ 1,964,500 $ 564,780
EXPENDITURES
Personnel $ 64,863 $ 137,612 $ 140,868 97.7% $ 140,868 $ -
Operation and Contract 33,961 819,031 975,965 83.9% 975,965 785,070.70
Capital Outlay 9,023 485,163 593,750 81.7% 593,750 476,140
Total Expenditures $ 107,847 $ 1,441,807 $ 1,569,715 91.9% $ 1,710,583 $ 1,261,211
SURPLUS (DEFICIT) OF REVENUES OVER
EXPENDITURES $ 1,789,892 $ 1,020,712 $ 253,917 402.0% $ 253,917 $ (696,430)
INTERFUND TRANSACTIONS
Transfer Out $ - $ - $ - N/A $ - $ -
Reimbursements to Other Funds (243,912) (188,639) (205,791) 91.7% (205,791) 55,273
Total Interfund Transactions $ (243,912) $ (188,639) $ (205,791) 91.7% $ (205,791) $ 55,273
NET FUND INCREASE (DECREASE) $ 1,545,980 $ 832,073 $ 48,126 $ 48,126 $ (641,157)
Note - Expenditures are recorded in program 171.
Village of Oak Brook
Infrastructure Fund Financial Update
For the Period Ending December 31, 2025
12/31/25 12/31/25
12/31/24 12/31/25 YTD % of YTD 2025 Difference
YTD YTD Amended Amended Adopted Prior
Actual Actual Budget Budget Budget Year
OPERATING REVENUES
Non-Home Rule Sales Tax $ 7,738,573 $ 9,235,906 $ 6,995,000 132.0% $ 6,995,000 $ 1,497,333
Charges for Services - - - N/A - $ -
Investment Interest 877,391 812,202 400,000 203.1% 400,000 (65,189)
Grants - 507,108 - N/A - 507,108
Miscellaneous 2,795 - - N/A - (2,795)
Total Operating Revenues $ 8,618,759 $10,555,216 $ 7,395,000 142.7% $ 7,395,000 $ 1,936,457
OPERATING EXPENDITURES
Personnel $ 22,871 $ 30,140 $ - N/A $ - $ 7,269
Materials and Supplies 19,571 39,930 47,800 83.5% 47,800 20,359
Operation and Contract 1,210,499 1,071,639 2,288,213 46.8% 2,288,213 (138,859)
Other Expenditures - - - N/A -
Capital Outlay 1,403,181 2,274,714 4,511,174 50.4% 4,511,174 871,532
Total Operating Expenditures $ 2,656,122 $ 3,416,423 $ 6,847,187 49.9% $ 6,847,187 $ 760,301
SURPLUS (DEFICIT) OF REVENUES OVER
EXPENDITURES $ 5,962,637 $ 7,138,793 $ 547,813 1303.1% $ 547,813 $ 1,176,156
INTERFUND TRANSACTIONS
Transfers In $ - $ - $ - N/A $ - $ -
Reimbursements From Other Funds - - 200,000 0.0% 200,000 -
Reimbursements To Other Funds (32,004) (643,412) (701,906) 91.7% (701,906) (611,408)
Total Interfund Transactions $ (32,004) $ (643,412) $ (501,906) 128.2% $ (501,906) $ (611,408)
NET FUND INCREASE (DECREASE) $ 5,930,633 $ 6,495,381 $ 45,907 $ 45,907 $ 564,748
Village of Oak Brook
Water Fund Financial Update
For the Period Ending December 31, 2025
12/31/25 12/31/25
12/31/24 12/31/25 YTD % of YTD 2025 Difference
YTD YTD Amended Amended Adopted Prior
Actual Actual Budget Budget Budget Year
OPERATING REVENUES
Plan Review Fees $ 1,877 $ 2,250 $ 525 428.6% $ 525 $ 373
Building/Inspection Fees - - 1,500 0.0% 1,500 -
Water Sales 10,677,338 10,861,859 11,309,195 96.0% 11,309,195 184,521
Unmetered Sales 51,579 55,586 60,000 92.6% 60,000 4,007
Water Connection Fees 80,500 100,178 74,000 135.4% 74,000 19,678
Fire Service Charge - - - N/A - -
Meter Charges 15,140 37,581 15,000 250.5% 15,000 22,441
Special Services 30,108 31,852 15,000 212.3% 15,000 1,744
Investment Interest 1,387,584 1,149,272 700,000 164.2% 700,000 (238,312)
Proceeds from Property Sale 1,090,855 - - N/A - (1,090,855)
Miscellaneous 141,327 155,951 75,000 207.9% 75,000 14,624
Total Operating Revenues $ 13,476,307 $ 12,394,529 $ 12,250,220 101.2% $ 12,250,220 $ (1,081,779)
OPERATING EXPENDITURES
Personnel $ 596,784 $ 596,150 $ 657,277 90.7% $ 657,277 $ (634)
Materials and Supplies 127,765 120,481 119,671 100.7% 119,671 (7,284)
Operation and Contract 6,101,682 6,439,252 6,903,559 93.3% 6,903,559 337,570
Capital Outlay 4,063,443 6,947,127 7,754,190 89.6% 7,754,190 2,883,684
Total Expenditures $ 10,889,674 $ 14,103,010 $ 15,434,696 91.4% $ 15,434,696 $ 3,213,336
Surplus (Deficit) of Revenues Over
Expenditures $ 2,586,633 $ (1,708,481) $ (3,184,476) 53.7% $ (3,184,476) $ (4,295,115)
INTERFUND TRANSACTIONS
Reimbursements To Other Funds $ (436,884) $ (540,111) $ (589,202) 91.7% $ (589,202) $ (103,227)
Total Interfund Transactions $ (436,884) $ (540,111) $ (589,202) 91.7% $ (589,202) $ (103,227)
Fund Increase/(Decrease) - Budgetary Basis $ 2,149,749 $ (2,248,592) $ (3,773,678) $ (3,773,678) $ (4,398,342)
*Estimates based on historical year-end audit adjustments. Actual amounts are not measured and recorded until the end of the year.
Village of Oak Brook
Monthly Operating Statement
Sports Core Fund Consolidated Presentation
For the Period Ending December 31, 2025
12/31/25 12/31/25
12/31/25 YTD % of YTD 2025 12/31/24 Difference
B&T Recreation Field Clubhouse Golf YTD Amended Amended Adopted YTD Prior
Operations Operations Operations Club Total Budget Budget Budget Total Year
OPERATING REVENUES
Memberships $ 587,712 $ - $ - $ 358,600 $ 946,312 $ 959,607 98.6% $ 959,607 $ 824,518 $ 121,794
Greens Fees - - - 1,822,596 1,822,596 1,865,990 97.7% 1,865,990 1,760,471 62,125
Pro Shop Sales - - - 193,847 193,847 180,000 107.7% 180,000 167,281 26,566
Golf Lessons - - - 122,735 122,735 45,000 272.7% 45,000 35,035 87,700
Driving Range Fees - - - 706,341 706,341 661,382 106.8% 661,382 534,640 171,701
Golf Surcharge - - - 73,873 73,873 225,000 32.8% 225,000 236,378 (162,505)
Rentals - 203,150 216,127 697,886 1,117,162 1,102,000 101.4% 1,102,000 1,045,179 71,984
Programs/User Fees 136,255 - - - 136,255 205,800 66.2% 205,800 141,969 (5,713)
Food Sales 64,257 - - 101,340 165,597 57,780 286.6% 57,780 86,022 79,576
Beverage Sales 37,353 - - - 37,353 78,880 47.4% 78,880 13,039 24,314
Grants - - - - - - N/A - - -
Other Revenue 121,500 - - 39,053 160,553 98,000 163.8% 98,000 109,833 50,721
Total Operating Revenues $ 947,077 $ 203,150 $ 216,127 $ 4,116,270 $ 5,482,624 $ 5,479,439 100.1% $ 5,479,439 $ 4,954,363 $ 528,261
OPERATING EXPENDITURES
Personnel $ 248,583 $ - $ - $ 1,417,412 $ 1,665,996 $ 1,651,064 100.9% $ 1,651,064 $ 1,423,411 $ 242,585
Materials & Supplies 30,231 - 5,203 408,680 444,114 426,030 104.2% 426,030 446,540 (2,427)
Operational & Contractual 556,106 41,418 46,993 345,147 989,664 1,211,708 81.7% 1,211,708 1,047,332 (57,669)
Other - - - - - - N/A - - -
Capital 582,474 - - 790,400 1,372,873 1,569,954 87.4% 1,569,954 1,555,551 (182,678)
Total Operating Expenditures $ 1,417,394 $ 41,418 $ 52,196 $ 2,961,638 $ 4,472,646 $ 4,858,755 92.1% $ 4,858,755 $ 4,472,835 $ (189)
B&T Administration Overhead Allocation* $ 656,036 $ (55,754) $ (120,895) $ (479,387) $ - $ - N/A $ - $ - $ -
Operating Revenues Over (Under) Expenditures $ 185,719 $ 105,978 $ 43,036 $ 675,245 $ 1,009,978 $ 620,684 162.7% $ 620,684 $ 481,528 $ 528,450
INTERFUND TRANSACTIONS
Reimbursement From Other Funds $ 36,674 $ - $ - $ - $ 36,674 $ 40,000 91.7% $ 40,000 $ 40,008 $ (3,334)
Reimbursement To General Fund (507,980) - - - (507,980) (554,106) 91.7% (554,106) (203,148) (304,832)
Total Interfund Transactions $ (471,306) $ - $ - $ - $ (471,306) $ (514,106) 91.7% $ (514,106) $ (163,140) $ (308,166)
Total Revenues Over (Under) Expenditures - Budgetary Basis $ (285,587) $ 105,978 $ 43,036 $ 675,245 $ 538,672 $ 106,578 $ 106,578 $ 318,388 $ 220,284
*Overhead allocation is comprised of salaries, business forms, liability insurance, building & grounds maintenance and bank service fees in Program 811 - Sports Core General Operations distributed to various Sports Core
Programs on a % basis.
**Estimates based on historical year-end audit adjustments. Actual amounts are not measured and recorded until the end of the year.
Village of Oak Brook
Monthly Operating Statement
Bath & Tennis Club Recreation Operations
For the Period Ending December 31, 2025 12/31/25 12/31/25
822 12/31/25 YTD % of YTD 2025 12/31/24 Difference
811 812 813 Poolside YTD Adopted Amended Adopted YTD Prior
B&T Admin Swimming Tennis Café Total Budget Budget Budget Total Year
OPERATING REVENUES
Memberships $ - $ 560,318 $ 27,394 $ - $ 587,712 $ 502,782 116.9% $ 502,782 $ 431,143 $ 156,569
Programs/User Fees - 87,642 48,614 - 136,255 205,800 66.2% 205,800 141,969 (5,713)
Food Sales - - - 64,257 64,257 8,030 800.2% 8,030 8,587 -
Beverage Sales - - - 37,353 37,353 3,630 1029.0% 3,630 - -
Grants - - - - - - N/A - - -
Other Revenue 117,011 - 1,490 3,000 121,500 91,000 133.5% 91,000 97,291 24,209
Total Operating Revenues $ 117,011 $ 647,959 $ 77,497 $ 104,610 $ 947,077 $ 811,242 116.7% $ 811,242 $ 678,989 $ 175,065
OPERATING EXPENDITURES
Personnel $ 194,206 $ 54,378 $ - $ - $ 248,583 $ 290,617 85.5% $ 290,617 $ 237,164 $ 11,419
Materials & Supplies 457 27,453 2,321 - 30,231 28,155 107.4% 28,155 39,749 (9,518)
Operational & Contractual 78,119 307,883 76,798 93,306 556,106 643,347 86.4% 643,347 564,998 (8,892)
Other - - - - - - N/A - - -
Capital 550,879 31,595 - - 582,474 718,900 81.0% 718,900 732,087 (149,613)
Total Operating Expenditures $ 823,660 $ 421,309 $ 79,118 $ 93,306 $ 1,417,394 $ 1,681,019 84.3% $ 1,681,019 $ 1,573,998 $ (156,604)
B&T Administration Overhead Allocation* $ 832,007 $ (138,524) $ (27,446) $ (10,000) $ 656,036 656,036 100.0% $ 656,036 $ 37,457 $ 618,579
Operating Revenues Over (Under) Expenditures $ 125,357 $ 88,126 $ (29,067) $ 1,304 $ 185,719 $ (213,742) -86.9% $ (213,742) $ (857,552) $ 950,248
INTERFUND TRANSACTIONS
Reimbursement From Other Fund $ 36,674 $ - $ - $ - $ 36,674 $ 40,000 91.7% $ 40,000 $ 40,008 $ (3,334)
Reimbursement To General Fund (507,980) - - - (507,980) (554,106) 91.7% (554,106) (50,784) (457,196)
Total Interfund Transactions $ (471,306) $ - $ - $ - $ (471,306) $ (514,106) 91.7% $ (514,106) $ (10,776) $ (460,530)
Total Revenues Over (Under) Expenditures - Budgetary Basis $ (345,949) $ 88,126 $ (29,067) $ 1,304 $ (285,587) $ (727,848) $ (727,848) $ (868,328) $ 489,718
*Overhead allocation is comprised of salaries, business forms, liability insurance, building & grounds maintenance and bank service fees in Program 811 - Sports Core General Operations distributed to various Sports Core Programs on
a percentage basis.
**Estimates based on historical year-end audit adjustments. Actual amounts are not measured and recorded until the end of the year.
Village of Oak Brook
Monthly Operating Statement
Open Fields Operations
For the Period Ending December 31, 2025 12/31/25 12/31/25
12/31/25 YTD % of YTD 2025 12/31/24 Difference
815 816 YTD Amended Amended Adopted YTD Prior
Polo Open Fields Total Budget Budget Budget Total Year
OPERATING REVENUES
Field Rentals $ - $ 203,150 $ 203,150 $ 203,000 100.1% $ 203,000 $ 193,680 $ 9,470
Range Rentals - - - - N/A - - -
Taste of Oak Brook - - - - N/A - - -
Other Revenue - - - N/A - - -
Total Operating Revenues $ - $ 203,150 $ 203,150 $ 203,000 100.1% $ 203,000 $ 193,680 $ 9,470
OPERATING EXPENDITURES
Personnel $ - $ - $ - $ - N/A $ - $ - $ -
Materials & Supplies - - - 9,490 0.0% 9,490 - -
Operational & Contractual - 41,418 41,418 76,022 54.5% 76,022 45,452 (4,034)
Capital - - - - N/A - - -
Total Operating Expenditures $ - $ 41,418 $ 41,418 $ 85,512 48.4% $ 85,512 $ 45,452 $ (4,034)
B&T Administration Overhead Allocation* $ - $ (55,754) $ (55,754) (55,754) 100.0% $ (55,754) $ - $ (55,754)
Total Revenues Over (Under) Expenditures - Budgetary Basis $ - $ 105,978 $ 105,978 $ 61,733 171.7% $ 61,733 $ 148,228 $ (42,250)
*Overhead allocation is comprised of salaries, business forms, liability insurance, building & grounds maintenance and bank service fees in Program 811 - Sports Core General Operations distributed to
various Sports Core Programs on a percentage basis.
**Estimates based on historical year-end audit adjustments. Actual amounts are not measured and recorded until the end of the year.
Village of Oak Brook
Monthly Operating Statement
Bath & Tennis Clubhouse Operations
For the Period Ending December 31, 2025
12/31/25 12/31/25
821 YTD % of YTD 2025 12/31/24 Difference
B&T Amended Amended Adopted YTD Prior
Clubhouse Budget Budget Budget Total Year
OPERATING REVENUES
Rentals $ 216,127 $ 234,000 92.4% $ 234,000 $ 145,355 $ 70,772
Other Revenue - - 0.0% - - -
Total Operating Revenues $ 216,127 $ 234,000 92.4% $ 234,000 $ 145,355 $ 70,772
OPERATING EXPENDITURES
Personnel $ - $ - N/A $ - $ - $ -
Materials & Supplies 5,203 13,750 37.8% 13,750 7,454 (2,252)
Operational & Contractual 46,993 40,365 116.4% 40,365 46,615 379
Capital - - N/A - - -
Total Operating Expenditures $ 52,196 $ 54,115 96.5% $ 54,115 $ 54,069 $ (1,873)
B&T Administration Overhead Allocation* $ (120,895) (120,895) 100.0% $ (120,895) $ (12,500) $ (108,395)
Operating Revenues Over (Under) Expenditures $ 43,036 $ 58,990 73.0% $ 58,990 $ 78,786 $ (35,750)
Total Revenues Over (Under) Expenditures - Budgetary Basis $ 43,036 $ 58,990 $ 58,990 $ 78,786 $ (35,750)
*Overhead allocation is comprised of salaries, business forms, liability insurance, building & grounds maintenance and bank service fees in Program 811 -
Sports Core General Operations distributed to various Sports Core Programs on a percentage basis.
**Estimates based on historical year-end audit adjustments. Actual amounts are not measured and recorded until the end of the year.
Village of Oak Brook
Monthly Operating Statement
Golf Club Programs
For the Period Ending December 31, 2025
12/31/25 12/31/25
823 831 832 833 834 844 12/31/25 YTD % of YTD 2025 12/31/24 Difference
Golf Golf General Golf Learning Golf Cart Golf Course Golf YTD Amended Amended Adopted YTD Prior
Café Operation & Practice Operations Maintenance Surcharge Total Budget Budget Budget Total Year
OPERATING REVENUES
Memberships $ - $ 358,600 $ - $ - $ - $ - $ 358,600 $ 456,825 78.5% $ 456,825 $ 393,375 $ (34,775)
Greens Fees - 1,822,596 - - - - 1,822,596 1,865,990 97.7% 1,865,990 1,760,471 62,125
Pro Shop Sales - 193,847 - - - - 193,847 180,000 107.7% 180,000 167,281 26,566
Golf Lessons - - 122,735 - - - 122,735 45,000 272.7% 45,000 35,035 87,700
Driving Range Fees - - 706,341 - - - 706,341 661,382 106.8% 661,382 534,640 171,701
Rentals 34,650 10,454 69,250 583,532 - - 697,886 665,000 104.9% 665,000 706,144 (8,259)
Food Sales 101,340 - - - - - 101,340 49,750 203.7% 49,750 77,435 23,905
Beverage Sales - - - - - - - 75,250 0.0% 75,250 13,039 (13,039)
Golf Surcharge - - - - - 73,873 73,873 225,000 32.8% 225,000 236,378 (162,505)
Other Revenue - 39,053 - - - - 39,053 7,000 557.9% 7,000 12,541 26,512
Total Operating Revenues $ 135,990 $ 2,424,550 $ 898,326 $ 583,532 $ - $ 73,873 $ 4,116,270 $ 4,231,197 97.3% $ 4,231,197 $ 3,936,339 $ 179,931
OPERATING EXPENDITURES
Personnel $ - $ 418,134 $ 157,786 $ 77,268 $ 764,225 $ - $ 1,417,412 $ 1,360,447 104.2% $ 1,360,447 $ 1,186,247 $ 231,165
Materials & Supplies (783) 145,980 32,678 1,333 229,471 - 408,680 374,635 109.1% 374,635 399,337 9,343
Operational & Contractual - 244,677 43,116 7,094 50,259 - 345,147 451,973 76.4% 451,973 390,268 (45,122)
Other - - - - - - - N/A - - -
Capital - 573,905 - 48,470 168,024 - 790,400 851,054 92.9% 851,054 823,465 (33,065)
Total Operating Expenditures $ (783) $ 1,382,696 $ 233,580 $ 134,166 $ 1,211,979 $ - $ 2,961,638 $ 3,038,108 97.5% $ 3,038,108 $ 2,799,316 $ 162,322
Operating Revenues Over (Under) Expenditures $ 136,773 $ 1,041,854 $ 664,746 $ 449,366 $ (1,211,979) $ 73,873 $ 1,154,632 $ 1,193,089 96.8% $ 1,193,089 $ 1,137,023 $ 17,609
B&T Administration Overhead Allocation* $ - $ (479,387) $ - $ - $ - $ - $ (479,387) (479,387) 100.0% $ (479,387) $ (24,957) $ (454,430)
INTERFUND TRANSACTIONS
Reimbursement To General Fund $ - $ - $ - $ - $ - $ - N/A $ - 0.0% $ - $ (152,364)
Total Interfund Transactions $ - $ - $ - $ - $ - $ - N/A $ - $ - $ - $ (152,364)
Total Revenues Over (Under) Expenditures - Budgetary Basis $ 136,773 $ 562,467 $ 664,746 $ 449,366 $ (1,211,979) $ 73,873 $ 675,245 $ 713,702 $ 713,702 $ 959,702 $ (436,821)
*Estimates based on historical year-end audit adjustments. Actual amounts are not measured and recorded until the end of the year.
ITEM 6.E.1.
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
AGENDA ITEM
Board of Trustees Regular Meeting
of
January 27, 2026
SUBJECT: Garage Doors for Golf Driving Range Bays
FROM: Joseph Mitchell, Assistant Village Manager
Art Segura, Sports Core Director
Rania Serences, Purchasing and Budgeting Coordinator
BUDGET SOURCE/BUDGET IMPACT: $200,000 is budgeted in Account 831-90400
RECOMMENDED MOTION: I move that the Village Board authorize staff to seek bids for garage
doors for the golf club driving range structure.
Background/History:
The Oak Brook Golf Club constructed a new driving range structure this past year consisting of 23
hitting bays, allowing customers to hit off mats throughout the entire season. The driving range has been
a significant success. Due to exceptionally high demand, the grass tee areas were nearly depleted by
mid-season, and operations were able to continue uninterrupted by transitioning all customers to the
mat-only driving range structure for a temporary period.
To further enhance and extend the usability of this facility, staff initially planned to add lighting, garage
door bay, and heat at a future date as cash flow permitted. Lightning was added in the fall of 2025 and
staff is now requesting to move forward with the enclosure of the driving range structure to prolong the
driving range season. Enclosing the structure would protect the bays from rain, snow, and wind,
allowing for increased year-round usage and ultimately generate additional revenue.
The proposed project includes enclosing the existing driving range structure and would consist of the
following improvements:
1. Installation of 22 manually operated garage doors to enclose the individual bays.
2. Installation of double entry doors in the center of the structure to provide access when the garage
doors are closed.
3. Construction of a wall and door on the west side of the structure.
4. The enclosure is designed to allow for the future addition of heating, if heaters are installed at a
later date.
The project would include:
1. Installation of twenty-two (22) golf driving range insulated garage doors with polycarbonate
windows
2. West side wall and door installation
3. Bay 12 to receive a framed and finished double door
The majority of bay openings are 9 feet wide. Three bay openings are 11 feet 6 inches wide. Overall
door height is 106 inches
Once bids are received and reviewed, this item will be brought back for your consideration.
Recommendation:
Staff recommends that the Village Board authorize approval to seek bids for the Golf Course Garage
Doors.
Attachments:
1. Golf Driving Range Garage Doors Installation Project (1)
Village of Oak Brook
Golf Driving Range Garage Doors
Installation Project
Bid Package
January 2026
Table of Contents
Section
A. Notice to Bidders
B. Bid
C. Instructions to Bidders
D. Specifications
E. Special Conditions
F. Statement of Bidder's Qualifications
G. References
H. Bid Certification
I. Contract
J. Payment and Performance Bonds
Section A Notice to Bidders
The Village of Oak Brook will accept electronic bids for:
Golf Driving Range Garage Doors Installation Project
A Pre-Bid meeting and site visit will be held at 10:00 a.m. on Wednesday February 4,
2026 at the Oak brook Golf Clubhouse, 2606 York Road, Oak Brook, IL, 60523. Prospective
bidders must be at the building site at 10:00 a.m. to be considered an attendee. Attendance
at this meeting is strongly recommended. The purpose of the meeting is to give all
prospective bidders the opportunity to inspect the site and to ask questions concerning the
specifications. Any questions or concerns can be addressed at this time.
Sealed bids are to be submitted via the Village's eProcurement Portal at
https://procurement.opengov.com/portal/oak-brook until 10:00 A.M., Wednesday,
February 11, 2026, prevailing time.
A complete bid package, of which this notice is a part, can be downloaded from the
eProcurement Portal at https://procurement.opengov.com/portal/oak-
brook/projects/166735. There is no charge for the package.
No bid shall be withdrawn after opening of bids without the consent of the Village of Oak
Brook for a period of ninety (90) days after the scheduled time of opening bids.
The Village of Oak Brook reserves the right to reject any or all bids, to waive any informalities
in bidding, and to accept the bid deemed most advantageous to it.
Netasha Scarpiniti, Village Clerk
Section B Bid
1. COST OF WORK:
The undersigned, acting for and on behalf of contractor and having familiarized himself
with conditions affecting the cost of the work and its performance and having carefully
examined and fully understood the entire bid package, hereby affirms and agrees to enter
into a contract with the Village of Oak Brook, Oak Brook, IL.
To provide all supervision, labor, material, equipment and all other expense items to
completely perform the work covered by the specifications in Section D of this Bid Package,
including completely assembling all items in an operable condition and delivering said
items to the Village of Oak Brook.
The undersigned submits herewith his bid for the indicated items as follows:
INSTALLATION OF 22 GARAGE DOORS PER TOTAL LUMP SUM COST
SPECIFICATIONS
The Village of Oak Brook reserves the right to reject any or all bids and to waive any
informalities in bidding and to accept the bid deemed most advantageous to it.
2. COSTS:
The undersigned contractor hereby affirms and states the prices quoted herein constitute
the total cost to the Village for all work involved in the respective items and that this cost
also includes all insurance, royalties, transportation charges, use of all tools and
equipment, superintendence, overhead expense, all profits and all other work, services
and conditions necessarily involved in the work to be done and materials to be furnished
in accordance with the requirements of the contract documents considered severally and
collectively. All bids shall be held valid for a period of ninety (90) days after the bid due
date.
3. INSTRUCTIONS TO BIDDERS:
The undersigned vendor/contractor shall comply with all Sections of this Bid Package
which are incorporated herein by reference.
4. BID GUARANTEE:
None.
5. TIME OF COMPLETION:
The undersigned affirms and declares that if awarded the contract for this work he will
completely perform said contract in strict accordance with its terms and conditions by
APRIL 30, 2026, unless additional time shall be granted by the Village in accordance with
the provisions of the specifications. Should the contractor fail to complete the work by said
date or within such extended time as may have been allowed, the contractor shall be liable
to the Village for the amount set forth in the specifications.
Firm Name:
Address:
City, State, ZIP:
Signature:
Name Printed:
Title:
Telephone: Date:
If a Corporation:
ATTEST:
____________________________
Secretary
Section C Instructions to Bidders
1. RECEIPT OF BID: 10:00 am on Wednesday, February 11, 2026
2. BASIS OF BID: Sealed bids will be received at the above noted time and date.
3. BID DESCRIPTION: Golf Driving Range Garage Doors Installation Project
4. PREPARATION AND SUBMISSION OF BIDS:
A. A Pre-Bid meeting and site visit will be held at 10:00 a.m. Wednesday,
February 4, 2026 at the Oak brook Golf Clubhouse, 2606 York Road, Oak Brook,
IL, 60523. Prospective bidders must be at the building site at 10:00 a.m. to be
considered an attendee. Attendance at this meeting is strongly recommended.
The purpose of the meeting is to give all prospective bidders the opportunity to
inspect the site. Any questions or concerns can be addressed at this time.
B. The bid must be delivered via the Village's eProcurement Portal at
https://procurement.opengov.com/portal/oak-brook on or before 10:00 am,
prevailing time, Wednesday, October 8, 2026, at which time it will be publicly
opened and results published the Portal shortly thereafter. Bidders are unable to
submit late responses through the eProcurement Portal.
C. Each bid shall be submitted on the form furnished. All blank spaces for bid prices,
unit costs and alternates must be filled in.
D. Each bidder must complete, execute and submit with its bid a certification that
contractor is not barred from public contracting due to bid-rigging or bid rotating
convictions on the form included with the bidding documents.
E. Each bidder must submit a complete bid package, including the following items:
1. Bid.
2. References.
3. Statement of Bidder's Qualifications.
4. Bid Certification.
5. Contract (filled out and signed).
6. Sexual Harassment Certificate (filled out and signed).
7. Contractor’s Certifications (filled out and signed).
8. Prevailing Wage Affidavit (filled out and signed).
9. Certified Payroll Record (filled out and signed).
F. The Contract Bonds (Performance and Payment) are provided as information
and will be completed only upon acceptance of the bid by the Village. The surety
company issuing the Contract Bond must be listed and approved by the U.S.
Department of Treasury. Letters of Credit will not be accepted in place of the
Contract Bond.
G. Bidders may attach separate sheets to the bid for the purpose of explanation,
exception, alternate bid and to cover unit prices, if needed.
H. Bidders may unsubmit their bid and resubmit it at any point prior to the
submission deadline. No bid may be withdrawn or modified after the bid
opening except where the award of contract has been delayed for a period of
more than ninety (90) days.
I. In submitting this bid, the bidder further declares that the only person or party
interested in the proposal as principals are those named herein; and that the bid
is made without collusion with any other person, firm or corporation.
J. The bidder further declares that he has carefully examined this entire Bid
Package, and he has familiarized himself with all of the local conditions
affecting the contract and the detailed requirements of this work and inspected
in detail the site of the proposed work and understands that in making the bid
he waives all rights to plead a misunderstanding regarding same.
K. The bidder further understands and agrees that if his bid is accepted, he is to
furnish and provide all necessary machinery, tools, apparatus, and other means
to do all of the work and to furnish all of the materials specified in the contract,
except such materials as are to be furnished by the owner (Village), in the
manner and at the time therein prescribed, and in accordance with the
requirements therein set forth.
L. The bidder further agrees that if the Village decides to extend or shorten the
work, or otherwise alter it by extras or deductions, including elimination of one
or more of the items, as provided in the specifications, he will perform the work
as altered, increased or decreased.
M. The bidder further agrees that the Village representative may at any time during
the progress of the work covered by this Contract, order other work or materials
incidental thereto and that all such work and materials as do not appear in the
bid or contract as a specific item covered by a lump sum price, and which are
not included under the bid price for other items in the Contract, shall be
performed as extra work.
N. The bidder further agrees to execute all documents within this Bid Package,
obtain a Certificate of Insurance for this work and present all of these
documents within fifteen (15) days after the receipt of the Notice of Award and
the Contract by him.
O. The bidder further agrees to begin work not later than ten (10) days after receipt
of the Notice to Proceed, unless otherwise provided, and to execute the work
in such a manner and with sufficient materials, equipment and labor as will
insure its completion within the time limit specified within the Bid, it being
understood and agreed that the completion within the time limit is an essential
part of the contract.
P. The bidder further agrees that he and his surety will execute and present within
fifteen (15) days after the receipt of the Notice of Award and the Contract, a
Contract bond satisfactory to and in the form prescribed by the Village, in the
penal amount of 100% of the Contract amount, guaranteeing the faithful
performance of the work and payment for labor, material supplies, and
subcontractors in accordance with the terms of the Contract.
Q. By submitting a bid, the bidder understands and agrees that, if his bid is
accepted, and he fails to enter into a contract forthwith, he shall be liable to the
Village for any damages the Village may thereby suffer.
R. No bid will be considered unless the party offering it shall furnish evidence
satisfactory to the Village that he has necessary facilities, ability, and pecuniary
resources to fulfill the conditions of the Contract.
S. If the bidder is in doubt as to the true meaning of any part of the specifications,
or other proposed contract documents, he may submit to the Purchasing &
Budgeting Coordinator a written request for an interpretation thereof. The
person submitting the request will be responsible for its prompt delivery. Any
interpretation of the documents will be made only by addendum duly issued by
the Village. The Village will not be responsible for any other explanation or
interpretation of the Bid Package.
5. SUBSTITUTIONS:
A. Certain materials and equipment are specified by a manufacturer or trade name
to establish standards of quality and performance and not for the purpose of
limiting competition. Bidders are invited to submit bids not only on named items
but also on items which they propose for substitution of named items. Products
of other manufacturers may be substituted, if, in the opinion of the Village, they
are equal to those specified in quality, performance, design and suitability for
intended use. Where two or more items are specified, the selection among
those specified is the bidder's option, or he may submit his bid on all such items.
B. Bids shall be based on materials included in the specifications. Substitutions for
the purpose of evaluating bids will be considered only if proposed substitutions
are set forth in the sealed bid and will only be accepted prior to the award of the
contract. The offer of substitutions shall be an integral part of the bid, appearing
immediately after all requested bids and before the signature of the bidder.
C. Substitutions of materials other than those specified will not be considered in the
base bid price. However, other substitutions may be listed in the specified place
in the Bid Form, with the indication of the change in the base bid price for the
total cost.
D. In addition to the requirements heretofore mentioned, in order for substitutions
to qualify for consideration, the following shall accompany each bid:
1. Each proposed substitution shall be itemized showing manufacturer name,
catalog number, quantity, unit cost and total cost. The bidder shall prepare
the necessary forms to list his substitutions in the manner outlined.
2. Each bid offering substitutions shall be accompanied by descriptive
literature, catalog data, complete technical specifications and reports
of all pertinent tests concerning the bidder’s proposed substitutions
6. CONDITIONS:
A. The Village is exempt from Federal excise tax and the Illinois Retailer's
Occupation Tax. This bid cannot include any amounts of money for these taxes.
B. The Village shall reserve the right to add or to deduct from the base bid and/or
alternate bid any item at the prices indicated in the itemization of the bid.
C. All bids shall be good for ninety (90) days from the date of the bid opening.
7. BASIS OF AWARD:
The Village of Oak Brook reserves the right to reject any or all bids and to waive any
informality or technical error and to accept any bid deemed most favorable to the
interests of the Village of Oak Brook. In addition to price, the Village will consider:
A. Ability, capacity, and skill to fulfill the contract as specified.
B. Ability to supply the commodities, provide the services or complete the
construction promptly, or within the time specified, without delay or
interference.
C. Character, integrity, reputation, judgment, experience and efficiency.
D. Quality of performance on previous contracts.
E. Previous and existing compliance with laws and ordinances relating to the
contract.
F. Sufficiency of financial resources.
G. Quality, availability and adaptability of the commodities, services or
construction, in relation to the Village's requirements.
H. Ability to provide future maintenance and service under the contract.
I. Number and scope of conditions attached to the bid/proposal.
J. Record of payments for taxes, licenses or other monies due the Village.
8. GUARANTEE:
Contractor (successful bidder) will guarantee his own work for a period of one (1) year
against faulty material and/or workmanship. If any defects(s) appear(s) within the one
(1) year guarantee period, the contractor will repair any such defect(s) solely at his
cost and at no cost to the Village of Oak Brook. The Contractor will also forward
copies of all applicable manufacture’s warranties for all equipment/commodities
supplied by the Contractor as a part of the Contract.
9. WARRANTY:
Contractor warrants that all work, equipment, labor, and materials furnished
hereunder will conform in all respects to the terms of the Bid Package, including all
specifications and standards, and will be free of defects in materials and
workmanship. The Contractor also warrants that the work shall be performed in
accordance with the highest standards of professional practice, care, and diligence
practiced by recognized firms in performing services of a similar nature in existence
at the time of performance. The warranties expressed shall be in addition to any
other warranties expressed in this Bid Package, or expressed or implied by law,
which are hereby reserved unto the Village.
The Contractor will also forward copies of all applicable manufacturer's warranties for
all equipment/commodities supplied by the Contractor as a part of the Contract.
10. PAYMENT:
The Village of Oak Brook authorizes the payment of invoices on the second and fourth
Tuesday of the month. For consideration on one of these dates, payment request
must be received no later than fourteen (14) days prior to the second or fourth Tuesday
of the month.
11. INDEMNIFICATION:
The Contractor shall protect, indemnify, save, defend and hold forever harmless the
Village and/or its officers, officials, employees, volunteers and agents from and against
all liabilities, obligations, claims, damages, penalties, causes of action, costs and
expenses, including without limitation court costs, insurance deductibles and
attorney's fees and expenses, which the Village and/or its officers, officials,
employees, volunteers and agents may incur, suffer or sustain, or for which the Village
and/or its officers, officials, employees, volunteers and agents may become obligated
by reason for any accident, injury to or death of persons or loss of or damage to
property, or civil and/or constitutional infringement of rights (specifically including
violations of the Federal Civil Right Statutes), arising indirectly or directly in connection
with or under, or as a result of, this or any Agreement by virtue of any act or omission
of any of the Contractor's officers, employees, subcontractors, and/or agents, provided
that the Contractor shall not be liable for claims, obligations, damages, penalties,
causes of action, costs and expenses arising solely by any act or omission of the
Village's officers, officials, employees, volunteers and/or agents.
The contractor shall hold the Village harmless for any and all claims for labor, material,
apparatus, equipment, fixtures, or machinery furnished to the contractor for the
purpose of performing the work under the contract; and the payment of all direct and
indirect damages to any person, firm, company or corporation suffered or sustained
on account of the performance of such work during the time the contract is in force.
12. INSURANCE:
Certificates of Insurance shall be presented to the Village within fifteen (15) days after
the receipt by the contractor of the Notice of Award and the unexecuted contract, it
being understood and agreed that the Village will not approve and execute the contract
until acceptable insurance certificates are received and approved by the Village.
Each contractor performing any work pursuant to a contract with the Village of Oak
Brook and each permittee working under a permit as required pursuant to the
provisions of Title 1 of Chapter 8 of the Code of Ordinances of the Village of Oak Brook
(hereinafter referred to as "Insured") shall be required to carry such insurance as
specified herein. Such contractor and permittee shall procure and maintain for the
duration of the contract or permit insurance against claims for injuries to persons or
damages to property which may arise from or in connection with the performance of
the work under the contract or permit, either by the contractor, permittee, or their
agents, representatives, employees, or subcontractors.
A contractor or permittee shall maintain insurance with limits no less than:
A. General Liability - $2,000,000 combined single limit per occurrence for bodily
injury, personal injury, and property damage, provided that when the estimated
cost of the work in question does not exceed $5,000, the required limit shall be
$500,000;
B. Automobile Liability (if applicable) - $1,000,000 combined single limit per
accident for bodily injury and property damage;
C. Worker's Compensation and Employer's Liability - Worker's Compensation limits
as required by the Labor Code of the State of Illinois and Employer's Liability
limits of $1,000,000 per accident.
Any deductibles or self-insured retention must be declared to and approved by the
Village. At the option of the Village, either the insurer shall reduce or eliminate such
deductible or self-insured retention as respects the Village, its officers, officials,
employees, and volunteers; or the Insured shall procure a bond guaranteeing payment
of losses and related investigations, claim administration and defense expenses to the
extent of such deductible or self-insured retention.
The policies shall contain, or be endorsed to contain, the following provisions:
D. General Liability and Automobile Liability Coverage -
(1) The Village, its officers, officials, employees, and volunteers are to be
covered as additional insureds as respects: liability arising out of activities
performed by or on behalf of the Insured; premises owned, occupied, or
used by the Insured. The coverage shall contain no special limitations on
the scope of protection afforded to the Village, its officers, officials,
employees, volunteers, or agents.
(2) The Insured's insurance coverage shall be primary insurance as respects
the Village, its officers, officials, employees, volunteers, and agents. Any
insurance or self-insurance maintained by the Village, its officers, officials,
employees, volunteers, or agents shall be in excess of the Insured's
insurance and shall not contribute with it.
(3) Any failure to comply with reporting provisions of the policies shall not
affect coverage provided to the Village, its officers, officials, employees,
volunteers, or agents.
(4) The Insured's insurance shall apply separately to each covered party
against whom claim is made or suit is brought except with respect to the
limits of the insurer's liability.
E. Worker's Compensation and Employer's Liability Coverage
The policy shall waive all rights of subrogation against the Village, its
officers, officials, employees, volunteers, and agents for losses arising
from work performed by the insured for the Village.
Each insurance policy shall be endorsed to state that coverage shall not be
suspended, voided, canceled by either party, reduced in coverage or in limits except
after thirty (30) days prior written notice by certified mail has been given to the Village.
Each insurance policy shall name the Village, its officers, officials and employees,
volunteers, and agents as additional Insureds. Insurance is to be placed with
insurers with a Best's rating of no less than A: VII.
Each Insured shall furnish the Village with certificates of insurance and with original
endorsements effecting coverage required by this provision. The certificate and
endorsements for each insurance policy are to be signed by a person authorized by
that insurer to bind coverage on its behalf. The certificates and endorsements are to
be on forms approved by the Village and shall be subject to approval by the Village
Attorney before work commences. The Village reserves the right to request
complete, certified copies of all required insurance policies, at any time.
Each insured shall include all subcontractors as insureds under its policies or shall
furnish separate certificates and endorsements for each subcontractor. All coverage
for subcontractors shall be subject to all of the requirements stated herein.
13. SAFETY:
The contractor and any subcontractors shall comply with all the provisions of the
Federal Occupational Safety and Health Act of 1970 (84 Stat. 1590), as amended.
14. NON-DISCRIMINATING:
The Vendor, its employees, and subcontractors, agrees not to commit unlawful
discrimination and agrees to comply with applicable provisions of the Illinois Human
Rights Act, the U.S. Civil Rights Act and Section 504 of the Federal Rehabilitation
Act, and rules applicable to each.
15. EQUAL OPPORTUNITY:
The contractor will not discriminate against any employee or applicant for
employment because of race, color, religion, sex, ancestry, national origin, place of
birth, age, or handicap unrelated to bona fide occupational qualifications.
16. PREVAILING RATE OF WAGES:
All wages paid by the Contractor and each subcontractor shall be in compliance
with The Prevailing Wage Act (820 ILCS 130), as amended, except where a
prevailing wage violates a federal law, order, or ruling, the rate conforming to the
federal law, order, or ruling shall govern. If the Department of Labor revises the
wage rates, the revised rate, as made available on the Department's official
website, shall apply to this contract and the Contractor will not be allowed additional
compensation on account of said revisions. The Contractor shall be responsible to
notify each subcontractor of the wage rates set forth in this contract and any
revisions thereto.
Contractor will comply with the Illinois prevailing wage law, as amended from time
to time and made available on the Department of Labor’s official website. Not less
than the prevailing rate of wages as found by the Illinois Department of Labor shall
be paid to all laborers, workers and mechanics performing work under the Contract.
If the Department of Labor revises the prevailing rate of wages to be paid laborers,
workers or mechanics under the Contract, the revised prevailing rate of wages shall
apply to the Contract and Contractor shall have the sole responsibility and duty to
pay, and ensure that all Subcontractors pay, the revised prevailing rate of wages to
each person to whom a revised rate is applicable. Revision of the prevailing wages
shall not result in an increase in the Contract sum or other cost to Village of Oak
Brook. Contractor shall indemnify, defend and hold Village of Oak Brook harmless
from any loss, including but not limited to Village of Oak Brook's attorney’s fees,
resulting from Contractor's failure to comply with this prevailing wage clause. All
bonds applicable to the Contract shall include a provision as will guarantee the
faithful performance of the obligation to pay the prevailing rate of wages.
The Contractor and each subcontractor shall make and keep, for a period of not
less than 3 years, records of all laborers, mechanics, and other workers employed
by them on the project; the records shall include each worker's name, address,
telephone number when available, last four digits of their social security number,
gender, race, ethnicity, veteran status, classification or classifications, the hourly
wages paid in each period, the number of hours worked each day, the starting and
ending times of work each day, the worker’s hourly rate, the worker’s hourly
overtime wage rate, the worker’s hourly fringe benefit rates, the name and address
of each fringe benefit fund, the plan sponsor of each fringe benefit, if applicable,
and the plan administrator of each fringe benefit. The Contractor and each
subcontractor shall submit monthly, in person, by mail, or electronically a certified
payroll to the Department of Labor, or to the public body if the Department of Labor
has yet to activate the database created by Section 5.1 of 820 ILCS 130. The
certified payroll shall consist of a complete copy of the records. The certified payroll
shall be accompanied by a statement signed by the contractor or subcontractor
which states that: (i) such records are true and accurate; (ii) the hourly rate paid to
each worker is not less than the general prevailing rate of hourly wages required;
and (iii) the contractor or subcontractor is aware that filing a certified payroll that he
or she knows to be false is a Class B misdemeanor.
Upon 7 business days' notice, the contractor and each subcontractor shall make
available for inspection and copying at a location within this State during reasonable
hours, the records to the public body in charge of the project, its officers and agents,
and to the Director of Labor and his deputies and agents. The Contractor and each
subcontractor shall permit his/her employees to be interviewed on the job, during
working hours, by compliance investigators of the Department or the Department
of Labor.
17. EXECUTION OF DOCUMENTS
The Contractor, in signing his Bid on the whole or on any portion of the work, shall
conform to the following requirements:
Bids signed by an individual other than the individual represented in the Bid
documents shall have attached thereto a power of attorney, evidencing authority to
sign the Bid in the name of the person for whom it is signed.
Bids which are signed for a partnership shall be signed by all of the partners or by an
attorney-in-fact. If signed by an attorney-in-fact, there shall be attached to the Bid a
power of attorney evidencing authority to sign the bid, executed by the partners.
Bids which are signed for a corporation, shall have the correct corporate name
thereof and the signature of the President or other authorized officer of the
corporation manually written below the corporate name.
If such Bid is manually signed by an official other than the President of the
Corporation, a certified copy of a resolution of the board of directors evidencing the
authority of such official to sign the Bid should be attached to it. Such Bid shall also
bear the attesting signature of the Secretary of the corporation and the impression of
the corporate seal.
The Contract shall be deemed as have been awarded when formal notice of award
shall have been duly served upon the intended awardee.
18. COPIES OF DOCUMENTS
The number of copies of Contract and Bond required to be executed is as follows:
a) Two (2) original counterparts of the Contract documents will be required
to be executed.
19. ASSIGNMENT
Neither the Village nor the Contractor shall assign or transfer any rights or
obligations under this Agreement without the prior written consent of the other
party, which consent shall not be unreasonably withheld.
20. GOVERNING LAW
This Agreement shall be governed by the laws of the State of Illinois as to
interpretation, performance and enforcement. The forum for resolving any
disputes concerning the parties’ respective performance or failure to perform under
this Agreement shall be the Circuit Court for the Eighteenth Judicial Circuit,
DuPage County, Illinois.
21. CHANGES IN LAWS:
Unless otherwise explicitly provided in this Contract, any reference to Laws shall
include such Laws as they may be amended or modified from time to time.
22. INDEPENDENT CONTRACTOR:
There is no employee/employer relationship between the Contractor and the
Village. Contractor is an independent contractor and not the Village’s employee
for all purposes, including, but not limited to, the application of the Fair Labors
Standards Act minimum wage and overtime payments, Federal Insurance
Contribution Act, the Social Security Act, the Federal Unemployment Tax Act, the
Worker’s Compensation Act (820 ILCS 305/1, et seq.). The VILLAGE will not (i)
provide any form of insurance coverage, including but not limited to health,
worker’s compensation, professional liability insurance, or other employee
benefits, or (ii) deduct any taxes or related items from the monies paid to
Contractor. The performance of the services described herein shall not be
construed as creating any joint employment relationship between the Contractor
and the Village, and the Village is not and will not be liable for any obligations
incurred by the Contractor, including but not limited to unpaid minimum wages
and/or overtime premiums, nor does there exist an agency relationship or
partnership between the Village and the Contractor.
23. INSPECTION/TESTING/REJECTION:
The Village shall have the right to inspect all or any part of the Work and to reject
all or any part of the Work that is, in the Village’s judgment, defective or damaged
or that in any way fails to confirm strictly to the requirements of this bid, without
limiting its other rights or remedies, may require correction or replacement at
Bidder's cost, perform or have performed all Work necessary to complete or
correct all or any part of the Work that is defective, damaged, or nonconforming
and charge Bidder with any excess cost incurred thereby, or cancel all or any part
of any order or this bid/contract. Work so rejected may be returned or held at
Bidder's expense and risk.
24. PERFORMANCE CLAUSE:
In the event the quality of service becomes unacceptable, the Village reserves the
right to cancel the contract after giving thirty (30) days written notice.
25. LIQUIDATED DAMAGES:
It is also understood and agreed that if the Village determines the Contractor failed to
perform either by observing the established schedule or failing to perform to the level
of service established herein for more than two (2) consecutive working days, the
Village shall reserve the right to impose liquidated damages for said failure to perform,
but not as penalty. The Village will serve notice either personally or in writing stating
the reasons for imposing liquidated damages on the Contractor providing twenty-four
(24) hour notice to correct such items. If at the end of the twenty-four (24) hour period
the Contractor has not made the necessary corrections, the Contractor shall pay
liquidated damages to the Village in the amount of $100 per day. This failure to
perform shall include repeated incidents of any of the following: failure to perform any
of the items under the scope of services, failure to respond to or resolve Village
complaints, failure to adhere to any and all terms and conditions specified in the
contract documents. The Village reserves the right to attempt to work through these
items prior to imposing liquidated damages.
26. FORCE MAJEURE
A force majeure occurrence is an event or effect that cannot be reasonably
anticipated or controlled and is not due to the negligence or willful misconduct of
the affected party.
Unless otherwise agreed in the agreement between the parties expressly or
impliedly, where a party to a agreement fails to perform one or more of its
contractual duties, the consequences set out in this clause will follow if and to
the extent that the party proves: (a) that its failure to perform was caused by an
impediment beyond its reasonable control; (b) that it could not reasonably have
been expected to have taken the occurrence of the impediment into account at
the time of the signing of the contract; and (c) that it could not reasonably have
avoided or overcome the effects of the impediment.
A party invoking this clause shall be presumed to have established the
conditions described in the preceding paragraph in the case of the occurrence
including, but not limited to, one or more of the following impediments or other
similar causes beyond the control of the Contractor or the Village in the
performance of the agreement where non-performance, by exercise of reasonable
diligence, cannot be prevented:
• acts of God or natural disaster such as but not limited to violent storm,
cyclone, typhoon, hurricane, tornado, blizzard, earthquake, volcanic activity,
landslide, tidal wave, tsunami, flood, damage or destruction by lightning,
drought;
• acts of war (whether declared or not), armed conflict or the serious threat of
the same (including but not limited to hostile attack, blockade, military embargo),
hostilities, invasion, act of a foreign enemy, extensive military mobilization;
• civil war, riot, rebellion, revolution, military or usurped power, insurrection,
civil commotion or disorder, mob violence, act of civil disobedience;
• acts of public enemies, acts of terrorism, sabotage or piracy;
• plague, epidemic, pandemic, outbreaks of infectious disease or any
other public health crisis, including quarantine or other employee
restrictions;
• act of authority whether lawful or unlawful, compliance with any law or
governmental order, rule, regulation or direction, curfew restriction,
expropriation, compulsory acquisition, seizure of works, requisition,
nationalization;
• explosion, fire, destruction of machines, equipment, factories and of any kind
of installation, prolonged break down of transport, telecommunication or electric
current;
• general labor disturbance such as but not limited to boycott, strike and lock-
out, go-slow, occupation of factories and premises;
• shortage or inability to obtain critical material or supplies to the extent not
subject to the reasonable control of the subject Party.
The affected party shall provide the other party with written notice of any force
majeure occurrence as soon as the delay is known and provide the other party
with a written contingency plan to address the force majeure occurrence.
Furthermore, the affected party shall use its commercially reasonable efforts to
resume proper performance within an appropriate period of time. Notwithstanding
the foregoing, if the force majeure condition continues beyond 30 days, the parties
to the agreement shall jointly decide on an appropriate course of action that will
permit fulfillment of the parties’ objectives under the contract.
Contractor shall not be entitled to an adjustment in agreement price or other non-
price related items caused by or within the control of Contractor. Delay, disruption,
and interference attributable to and within the control of a subcontractor or supplier
shall be deemed to be within the control of Contractor.
27. DEFAULT:
The contract may be canceled or annulled by the Village as a whole or in part by
written notice of default to the Contractor upon nonperformance or violation of
contract terms. An award may be made to another contractor with services similar
to those terminated. Failure of the Contractor to deliver services within the time
stipulated on his offer, unless extended in writing by the Village, shall constitute
contract default. The Contractor also warrants that the work shall be performed in
accordance with the highest standards of professional practice, care, and diligence
practiced by recognized firms in performing services of a similar nature in
existence at the time of performance. The warranties expressed shall be in addition
to any other warranties expressed in this Bid Package, or expressed or implied by
law, which are hereby reserved unto the Village.
28. EMPLOYMENT OF ILLINOIS WORKERS DURING PERIODS OF EXCESSIVE
UNEMPLOYMENT:
The Contractor shall comply with all Illinois statutes pertaining to the selection of
labor inclusive of but in no way limited to The Employment of Illinois Workers on
Public Works Act (the “Act”). Contractor understands the Act requires use of at
least 90% Illinois laborers on all public works projects that receive State funds or
funds administered by the State during a period of Excessive Unemployment; as
defined by the Act to mean any month immediately following 2 consecutive
calendar months that the Illinois unemployment rate exceeds 5%, as determined
by the United States Bureau of Labor Statistics in its monthly publication of
employment and unemployment figures. Contractor understands civil penalties
may be imposed on employers who hire non-Illinois laborers on State public works
projects in violation of the Act. “Illinois laborer” means any person who has resided
in Illinois for at least 30 days and intends to become or remain an Illinois resident.
In circumstances whereby Contractor is unable to comply with the Act, it is
Contractor’s responsibility to provide written certification that Illinois laborers are
either not available or are incapable of performing the related work, irrespective of
skill involved. In addition, during periods of Excessive Unemployment, Contractor
shall permit no more than 3 regularly employed non-resident executive and/or
technical experts, who do not qualify as Illinois laborers, to perform work
encompassed by this Contract. Nothing contained in this section shall be
construed to modify Contractor’s statutory requirement to file Certified Payrolls as
otherwise provided herein.
Section D Specifications
1. INTRODUCTION AND BACKGROUND
The Village of Oak Brook is seeking bids for the Golf Driving Range Garage Doors
Installation Project. This project aims to enhance the driving range and to allow the
public to enjoy the amenities for longer hours in the evening. We invite qualified
contractors to submit bids for the supply, installation, and commissioning of all
goods and services listed below in #2 Scope of Work, and the removal and
disposal of existing equipment as needed at the Oak Brook Golf Driving Range.
2. SCOPE OF WORK:
The scope of services incudes, but is not limited to supplying, delivering and the
installation of the following at a level that meets or exceed Village’s expectations:
• Installation of twenty-two (22) Golf Driving Range Garage Doors
• Type 592 insulated garage doors with polycarbonate windows in the third
section
• West side needs both a wall and door to be installed
• Bay 12 will require a double door, framed in and completed
• The majority of bay openings for the garage doors are 9 ft wide
• Three bays have openings at 11 ft 6 in
• Overall height: 106 in
It is essential that all installation comply with applicable codes, standards,
and manufacturers specifications.
3. TESTING AND COMMISSIONING
Conduct thorough testing and commissioning of the newly installed equipment to
verify functionality, efficiency, and safety. Provide operational instructions and
training to designated personnel, if needed.
4. SITE PREPERATION AND CLEANUP
Prepare the work area prior to installation and ensure that it is protected. After the
installation, clean up the site by removing all debris, packaging materials, and
equipment, leaving the site in a clean and orderly condition.
5. MANUFACTURERS WARRANTY
The contractor shall provide the manufacturer’s warranty for all supplied
equipment. This warranty covers defects in materials and workmanship and is valid
for the period specified by the manufacturers. The contractor will assist the Village
of Oak Brook in processing any claims under the manufacturer’s warranty.
6. INSTALLATION WARRANTY
In addition to the manufacturer’s warranty, the contractor shall provide a one-year
warranty on the installation workmanship. This warranty covers any defects or
issues resulting from the installation process and includes repairs or corrections
necessary to ensure the proper operation of all equipment. The installation
warranty commences from the date of project completion and will address any
problems directly related to the installation, excluding those caused by misuse or
external factors.
7. ELIGIBLE CRITERIA
Prospective bidders must have proven experience in installing Garage Doors,
relevant certifications and licenses, and the ability to provide references from
previous similar projects.
Section E General Conditions
1. Contractor shall have five (5) years of experience which is comparable in type and
scope to this project.
2. The Contractor shall not work between the hours of 7:00 PM and 7:00 AM, nor on
Saturdays, Sundays, or legal holidays, unless otherwise approved in writing by the
Village. A minimum of 48-hour notice shall be provided to the Village if the Contractor
decides to work on weekends or on legal holidays. However, such work may be
performed at any time, if necessary, for the proper care and protection of work already
performed, or in case of an emergency. All after-hour work is still subject to the
permission of the Village. Any work, including the starting and/or idling of vehicles or
machinery, or a congregation of workers prior to starting work, which may cause any
noise level that can be heard by adjacent residents, performed outside of these hours
of work, and not authorized by the Village shall be subject to a fine of $250 per day,
per violation.
3. The project will be done on consecutive workdays until completed, delays only to
inclement weather or act of God.
4. Contractor is required to obtain all necessary permits from the Village of Oak Brook,
and schedule required inspections through Development Services.
5. The contractor shall supply the Village phone numbers where he/she can be reached
after normal working hours.
6. The contractor shall post a Village of Oak Brook supplied sign-in a prominent and
readily visible location- that provides 24-hour contact information.
7. The contractor must submit with the bid proposal five (5) references, names and
phone numbers of similar projects completed within the last two (2) years.
8. The contractor must submit all manufacturers’ literature on all materials that will be
used on this project, including M.S.D.S. (Material Safety Data Sheets) prior to any
work beginning.
9. A storage location for supplies, ladders and scaffolding shall be mutually agreed upon
between the Village and the contractor before any material is stored on site. Deliver
material with manufacturers labels intact and legible, store material on raised
platforms and cover material with protective covering.
10. Before work is started, deliver to the job site sufficient material to complete the project.
11. If a dumpster is required, the location of the dumpster placement shall be mutually
agreed upon between the Village and the contractor.
12. All ladders and scaffolding shall be maintained during the course of this project and
shall be secured at the end of each workday.
13. Provide barricades to ensure that falling debris will not injure anyone, and to prevent
public access to the work area at all times. Yellow “CAUTION” tape will be placed
below the immediate work areas of laborers and scaffolds to warn the public of men
working overhead.
14. At all times the work and storage areas shall be kept in a clean, orderly, and picked-
up manner, to prevent debris from blowing. Clean adjoining streets and immediate
vicinity at the end of each workday. Sidewalks, windowsills, roofs, and other work
areas will be broom swept to remove all debris. Daily material and debris not placed
into dumpster will be removed from the site.
15. Upon completion of the project the work area shall be cleaned. All debris and
remaining material and supplies shall be removed from the jobsite, including the
dumpster, within 72 hours of completion.
16. Upon completion the Contractor shall supply a one-year warranty covering material
and workmanship; contractor shall submit sample warranty with bid.
Section F Statement of Bidder’s Qualifications
All questions must be answered and the data given must be clear and comprehensive. This
statement must be notarized. If necessary, questions may be answered on separate
attached sheets. The Bidder may submit any additional information he or she desires.
1. Name of Bidder:
2. Permanent main office address:
3. When organized:
4. If a corporation, where incorporated:
5. How many years have you been engaged in the contracting business under your
present firm or trade name:
6. Contracts on hand: (Schedule these, showing amount of each contract and the
appropriate anticipated dates of completion)
7. General character of work performed by your company:
8. Have you ever defaulted on a contract:
9. List, on an attached sheet, the more important projects recently completed by your
company, stating the approximate cost for each, and the month and year completed.
Include a contact person and phone # for each.
10. List your major equipment available for this contract:
11. Experience in work similar in importance to this project:
12. Background and experience of the principal members of your organization, including
the officers.
13. Credit available:
14. Bank reference:
15. Will you, upon request, fill out a detailed financial statement and furnish any other
information that may be required by the Village of Oak Brook:
16. The undersigned hereby authorizes and requests any person, firm, or corporation to
furnish any information requested by the Village of Oak Brook in verification of the
recitals comprising this Statement of Bidder's Qualifications.
DATED at _____________, Illinois this ____ day of _________________, 2026.
By:
Title
STATE OF ILLINOIS )
) SS.
COUNTY OF )
___________________________ being duly sworn deposes and says that he is the
___________ of ____________________________ and that the answers to the foregoing
questions and all statements therein contained are true and correct.
SUBSCRIBED and sworn to before me this _____ day of _____________________, 2026.
Notary Public
Section G References
Bidder shall supply the following information listing customers for which the bidder has
supplied a similar type of commodities, service, or construction.
1. Company Name:
Address:
Phone #:
Contact:
2. Company Name:
Address:
Phone #:
Contact:
3. Company Name:
Address:
Phone #:
Contact:
4. Company Name:
Address:
Phone #:
Contact:
5. Company Name:
Address:
Phone #:
Contact:
Section H Bid Certification
The undersigned, being first duly sworn an oath, deposes and states that he has the
authority to make this certification on behalf of the bidder for the construction, product,
commodity, or service briefly described as follows:
“Golf Driving Range Garage Doors Installation Project”
(A) The undersigned certifies that, pursuant to Chapter 720, Section 5/33E of the Illinois
Compiled Statutes, 1993, the bidder is not barred from bidding on this contract as a
result of a conviction for the violation of State of Illinois laws prohibiting bid-rigging or
bid-rotating.
(B) The undersigned states under oath that, pursuant to Chapter 65, Section 5/11-42.1-
1 of the Illinois Compiled Statutes, 1993, the bidder is not delinquent in the payment
of any tax administered by the Illinois Department of Revenue.
(C) The undersigned certifies that, pursuant to Chapter 775, Section 5/2-105. of the
Illinois Compiled Statutes, 1993, the bidder has a written sexual harassment policy
in place including the following information:
1. An acknowledgment of the illegality of sexual harassment.
2. The definition of sexual harassment under State law.
3. A description of sexual harassment, utilizing examples.
4. The contractor’s internal complaint process including penalties.
5. The legal recourse, investigative and complaint process available
through the Illinois Department of Human Rights and the Human
Rights Commission.
6. Directions on how to contact the Department or the Commission.
This business firm is: (check one)
_____ Corporation _____ Partnership _____ Individual
Firm Name:
Address:
City, State, ZIP:
Signature:
Name Printed:
Title:
Telephone: Date:
ATTEST:
___________________________
-SEAL-
SUBSCRIBED AND SWORN TO
before me this ______ day
of _____________, 2026.
_____________________________
Notary Public
Section I Contract
(To Be Filled, Signed, and Submitted as a part of Bid Package)
Golf Driving Range Garage Doors Installation Project
1. THIS AGREEMENT, made and concluded this _____ day of ________, 2026,
between the Village of Oak Brook, a municipal corporation, acting by and through its
President and Board of Trustees, known as VILLAGE, and ________________
his executors, administrators, successors or assigns, known as CONTRACTOR.
2. WITNESSETH: That for and in consideration of the payments and agreements
mentioned in the Bid hereto attached, to be made and performed by the VILLAGE,
and according to the terms expressed in the Bond (if applicable) referring to these
presents, the CONTRACTOR agrees, at their own proper cost and expense, to do
all work, furnish all materials and all labor necessary to complete the work in
accordance with the plans and specifications hereinafter described, and in full
compliance with all of the terms of this Contract.
3. PERIOD OF CONTRACT: This Contract will be in full force for the current calendar
year, beginning on the date of the Contract. This Contract is subject to the right of
the VILLAGE to cancel and terminate the same at any time, with or without cause,
by giving not less than ten (10) day notice to the CONTRACTOR. In the event of
such cancellation, the CONTRACTOR shall be entitled to receive payment for
services and work performed and materials and equipment furnished under the terms
of the Contract prior to the effective date of such cancellation, but shall not be entitled
to receive any damages on account of such cancellation or any further payment
whatsoever.
4. And it is also understood and agreed that the entire Bid Package hereto attached,
approved by the VILLAGE this _____ day of _______, 2026, are all essential
documents of this contract and are a part hereof.
5. IN WITNESS WHEREOF, the said parties have executed these presents on the
above mentioned date.
-1-
ATTEST: VILLAGE OF OAK BROOK
____________________________ By____________________________
Village Clerk Village Manager
ATTEST:
_____________________________
Corporate Name
___________________________ By_____________________________
Secretary Contractor
Partners doing Business under (If a Co-Partnership)
the firm name of _____________________________
_____________________________
_____________________________
________________________________
Party of the Second Part (If an Individual)
_____________________________
Party of the Second Part
-2-
SEXUAL HARASSMENT CERTIFICATE
(To Be Filled, Signed, and Submitted as a part of Bid Package)
hereinafter referred to as “Contractor”
having submitted a bid/proposal for to the Village of
Oak Brook, DuPage/Cook Counties, Illinois, hereby certifies that said Contractor has a
written sexual harassment policy in place in full compliance with 775 ILCS 5/2-105(A)(4)
including the following information:
1. An acknowledgment of the illegality of sexual harassment.
2. The definition of sexual harassment under State law.
3. A description of sexual harassment, utilizing examples.
4. The contractor’s internal complaint process including penalties.
5. The legal recourse, investigative and complaint process available through the Illinois
Department of Human Rights and the Human Rights Commission.
6. Directions on how to contact the Department or the Commission.
7. An acknowledgment of protection of a complaint against retaliation as provided in
Section 6-101 of the Human Rights Act.
Each contractor must provide a copy of such written policy to the Illinois Department of
Human Rights upon request.
By:
Authorized Agent of Contractor
Subscribed and sworn to
before me this _____ day
of ____________, 2026.
___________________________________
Notary Public
-3-
CONTRACTOR'S CERTIFICATIONS
(To Be Filled, Signed, and Submitted as a part of Bid Package)
(CONTRACT EXECUTION)
______________________, having executed a contract for ____________________with
the VILLAGE, hereby certifies that said contractor is not barred from executing said contract
as a result of a violation of either Section 5/33E-3 or 5/33E-4 of Chapter 720 of the Illinois
Compiled Statutes.
(DRUG-FREE WORKPLACE)
Contractor deposes, states and certifies it will provide a drug free workplace by complying
with Section 3 of the Illinois Drug Free Workplace Act, being 30 ILCS 580/3.
Attest/Witness: Contractor
By: _____________________ By: ____________________________
Name of Contractor’s Executing
Officer
Title: _____________________ Title: ___________________________
Title of Contractor’s Executing
Officer
Subscribed and Sworn to
before me this ______ day
of ______________, 2026.
___________________________ My Commission Expires: __________
Notary Public
-SEAL-
-4-
PREVAILING WAGE AFFIDAVIT
(To Be Filled, Signed, and Submitted as a part of Bid Package)
I, ___________________________(name of signatory), on oath hereby state and
certify that _____________________________ (name of Contractor), pursuant to a
Contract dated ___________, 2026, with the Village of Oak Brook for the
Project, has complied and will comply with all laws, including
those relating to the employment of labor, the payment of the current general prevailing
rate of hourly wages for each craft or type of worker or mechanic needed to execute the
Contract or perform such work, and also the current general prevailing rate for legal
holiday and overtime work, as ascertained by the Illinois Department of Labor for DuPage
County, Illinois, and those prevailing rates are paid and shall be paid for each craft or type
of worker or mechanic needed to execute the aforesaid Contract or to perform such work.
_____________________________ (name of Contractor) has also complied and will
comply with all record keeping requirements established in the Prevailing Wage Act (820
ILCS 130/0.01, et seq.
CONTRACTOR:
By: _____________________________________
Title: ___________________________________
SUBSCRIBED AND SWORN TO BEFORE
ME THIS _____ DAY OF _______________, 2026
________________________________________
NOTARY PUBLIC
-5-
CERTIFICATION OF PAYROLL RECORDS
(To Be Filled, Signed, and Submitted as a part of Bid Package)
I, ___________________ (name of person executing this certificate), do hereby
certify that I am the duly qualified and acting __________________ (title) for
, (name of contractor) and, as such, am authorized to certify
payroll records as true and accurate for such company in accordance with the
requirements of Section 5 of the Prevailing Wage Act (820 ILCS 130/5) (the "Act").
I do hereby further certify that the following document is a true and accurate copy
of the records of all laborers, mechanics, and other workers employed by
(name of contractor) on the
Project (the "Project") for the Village of Oak Brook (the “Village”), including each such
worker's name, address, telephone number, social security number, classification or
classifications; and the hourly wages paid in each pay period, hours worked each day,
and the starting and ending times of work each day for each such worker on such Project.
I do hereby further certify that the hourly rate paid to each worker is not less than
the general prevailing rate of hourly wages required by the Act, and that
(name of contractor), and I on behalf of such contractor, are
fully aware that filing a certified payroll that we know to be false is a Class B misdemeanor.
I further certify that upon two (2) business days' notice, if requested, we and any
subcontractor hired by us shall make available for inspection the records required in the
Act to the District, its officers, and agents, and to the Director of Labor, his deputies, and
agents, at reasonable hours at a location within the State of Illinois.
Date: ____________________, 2026
____________________________________
(Name of Contractor)
____________________________________
(Signature)
____________________________________
(Printed Name)
____________________________________
(Title)
Subscribed and sworn to before me.
this ____ day of _____________, 2026.
Notary Public ______________________________
-6-
Section J Performance and Payment Bonds
PERFORMANCE BOND
KNOW ALL MEN BY THESE PRESENTS: that [FULL NAME, ADDRESS
AND ORGANIZATION OF CONTRACTOR], as Principal, hereinafter called Contractor,
and [FULL NAME AND ADDRESS OF SURETY], as Surety, a corporation organized
and existing under the laws of the State of [INCORPORATION], hereinafter called Surety,
are held and firmly bound unto the Village of Oak Brook, as Obligee, hereinafter called
Owner, in the full and just sum of [CONTRACT PRICE] Dollars, for the payment of which
sum of money well and truly to be made, Contractor and Surety bind themselves, their
heirs, executors, administrators, successors and assigns, jointly and severally, firmly by
these presents, said amount to include payment of actual costs and damages and for
attorneys’ fees, architectural fees, design fees, engineering fees, accounting fees, testing
fees, consulting fees, administrative costs, court costs, interest and any other fees and
expenses resulting from or incurred by reason of Contractor’s failure to promptly and
faithfully perform its contract with Owner, said contract being more fully described below,
and to include attorneys’ fees, court costs and administrative and other expenses
necessarily paid or incurred in successfully enforcing performance of the obligation of
Surety under this bond.
WHEREAS, Contractor has entered into a written agreement dated [DATE
OF CONTRACT AGREEMENT], with Owner entitled “Contract Agreement Between
Village of Oak Brook and [CONTRACTOR’S NAME] for the Construction of Bath &
Tennis Pool Deck Repair & Resurfacing Project” (the “Contract”), the terms and
conditions of which are by this reference incorporated herein as though fully set forth
herein.
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH
THAT if Contractor shall well, truly, and promptly perform all the undertakings, covenants,
terms, conditions, and agreements of said otherwise, under the Contract, including, but
not limited to, Contractor’s obligations under the Contract: (1) to provide, perform and
complete at the Work Site and in the manner specified in the Contract all necessary work,
labor, services, transportation, equipment, materials, apparatus, machinery, tools, fuels,
gas, electric, water, waste disposal, information, data, and other means and items
necessary for the design, if any, construction, and installation of the Bath & Tennis Pool
Deck Repair & Resurfacing Project, together with related attachments, equipment, and
appurtenances thereto; (2) to procure and furnish all permits, licenses, and other
governmental approvals and authorizations necessary in connection therewith except as
otherwise expressly provided in the Special Conditions of Contract; (3) to procure and
furnish all bonds and certificates and policies of insurance specified in the Contract; (4) to
pay all applicable federal, state, and local taxes; (5) to do all other things required of
Contractor by the Contract; and (6) to provide, perform, and complete all of the foregoing
in a proper and workmanlike manner and in full compliance with, and as required by and
pursuant to, the Contract; all of which is herein referred to as the “Work,” whether or not
any of said Work enter into and become component parts of the improvement
-7-
contemplated, then this obligation shall be null and void; otherwise it shall remain in full
force and effect.
Surety, for value received, hereby stipulates and agrees that no changes,
modifications, alterations, omissions, deletions, additions, extensions of time, or
forbearances on the part of either Owner or Contractor to the other in or to the terms of
said Contract; in or to the schedules, plans, drawings, or specifications; in or to the
method or manner of performance of the Work; in or to Owner-furnished facilities,
equipment, materials, services, or sites; or in or to the mode or manner of payment
therefor, shall in any way release Contractor and Surety or either or any of them, or any
of their heirs, executors, administrators, successors, or assigns, or affect the obligations
of Surety on this bond, all notice of any and all of the foregoing changes, modifications,
alterations, omissions, deletions, additions, extensions of time, or forbearances, and
notice of any and all defaults by Contractor or of Owner’s termination of Contractor being
hereby waived by Surety.
Notwithstanding anything to the contrary in the foregoing paragraph, in no
event shall the obligations of Surety under this bond in the event of Contractor’s default
be greater than the obligations of Contractor under the Contract in the absence of such
Contractor default.
In the event of a default or defaults by Contractor, Owner shall have the
right to take over and complete the Contract upon 30 calendar days’ written notice to
Surety, in which event Surety shall pay Owner all costs incurred by Owner in taking over
and completing the Contract.
At its option, Owner may instead request that Surety take over and complete
the Contract, in which event Surety shall take reasonable steps to proceed promptly with
completion no later than 30 calendar days from the date on which Owner notifies Surety
that Owner wants Surety to take over and complete the Contract.
Owner shall have no obligation to actually incur any expense or correct any
deficient performance of Contractor in order to be entitled to receive the proceeds of this
bond.
No right of action shall accrue on this bond to or for the use of any person
or corporation other than Owner or the heirs, executors, administrators, or successors of
Owner.
-8-
Signed and sealed this ___ day of ______, 2026.
Attest/Witness: PRINCIPAL: [NAME OF CONTRACTOR]
By: _____________________ By: ________________________________
[NAME OF CONTRACTOR’S
EXECUTING OFFICER]
Title: ______________________ Title: [TITLE OF CONTRACTOR'S
EXECUTING OFFICER]
Attest/Witness: SURETY: [NAME OF SURETY]
By: _____________________ By: ________________________________
Title: ______________________ Title: ________________________________
Telephone: __________________________
-9-
LABOR AND MATERIAL PAYMENT BOND
KNOW ALL MEN BY THESE PRESENTS: that [FULL NAME, ADDRESS
AND ORGANIZATION OF CONTRACTOR], as Principal, hereinafter called Contractor,
and [FULL NAME AND ADDRESS OF SURETY], as Surety, a corporation organized
and existing under the laws of the State of [INCORPORATION], hereinafter called Surety,
are held and firmly bound unto the Village of Oak Brook, as Obligee, hereinafter called
Owner, for the use and benefit of itself and of claimants as hereinafter defined, in the full
and just sum of [CONTRACT PRICE] Dollars [CONTRACT PRICE], to be paid to it or
the said claimants or its or their assigns, to which payment well and truly to be made
Contractor and Surety bind themselves, their heirs, executors, administrators,
successors, and assigns, jointly and severally, firmly by these presents, said amount to
include attorney’s fees, court costs, and administrative and other expenses necessarily
paid or incurred in successfully enforcing performance of the obligation of Surety under
this bond.
WHEREAS, Contractor has entered into a written agreement dated [DATE
OF CONTRACT AGREEMENT], with Owner entitled “Contract Agreement Between
Village of Oak Brook and [CONTRACTOR’S NAME] for the Construction of Bath &
Tennis Pool Deck Repair & Resurfacing Project” (the “Contract”), the terms and
conditions of which are by this reference incorporated herein as though fully set forth
herein.
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH
THAT if Contractor shall promptly pay or cause to be paid all sums of money that may be
due to any claimant with respect to Contractor’s obligations under the Contract: (1) to
provide, perform, and complete at the Work Site and in the manner specified in the
Contract all necessary work, labor, services, transportation, equipment, materials,
apparatus, machinery, tools, fuels, gas, electric, water, waste disposal, information, data,
and other means and items necessary for design, if any, construction, and installation of
the Bath & Tennis Pool Deck Repair & Resurfacing Project, together with related
attachments, equipment, and appurtenances thereto; (2) to procure and furnish all
permits, licenses, and other governmental approvals and authorizations necessary in
connection therewith except as otherwise expressly provided in the Special Conditions of
Contract; (3) to procure and furnish all bonds and certificates and policies of insurance
specified in the Contract; (4) to pay all applicable federal, state, and local taxes; (5) to do
all other things required of Contractor by the Contract; and (6) to provide, perform, and
complete all of the foregoing in a proper and workmanlike manner and in full compliance
with, and as required by and pursuant to, the Contract; all of which is herein referred to
as the “Work,” whether or not any of said Work enter into and become component parts
of the improvement contemplated, then this obligation shall be null and void; otherwise it
shall remain in full force and effect.
-1-
For purpose of this bond, a claimant is defined as one having a direct
contract with Contractor or with a subcontractor of Contractor to provide, perform or
complete any part of the Work.
Contractor and Surety hereby jointly and severally agree that every claimant
who has not had all just claims for the furnishing of any part of the Work paid in full,
including, without limitation, all claims for amounts due for materials, lubricants, oil,
gasoline, rentals of, or service or repairs on, machinery, equipment, and tools consumed
or used in connection with the furnishing of any part of the Work, may sue on this bond
for the use of such claimant, may prosecute the suit to final judgment for such sum or
sums as may be justly due such claimant, and may have execution therein; provided,
however, that Owner shall not be liable for the payment of any costs or expenses of any
such suit. The provisions of 30 ILCS 550/1 and 30 ILCS 550/2 shall be deemed inserted
herein, including the time limits within which notices of claim must be filed and actions
brought under this bond.
Contractor and Surety hereby jointly agree that Owner may sue on this bond
if Owner is held liable to, or voluntarily agrees to pay, any claimant directly, but nothing in
this bond shall create any duty on the part of Owner to pay any claimant.
Surety, for value received, hereby stipulates and agrees that no changes,
modifications, alterations, omissions, deletions, additions, extensions of time, or
forbearances on the part of Owner or Contractor to the other in or to the terms of said
Contract; in or to the schedules, plans, drawings, or specifications; in or to the method or
manner of performance of the Work; in or to Owner-furnished facilities, equipment,
materials, services, or sites; or in or to the mode or manner of payment therefor shall in
any way release Contractor and Surety or either or any of them, or any of their heirs,
executors, administrators, successors, or assigns, or affect the obligations of said Surety
on this bond, all notice of any and all of the foregoing changes, modifications, alterations,
omissions, deletions, additions, extensions of time, or forbearances and notice of any and
all defaults by Contractor or of Owner’s termination of Contractor being hereby waived by
Surety.
Signed and sealed this ___ day of ______, 2026.
-2-
Attest/Witness: PRINCIPAL: [NAME OF CONTRACTOR]
By: _____________________ By: ________________________________
[NAME OF CONTRACTOR’S
EXECUTING OFFICER]
Title: ______________________ Title: [TITLE OF CONTRACTOR'S
EXECUTING OFFICER]
Attest/Witness: SURETY: [NAME OF SURETY]
By: _____________________ By: ________________________________
Title: ______________________ Title: ________________________________
Telephone: __________________________
State of Illinois )
) SS.
County of ________ )
I, __________________, a Notary Public in and for said county, do hereby certify
that _________________________________________ (names of individuals signing on
behalf of Principal and Surety) who are each personally known to me to be the same
persons whose names are subscribed to the foregoing instrument on behalf of PRINCIPAL
and SURETY, appeared before me this day in person and acknowledged respectively, that
they signed and delivered said instrument as their free and voluntary act for the uses and
purposes therein set forth.
Given under my hand and notarial seal this ____ day of ____________, 2026.
__________________________________
Notary Public
My commission expires:
_____________________
-3-
ITEM 8.A.1.
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
AGENDA ITEM
Board of Trustees Regular Meeting
of
January 27, 2026
SUBJECT: Award of contract - Pool Management Services
FROM: Art Segura, Sports Core Director
BUDGET SOURCE/BUDGET IMPACT: $245,000.00 has been allocated in Account 812-77100 of
the FY26 Budget for Pool Management Fees
RECOMMENDED MOTION: I move to approve Resolution R-2343, a resolution approving and
authorizing the execution of an agreement by and between the Village of Oak Brook and Chicagoland
Pool Management Inc. for 2026 Pool Management Services in the amount of $236,135.00; subject to
final attorney review.
Background/History:
Chicagoland Pool Management, Inc. (CPM) has provided lifeguarding services, pool chemical
maintenance, and overall pool upkeep at the Oak Brook Bath & Tennis Pool since 2022. In 2022, CPM
was responsible for managing the entire pool operation. In 2023, the Village added Premier Aquatics,
Inc. to manage pool programming and memberships, while CPM continued to oversee lifeguarding,
chemical maintenance, and facility upkeep. During the 2024 season, the Village determined that having
two separate contractors managing different aspects of the pool led to confusion and operational
inefficiencies. As a result, the Village returned to a single-vendor model and selected CPM to manage
the entire pool operation.
During the 2025 season, CPM performed exceptionally well in overseeing all aspects of pool operations.
Staff is recommending continuing with CPM for the 2026 season. One operational adjustment for 2026
is that the Village will assume responsibility for front desk and check-in operations, while CPM will
focus on lifeguarding services, the climbing wall, and the beach area. By managing the front desk in-
house, the Village will have greater control over member services, programming assistance, and
responding to member questions and concerns.
In 2025, the cost for CPM to manage the pool was $214,927.00. The proposed cost for the 2026 season
is $236,135.00. This increase is primarily attributable to an additional week of pool operations due to the
calendar alignment of the summer season.
Recommendation:
Staff recommends that the Village Board approve Resolution R-2343 approving and authorizing the
execution of an agreement by and between the Village of Oak Brook and Chicagoland Pool
Management, Inc. for the 2026 Pool Management Services in the amount of $236,135.00, subject to
final attorney review.
Attachments:
1. R-2343
2. Swimming Pool Management Agreement 2026
THE VILLAGE OF OAK BROOK
COOK AND DUPAGE COUNTIES, ILLINOIS
RESOLUTION
NUMBER 2026-SC-CPM-CNTRCT-R-2343
A RESOLUTION
APPROVING AND AUTHORIZING THE EXECUTION OF AN
AGREEMENT BY AND BETWEEN THE VILLAGE OF OAK
BROOK AND CHICAGOLAND POOL MANAGEMENT, LLC FOR
THE 2026 POOL MANAGEMENT SERVICES
LAURENCE E. HERMAN, Village President
NETASHA SCARPINITI, Village Clerk
NAVEEN JAIN
MICHAEL MANZO
MELISSA MARTIN
JAMES NAGLE
A. SURESH REDDY
EDWARD TIESENGA
Village Board
Published in pamphlet form by authority of the
President and the Board of Trustees of the Village of Oak Brook
on the 27th day of January 2026
RESOLUTION NO. 2026-SC-CPM-CNTRCT-R-2343
A RESOLUTION
APPROVING AND AUTHORIZING THE EXECUTION OF AN AGREEMENT BY AND
BETWEEN THE VILLAGE OF OAK BROOK AND CHICAGOLAND POOL MANAGEMENT, LLC
FOR THE 2026 POOL MANAGEMENT SERVICES
WHEREAS, the Village of Oak Brook is a municipal corporation with authority provided for
and granted pursuant to the Illinois Municipal Code to exercise certain powers and perform certain
functions pertaining to its local government and affairs;
WHEREAS, the Village of Oak Brook (hereinafter referred to as “Village”) upon approval
of the Village President and Board of Trustees (collectively, the “Corporate Authorities”) may enter
into an agreement with another party pursuant to Illinois Statute;
WHEREAS, Chicagoland Pool Management, Inc. (Company) has provided lifeguarding
services, pool chemical maintenance, and overall pool upkeep at the Oak Brook Bath & Tennis
Pool since 2022 with the current term of the related agreement set to expire;
WHEREAS, Staff is pleased with the 2025 performance of Company and recommends
that the Corporate Authorities approve and authorize the execution of an agreement by and
between the Village of Oak Brook and Chicagoland Pool Management, Inc. for the 2026 Pool
Management Services (the “Agreement”) in the amount of $236,135.00; and subject to the terms
and conditions set forth in the Agreement attached hereto and incorporated herein as Exhibit A;
WHEREAS, the Village of Oak Brook Corporate Authorities are of the opinion that it is in
the best interests of the Village of Oak Brook to authorize the foregoing actions.
NOW, THEREFORE, BE IT RESOLVED, in open meeting assembled, by the Village
President and Board of Trustees of the Village of Oak Brook, DuPage and Cook Counties, Illinois
as follows:
Section One – Recitals
The Corporate Authorities hereby find that all of the recitals hereinbefore stated as
contained in the preamble to this Resolution are full, true, and correct and do hereby, by reference,
incorporate and make them part of this Resolution as legislative findings.
Section Two – Approval
The Corporate Authorities hereby does approve and authorize the Agreement attached
hereto and incorporated herein as Exhibit A.
Section Three – Authorization and Direction
The Village Manager is hereby authorized to execute, and if necessary the Village Clerk
is hereby authorized to attest the Agreement, substantially in the form attached hereto as Exhibit
A, with such changes therein as shall be approved by the Village attorney and the officials of the
Village executing the same, their execution thereof to constitute exclusive evidence of their
approval to any and all changes or revisions therein from and after the execution and delivery of
such Agreement.
2
Section Four - Other Actions Authorized
The officers, employees and/or agents of the Village shall take all actions necessary or
reasonably required to carry out and give effect to the intent of this Resolution and otherwise to
consummate the transactions contemplated herein, and shall take all actions necessary in
conformity therewith including, without limitation, the execution and delivery of all documents
required to be delivered in connection with the transaction contemplated herein.
Section Five - Authorization of Expenditures
The Corporate Authorities hereby authorize and direct the expenditure of all costs related
to the execution of the Agreement, additionally, the Village is authorized and directed to allocate
and spend all necessary funds to fulfill the requirements of the attached Agreement.
Section Six - Acts of Village Officials
That all past, present and future acts and doings of the officials of the Village that are in
conformity with the purpose and intent of this Resolution are hereby, in all respects, ratified,
approved, authorized and confirmed.
Section Seven – Effective Date
This resolution shall be in full force and effect from and after its passage, approval and
publication as provided by law.
Section Eight - Publication
This resolution shall be published in book or pamphlet form as provided by the Illinois
Municipal Code.
Section Nine – Conflict Clause
All resolutions, parts of resolutions or board actions in conflict herewith are hereby repealed
to the extent of such conflict.
Section Ten – Saving Clause
If any section, paragraph, clause or provision of this resolution is declared by a court of
law to be invalid or unconstitutional, the invalidity or unconstitutionality thereof shall not affect the
validity of any other provisions of this resolution, which are hereby declared to be separable.
Section Eleven – Recording
This resolution shall be entered into the minutes and upon the journals of the Board of
Trustees of the Village of Oak Brook.
3
PASSED THIS 27th day of January 2026.
Ayes: ________________________________________________________________
Nays: ________________________________________________________________
Absent: ________________________________________________________________
APPROVED THIS 27th day of January 2026.
___________________________________
LAURENCE E. HERMAN,
Village President
ATTEST:
___________________________________
NETASHA SCARPINITI,
Village Clerk
4
EXHIBIT A
Agreement
5
More Value.
Less Worry.
Oak Brook Bath and Tennis Club
Chicagoland Pool Management
Swimming Pool Management Proposal
October 01, 2025
Since 2003 Chicagoland Pool
Management has been delivering
professional turnkey pool operations
to the Chicagoland market.
We’re also part of something bigger:
The Pool Management Group family of
companies.
Our size &
17 companies Across 9 states
expertise means
Employing over 4000 lifeguards annually tangible benefits
for our
customers.
Our Locations
Aquatic Management of Austin
Aquatic Management of Charlotte
Aquatic Management of Houston
Aquatic Management of Indianapolis
Carolina Pool Management - Charlotte
Carolina Pool Management - Greensboro
Chicagoland Pool Management
Cincinnati Pool Management
Coastal Pool Management
Columbus Pool Management
Dayton Pool Management
Greater Nashville Pool Management
Greater Raleigh Pool Management
Kentuckiana Pool Management
San Antonio Pool Management
SwimAtlanta Pool Management
SwimAtlanta Pool Management - Gwinnett
chicagoland-pmg.com 1
Our Focus is on Our Customers
& Daily Operations. Nothing else.
Chicagoland Pool Management stays The Pool Management Group handles
100% focused on customers and many of our time consuming tasks and
pools. operational advancements.
Lifeguard Staffing Quality Inspections Financial Safety
& Management & Onsite Visits Resources Advancements
Customer Responsiveness Risk Technology
Satisfactior Reduction Innovations
Water Quality Clean Pools Bookkeeping, Process
& Chemistry & Facilities Taxes, Payroll, Upgrades
Benefits Admin
I would highly recommend Chicagoland Pool Management for your
pool’s service and management needs!
- Patty Deering
CMCA, AMS Community Association Manager
chicagoland-pmg.com 2
Our Team
Kurtis Bailey, General Manager
Kurtis Joined the Chicagoland Pool Management team in 2018 as the
President and General Manager. Kurtis returned to aquatics after a 10-year
career in the restaurant industry where he last served as a restaurant General
Manager of a worldwide chain. Prior to his career in the food service industry,
Kurtis held roles as Supervisor and manager for a local Park District and the
YMCA respectively. Kurtis has been involved in all aspects of aquatics from
lifeguard supervision, training, safety auditing, swim lessons as well as
renovations and repair. Kurtis is a graduate of North Central College in
Business Management with a Minor in Human Resources. He along with his
wife are excited to serve the Chicagoland Community.
Leslie Clark Laura Clark
Senior Director of Staffing, Safety & Staffing
Renovation & Repair Director
Kristi Brewer Dominic Brown
Aquatics Facility Aquatics Facility
Director Director
chicagoland-pmg.com 3
The Pool Management Group Team
Jim Fraser Michael Brown Kelly Robinette Luke Fiser
Founder & CEO President CFO Vice President of
Operations & Development
Grant Ramsey Allen Crumley Keith Switzer Brenden Sparks
Director of Leadership & Leadership & Leadership &
Business Operations Operations Director Operations Manager Operations Manager
Safety Advisors
As part of The Pool Management Group network, our customers and employees receive the expertise of our
internationally renowned Safety Advisors, Dr. Tom Griffiths and the team at Aquatic Safety Research Group.
Dr. Tom Griffiths Rachael Griffiths
Safety Advisor Safety Advisor
Chicagoland Pool The Pool
Management + Management = Our Customers
Get More
Group
chicagoland-pmg.com 4
Value Added Services
Advanced Training Online Training Body on the Bottom
Our proprietary training Proprietary platform of videos, (BOB®) Testing
addresses risks many animations, and tests to Proprietary testing to enhance
pool operators don’t ensure each lifeguard is lifeguard’s surveillance and
even know exist. trained and knowledgeable. response skills.
National Safety National Back-up Team National Parts Sourcing
Advisors Accidents and emergencies Nationwide search capability
Partnership with prominent happen. Our parent company to source difficult-to-find parts
safety advisors to ensure provides backup management and equipment.
our water safety protocols & technician teams to keep
are best in class. your pool fully operational.
Up to Date Information Risk Reduction Pool Vision®
Monitored governmental $20M Liability Insurance Mobile technology to better
decisions and water safety coverage per pool with communicate your pool’s
developments so you are industry leading safety & status and keep you informed.
always informed. training standards.
Thought Leadership Financial Stability Summer Safety
Over 40 years of industry Small businesses are Campaign
shaping contributions and susceptible to cash flow Annual campaign to increase
a team of dedicated instability and constraints, water safety awareness for
experts. Through The Pool Management pool patrons.
Group we have the backing to
keep your pool running
smoothly and open all season.
chicagoland-pmg.com 5
Liability Insurance
Facilities that want the lowest financial risk choose us.
Our $20 million insurance coverage is the most comprehensive
in the industry.
Our focus is on prevention, but if an accident occurs at your
pool, won’t you want a company with adequate protection?
Unlike some insurance policies,
ours provides coverage that From a water safety perspective, nobody
does it better than The Pool Management
applies to each event. In other
Group family of companies.
words, if there is a claim at one
or more pools, the full coverage Dr. Tom Griffiths, President & Founder
amount continues to be Aquatic Safety Research Group, LLC
available for all of the pools we
service.
chicagoland-pmg.com 6
Pool Repair & Renovation Pool Equipment & Furniture
Chicagoland Pool Management has We can provide equipment and furniture
the knowledge & experience for for every pool's needs.
any project.
Through The Pool Management Group we
Chicagoland Pool Management offers have buying power that enables us to offer
renovation and repair services across competitive pricing on many lines of furniture
the Chicagoland area. We pride and equipment.
ourselves on quality and attention to
detail. Our expertise shows in our results.
Safety Equipment
A sample of our repair & renovation Rescue tubes, lifeguard stands, first aid kits
services include: and more.
• Pump Replacement
• Motors Automatic Chemical Controllers
• Filters
We offer automated chemical controllers and
• Coping feeders for sale and for lease.
• Tile
• Pool resurfacing
• Pool replaster Pool Covers
• Deck replacement We sell and professionally install Rayner
• Deck resurfacing Safety Covers.
• Dive stand replacement
• Lifeguard stand replacement Shade Structures
• Filter media replacement
We sell and professionally install custom and
• Shade installation standard shade solutions.
• Pool Painting
• Leak repair
• Crack repair Water Slides
• Heaters From simple to high adventure.
• Underwater lights
• Automatic controllers
Competitive Equipment
• Re-piping of pool
Custom color lane lines, lane line storage
• Additions to pool
reels, pace clocks and more.
• Water feature installation
• Water slide installation
• Splash pad installation Commercial Pool Furniture
• Skimmer replacement Chaise lounges, chairs, tables, umbrellas and
• Make your old pool new more in the style and color of your choice.
chicagoland-pmg.com 7
Services Summary
Dates of Operation
The pool will be open on the following days: May 23, 2026 through September 7, 2026.
Hours of Operation
The pool to be open during the following hours from June 1st through August 9th:
Lap Pool and Diving Well:
Saturday 10:00 a.m. to 8:00 p.m.
Sunday 10:00 a.m. to 8:00 p.m.
Monday 12:00 p.m. to 8:00 p.m.
Tuesday 12:00 p.m. to 8:00 p.m.
Wednesday 12:00 p.m. to 8:00 p.m.
Thursday 12:00 p.m. to 8:00 p.m.
Friday 12:00 p.m. to 8:00 p.m.
Wading Pool:
Saturday 10:00 a.m. to 6:00 p.m.
Sunday 10:00 a.m. to 6:00 p.m.
Monday 10:00 p.m. to 6:00 p.m.
Tuesday 10:00 p.m. to 6:00 p.m.
Wednesday 10:00 p.m. to 6:00 p.m.
Thursday 10:00 p.m. to 6:00 p.m.
Friday 10:00 p.m. to 6:00 p.m.
Beach:
Saturday 12:00 p.m. to 6:00 p.m.
Sunday 12:00 p.m. to 6:00 p.m.
Monday 12:00 p.m. to 6:00 p.m.
Tuesday 12:00 p.m. to 6:00 p.m.
Wednesday 12:00 p.m. to 6:00 p.m.
Thursday 12:00 p.m. to 6:00 p.m.
Friday 12:00 p.m. to 6:00 p.m.
Climbing Wall:
Saturday 12:00 p.m. to 6:00 p.m.
Sunday 12:00 p.m. to 6:00 p.m.
Monday Closed
Tuesday Closed .
Wednesday Closed
Thursday Closed
Friday 12:00 p.m. to 6:00 p.m.
chicagoland-pmg.com 8
School Days Operation:
May 23 – May 31
Lap Pool, Wading Pool and Diving Well
Monday Thru Friday 4:00 p.m. to 7:00 p.m..
Saturdays and Sundays 10:00 a.m. to 7:00 p.m.
Holidays 10:00 a.m. to 7:00 p.m.
Beach and Climbing Wall
Monday Thru Thursday Closed
Friday 4:00 p.m. to 6:00 p.m.
Saturdays and Sundays 12:00 p.m. to 6:00 p.m.
Holidays 12:00 p.m. to 6:00 p.m.
August 10-September 7
Lap Pool, Wading Pool and Diving Well
Monday Thru Wednesday Closed (Exception August 10-August 12 Open 4:00 p.m. to 7:00 p.m.)
Thursday and Friday 4:00 p.m. to 7:00 p.m.
Saturdays and Sundays 10:00 a.m. to 7:00 p.m.
Holidays 10:00 a.m. to 7:00 p.m.
Beach and Climbing Wall
Monday Thru Thursday Closed
Friday 4:00 p.m. to 6:00 p.m.
Saturdays and Sundays 12:00 p.m. to 6:00 p.m.
Holidays 12:00 p.m. to 6:00 p.m.
Lap Swim Schedule
June1-August 7
Lap Pool
Monday Thru Friday 7:00 a.m. to 9:00 a.m.
Programing Schedule
June1-August 7
Lap Pool and Diving Well
Monday Thru Friday 7:00 a.m. to 12:00 p.m.
Swim Team Practice:
9:00 a.m. – 11:30 a.m. and 4:45 p.m. – 5:45 p.m. through the 3rd week in July.
Swim Lessons:
8:00 p.m. to 1:00 p.m. through the 3rd week in July.
Fluid Running Schedule:
8:00 a.m. to 9:00 a.m. on Monday, Wednesday, Friday June 4 to August 9, 2025.
**Chicagoland Pool Management Staff to assist Oak Brook Employees with special event and Obstacle
course set-up. No additional staffing is included in the contract for this and can be added as needed with
both parties in agreement. Obstacle course to be set up on scheduled dates that are agreed upon by both
parties.
chicagoland-pmg.com 9
Staffing
• One (1) Manager or Assistant Manager will be on duty during all hours of operation specified in this
Agreement. The Manager will not be assigned duties as a lifeguard unless unusual circumstances
present themselves. The Assistant Manager, when functioning as the Manager, will not be assigned
duties as a lifeguard unless unusual circumstances present themselves. The Assistant Manager will
be assigned as a lifeguard only during the times of operation when the Manager is on duty.
• Five (5) Lifeguards will be provided during the normal hours of operation to guard the lap pool,
wading pool, and diving well.
• Three (3) Lifeguard will be provided from 7:00 a.m. to 12:00 p.m. on days when Lap Swim and
Programing is occurring. There will be no programing on July 4.
• Three (3) Attendants will be provided for the beach and climbing wall during their designated hours of
operation..
Comprehensive Included Services
Please see Terms & Conditions for details of these included services:
• Spring Opening & Fall Closing
• Pool Chemicals & Water Chemistry Maintenance
• Pool Cleaning & Pump & Filter Operation
• Restroom Cleaning and Janitorial Supplies
• Pool Area Cleaning
• Winterization
Service Guarantees
• Smooth Start Guarantee – We guarantee your pool will be open and ready on your first day of the
swim season.
• Lifeguard Satisfaction Guarantee – If you aren’t happy with a lifeguard we’ll provide a replacement
within 24 hours.
• No Freeze Damage Guarantee – We guarantee that your pool will not have freeze damage during the
winter.
chicagoland-pmg.com 10
Payment Schedule
The Company hereby proposes to perform the work and services set forth for the price of $236,135.00,
upon the specifications, conditions and terms as set forth herein. Payments by Customer to Company shall
be made in accordance with the following schedule:
Payment Schedule
One percent (1%) upon signing of Agreement or the annual renewal date of this Agreement. $2,361.35
Nine percent (9%) on or before February 1 of each year. $21,252.15
Fifteen percent (15%) on or before May 1 of each year. $35,420.25
Twenty-four percent (24%) on or before June 1 of each year. $56,672.40
Twenty-six percent (26%) on or before July 1 of each year. $61,395.10
Twenty percent (20%) on or before August 1 of each year. $47,227
Five percent (5%) on or before September 10 of each year. $11,806.75
Services Total
Total for all services listed above $236,135
Proposal Expiration Option
This contract is voidable at the Company’s option if not executed by the Customer and returned to the
Company by November 21, 2025.
chicagoland-pmg.com 11
Acceptance
Please provide your information:
• Review the Terms and Conditions,
which are included below. Primary Contact
• Once you are ready to move forward,
please click the “sign here” button to Name
make the acceptance official.
• We’ll email you a signed copy of the
Telephone
contract for your records.
• Please don’t hesitate to contact me at
630-689-9999 or Email
kurtis.bailey@chicagoland-pmg.com
Billing Address
This Agreement, when executed by both Name
parties hereto, shall become effective on
Not yet accepted for the Pool Year
extending from January 1, 2026 through Telephone
October 31, 2026.
This Agreement will automatically renew on
Email
the same terms and conditions herein at the
contract amount in effect for the immediate
preceding year, plus an amount not to
Address
exceed 10%, at the sole option of Company.
In the event that Customer desires not to
renew and extend this Agreement,
Customer shall provide Company with
written notice on or before October 31 of
the current year. In the event Company
desires not renew and extend this How do you prefer to receive invoices?
Agreement, Company will provide
Email
Customer with written notice on or before
November 1 of the current year.
U.S. Mail
SIGNATURE
Kurtis Bailey SIGNATURE
Signee 1
Kurtis Bailey Authorized Representative
Oak Brook Bath and Tennis Club
The Pool Management Group
chicagoland-pmg.com 12
Terms & Conditions
This Agreement, including the previous three pages, between The Pool Management Group (the
“Company”) and Oak Brook Bath and Tennis Club (the “Customer”), is to provide for the staffing, water
chemistry maintenance and cleaning by the Company at the Customer’s pool in accordance with the
specifications, conditions, and terms set forth herein. Company has no duties with regard to pool or facilities
other than those explicitly stated herein.
1. PERSONNEL.
a. All Company personnel who will work at the Customer’s pool in fulfilling the terms of this Agreement,
including all lifeguards, shall be employed solely by the Company and be employees of the Company.
No lifeguard shall be engaged by the Company as an “Independent Contractor” to fulfill the terms of
this Agreement.
b. All lifeguards employed by the Company shall have the minimum standard American Red Cross Basic
Lifeguarding Certificates or Lifeguard Training Certificates, or the equivalent, as well as Professional
Rescuer CPR, and then shall go through Company’s proprietary lifeguard training and testing which
provides knowledge and awareness well beyond the industry standard.
c. Company is solely responsible for selecting competent and qualified lifeguards for the safe operation
of the Customer’s swimming pool.
d. Personnel will be trained by the Company. Personnel not performing up to the standards of the
Customer will be replaced by the Company within 24 hours.
e. Company is responsible for exercising control over the activities performed by the lifeguards.
Lifeguards will be supervised by Company management personnel.
f. The Company agrees to pay the following for Company’s employees, including all lifeguards:
• Wages
• Income tax withholdings
• Social Security withholdings
• State unemployment insurance
• Federal unemployment insurance
• Workers Compensation insurance
g. Lifeguards shall have the authority to enforce pool rules and safety standards with swimmers and any
and all other persons within the pool facility within their best judgment and sole discretion. Customer
agrees to support Company’s lifeguards in enforcing the rules with Customer’s patrons.
h. Various Company personnel will be responsible for the following duties:
• Lifeguarding main pool as specified on the Services Summary page.
• Checking water chemistry and recording readings every two (2) hours.
• Enforcing rules of the Customer for safety and convenience of Customer’s members.
chicagoland-pmg.com 13
If Pool Cleaning and Pump & Filter Operation is included on the Services Summary page, Company
personnel will also be responsible for:
• Maintaining chemical balance of pool water.
• Vacuuming pool frequently enough that the pool is always clean.
• Cleaning tiles around pool edge.
• Backwashing filter system.
• Checking and recording filter pressure gauge readings and flow meter readings daily and taking
corrective measures as indicated.
If Cleaning Swimming Pool Area is included on the Services Summary page, Company personnel will also
be responsible for:
• Pool Area Cleaning inside the pool fence including pool deck
• Emptying trash.
• Straightening deck furniture.
If Restroom Cleaning and Janitorial Supplies is included on the Services Summary page, Company
personnel will also be responsible for:
• Cleaning the pool restrooms throughout the day.
• Replenishing janitorial supplies in the pool restrooms.
i. Whereas, Company will invest substantial resources to train and convey information concerning
operational techniques and management procedures to its employees at Customer’s facility and
Customer acknowledges that such information and investment is a valuable asset of Company’s
business, Customer agrees not to hire or consult (without the prior written consent of Company) any
employee or former employee of the Company for a period of one year from the date of expiration or
cancellation of this agreement.
2. INSURANCE/LIABILITY.
The Company shall maintain and keep in full force the following coverage:
a. General Liability Insurance including Professional Liability coverage in the amount of $20,000,000.
b. Workers Compensation insurance covering all persons engaged on behalf of the Company in the
performance of the terms of this Agreement.
Company agrees to indemnify and hold Customer, its officers, committees, employees and agents harmless
from and against losses, and damages including reasonable attorneys’ fees and expenses, for bodily injury,
sickness or death, and property damage or destruction caused by or arising out of the acts, omissions and/
or negligence of the Company or its employees or agents. This indemnity does not require Company to
indemnify Customer for Customer’s own negligence.
chicagoland-pmg.com 14
Company agrees to supply copies of the Certificates of Insurance to the Customer verifying the above-
mentioned insurance coverage. It is the responsibility of the Customer to provide all other insurance
coverage.
Except due to acts of omission or negligence on the part of the Company or its employees, Company
assumes no liability for damage or injury to persons or property arising from or caused by Acts of God.
Except as to the employees of Company, Company assumes no liability for damage or injury to persons or
property arising from or caused by physical or mental incapacity, physical or mental diminution, or
intoxication from alcoholic or other substances, whether legal or illegal.
Company shall not be held liable for any damages resulting from faulty equipment, mechanical failure,
weather, flooding, or defective workmanship or design by others. Company accepts no responsibility for
hydrostatic lifting. Any risks associated with draining the pool shall be solely the Customer’s.
The Company shall not be liable or responsible for any injuries or damages that arise at any time that is not
within the hours of operation as stated in this Agreement, except for additional hours for which Company is
contracted according to the terms of this Agreement.
The Company shall not be held liable for any personal effects of any person or persons utilizing the pool
facilities.
The Customer shall maintain and keep in full force and effect the following coverage:
a. Premises Liability Insurance.
b. Comprehensive General Liability Insurance in the amount of $1,000,000.00 each accident and
$1,000,000.00 each person.
3. OPENING.
If Spring Opening and Fall Closing is included on the Services Summary page, Company personnel will also
be responsible for making pool “ready to swim” by completing the following services, where applicable:
a. Start up equipment.
b. Order, store, and inject all necessary chemicals to establish proper levels for:
• free chlorine
• total alkalinity
• pH
• calcium hardness
• cyanuric acid
c. Vacuum pool.
d. Clean pool enclosure area.
e. Inspect chemical feeders.
f. Inspect all filtration equipment.
g Inspect flow meters, pressure gauges, and valves.
h. Mount diving boards, guard chairs, and ladders.
i. Remove pool furniture from storage, clean, set out around pool area.
j. Inspect and re-supply water testing supplies.
chicagoland-pmg.com 15
k. Inspect underwater lights.
l. Perform requisite repair work as needed and authorized by Customer (see “Repair Work”).
m. Drain and clean pool, if applicable.
PRE-SEASON STAFF MEETING WITH STAFF. At Customer’s request, Company’s designated Pool Manager
shall meet with Customer’s representative prior to opening day. The Pool Manager and all lifeguards, as
feasible, will meet with Customer’s representative.
PRE-SEASON SWIMMING POOL REVIEW MEETING. At the Customer’s request, Company will walk-through
with a representative of the Customer prior to opening to develop a list of items needed for operation of the
pool and to review items identified by the Health Department as deficient from the previous year. Company
shall stand ready, at the Customer’s request, to perform repairs needed for compliance with Health
Department regulations. The cost for any such repairs shall be additional to the price of this Agreement.
INITIAL TAKEOVER OF POOL BY COMPANY. Customer agrees pool will be clean and free of algae on the
first date for which Company is responsible for the cleanliness of the pool. If pool is not clean and free of
algae, Customer agrees to pay reasonable additional charges for cleanup and chemical treatment of pool.
PERMIT. The Company will assist the Customer in obtaining Customer’s Swimming Pool Operation Permit
from the local Health Department.
The Company shall:
a. Clean and chemically balance pool to health department standards.
b. For the convenience of Customer, complete the Operating Permit Application and return it to the
Health Department with the Permit Fee.
c. Schedule pre-season health department inspection and meet the health department inspector at
Customer’s pool to walk through the inspection with the health department inspector.
The Customer shall be responsible for:
a. Reimbursing Company for the actual Permit Fee required by the health department.
b. Complying with all health department regulations.
MINIMUM FACILITY STANDARDS. Customer agrees and acknowledges that it is the Customer’s
responsibility to maintain Customer’s pool, equipment and associated facilities within established minimum
standards. The rules and codes of the local health department having jurisdiction over Customer’s pool, the
National Electrical Code, and the Virginia Graeme Baker Pool and Spa Safety Act shall be included as
minimum standards.
PRE-SEASON SWIM TEAM PRACTICE. At Customer’s request, Company shall ready the pool for swim team
practice earlier than the normal opening date. Customer shall give Company at least two (2) weeks prior
notice. Company shall maintain the pool three (3) times per week during pre-season swim team practice at
no additional fee to Customer. Any additional maintenance visits required by the swim team will be
contracted with Company separately from this Agreement.
4. POOL OPERATION.
Company agrees to furnish certified lifeguards and other personnel as detailed in the Services Summary.
chicagoland-pmg.com 16
Customer agrees to indemnify and hold Company harmless for any claims arising from the use of the
pool(s) other than during those times specified in the Services Summary, except when such claims are the
result of acts of omission or negligence of the Company.
Company shall be excused from providing staff on the schedule above upon the occurrence of any
circumstance beyond its control to the extent that such circumstance makes it impossible to provide
swimming pool staffing at the level detailed above, and in such circumstance Company and Customer shall
work together to establish a new staffing schedule based on available staff. In such circumstance Company
shall reimburse Customer for staffing hours that are not provided.
SAFETY BREAK. Once every hour the pool will be completely cleared for a period of ten minutes. During
this break, lifeguards will not be on duty, the pool will be closed, no one may use the pool and the
lifeguards shall not be responsible for supervising the pool.
VANDALISM. Additional reasonable charges for cleanup required as the result of vandalism, and approved
by the Customer, shall be paid by the Customer to the Company. Any vandalism shall be reported to the
Customer’s designated representative immediately upon discovery.
SUPERVISION. Company management personnel will inspect the pool at least times each week during the
full-time operation of the pool. Additional inspections and/or visits to the pool will be made by Company’s
management personnel as needed in order to assure Customer’s satisfaction.
POST CLOSING DAY STAFFING. At the request of the Customer, the Company may, if staff is available, staff
and maintain the pool and provide all necessary services to allow swimming with a Lifeguard on duty after
the last day of operation specified above (Closing Day). The Customer will notify Company at least two (2)
weeks in advance concerning post-Closing Day openings. The cost for post-Closing Day operation shall be
billed to the Customer at the prevailing rate, which may change from year to year. The current cost is for
each day (including days the pool is closed) from Closing Day through the final day the pool is open for
swimming, plus per Lifeguard hour for time worked on or before September 18. The cost for Lifeguard
hours worked after September 18 is currently per Lifeguard hour. Amount shall be payable to the Company
on the initial day of post-Closing Day operation. This cost is to be extra to the contract in addition to the fees
as provided hereinafter.
UNSUITABLE WEATHER. On rainy days, if the weather is still unsuitable for swimming at 6:00 p.m., the pool
will be closed for the day. Additionally, if the weather is unsuitable for swimming before 6:00 p.m., the pool
will be closed, with no refund due to the Customer. Weather unsuitable for swimming includes:
a. air temperature at or below 68 degrees Fahrenheit
b. heavy rain or severe weather
Company will work with Customer to reopen pool if weather becomes suitable for swimming early enough
in the day.
AFTER-HOURS EVENTS. The Company will provide lifeguards for after-hours events subject to the
following:
Lifeguard hours provided by the Company, other than those specified in this Agreement, shall be billed to
the Customer at the prevailing rate.
Company shall provide no lifeguard beyond the hour of 11:00 PM.
chicagoland-pmg.com 17
For after-hours events, the Customer is not required to use Company lifeguards; however, Customer
assumes full responsibility and liability for the pool in the event any individuals are within the pool area
when the Company lifeguards are not scheduled to work. Customer agrees to indemnify and hold
Company harmless for any and all claims for damages or injuries, or both arising from the use of the pool
during hours other than those specified in this Agreement unless Company’s lifeguards have been
scheduled according to the policies set forth herein.
For after-hours events, for which the Company is to provide lifeguards, the Customer is responsible for
giving the Company seven (7) days’ prior written notice as to:
a. The time and date of the event.
b. The number of people who are scheduled to attend.
c. The general age group of the people scheduled to attend.
d. Whether alcoholic beverages will be permitted at the event.
e. Any special admission instructions.
The following scale shall be used to determine the number of lifeguards required at an after-hours event:
Number of People Expected At Pool Number of Lifeguards Required
1 to 25 5
26 to 50 5
51 to 75 5
76 to 100 5
101 or more 5, plus one (1) more for each additional 25 people or
portion thereof. Example: 153 attendees would require
7 lifeguards.
One additional lifeguard shall be required for any teenage event, college age event, or for any event
involving alcoholic beverages. Customer agrees to provide one adult chaperone for each ten (10) people at
a teenage or college age event. The Company will not schedule lifeguards for any fraternity parties.
5a. WADING POOL. Company is providing a lifeguard for the wading pool. Company agrees to clean the
wading pool, maintain water chemistry and backwashing filter.
5b. DIVING POOL. Company is providing a lifeguard for the Diving Pool. Company agrees to clean the
diving pool, maintain water chemistry and backwashing filter.
5c. BEACH. Company has no duties with regard to the Beach other than cleaning the beach area.
Company will provide attendant only.
6. CLOSING.
The pool will be considered closed to swimmers at end of the day on the last day of operation as specified
in Services Summary and if Spring Opening and Fall Closing is included on the Services Summary page,
Company will complete the following services, where applicable:
chicagoland-pmg.com 18
a. Pump pool water to correct level.
b. Store pool furniture at Customer’s pool.
c. If Winterization is included on the Services Summary page, Company will prepare pool and pool piping
for freeze protection; Company agrees to use common and accepted winterization techniques.
Company will repair any freeze damage at Company’s expense, with the exception of damage due to
circumstances beyond the Company’s control. If a contractor is to be selected to complete a repair
under this warranty, only the Company has the right to choose a contractor.
7. WATER QUALITY.
If Pool Chemicals and Water Chemistry Maintenance is included on the Services Summary page, Company
will be responsible for maintaining the following chemical levels of the swimming pool water within the
tolerances of the local health department while pool is open to swimmers:
Free Chlorine PPM 1.0 to 4.0 PPM
pH 7.2 to 7.8
Total Alkalinity 80 to 120 PPM
Calcium Hardness 200 to 300 PPM
Chlorine Stabilizer less than 100 PPM
If Pool Chemicals and Water Chemistry Maintenance is included on the Services Summary page, then at no
time will the water chemistry cause a failure of permission to operate the pool granted by the local health
department. In the event the local health department revokes permission to operate the pool due to
improper water chemistry, Customer shall be entitled to a partial refund of the contract price set forth
herein computed by the following formula:
Number of days closed times the average daily portion of the contract price (total price divided by
number of days pool is to be in operation as determined by this Agreement).
All of the foregoing notwithstanding however, the Company shall be excused from maintaining water
quality as established herein and the Customer shall be entitled to no refund in the event of any Act of God,
repairs, interference by Customer, together with any and all other reasons beyond the control of Company.
Any work performed by Company shall be subject to the conditions in the “Repair Work” provision of this
Agreement.
8. REPAIR WORK.
During the term of this Agreement, the Company recommends compliance with the Virginia Graeme Baker
Pool and Spa Safety Act. The Company also recommends that Customer have its pool inspected annually
by a licensed electrician and have all recommended electrical repairs completed by the inspecting
electrician.
chicagoland-pmg.com 19
During the term of this Agreement, the Company stands ready to perform any other installations or repairs
needed to preserve Customer’s pool aesthetics and/or to comply with State, Federal or local regulations,
but Customer shall have the option of using its chosen contractor to perform any recommended repairs.
The Customer agrees to indemnify, defend, and hold the Company harmless from all claims, injuries,
damages, attorney’s fees, and defense costs arising out of 1) repairs or renovations performed by any entity
other than the Company, or 2) the failure to complete a) repair(s) or installations needed to comply with
State, Federal or local regulations, or b) the above-described annual electrical inspection and
recommended repair(s).
Work will be billed as follows:
a. Any repairs required as the result of error or negligence by Company shall be paid for by Company with
no cost to Customer. Additionally, Company shall reimburse Customer for volume of water lost as a
result of error or negligence.
b. Company will perform minor repairs to the pool and recirculation system, as part of the service
provided; however, the Customer shall pay for parts and/or materials.
c. For repair work or necessary equipment wherein the cost does not exceed $350.00, the Company shall
bill Customer.
d. Any work or equipment in excess of $350.00 to be provided by the Company or Company’s
subcontractors will be provided and billed to Customer. Such work or equipment shall be provided
only
upon the authorization of the designated representative of Customer, or in the event the Customer
elects not to have such work performed or equipment provided, Company may cancel this Agreement
if said election interferes with the Company’s ability to carry out its responsibilities under this
Agreement.
9. CHEMICALS AND SUPPLIES.
If Pool Chemicals and Water Chemistry Maintenance is included on the Services Summary page, Company
agrees to supply, at its expense:
a. Chlorine and pH control chemicals throughout the period of this agreement.
b. Customer shall be responsible for providing, at no cost to Company, other equipment such as:
Water hoses Life hooks
Pool vacuum heads Trash receptacles
Pool poles Water test kit
Pool vacuum hoses Test kit reagents
Leaf eater First Aid Kit
Rescue tubes First Aid supplies
Ring buoys Pool rules signs
c. For Customer’s convenience and for the efficient operation of the pool, Company will provide and
invoice Customer for any of the items listed above that are not at the pool. Customer agrees to pay
invoices for said supplies within thirty (30) days after invoicing.
d. Additional chemicals or labor. If additional chemicals or labor are required to maintain or correct pool
water chemistry due to a failure or breakdown of Customer’s equipment, or loss of water due (leak) to a
defect in Customer’s pool or recirculation system, Company shall notify Customer of such breakdown
or defect, and if Customer elects not to remedy problem within seven (7) days of notice, Customer shall
pay as an additional charge the reasonable expense of all said additional chemicals and/or labor.
Amount owed for chemicals and/or labor shall be paid by Customer within ten (10) days after invoicing
by Company.
chicagoland-pmg.com 20
10. OFF-SEASON SERVICE.
Off-Season Service is not included as part of this agreement.
11. INSTRUCTIONS.
Swimming instruction and programing to be provided by customer
12. COMPANY'S INDEPENDENT CONTRACTOR STATUS.
Company is, and at all times shall be deemed to be, an independent contractor in the performance of
services under this agreement. Company and its representatives are not, and shall not be considered or
permitted to be, employees, agents, servants, joint venturers or partners of Customer.
13. ACCESS AND UTILITIES.
The Customer will permit and maintain free access to the pool site and, upon signing Agreement, Customer
will provide six (6) sets of keys to Company to open any and all locks required to operate the pool.
Company shall keep and safeguard keys and release keys only to authorized personnel. Keys shall be
returned to Customer in the event of termination of this Agreement.
Customer further agrees to furnish without cost to Company:
a. Water.
b. Electricity.
c. 110 volt electrical outlet in pump room.
d. Garbage pick-up service.
e. Lifeguard stand(s) and umbrella(s) for lifeguard stand(s).
f. Telephone.
g. A secure and cooperative working environment at Customer’s pool.
14. TELEPHONE.
Customer shall be responsible for providing an operational telephone (not a pay phone) accessible to
Company’s lifeguards at pool site. Consistent with health department regulations and for the safety of pool
patrons the pool will only be open when the pool telephone is operational.
chicagoland-pmg.com 21
15. EMERGENCY CLOSING OF POOL.
The Customer and/or Company may close the pool in an emergency situation, whether the emergency be
caused by breakdown of equipment, or by other causes outside of the Company’s control; this shall not
require any change or adjustment in any of the provisions of this Agreement. Should a time lapse of more
than five (5) days be necessary to perform repairs and/or restore pool to normal operations, the Company
shall refund fifty percent (50%) of the daily operating cost from the fifth day on a pro-rated basis. For
purposes of this section, the daily operating cost is to be computed at one percent (1%) of the total contract
cost until such time as the pool is reopened for normal operation. If the pool is not reopened for normal
operation within thirty (30) days, Customer may cancel this Agreement by written notice to Company.
16. CANCELLATION.
The Customer shall have the right to cancel this Agreement based on Company’s non-performance of
duties and responsibilities as follows:
a. Customer shall notify Company by certified mail of any problem regarding non-performance as
detailed in this Agreement. Company shall have 48 hours following notification to remedy stated
violation of Agreement.
b. If Company fails to remedy violation and continues to not perform as detailed in this Agreement;
Customer may terminate Agreement by providing five (5) days’ written notice to Company by certified
mail.
c. In the event that Customer terminates this Agreement by the procedure stated above, the Customer
shall either be entitled to a refund for money paid in advance or shall be responsible for a balance
owed to the Company. Refund to be computed as follows:
• A daily portion of the contract price shall be computed by dividing the total contract price by the
number of days pool was to be open to members as determined by this Agreement. This daily price
shall be multiplied by the number of days pool was operated under this Agreement. That amount
shall be subtracted from the total amount of contract price paid to Company by Customer as of
termination date. The resulting figures shall either be the refund to which the Customer is entitled or
remaining balance owed to Company.
d. Refund or balance owed shall be paid within five (5) business days after termination.
17. MISCELLANEOUS.
The Company may display a sign on the pool premises designating the responsibility to the Company for
the quality of the pool and the performance of the pool staff.
chicagoland-pmg.com 22
18. PAYMENTS.
Payments are due as specified on the Payment Schedule page. All payments not made on or before ten (10)
days after the due date shall be subject to delinquent payment fees of 1% per month, or any part of a
month, of the amount due or any portion thereof. Payments for repairs, equipment or labor, not made on or
before thirty (30) days after the due date shall be subject to delinquent payment fees of 1% per month, or
any part of a month, of the amount due or any portion thereof. In the event payments are not received
within ten (10) days from the due date for contract payments, and thirty (30) days from the due date for
other payments, the Company shall have the right, at its option, and within its sole discretion to suspend,
until all overdue payments are received, or terminate its services under this Agreement and in either case to
withdraw and remove all personnel from Customer’s pool facilities without any further or additional notice
to Customer. During a period of suspension or after termination, control of the pool and premises will be
surrendered to the Customer and, if operated, it is at the Customer’s sole risk and liability. Customer agrees
to indemnify and hold Company harmless for any claims arising from the use of the pool(s) during a period
of suspension or after termination due to payment(s) not being received on time. Any such suspension or
termination notwithstanding, Customer shall be fully responsible for all payments provided herein.
In the event that Company elects to pursue collection of any amounts due under this Agreement, Customer
shall pay all said amounts, together with interest at the rate of 12% per annum from the date the same
became due, together with any and all cost of collection, including and together with any and all
reasonable litigation expenses, including reasonable attorneys fees.
19. GOVERNING LAW.
This Agreement shall be governed by the laws of the State of Alabama.
20. STRICT COMPLIANCE.
No failure of Company to exercise any power or right granted hereunder or to insist upon strict compliance
by Customer with its obligations and duty hereunder shall constitute a waiver of Company’s right to
demand strict compliance with the provisions hereof at any time.
21. TIME OF ESSENCE.
Time is of the essence of this Agreement.
22. ENTIRE AGREEMENT, MODIFICATION, BINDING EFFECT.
This Agreement constitutes the entire agreement of the parties and supersedes any prior agreements,
understandings or negotiations, written or oral. This Agreement may not be modified or amended except in
writing, signed by both parties hereto. This Agreement shall be binding upon and enure to the benefit of the
Customer and Company and to their respective heirs, successors and assigns.
23. RIGHTS CUMULATIVE.
All rights and powers under this Agreement shall be cumulative and, except as otherwise provided herein,
shall be in addition to any and all other provided at law or in equity.
chicagoland-pmg.com 23
24. EXTENSIONS.
Unless other agreed to by Customer and Company in writing, the terms of this Agreement shall apply to all
extensions and renewals hereof.
25. SEVERABILITY.
If any term or provision of this Agreement or the application thereof to any person or circumstance shall, to
any extent, be invalid or unenforceable, the remainder of this Agreement, or the application of such term or
provision to persons or circumstances other than those to which it is held invalid or unenforceable, shall not
be affected thereby and each term and provision of this Agreement shall be valid and enforceable to the
fullest extent permitted by law.
26. ATTORNEYS FEES.
In the event of any legal proceeding or arbitration between the parties, each party shall be responsible for
paying its own attorney’s fees.
27. COMPANY’S OPTION IN THE EVENT OF INCREASE IN COSTS.
If there is an increase of fifteen percent (15%) or more in any cost aspect (including necessary increases in
wages paid to pool staff) relating to this proposal, Company may present to Customer a reasonable
increase in the price of this Agreement based solely on Company’s additional cost of providing the services
provided for herein. Customer may, at its sole option, choose to refuse to pay an increase in price. In the
event the Customer elects not to pay the increase, this contract may be terminated with 10 days written
notice to Customer at the sole option of the company.
28. COMPANY’S OPTION IN THE EVENT OF CHANGE IN LAWS.
If there is a change in local, state, or federal law concerning any cost aspect relating to this proposal, the
company may present a new contract amount to Customer, which new Contract shall supersede and
replace this Agreement. Customer shall have 30 days from the date of receipt of the new contract in which
to accept or reject the new contract. In the event the Customer elects to reject the new contract, this
contract may be terminated at the sole option of the company.
chicagoland-pmg.com 24
Amendments
chicagoland-pmg.com 25
Thank You
We look forward to working together.
Kurtis Bailey
General Manager
Chicagoland Pool Management
ITEM 8.A.2.
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
AGENDA ITEM
Board of Trustees Regular Meeting
of
January 27, 2026
SUBJECT: Award of Purchase - Brine Maker/Brine Master 3000
FROM: Tim O'Malley, Public Works Director
BUDGET SOURCE/BUDGET IMPACT: $46,500 is allocated in the FY2026 budget for the Brine
Maker/Brine Master 3000 equipment using account number 363-90100.
RECOMMENDED MOTION: I move that the Village Board approve Resolution R- 2344 waiving
further bidding, since Sourcewell (a purchasing cooperative) has already conducted the bid process, and
authorize staff to issue a purchase order to Kaplan Liquid Solutions, Ingleside, IL for one Brine
Maker/Brine Master 3000 in the amount of $32,250.50. Sourcewell Contract # 031423
Background/History:
The Brine Master (often called the “Brine Maker 3000”) is a high capacity, all-in-one liquid brine
production system developed to give municipalities a fast, reliable way to produce road treatment brine
at scale. Its design emphasizes durability, automation, and ease of use, and it has become one of the
most widely referenced mid to high-capacity brine makers in North America. The Brine Maker has up to
3,000 gallons per hour of production capacity, a 600-gallon mixing tank and a 2-cubic yard hopper. It is
designed to keep up with large fleets and pre-treating operations. This item has a one-year warranty with
a ten-year warranty on the tank.
In conjunction with the updated snow and ice removal operations plan, the Public Works Department
started a pilot program to anti-ice the roads to prevent snow packing. This pilot program was very
successful, and will be expanded. The cost of brine on the State of Illinois contract is $.54 per gallon.
With the new brine maker, we can reduce the cost of brine to around $.14 per gallon. Therefore, the
return on investment is approximately 2 years.
Recommendation:
Staff recommends that the Village Boad approve Resolution R-2344 waiving further bidding, since
Sourcewell (a purchasing cooperative) has already conducted the bid process, and authorize staff to
issue a purchase order to Kaplan Liquid Solutions, Ingleside, IL for one Brine Maker/Brine Master 3000
in the amount of $32,250.50. Sourcewell Contract #031423
Attachments:
1. Res #2344 - Brine Maker - Brine Master 3000
2. Enduraplas Contract 031423
3. Oak Brook - Brine Maker Proposal 01092026
4. Brine-Master-Sell-Sheet
THE VILLAGE OF OAK BROOK
COOK AND DUPAGE COUNTIES, ILLINOIS
RESOLUTION
NUMBER 2026-PW-EQUIP-BM-MC-R-2344
A RESOLUTION
TO WAIVE COMPETITIVE BIDDING AND APPROVE THE
PURCHASE OF ONE (1) BRINE MAKER/BRINE MASTER 3000
FROM KAPLAN LIQUID SOLUTIONS, INGLESIDE, IL
LAURENCE E. HERMAN, Village President
NETASHA SCARPINITI, Village Clerk
NAVEEN JAIN
MICHAEL MANZO
MELISSA MARTIN
JAMES NAGLE
A. SURESH REDDY
EDWARD TIESENGA
Village Board
Published in pamphlet form by authority of the
President and the Board of Trustees of the Village of Oak Brook
on this 27th day of January 2026
RESOLUTION NO. 2026-PW-EQUIP-BM-MC-R-2344
A RESOLUTION
TO WAIVE COMPETITIVE BIDDING AND APPROVE THE PURCHASE OF ONE (1) BRINE
MAKER/BRINE MASTER 3000 FROM KAPLAN LIQUID SOLUTIONS, INGLESIDE, IL
WHEREAS, the Village of Oak Brook is a municipal corporation with authority provided for
and granted pursuant to the Illinois Municipal Code to exercise certain powers and perform certain
functions pertaining to its local government and affairs;
WHEREAS, the Village of Oak Brook (hereinafter referred to as “Village”) upon approval
of the Village President and Board of Trustees (collectively, the “Corporate Authorities”) may enter
into an Agreement with another party pursuant to Illinois Statute;
WHEREAS, in the Village of Oak Brook Sports Core’s existing bank mower for the golf
course has reached the end of its useful lifecycle and is in need of replacement;
WHEREAS, pursuant to Section 1-7-10 of the Code of Ordinances and Compiled Statutes,
the Village is permitted to participate in cooperative purchasing arrangements with other
governmental entities, namely Sourcewell, which provides competitively bid contracts for public
agencies offering an efficient procurement process;
WHEREAS, Staff is recommending that the Corporate Authorities waive further bidding
since Sourcewell already conducted the bid process and issue the Purchase Order attached
hereto and incorporated herein as Exhibit A (the “Purchase Order”) to Kaplan Liquid Solutions,
Ingleside, IL, (“Company”), In the amount of $32,250.50f or the purchase of one (1) Brine
Maker/Brine Master 3000 (Sourcewell Contract # 031423), all as further detailed therein;
WHEREAS, the Village of Oak Brook Corporate Authorities are of the opinion that it is in
the best interests of the Village of Oak Brook to approve the Purchase Order for the purposes
referenced herein.
NOW, THEREFORE, BE IT RESOLVED, in open meeting assembled, by the Village
President and Board of Trustees of the Village of Oak Brook, DuPage and Cook Counties, Illinois
as follows:
Section One – Recitals
The Corporate Authorities hereby find that all of the recitals hereinbefore stated as
contained in the preamble to this Resolution are full, true, and correct and do hereby, by reference,
incorporate and make them part of this Resolution as legislative findings.
Section Two – Approval of Purchase Order
The President and Board of Trustees hereby approve the Purchase Order to Company in
substantially the same form attached as Exhibit A.
Section Three – Authorization and Direction
2
The Village Manager is hereby authorized to execute, and if necessary, the Village Clerk
is hereby authorized to attest the Purchase Order, substantially in the form attached hereto as
Exhibit A.
Section Four - Other Actions Authorized
The officers, employees and/or agents of the Village shall take all actions necessary or
reasonably required to carry out and give effect to the intent of the Purchase Order and otherwise
to consummate the transactions contemplated herein, and shall take all actions necessary in
conformity therewith including, without limitation, the execution and delivery of all documents
required to be delivered in connection with the transaction contemplated herein.
Section Five - Authorization of Expenditures
The Corporate Authorities hereby authorize and direct the expenditure of all costs related
to the execution of the Purchase Order, additionally, the Village is authorized and directed to
allocate and spend all necessary funds to fulfill the requirements of the Purchase Order and of
this Resolution.
Section Six – Waiver of Bidding Process
To the extent that any requirement of bidding would be applicable to the transactions
contemplated hereunder, the same is hereby waived.
Section Seven - Acts of Village Officials
That all past, present and future acts and doings of the officials of the Village that are in
conformity with the purpose and intent of this Resolution are hereby, in all respects, ratified,
approved, authorized and confirmed.
Section Eight – Effective Date
This resolution shall be in full force and effect from and after its passage, approval and
publication as provided by law.
Section Nine - Publication
This resolution shall be published in book or pamphlet form as provided by the Illinois
Municipal Code.
Section ten – Conflict Clause
All resolutions, parts of resolutions or board actions in conflict herewith are hereby repealed
to the extent of such conflict.
Section Eleven – Saving Clause
If any section, paragraph, clause or provision of this resolution is declared by a court of
law to be invalid or unconstitutional, the invalidity or unconstitutionality thereof shall not affect the
validity of any other provisions of this resolution, which are hereby declared to be separable.
3
Section Twelve – Recording
This resolution shall be entered into the minutes and upon the journals of the Board of
Trustees of the Village of Oak Brook.
PASSED THIS 27th day of January 2026.
Ayes: ________________________________________________________________
Nays: ________________________________________________________________
Absent: ________________________________________________________________
APPROVED THIS 27th day of January 2026.
___________________________________
LAURENCE E. HERMAN,
Village President
ATTEST:
___________________________________
NETASHA SCARPINITI,
Village Clerk
4
EXHIBIT A
[Purchase Order]
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AMENDMENT #1
TO
CONTRACT # 031423-EDP
THIS AMENDMENT is effective upon the date of the last signature below by and between
Sourcewell and Tank Holding Corp, acquirer of certain assets and liabilities of Enduraplas LLC
(Supplier).
Sourcewell awarded a contract (031423-EDP) to Supplier to provide Salt, Brine, and Anti-Icing
or De-Icing Agents, and Brine Production and Storage Systems to Sourcewell and its
Participating Entities, effective May 17, 2023, through May 30, 2027 (Contract).
On May 22, 2023, Tank Holding Corporation acquired the assets and liabilities of Premia
Group/Enduraplas LLC, the original supplier awarded a contract by Sourcewell. Sourcewell
consents to the change in ownership of the Contract.
As of the effective date of this Amendment, all references to “Enduraplas LLC” in the Contract
will be replaced with “Tank Holding Corporation.”
Except as amended, the Contract remains in full force and effect.
Sourcewell Tank Holding Corporation
By: By:
Jeremy Schwartz, Chief Procurement Officer Sharon Schindel, Chief Financial Officer
Date: Date:
Sourcewell Contract # 031423-EDP | Amendment #1
Page 1 of 1
Liquid De-icing Equipment
01/09/2026
Village of Oak Brook
3003 Jorie Blvd
Oak Brook, Il 60523
Brine Manufacturing Equipment
I. Brine Master 3000
● “Salt Exact” Salinity Reader
● Digital Flow Meter
● 3,000 gals per hour production rate
● Stainless Steel frame & Poly Tank & Hopper
● Customer Supplies
○ 230 Volt Power
○ 2” Water
$33,490.00
34523 N Wilson Rd Ingleside, IL 60041
www.kaplanliquidsolutions.com
630-538-9933
Village of Oak Brook 01/09/2026
3003 Jorie Blvd
Oak Brook, Il 60523
Budget Summary
Initial
. Description Unit Cost Qty Amount Acceptance
Brine Master 3000 $33,490.00 1 $33,490.00
Sub Total $33,490.00
Minus SourceWell Discount 5% -$1,674.50
Sales Tax 7% N/A
Initial Brine Maker Training No Charge
Freight additional Freight/Delivery $435.00
Total $32,250.50
PROPOSAL ACCEPTANCE. Proposals are subject to acceptance by the signing of a
contract and issuance of an appropriate purchase order at any time within sixty (60)
days after the receipt of quotes unless otherwise stipulated.
Village of Oak Brook
________________________________________ __________________
Approval Signature Date
________________________________________________ ____________________________
Title Po Number
BRINE MASTER®
*SALT-EXACT *FULLY-DRAINABLE
SALINITY READER HOPPER
Our upgraded refractometer Built for easy maintenance,
salinity reader gives you hyper- with a fully-drainable hopper for
accurate brine salinity readings. hassle-free cleaning.
*FLOW METER PLUG-N-PLAY
A flow meter comes standard ELECTRONICS
so you can easily monitor your Pre-wired to approved standards.
flow rate. Easy to hook up and make brine.
CENTRAL ALL-IN-ONE
CONTROL STATION COMPLETE UNIT
All your valves are in one A complete unit with all the
place to make operating the components. No shopping for
Brine Master® a breeze. further items.
THE ULTIMATE ALL-
IN-ONE BRINE MAKER
The Brine Master® includes an intregrated mixing tank and plug-
and-play electronics to jump-start your in-house brine production
with no additional parts. And it’s built tough, with a stainless frame
and no finicky automated sensors to go down when you need it
most.
www.camionsystems.com
*Starred features are only applicable to the Brine Master® 3000.
SPECIFICATIONS
PRODUCT DIMENSIONS HOPPER MIXING TANK
MODEL FRAME TYPE BRINE PRODUCTION TANK TYPE
CODE LxWxH VOLUME CAPCITY
BRINE MASTER® Single-Piece
BM3000 Stainless Steel Up to 3,000 gal/hour 181” x 65” x 82” 2 Cu Yards 600 gal
3,000 roto mold HDPE
BRINE MASTER® Single-Piece
BM1600 Stainless Steel Up to 1,600 gal/hour 90” x 68” x 72” 0.5 Cu Yards 400 gal
1,600 roto mold HDPE
BRINE MASTER® 3000
BRINE MASTER® 1600
NOTES:
CONQUER EVERY STORM.
ITEM 8.A.3.
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
AGENDA ITEM
Board of Trustees Regular Meeting
of
January 27, 2026
SUBJECT: Golf Merchandise for Resale
FROM: Art Segura, Sports Core Director
BUDGET SOURCE/BUDGET IMPACT: Golf Club General Operations (831) - $100,000 is budgeted
for purchase of merchandise for resale.
RECOMMENDED MOTION: I move that the Village Board approve Resolution R-2345 waiving the
formal bidding process and authorize staff to issue purchase orders, not to exceed $100,000, for the
purchase of golf merchandise for resale.
Background/History:
Staff recommends that the Village Board authorize the issuance of Purchase Orders, as necessary
throughout the year, in line with the approved Budget. The Oak Brook Golf Club has allocated $100,000
for merchandise procurement this year, covering both stock and special orders.
Purchases are made from approximately 15 different manufacturers or their representatives, and bidding
for these items would not be practical as we already secure the best available prices through direct
purchase. Our current plan involves purchasing items from these manufacturers, with individual annual
expenditures ranging from $500 to $28,000 per manufacturer. It is important to highlight that not all
retail items are acquired simultaneously. Additional items will be purchased as inventory levels
decrease, ensuring that we replenish stock as the season progresses. Please see attached documents of
what we plan to purchase throughout the golf season.
Recommendation:
Staff recommends that the Village Board waive bidding, and authorize staff to issue purchase orders not
to exceed $100,000 for the purchase of golf merchandise for resale.
Attachments:
1. 2026-R-2345
2. Pro Shop Retail Budget Plan 2026
THE VILLAGE OF OAK BROOK
COOK AND DUPAGE COUNTIES, ILLINOIS
RESOLUTION
NUMBER 2026-SC-GOLF-PG-R-2345
A RESOLUTION
TO WAIVE COMPETITIVE BIDDING AND APPROVE STAFF TO
PURCHASE MERCHANDISE FOR RESALE FOR THE OAK
BROOK GOLF CLUB
LAURENCE E. HERMAN, Village President
NETASHA SCARPINITI, Village Clerk
NAVEEN JAIN
MICHAEL MANZO
MELISSA MARTIN
JAMES NAGLE
A. SURESH REDDY
EDWARD TIESENGA
Village Board
Published in pamphlet form by authority of the
President and the Board of Trustees of the Village of Oak Brook
on this 27th day of January 2026
RESOLUTION NO. 2026-SC-GOLF-PG-R-2345
A RESOLUTION
TO WAIVE COMPETITIVE BIDDING AND APPROVE STAFF TO PURCHASE MERCHANDISE
FOR RESALE FOR THE OAK BROOK GOLF CLUB
WHEREAS, the Village of Oak Brook is a municipal corporation with authority provided for
and granted pursuant to the Illinois Municipal Code to exercise certain powers and perform certain
functions pertaining to its local government and affairs;
WHEREAS, the Village of Oak Brook (hereinafter referred to as “Village”) upon approval
of the Village President and Board of Trustees (collectively, the “Corporate Authorities”) may enter
into an Agreement with another party pursuant to Illinois Statute;
WHEREAS, the Village owns and operates the Oak Brook Golf Club located within the
Village of Oak Brook, which includes a club house and retail component;
WHEREAS, Staff recommends that the Village Board authorize the issuance of Purchase
Orders, as necessary throughout the year, in an amount not-to-exceed $100,000.00, to purchase
both stock and special orders of merchandise for resale at the Oak Brook Golf Club;
WHEREAS, the Village of Oak Brook Corporate Authorities are of the opinion that it is in
the best interests of the Village of Oak Brook to approve Staff to issue said Purchase Orders as
necessary for the purposes referenced herein.
NOW, THEREFORE, BE IT RESOLVED, in open meeting assembled, by the Village
President and Board of Trustees of the Village of Oak Brook, DuPage and Cook Counties, Illinois
as follows:
Section One – Recitals
The Corporate Authorities hereby find that all of the recitals hereinbefore stated as
contained in the preamble to this Resolution are full, true, and correct and do hereby, by reference,
incorporate and make them part of this Resolution as legislative findings.
Section Two – Approval
The President and Board of Trustees hereby approve Staff to issue Purchase Orders, as
necessary throughout the year, in an amount not-to-exceed $100,000.00, to purchase both stock
and special orders of merchandise for resale at the Oak Brook Golf Club.
Section Three – Authorization and Direction
The Village Manager is hereby authorized to execute, and if necessary, the Village Clerk
is hereby authorized to attest said Purchase Orders, as necessary throughout the year, in an
amount not-to-exceed $100,000.00, to purchase both stock and special orders of merchandise
for resale at the Oak Brook Golf Club.
Section Four - Other Actions Authorized
2
The officers, employees and/or agents of the Village shall take all actions necessary or
reasonably required to carry out and give effect to the intent of the Purchase Order and otherwise
to consummate the transactions contemplated herein, and shall take all actions necessary in
conformity therewith including, without limitation, the execution and delivery of all documents
required to be delivered in connection with the transaction contemplated herein.
Section Five - Authorization of Expenditures
The Corporate Authorities hereby authorize and direct the expenditure of all costs related
to the execution of the Purchase Order, additionally, the Village is authorized and directed to
allocate and spend all necessary funds to fulfill the requirements of the Purchase Order and of
this Resolution.
Section Six – Waiver of Bidding Process
To the extent that any requirement of bidding would be applicable to the transactions
contemplated hereunder, the same is hereby waived.
Section Seven - Acts of Village Officials
That all past, present and future acts and doings of the officials of the Village that are in
conformity with the purpose and intent of this Resolution are hereby, in all respects, ratified,
approved, authorized and confirmed.
Section Eight – Effective Date
This resolution shall be in full force and effect from and after its passage, approval and
publication as provided by law.
Section Nine - Publication
This resolution shall be published in book or pamphlet form as provided by the Illinois
Municipal Code.
Section ten – Conflict Clause
All resolutions, parts of resolutions or board actions in conflict herewith are hereby repealed
to the extent of such conflict.
Section Eleven – Saving Clause
If any section, paragraph, clause or provision of this resolution is declared by a court of
law to be invalid or unconstitutional, the invalidity or unconstitutionality thereof shall not affect the
validity of any other provisions of this resolution, which are hereby declared to be separable.
Section Twelve – Recording
This resolution shall be entered into the minutes and upon the journals of the Board of
Trustees of the Village of Oak Brook.
3
PASSED THIS 27th day of January 2026.
Ayes: ________________________________________________________________
Nays: ________________________________________________________________
Absent: ________________________________________________________________
APPROVED THIS 27th day of January 2026.
___________________________________
LAURENCE E. HERMAN,
Village President
ATTEST:
___________________________________
NETASHA SCARPINITI,
Village Clerk
4
OBGC 2025 Pro Shop Retail Mechandise Budget
Projected Gross Gross
Cost Retail Revenue Profit Profit Margin
Srixon
Golf Balls $ 7,100 $ 13,600 $ 6,500 48%
Gloves $ 2,100 $ 3,610 $ 1,510 36%
Hats $ 800 $ 1,120 $ 320 40%
Shoes and Apparel
Nike
Mens apparel-shirts, shorts, 1/4 zips $ 2,570 $ 4,530 $ 1,960 44%
Womens apparel-shirts, skorts $ 1,065 $ 1,850 $ 785 43%
Mens Shoes $ 1,600 $ 2,240 $ 640 40%
Womens Shoes $ 475 $ 665 $ 190 40%
Foot Joy
Shoes approx $80 x 28 pair $ 2,500 $ 4,150 $ 1,650 40%
Gloves 288 gloves x $11 $ 3,200 $ 5,360 $ 2,160 37%
socks $ 300 $ 550 $ 250 42%
Adidas
Belts 12 at $12.50 $ 150 $ 250 $ 100 42%
Shirts $36.25 x $40 $ 1,450 $ 2,580 $ 1,130 42%
Sunice
Apparel-hoodies, 1/4 zip, vests $ 2,500 $ 4,420 $ 1,920 42%
Sunice credit applied $ (525)
Bad Birdie or similar
$ 2,000 $ 3,350 $ 1,350 37%
Block letter hats - OBGC or OAKB
24 hats at $24 $ 600 $ 1,005 $ 405 37%
Black Clover
96 hats x $20 $ 2,000 $ 3,350 $ 1,350 40%
Titleist
balls $ 24,000 $ 36,600 $ 12,600 30%
hats, visors, winter hats and sun/bucket $ 1,800 $ 3,420 $ 1,620 42%
umbrellas, towels, $ 1,000 $ 1,840 $ 840 42%
bags $ 1,200 $ 2,200 $ 1,000 42%
Titleist credit applied $ (5,000)
Callaway
Golf Balls $ 14,000 $ 23,600 $ 9,600 37%
Hats, Bags, Towels, Umbrellas $ 3,000 $ 5,580 $ 2,580 47%
Taylor Made
Golf Balls $ 9,000 $ 14,560 $ 5,560 39%
Hats $ 600 $ 970 $ 370 38%
Demo Driver w 3 shaft options $ 300 $ 300 $ - 0%
TM credit- 2 Drivers, 3 wedges returned $ (900)
Misc.
St. Andrews
Sunscreen
Brushes
Tees
Poker Chips
Divot Tool (Switchblade w magnet ball marker)
$ 2,600 $ 5,200 $ 2,600 46%
MAXX, Oasis or basic Sunglasses $ 1,000 $ 1,860 $ 860 46%
Devant
60 OBGC Towels @ $11.50 $ 700 $ 1,300 $ 600 46%
Nexbelt $ 600 $ 1,080 $ 480 40%
AM & E
accessory pouch, etc. $ 1,000 $ 1,770 $ 770 44%
Totals $ 84,785 $ 152,910 $ 68,125 45%
Initial Merchandise Order Projection $152,910 - $84,784 = $68,125 Gross Profit
OBGC 2026 Pro Shop Retail Mechan
Srixon
Golf Balls QTY Est. Unit Cost
Z Star 78 32
Q Star 84 24
Soft Feel 138 16
Marathon 150 10.5
Gloves 132 6.5
Logo Hats 36 16
Winter Hats 6 18
Nike
Mens Shoes 0 50
Foot Joy
Shoes 0 60
Gloves
OB Logo Glove 336 13
Stasof Glove 78 17
Junior 36 7
Socks 60 5
Adidas
Belts 16 13
Shirts/Outerwear 51 41
Shorts 10 35
Logo Hats 18 18
Sunice
Outerwear 13 60
Bobby Jones
Shirts 45 55
Outerwear 17 65
Black Clover
Headwear
Hats 72 23
Logo Hats 48 18
Apparel
Mens Shirts 24 45
Women's Shirts 18 45
Outerwear 24 60
Titleist
Balls
Prov1/x 366 43
Tour Soft 72 30
Velocity 144 24
Trufeel 120 20
AVX 84 40
Headwear
Premier Hats 42 21
Logo hats 48 22
Winter Hats 12 19
Bucket 12 25
Wedges 8 175
Gloves 240 13
Logo Towels 12 22
Towels 12 18
Callaway
Golf Balls Qty Est. Unit Price
Chrome 168 42
Supersoft 198 21
Logo Balls 300 1.5
Hats
Logo Hats 36 26
Premier/Other Hats 78 23
Bucket 9 25
Gloves
Weatherspann 120 9
Winter/Rain Gloves 12 18
Mittens 4 25
Logo Towels 12 20
Towels 12 17
Putters 2 175
Taylor Made
Golf Balls
TP5/X 132 42
TP5/X Theme/Logo 27 50
Speedsoft 78 17
Tour Response 36 28
OB Hats 36 17
Hats 24 15
St. Andrews
Brushes 12 2.5
2 3/4 Tees 700 0.32
3 1/4 Tees 700 0.4
Plastic Tees 108 5.5
Poker Chips 250 1
Divot Tool (Switchblade w magnet ball marker) 90 8.25
Wear SPF
Sunscreen 72 12
Devant
Logo Towels 72 12
Nexbelt
Belts 0 35
Wittek
OB Golf Flags 12 32
Special Orders
All Clubs and other 1 10000
Totals
Initial Merchandise Order Projection
ro Shop Retail Mechandise Budget
Est. Est. Projected Gross Gross
Total Cost Retail Price Retail Revenue Profit Profit Margin
$ 2,496 $ 56 $ 3,566 $ 1,070 43%
$ 2,016 $ 44 $ 2,932 $ 916 45%
$ 2,208 $ 32 $ 3,312 $ 1,104 50%
$ 1,575 $ 30 $ 2,599 $ 1,024 65%
$ 858 $ 16 $ 1,367 $ 509 59%
$ 576 $ 35 $ 889 $ 313 54%
$ 108 $ 34 $ 159 $ 51 47%
$ - $ 100 $ - $ - 50%
$ - $ 120 $ - $ - 50%
$ 4,368 $ 23 $ 6,267 $ 1,899 43%
$ 1,326 $ 25 $ 1,750 $ 424 32%
$ 252 $ 14 $ 378 $ 126 50%
$ 300 $ 9 $ 433 $ 133 44%
$ 208 $ 26 $ 312 $ 104 50%
$ 2,091 $ 82 $ 3,137 $ 1,046 50%
$ 350 $ 70 $ 525 $ 175 50%
$ 324 $ 35 $ 481 $ 157 49%
$ 780 $ 120 $ 1,170 $ 390 50%
$ 2,475 $ 120 $ 3,816 $ 1,341 54%
$ 1,105 $ 140 $ 1,697 $ 592 54%
$ 1,656 $ 36 $ 2,254 $ 598 36%
$ 864 $ 38 $ 1,319 $ 455 53%
$ 1,080 $ 90 $ 1,620 $ 540 50%
$ 810 $ 90 $ 1,215 $ 405 50%
$ 1,440 $ 120 $ 2,160 $ 720 50%
$ 15,738 $ 64 $ 20,902 $ 5,164 33%
$ 2,160 $ 46 $ 2,911 $ 751 35%
$ 3,456 $ 36 $ 4,608 $ 1,152 33%
$ 2,400 $ 32 $ 3,300 $ 900 38%
$ 3,360 $ 56 $ 4,320 $ 960 29%
$ 882 $ 36 $ 1,250 $ 368 42%
$ 1,056 $ 38 $ 1,501 $ 445 42%
$ 228 $ 35 $ 332 $ 104 46%
$ 300 $ 40 $ 413 $ 113 38%
$ 1,400 $ 225 $ 1,711 $ 311 22%
$ 3,120 $ 23 $ 4,477 $ 1,357 43%
$ 264 $ 38 $ 375 $ 111 42%
$ 216 $ 35 $ 321 $ 105 49%
$ 7,056 $ 64 $ 9,482 $ 2,426 34%
$ 4,158 $ 32 $ 5,587 $ 1,429 34%
$ 450 $ 3 $ 675 $ 225 50%
$ 936 $ 38 $ 1,232 $ 296 32%
$ 1,794 $ 36 $ 2,442 $ 648 36%
$ 225 $ 40 $ 309 $ 84 38%
$ 1,080 $ 16 $ 1,553 $ 473 44%
$ 216 $ 32 $ 311 $ 95 44%
$ 100 $ 34 $ 126 $ 26 26%
$ 240 $ 38 $ 354 $ 114 47%
$ 204 $ 36 $ 312 $ 108 53%
$ 350 $ 250 $ 455 $ 105 30%
$ 5,544 $ 64 $ 7,450 $ 1,906 34%
$ 1,350 $ 68 $ 1,707 $ 357 26%
$ 1,326 $ 32 $ 1,948 $ 622 47%
$ 1,008 $ 40 $ 1,310 $ 302 30%
$ 612 $ 38 $ 950 $ 338 55%
$ 360 $ 35 $ 566 $ 206 57%
$ 30 $ 9 $ 52 $ 22 72%
$ 224 $ 1.50 $ 400 $ 176 79%
$ 280 $ 2 $ 504 $ 224 80%
$ 594 $ 11 $ 891 $ 297 50%
$ 250 $ 3 $ 417 $ 167 67%
$ 743 $ 16 $ 1,102 $ 360 48%
$ 864 $ 22 $ 1,257 $ 393 45%
$ 864 $ 26 $ 1,329 $ 465 54%
$ - $ 55 $ - $ - 36%
$ 384 $ 48 $ 512 $ 128 33%
$ 10,000 $ 12,500 $ 2,500 25%
Gross Cost Gross Revenue Net Revenue Avg Profit Margin
$ 105,088 $ 145,509 $ 40,421 45%
ITEM 8.A.4.
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
AGENDA ITEM
Board of Trustees Regular Meeting
of
January 27, 2026
SUBJECT: Approval of Integrated Marketing Contract with Crain’s Chicago Business
FROM: Joseph Mitchell, Assistant Village Manager
Susan Rose, Marketing Manager
BUDGET SOURCE/BUDGET IMPACT: $35,628 from account #171-73600, Advertising/Promotion
RECOMMENDED MOTION: I move that the Village Board approve Resolution R-2347, Approving
and Authorizing the Execution of an Agreement By and Between the Village of Oak Brook and Crain’s
Chicago Business
Background/History:
The Village of Oak Brook proposes entering into a 2026 integrated marketing partnership with Crain’s
Chicago Business to strategically position Oak Brook as Chicagoland’s premier location for corporate
headquarters and business operations. Crain’s is widely recognized as the leading source of
Chicago-area business news and is a primary resource for executives across multiple industries. Its
audience represents a highly engaged and influential business community:
• 96% engage with the platform weekly or more
• 93% take action based on Crain’s content
• 75% lead or work within privately held companies
• 72% hold director-level or higher positions
• Average reader net worth exceeds $3 million
Strengthening Oak Brook’s visibility among this audience supports the Village’s ongoing economic
development goals. Attracting and retaining corporate users directly benefits the local economy and
provides significant support to Oak Brook’s seven hotels, as corporate activity generates valuable room
nights and meeting demand. The proposed 2026 advertising program leverages both print and digital
channels to maximize reach and impact. The program includes:
• Two print display advertisements
• 50,000 digital impressions promoting Oak Brook as a premier business location
• One sponsored content article on Crains.com, permanently hosted on the site
• A series of native ads across Crain’s homepage, newsletters, and article pages
• An additional 180,000 digital impressions specifically promoting Oak Brook hotels as the
preferred destination for corporate and group meetings.
This partnership will reinforce Oak Brook’s competitive position as a high value alternative to
downtown Chicago while elevating awareness of our hospitality assets for corporate events and
meetings.
Recommendation:
Staff recommends that the Village Board approve Resolution R-2347, Approving and Authorizing the
Execution of an Agreement By and Between the Village of Oak Brook and Crain’s Chicago Business.
Attachments:
1. 2026-MRTKG-CRAINSRESOLUTION
2. Campaign_Order_58628
THE VILLAGE OF OAK BROOK
COOK AND DUPAGE COUNTIES, ILLINOIS
RESOLUTION
NUMBER 2026-MRTKG-AG-R-2347
A RESOLUTION
APPROVING AND AUTHORIZING THE EXECUTION OF AN
INSERTION ORDER BY AND BETWEEN THE VILLAGE OF
OAK BROOK AND CRAIN’S CHICAGO BUSINESS
LAURENCE E. HERMAN, Village President
NETASHA SCARPINITI, Village Clerk
NAVEEN JAIN
MICHAEL MANZO
MELISSA MARTIN
JAMES NAGLE
A. SURESH REDDY
EDWARD TIESENGA
Village Board
Published in pamphlet form by authority of the
President and the Board of Trustees of the Village of Oak Brook
on this the 27th day of January 2026
RESOLUTION NO. 2026-MRTKG-AG-R-2347
A RESOLUTION
APPROVING AND AUTHORIZING THE EXECUTION OF AN INSERTION ORDER BY AND
BETWEEN THE VILLAGE OF OAK BROOK AND CRAIN’S CHICAGO BUSINESS
WHEREAS, the Village of Oak Brook (hereinafter referred to as the “Village”) is an Illinois
Municipal Corporation organized pursuant to the laws of the State of Illinois;
WHEREAS, the Illinois Municipal Code authorizes and grants the Village the ability to
exercise certain powers and perform certain functions pertaining to its local government and
affairs;
WHEREAS, the Village upon approval of the corporate authorities may enter into an
Agreement with another party pursuant to Illinois Statute;
WHEREAS, the Village has the authority to adopt ordinances and to promulgate rules and
regulations that pertain to its government and affairs that protect the health, safety and welfare of
its residents including the adoption and imposition of certain taxes;
WHEREAS, the Village pursuant to 65 ILCS 5/8-3-4 has previously adopted a Hotel and
Motel Tax which has been implemented for the purpose of promoting tourism and conventions or
otherwise to attract nonresident overnight visitors to the Village of Oak Brook;
WHEREAS, Crain’s Chicago Business (hereinafter referred to as the “Company”) owns
and operates a magazine with circulation targeting specific markets;
WHEREAS, the Village currently utilizes the funds derived from said tax to promote
tourism and conventions as well as provide certain infrastructure improvements that will enhance
those designated areas and zones in which hotels and motels are located in order to support the
continued development and patronage of those areas, zones and the Village at large;
WHEREAS, the Village believes utilizing Crain’s Chicago Business to highlight Oak
Brook’s attractiveness as a destination for corporate headquarters, strengthens its business
ecosystem, and translates into increased hotel room nights as corporate travel, meetings and
events are drawn to the Village;
WHEREAS, the Corporate Authorities of the Village desire to allocate funds from the Hotel
and Tourism Fund for the purchase of advertisement space within Company’s 2026 magazine
and digital publications to promote the attraction of nonresident visitors to further support the
Village’s commercial and business districts;
WHEREAS, the Corporate Authorities of the Village of Oak Brook are of the opinion that
that it is in the best interests of the safety, health and welfare of the residents to allocate the funds
as referenced herein; and
WHEREAS, the Village of Oak Brook Corporate Authorities are of the opinion that it is in
the best interests of the Village of Oak Brook to enter into the attached Insertion Order for
Campaign No. 58628 (the “Insertion Order”) with the Crain’s Chicago Business for the purposes
referenced herein.
2
NOW, THEREFORE, BE IT RESOLVED by the Village President and Board of Trustees
of the Village of Oak Brook, DuPage and Cook Counties, Illinois as follows:
Section One – Recitals
The Corporate Authorities hereby find that all of the recitals hereinbefore stated as
contained in the preamble to this resolution are full, true and correct and do hereby, by reference,
incorporate and make them part of this resolution as legislative findings.
Section Two – Approval of Insertion Order
The Village hereby approves the Insertion Order substantially in the form attached hereto
and made a part hereof collectively as Exhibit A.
Section Three – Authorization and Direction
The Village President is hereby authorized to execute, and the Village Clerk is hereby
authorized to attest the Insertion Order, substantially in the form of such Insertion Order attached
hereto as Exhibit A, with such changes therein as shall be approved by the Village Attorney and
the officials of the Village executing the same, their execution thereof to constitute exclusive
evidence of their approval to any and all changes or revisions therein from and after the execution
and delivery of such Insertion Order.
Section Four - Other Actions Authorized
The officers, employees and/or agents of the Village shall take all actions necessary or
reasonably required to carry out and give effect to the intent of this resolution and otherwise to
consummate the transactions contemplated herein, and shall take all actions necessary in
conformity therewith including, without limitation, the execution and delivery of all documents
required to be delivered in connection with the transaction contemplated herein.
Section Five - Authorization of Expenditures
The Corporate Authorities hereby authorize and direct the expenditure of all costs related
to the execution of the Insertion Order, additionally, the Village is authorized and directed to
allocate and spend all necessary funds to fulfill the requirements of the Insertion Order and of this
Resolution.
Section Six – Waiver of Bidding Process
To the extent that any requirement of bidding would be applicable to the transactions
contemplated hereunder, the same is hereby waived.
Section Seven - Acts of Village Officials
That all past, present and future acts and doings of the officials of the Village that are in
conformity with the purpose and intent of this resolution are hereby, in all respects, ratified,
approved, authorized and confirmed.
3
Section Eight – Effective Date
This resolution shall be in full force and effect from and after its passage, approval and
publication as provided by law.
Section Nine - Publication
This resolution shall be published in book or pamphlet form as provided by the Illinois
Municipal Code.
Section Ten – Conflict Clause
All resolutions, parts of resolutions or board actions in conflict herewith are hereby repealed
to the extent of such conflict.
Section Eleven – Saving Clause
If any section, paragraph, clause or provision of this resolution is declared by a court of
law to be invalid or unconstitutional, the invalidity or unconstitutionality thereof shall not affect the
validity of any other provisions of this resolution, which are hereby declared to be separable.
Section Twelve – Recording
This resolution shall be entered into the minutes and upon the journals of the Board of
Trustees of the Village of Oak Brook.
The Remainder of this Page has been Intentionally Left Blank / Roll Call Vote follows:
4
APPROVED THIS 27th day of Janauury, 2026.
___________________________________
Laurence E. Herman
Village President
PASSED THIS 27th day of January, 2026.
Ayes: ________________________________________________________________
Nays: ________________________________________________________________
Absent: ________________________________________________________________
ATTEST:
___________________________________
Netasha Scarpiniti
Village Clerk
5
Exhibit A
INSERTION ORDER
6
1155 Gratiot Ave. | Detroit, MI 48207
Campaign #: 58628
Sales Rep(s): Laura Warren
Advertiser: Village of Oak brook Insertion Order
PO: 1/20/2026
Order Contact Bill-To Creative
Greg Summers Village of Oak brook Susan Rose
gsummers@oak-brook.org ATTN: Susan Rose srose@oak-brook.org
1200 Oak Brook Road
OAK BROOK, IL 60523
srose@oak-brook.org
Account No: 146185
Program Details
Print $22,128.00
Package Component Detail Size/Dimensions Qty Start Date End Date
Crain's Chicago Business Publication - Jr Jr Page (40") (4colx10") 1 2/9/2026 2/9/2026
Page (8.125x10)
Crain's Chicago Business Publication - Jr Jr Page (40") (4colx10") 1 4/13/2026 4/13/2026
Page (8.125x10)
Crain's Chicago Partner Content - Submitted $6,000.00
Package Component Detail Size/Dimensions Qty Start Date End Date
Crain's Chicago Content Studio Content published on branded article page 1 3/2/2026 3/2/2026
Services - Sponsored Content -
Submitted
Crain's Chicago Business Website - Native Homepage Right Rail Desktop 1 3/2/2026 3/8/2026
Native Homepage (1x1), Native Homepage Right Rail Mobile
(1x1)
Crain's Chicago Business Website - Native Article Desktop (1x1), Native Article 75,000 3/2/2026 3/29/2026
Native Right Rail Mobile (1x1)
Crain's Chicago Native Newsletter - Native Ad 1 3/2/2026 3/8/2026
Native Morning 10
Digital - ROS $7,200.00
Package
Size/Dimensions Qty Start Date End Date
Component Detail
Crain's Chicago Medium Rectangle (300x250), Smartphone Banner (300x50), 180,000 3/1/2026 4/30/2026
Business Website Leaderboard (728x90), Skyscraper, Large (300x600), Super
- ROS Standard Leaderboard 970x90 (970x90), Super Leaderboard/Billboard
(MTL) 970x250 (970x250)
Crain's Chicago Medium Rectangle (300x250), Smartphone Banner (300x50), 50,000 3/1/2026 4/30/2026
Business Website Leaderboard (728x90), Skyscraper, Large (300x600), Super
- ROS Standard Leaderboard 970x90 (970x90), Super Leaderboard/Billboard
(MTL) Value Add 970x250 (970x250)
Page 1 of 2
Cost Summary: (To be paid in USD) Net Amount $35,328.00
Notes:
Creative Instructions: Print: All print material must be uploaded to https://crn.navigahub.com/Portal/Client/CRN and are due 10 days before
the Issue Date(s).Digital: All digital materials must be submitted at least five days prior to campaign start to AdOps-Chicago@crain.com
* By signing this agreement, you have read and understood the terms, conditions and policies of this document as described in the section titled
"Crain's Chicago Business, Terms, Conditions and Policies"
CLICK HERE TO APPROVE AND SIGN THIS PROPOSAL
Crain's Chicago Business Terms, Conditions and Policies
Terms and Conditions | Crain's Chicago Business
Page 2 of 2
ITEM 8.B.1.
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
AGENDA ITEM
Board of Trustees Regular Meeting
of
January 27, 2026
SUBJECT: Confirmation of Appointments - Community Engagement Committee
FROM: Laurence Herman, President
BUDGET SOURCE/BUDGET IMPACT: N/A
RECOMMENDED MOTION: I move that the Village Board approve President Herman's
recommendation to appoint Madhuri Reddy to the Community Engagement Committee to fill a vacant
position that expires in April 2027.
Background/History:
The Community Engagement Committee was established in 2023 to provide guidance and
recommendations on communications and events that enhance the resident experience and community
cohesiveness. It consists of seven members whose terms are set to expire in April 2027. Recently, one
member resigned, creating a vacancy.
Recommendation:
Staff recommends that the Village Board approve President Herman's recommendation to appoint
Madhuri Reddy to the Community Engagement Committee to fill a vacant position that expires in April
2027.
Attachments:
None