Village Board of Trustees
Regular MeetingOak Brook, IL · February 24, 2026
Agenda
BOARD OF TRUSTEES
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
Regular Meeting
Tuesday, February 24, 2026
7:00 PM
“Please be advised that any proposed documents attached hereto are in draft form and vary from
the final versions which are adopted at the meeting as set forth herein.”
1. CALL TO ORDER
2. ROLL CALL
3. PRESIDENT’S OPENING COMMENTS
4. PUBLIC COMMENTS
5. APPROVAL OF MINUTES
A. Regular Board of Trustees Meeting Minutes of January 27, 2026
6. CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one
motion. There will be no separate discussion of these items unless a Board member so requests, in which
event, the item will be removed from the Consent Agenda and considered as the first item after approval
of the Consent Agenda.
A. Accounts Payable for Period Ending: February 4, 2026 - $630,377.79
Accounts Payable for Period Ending: February 18, 2026 - $1,059,956.13
1. LEGAL SERVICES:
a) Ottosen DiNolfo Hasenbalg & Castaldo, Ltd. - Legal Services - December 2025 - $19,315.00
(FY2025 YTD - $344,689.18)
b) Lamp Law LLC - Legal Services - January 2026 - $3,333.33 (FY2026 YTD - $3,333.33)
c) Clark Baird Smith LLP - Legal Services - January 2026 - $783.00 (FY2026 YTD - $783.00)
d) Croke Fairchild Duarte & Beres - Legal Services - January 2026 - $76,697.50 (FY2026 YTD
- $76,697.50)
TOTAL LEGAL BUDGET FOR 2025 - $325,287.96
TOTAL LEGAL BILLS PAID FOR 2025 - YTD - $664,157.30
TOTAL LEGAL BUDGET FOR 2026 - $838,399.96
TOTAL LEGAL BILLS PAID FOR 2026 - YTD - $80,813.83
2. Axon Enterprise Inc. - Report Management System - $299,268.29
Board of Trustees Agenda Page 1
3. DuPage Convention and Visitor Bureau - Q4 2025 - 25% Of 1% Hotel Tax - $38,865.63
4. Era Valdivia Contractors, Inc. - Oak Brook Reservoir A&B Repair - $21,455.60
5. Du-Comm - Alarm Monitoring - Q4 2025 - $22,237.96
6. Du-Comm - Quarterly Shares Police Department - 2/1/26 - 4/30/26 - $137,224.75
7. Kaplan Liquid Solutions - Brine Maker - $32,250.50
8. Axon Enterprise Inc. - Report Management System - $85,620.00
9. Du-Comm - Quarterly Shares Fire Department - 2/1/26 - 4/30/26 - $37,786.75
10. DuPage Water Commission - Water Consumption - January 2026 - $359,281.00
B. Approval of Payroll Paydate: February 5, 2026 - $975,267.86
February 19, 2026 - $967,880.73
C. Village of Oak Brook – Monthly Financial Reports - January 2026
D. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1. Sports Core Commodities
2. Authorization to Seek Bids - 2026 Streets Improvement Project
E. Development Services Referrals
1. 1901 22nd Street – Costco – Side and Rear Yard Setback Variations
2. 50 Timber Trail Drive – Final Plat of Consolidation
7. ITEMS REMOVED FROM CONSENT AGENDA
8. ACTIVE BUSINESS
A. Ordinances & Resolutions
1. Resolution R-2346, A Resolution to Waive Competitive Bidding and Authorize Staff to Issue a
Purchase Order to Flowpoint Environmental Systems, Inc., for the Purchase of a Bulk Water
Fill Station.
2. Resolution R-2348, A Resolution to Waive Competitive Bidding and Approve the Award of
Contract to Trane, US, INC., of Willowbrook, IL for the Butler Government Center and the Oak
Brook Public Library HVAC Building Automation Systems Service Agreement
3. Resolution R-2340, A Resolution Approving and Authorizing the Execution of the TrackMan
Range Agreement to Purchase TrackMan Range Technology
4. Ordinance G-1283, An Ordinance Amending the Village of Oak Brook Code of Ordinances, as
Amended, Title 4, Chapter 1, Section 8A to Decrease the Number of Authorized Class A-1
Liquor Licenses By One to Forty-Three for Wonderverse, Increase the Number of Authorized
Class B Liquor Licenses By One to Twenty for Purple Pig and Decrease the Number of
Authorized Class M Liquor License By Three to Zero for OB Park District, Tasty Catering and
Mayslake
Board of Trustees Agenda Page 2
5. Resolution R-2350, A Resolution Appointing Representatives to the Intergovernmental Risk
Management Agency (IRMA)
B. Trustee Initiative Discussion Requested by Trustees Nagle, Tiesenga, and Jain
9. BOARD UPDATES
10. ADJOURNMENT
In accord with the provisions of the American with Disabilities Act, any individual who is in need of a reasonable accommodation in order to
participate in or benefit from attendance at this public meeting should contact the Butler Government Center (Village Hall), at 630-368-5010 as
soon as possible before the meeting date.
Board of Trustees Agenda Page 3
Packet
BOARD OF TRUSTEES
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
Regular Meeting
Tuesday, February 24, 2026
7:00 PM
“Please be advised that any proposed documents attached hereto are in draft form and vary from
the final versions which are adopted at the meeting as set forth herein.”
1. CALL TO ORDER
2. ROLL CALL
3. PRESIDENT’S OPENING COMMENTS
4. PUBLIC COMMENTS
5. APPROVAL OF MINUTES
A. Regular Board of Trustees Meeting Minutes of January 27, 2026
6. CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one
motion. There will be no separate discussion of these items unless a Board member so requests, in which
event, the item will be removed from the Consent Agenda and considered as the first item after approval
of the Consent Agenda.
A. Accounts Payable for Period Ending: February 4, 2026 - $630,377.79
Accounts Payable for Period Ending: February 18, 2026 - $1,059,956.13
1. LEGAL SERVICES:
a) Ottosen DiNolfo Hasenbalg & Castaldo, Ltd. - Legal Services - December 2025 - $19,315.00
(FY2025 YTD - $344,689.18)
b) Lamp Law LLC - Legal Services - January 2026 - $3,333.33 (FY2026 YTD - $3,333.33)
c) Clark Baird Smith LLP - Legal Services - January 2026 - $783.00 (FY2026 YTD - $783.00)
d) Croke Fairchild Duarte & Beres - Legal Services - January 2026 - $76,697.50 (FY2026 YTD
- $76,697.50)
TOTAL LEGAL BUDGET FOR 2025 - $325,287.96
TOTAL LEGAL BILLS PAID FOR 2025 - YTD - $664,157.30
TOTAL LEGAL BUDGET FOR 2026 - $838,399.96
TOTAL LEGAL BILLS PAID FOR 2026 - YTD - $80,813.83
2. Axon Enterprise Inc. - Report Management System - $299,268.29
Board of Trustees Agenda Page 1
3. DuPage Convention and Visitor Bureau - Q4 2025 - 25% Of 1% Hotel Tax - $38,865.63
4. Era Valdivia Contractors, Inc. - Oak Brook Reservoir A&B Repair - $21,455.60
5. Du-Comm - Alarm Monitoring - Q4 2025 - $22,237.96
6. Du-Comm - Quarterly Shares Police Department - 2/1/26 - 4/30/26 - $137,224.75
7. Kaplan Liquid Solutions - Brine Maker - $32,250.50
8. Axon Enterprise Inc. - Report Management System - $85,620.00
9. Du-Comm - Quarterly Shares Fire Department - 2/1/26 - 4/30/26 - $37,786.75
10. DuPage Water Commission - Water Consumption - January 2026 - $359,281.00
B. Approval of Payroll Paydate: February 5, 2026 - $975,267.86
February 19, 2026 - $967,880.73
C. Village of Oak Brook – Monthly Financial Reports - January 2026
D. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1. Sports Core Commodities
2. Authorization to Seek Bids - 2026 Streets Improvement Project
E. Development Services Referrals
1. 1901 22nd Street – Costco – Side and Rear Yard Setback Variations
2. 50 Timber Trail Drive – Final Plat of Consolidation
7. ITEMS REMOVED FROM CONSENT AGENDA
8. ACTIVE BUSINESS
A. Ordinances & Resolutions
1. Resolution R-2346, A Resolution to Waive Competitive Bidding and Authorize Staff to Issue a
Purchase Order to Flowpoint Environmental Systems, Inc., for the Purchase of a Bulk Water
Fill Station.
2. Resolution R-2348, A Resolution to Waive Competitive Bidding and Approve the Award of
Contract to Trane, US, INC., of Willowbrook, IL for the Butler Government Center and the Oak
Brook Public Library HVAC Building Automation Systems Service Agreement
3. Resolution R-2340, A Resolution Approving and Authorizing the Execution of the TrackMan
Range Agreement to Purchase TrackMan Range Technology
4. Ordinance G-1283, An Ordinance Amending the Village of Oak Brook Code of Ordinances, as
Amended, Title 4, Chapter 1, Section 8A to Decrease the Number of Authorized Class A-1
Liquor Licenses By One to Forty-Three for Wonderverse, Increase the Number of Authorized
Class B Liquor Licenses By One to Twenty for Purple Pig and Decrease the Number of
Authorized Class M Liquor License By Three to Zero for OB Park District, Tasty Catering and
Mayslake
Board of Trustees Agenda Page 2
5. Resolution R-2350, A Resolution Appointing Representatives to the Intergovernmental Risk
Management Agency (IRMA)
B. Trustee Initiative Discussion Requested by Trustees Nagle, Tiesenga, and Jain
9. BOARD UPDATES
10. ADJOURNMENT
In accord with the provisions of the American with Disabilities Act, any individual who is in need of a reasonable accommodation in order to
participate in or benefit from attendance at this public meeting should contact the Butler Government Center (Village Hall), at 630-368-5010 as
soon as possible before the meeting date.
Board of Trustees Agenda Page 3
ITEM 6.A.8.
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
AGENDA ITEM
Board of Trustees Regular Meeting
of
February 24, 2026
SUBJECT:
FROM: Elena Matutis, Senior Accounting Assistant
BUDGET SOURCE/BUDGET IMPACT:
RECOMMENDED MOTION:
Background/History:
Recommendation:
Attachments:
None
VILLAGE
OF
OAK BROOK
MONTHLY FINANCIAL REPORTS
JANUARY 2026
Executive Summary on Village Funds
Through January 31, 2026
Estimated
YTD YTD
Net Fund Ending
YTD YTD Increase Fund Balance
Governmental Funds Revenues Expenditures (Decrease) (Deficit)
General Fund (Major Fund) $ 3,302,000 $ 2,137,594 $ 1,164,406 $ 44,310,729
Main operating fund of the Village.
Hotel Fund (Major Fund) $ 110,298 $ 60,730 $ 49,568 $ 6,225,628
Collects and spends resources from the
3% hotel/motel tax.
Motor Fuel Tax Fund $ 40,790 $ - $ 40,790 $ 2,823,050
Collects and spends resources from the
State motor fuel tax.
Infrastructure Fund (Major Fund) $ 887,741 $ 371,518 $ 516,223 $ 28,397,620
Accounts for construction and maintenance of
roadways, drainage, and safety path systems.
Enterprise Funds
Water Fund (Major Fund) $ 1,213,893 $ 124,727 $ 1,089,167 $ 25,403,973
Collects user fees for the distribution of water
and maintenance of infrastructure.
Sports Core Fund (Major Fund) $ 146,082 $ 163,921 $ (17,839) $ 3,815,242
Accounts for revenues and expenses relating
to administration, programs, food and beverage
operations, and golf course.
Internal Service Funds
Insurance Fund $ 268,956 $ 278,365 $ (9,408) $ 342,216
Accounts for the Village's health insurance costs
and the related contributions from the Village,
employees, retirees, and other agencies.
Garage Fund $ 1,131 $ 20,464 $ (19,333) $ 558,568
Accounts for the maintenance of the Village's vehicle
fleet and the related departmental reimbursements.
Equipment Replacement Fund $ 23,955 $ 46,240 $ (22,285) $ 3,829,015
Accounts for the replacement of the Village's vehicle
fleet and the related departmental contributions.
Further information on the Village's major funds (as indicated above) can be found on the proceeding pages.
Village of Oak Brook
General Fund Financial Update
For the Period Ending January 31, 2026
1/31/26 1/31/26
1/31/25 1/31/26 YTD % of YTD 2026 Difference
YTD YTD Amended Amended Adopted Prior
Actual Actual Budget Budget Budget Year
OPERATING REVENUES
Sales Tax $ 1,573,889 1,910,617 $ 1,541,667 123.9% $ 18,500,000 $ 336,728
State Income Tax 149,171 155,367 129,151 120.3% 1,549,806 6,196
Replacement Tax 57,599 61,665 41,667 148.0% 500,000 4,066
Road & Bridge Tax - - 2,808 0.0% 33,700 -
Local Use Tax 15,123 6,484 24,167 26.8% 290,000 (8,639)
Cannabis Use Tax 1,149 1,286 1,154 111.4% 13,846 137
Grants 4,180 - 1,760 0.0% 21,120 (4,180)
Utility/Telecom. Tax 145,250 283,173 241,667 117.2% 2,900,000 137,924
Licenses and Permits 88,958 244,202 202,368 120.7% 2,428,410 155,244
Charges for Services 115,571 297,606 170,338 174.7% 2,044,050 182,035
Investment Interest 85,203 48,341 116,667 41.4% 1,400,000 (36,862)
Miscellaneous Income 39,692 61,307 59,522 103.0% 714,260 21,615
Total Operating Revenues $ 2,275,783 $ 3,070,048 $ 2,532,933 121.2% $ 30,395,192 $ 794,264
OPERATING EXPENDITURES
Personnel $ 1,830,543 $ 1,873,547 $ 2,074,821 90.3% $ 24,897,854 $ 43,003
Materials and Supplies 40,524 25,786 59,869 43.1% 718,429 $ (14,737)
Operation and Contract 1,087,678 217,850 578,455 37.7% 6,941,461 $ (869,828)
Other Expenditures 2,117 1,844 825 223.5% 9,900 $ (272)
Capital Outlay 6,327 18,566 46,224 40.2% 554,690 $ 12,239
Total Operating Expenditures $ 2,967,188 $ 2,137,594 $ 2,760,194 77.4% $ 33,122,333 $ (829,595)
SURPLUS (DEFICIT) OF REVENUES OVER
EXPENDITURES $ (691,405) $ 932,454 $ (227,262) -410.3% $ (2,727,141) $ 1,623,859
INTERFUND TRANSACTIONS
Transfers In $ - $ - $ - N/A $ - $ -
Transfers Out N/A -
Reimbursements From Other Funds 167,588 231,952 231,953 100.0% 2,783,433 64,364
Reimbursements To Other Funds - - - N/A - -
Sports Core Loan N/A - -
Total Interfund Transactions $ 167,588 $ 231,952 $ 231,953 100.0% $ 2,783,433 $ 64,364
NET FUND INCREASE (DECREASE) $ (523,817) $ 1,164,406 $ 4,691 $ 56,292 $ 1,688,223
*Includes the collection of Income Tax, Use Tax, Road & Bridge Tax, Personal Property Replacement Tax, and Cannabis Use Tax.
Village of Oak Brook
Hotel Tax Fund Financial Update
For the Period Ending January 31, 2026
1/31/26 1/31/26
1/31/25 1/31/26 YTD % of YTD 2026 Difference
YTD YTD Amended Amended Adopted Prior
Actual Actual Budget Budget Budget Year
OPERATING REVENUES
Hotel Tax $ 86,385 $ 100,462 $ 133,333 75.3% $ 1,600,000 $ 14,077
Investment Interest 12,916 9,836 5,000 196.7% 60,000 (3,080)
Loan Interest - - - N/A - -
Miscellaneous - - 41,542 498,500 -
Total Operating Revenues $ 99,301 $ 110,298 $ 179,875 61.3% $ 2,158,500 $ 10,997
EXPENDITURES
Personnel $ 10,366 $ 10,751 $ 12,896 83.4% $ 154,755 $ 385
Operation and Contract - 26,000 92,562 28.1% 1,110,740 26,000
Other Expenditures - - 23,980 0.0% 287,758 -
Capital Outlay - - 70,838 0.0% 850,050 -
Total Expenditures $ 10,366 $ 36,751 $ 187,379 19.6% $ 2,403,303 $ 26,000
SURPLUS (DEFICIT) OF REVENUES OVER -
EXPENDITURES $ 88,935 $ 73,547 $ (20,400) -360.5% $ (244,803) $ (15,003)
INTERFUND TRANSACTIONS
Transfer Out $ - $ - $ - N/A $ - $ -
Reimbursements to Other Funds (17,149) (23,979) 23,980 -100.0% 287,758 (6,830)
Total Interfund Transactions $ (17,149) $ (23,979) $ 23,980 -100.0% $ 287,758 $ (6,830)
NET FUND INCREASE (DECREASE) $ 71,786 $ 49,568 $ 3,580 $ 42,955 $ (21,833)
Note - Expenditures are recorded in program 171.
Village of Oak Brook
Infrastructure Fund Financial Update
For the Period Ending January 31, 2026
1/31/26 1/31/26
1/31/25 1/31/26 YTD % of YTD 2026 Difference
YTD YTD Amended Amended Adopted Prior
Actual Actual Budget Budget Budget Year
OPERATING REVENUES
Non-Home Rule Sales Tax $ 644,801 $ 837,130 $ 716,250 116.9% $ 8,595,000 $ 192,329
Charges for Services - - N/A $ -
Investment Interest 49,756 50,611 41,667 121.5% 500,000 855
Grants - - N/A -
Miscellaneous - - N/A -
Total Operating Revenues $ 694,556 $ 887,741 $ 757,917 117.1% $ 9,095,000 $ 193,184
OPERATING EXPENDITURES
Personnel $ 4,797 $ 5,162 $ - N/A $ - $ 365
Materials and Supplies - 294 4,900 6.0% 58,804 294
Operation and Contract 123,187 (8,608) 316,808 -2.7% 3,801,698 (131,795)
Other Expenditures - - 92,069 0.0% 1,104,830 -
Capital Outlay 280,041 299,268 767,375 39.0% 9,208,503 19,227
Total Operating Expenditures $ 408,026 $ 296,116 $ 1,181,153 25.1% $ 14,173,835 $ (111,910)
SURPLUS (DEFICIT) OF REVENUES OVER
EXPENDITURES $ 286,531 $ 591,625 $ (423,236) -139.8% $ (5,078,835) $ 305,094
INTERFUND TRANSACTIONS
Transfers In $ - $ - $ - N/A $ - $ -
Reimbursements From Other Funds - - 166,667 0.0% 2,000,000 -
Reimbursements To Other Funds (58,492) (75,402) (92,069) 81.9% (1,104,830) (16,910)
Total Interfund Transactions $ (58,492) $ (75,402) $ 74,598 -101.1% $ 895,170 $ (16,910)
NET FUND INCREASE (DECREASE) $ 228,039 $ 516,223 $ (348,639) $ (4,183,665) $ 288,185
Village of Oak Brook
Water Fund Financial Update
For the Period Ending January 31, 2026
1/31/26 1/31/26
1/31/25 1/31/26 YTD % of YTD 2026 Difference
YTD YTD Amended Amended Adopted Prior
Actual Actual Budget Budget Budget Year
OPERATING REVENUES
Plan Review Fees $ 75 $ - $ 63 0.0% $ 750 $ (75)
Building/Inspection Fees - - - N/A - -
Water Sales 850,381 1,139,244 1,034,083 110.2% 12,409,000 288,863
Unmetered Sales 600 987 3,333 29.6% 40,000 387
Water Connection Fees 6,440 5,520 5,000 110.4% 60,000 (920)
Fire Service Charge - - - N/A -
Meter Charges 2,775 1,740 1,375 126.5% 16,500 (1,035)
Special Services - - 1,250 0.0% 15,000 -
Investment Interest 84,601 56,199 70,833 79.3% 850,000 (28,402)
Proceeds from Property Sale - - - N/A -
Miscellaneous 6,252 10,203 6,250 163.2% 75,000 3,951
Total Operating Revenues $ 951,125 $ 1,213,893 $ 1,122,188 108.2% $ 13,466,250 $ 262,769
OPERATING EXPENDITURES
Personnel $ 45,327 $ 52,563 $ 58,596 89.7% $ 703,153 $ 7,236
Materials and Supplies 4,015 1,408 12,711 11.1% 152,532 (2,607)
Operation and Contract 221,447 13,692 667,798 2.1% 8,013,581 (207,756)
Other Expenditures - - 57,063 0.0% 684,758 -
Capital Outlay - - 501,436 0.0% 6,017,230 -
Total Expenditures $ 270,789 $ 67,663 $ 1,297,604 5.2% $ 15,571,254 $ (203,127)
Surplus (Deficit) of Revenues Over
Expenditures $ 680,335 $ 1,146,231 $ (175,417) -653.4% $ (2,105,004) $ 465,896
INTERFUND TRANSACTIONS
Reimbursements To Other Funds $ (49,101) $ (57,064) $ (57,063) 100.0% $ (684,758) $ (7,963)
Total Interfund Transactions $ (49,101) $ (57,064) $ (57,063) 100.0% $ (684,758) $ (7,963)
Fund Increase/(Decrease) - Budgetary Basis $ 631,234 $ 1,089,167 $ (232,480) $ (2,789,762) $ 457,933
*Estimates based on historical year-end audit adjustments. Actual amounts are not measured and recorded until the end of the year.
Village of Oak Brook
Monthly Operating Statement
Sports Core Fund Consolidated Presentation
For the Period Ending January 31, 2026
1/31/26 1/31/26
1/31/26 YTD % of YTD 2026 1/31/25 Difference
B&T Recreation Field Clubhouse Golf YTD Amended Amended Adopted YTD Prior
Operations Operations Operations Club Total Budget Budget Budget Total Year
OPERATING REVENUES
Memberships $ 100,125 $ - $ - $ - $ 100,125 $ 86,908 115.2% 1,042,890 $ 5,775 $ 94,350
Greens Fees - - - - - 145,167 0.0% 1,742,000 - -
Pro Shop Sales - - - 350 350 15,000 2.3% 181,000 1,201 (851)
Golf Lessons - - - - - 8,333 0.0% 100,000 - -
Driving Range Fees - - - 9,139 9,139 64,917 14.1% 779,000 11 9,128
Golf Surcharge - - - - - 20,833 0.0% 250,000 - -
Rentals 250 - 21,231 7,310 28,791 94,039 30.6% 1,226,070 18,453 10,338
Programs/User Fees - - - - - 12,985 0.0% 155,820 - -
Food Sales - - - 885 885 9,646 9.2% 115,750 - 885
Beverage Sales - - - - - 333 0.0% 4,000 884 (884)
Grants - - - - - - N/A - - -
Other Revenue 3,458 - - - 3,458 6,380 54.2% 76,560 1,524 1,934
Total Operating Revenues $ 103,833 $ - $ 21,231 $ 17,684 $ 142,748 $ 464,541 30.7% $ 5,673,090 $ 27,848 $ 114,900
OPERATING EXPENDITURES
Personnel $ 16,208 $ - $ - $ 52,701 $ 68,908 $ 151,460 45.5% $ 1,817,521 $ 67,682 $ 1,226
Materials & Supplies - - - 1,881 1,881 38,157 4.9% 457,887 3,522 (1,641)
Operational & Contractual - - - 14,291 14,291 94,459 15.1% 1,133,511 81,532 (67,241)
Other - - - - - - N/A - - -
Capital - - - - - 74,079 0.0% 888,942 - -
Total Operating Expenditures $ 16,208 $ - $ - $ 68,873 $ 85,080 $ 358,155 23.8% $ 4,297,861 $ 152,736 $ (67,656)
B&T Administration Overhead Allocation* $ 79,513 $ (6,758) $ (14,236) $ (58,519) $ 0 $ (0) N/A $ - $ (0) $ 0
Operating Revenues Over (Under) Expenditures $ 167,138 $ (6,758) $ 6,995 $ (109,707) $ 57,668 $ 106,386 54.2% $ 1,375,229 $ (124,889) $ 182,556
INTERFUND TRANSACTIONS
Reimbursement From Other Funds $ 3,334 $ - $ - $ - $ 3,334 $ 3,333 100.0% $ 40,000 $ 3,334 $ -
Reimbursement To General Fund (78,841) - - - (78,841) (78,841) 100.0% (946,087) (46,180) (32,661)
Total Interfund Transactions $ (75,507) $ - $ - $ - $ (75,507) $ (75,507) 100.0% $ (906,087) $ (42,846) $ (32,661)
Total Revenues Over (Under) Expenditures - Budgetary Basis $ 91,631 $ (6,758) $ 6,995 $ (109,707) $ (17,839) $ 30,878 $ 469,142 $ (167,735) $ 149,895
*Overhead allocation is comprised of salaries, business forms, liability insurance, building & grounds maintenance and bank service fees in Program 811 - Sports Core General Operations distributed to various Sports Core
Programs on a % basis.
**Estimates based on historical year-end audit adjustments. Actual amounts are not measured and recorded until the end of the year.
Village of Oak Brook
Monthly Operating Statement
Bath & Tennis Club Recreation Operations
For the Period Ending January 31, 2026 1/31/26 1/31/26
822 1/31/26 YTD % of YTD 2026 1/31/25 Difference
811 812 813 Poolside YTD Adopted Amended Adopted YTD Prior
B&T Admin Swimming Tennis Café Total Budget Budget Budget Total Year
OPERATING REVENUES
Memberships $ - $ 98,655 $ 1,470 $ - $ 100,125 $ 53,310 187.8% $ 639,715 $ - $ 100,125
Programs/User Fees - - - - - 12,985 0.0% 155,820 - -
Pro Shop Sales - - - - - 83 0.0% 1,000 - -
Rentals - - - 250 250 8,133 3.1% 97,600 - 250
Food Sales - - - - - 500 0.0% 6,000 - -
Beverage Sales - - - - - 333 0.0% 4,000 - -
Grants - - - - - - N/A - - -
Other Revenue 3,458 - - - 3,458 3,880 89.1% 46,560 254 3,204
Total Operating Revenues $ 3,458 $ 98,655 $ 1,470 $ 250 $ 103,833 $ 79,225 131.1% $ 950,695 $ 254 $ 103,579
OPERATING EXPENDITURES
Personnel $ 16,208 $ - $ - $ - $ 16,208 $ 27,705 58.5% $ 332,458 $ 14,764 $ 1,444
Materials & Supplies - - - - - 2,383 0.0% 28,600 2,975 (2,975)
Operational & Contractual - - - - - 48,971 0.0% 587,649 71,190 (71,190)
Other - - - - - - N/A - - -
Capital - - - - - 450 0.0% 5,400 - -
Total Operating Expenditures $ 16,208 $ - $ - $ - $ 16,208 $ 79,509 20.4% $ 954,107 $ 88,929 $ (72,721)
B&T Administration Overhead Allocation* $ 100,841 $ (16,789) $ (3,327) $ (1,212) $ 79,513 79,513 100.0% $ 954,154 $ 54,670 $ 24,843
Operating Revenues Over (Under) Expenditures $ 88,091 $ 81,866 $ (1,857) $ (962) $ 167,138 $ 79,229 211.0% $ 950,742 $ (34,005) $ 201,144
INTERFUND TRANSACTIONS
Reimbursement From Other Fund $ 3,334 $ - $ - $ - $ 3,334 $ 3,333 100.0% $ 40,000 $ 3,334 $ -
Reimbursement To General Fund (78,841) - - - (78,841) (78,841) 100.0% (946,087) (46,180) (32,661)
Total Interfund Transactions $ (75,507) $ - $ - $ - $ (75,507) $ (75,507) 100.0% $ (906,087) $ (42,846) $ (32,661)
Total Revenues Over (Under) Expenditures - Budgetary Basis $ 12,584 $ 81,866 $ (1,857) $ (962) $ 91,631 $ 3,721 $ 44,655 $ (76,851) $ 168,483
*Overhead allocation is comprised of salaries, business forms, liability insurance, building & grounds maintenance and bank service fees in Program 811 - Sports Core General Operations distributed to various Sports Core Programs on
a percentage basis.
**Estimates based on historical year-end audit adjustments. Actual amounts are not measured and recorded until the end of the year.
Village of Oak Brook
Monthly Operating Statement
Open Fields Operations
For the Period Ending January 31, 2026 1/31/26 1/31/26
1/31/26 YTD % of YTD 2026 1/31/25 Difference
815 816 YTD Amended Amended Adopted YTD Prior
Polo Open Fields Total Budget Budget Budget Total Year
OPERATING REVENUES
Field Rentals $ - $ - $ - $ 17,000 0.0% $ 204,000 $ 2,500 $ (2,500)
Range Rentals - - - - N/A - - -
Other Revenue - - - N/A - - -
Total Operating Revenues $ - $ - $ - $ 17,000 0.0% $ 204,000 $ 2,500 $ (2,500)
OPERATING EXPENDITURES
Personnel $ - $ - $ - $ - N/A $ - $ - $ -
Materials & Supplies - - - 791 0.0% 9,490 - -
Operational & Contractual - - - 6,444 0.0% 77,322 244 (244)
Capital - - - 16,667 0.0% 200,000 - -
Total Operating Expenditures $ - $ - $ - $ 23,901 0.0% $ 286,812 $ 244 $ (244)
B&T Administration Overhead Allocation* $ - $ (6,758) $ - (6,758) 0.0% $ (81,090) $ (4,646) $ 4,646
Total Revenues Over (Under) Expenditures - Budgetary Basis $ - $ (6,758) $ - $ (13,659) 0.0% $ (163,902) $ (2,390) $ 2,390
*Overhead allocation is comprised of salaries, business forms, liability insurance, building & grounds maintenance and bank service fees in Program 811 - Sports Core General Operations distributed to
various Sports Core Programs on a percentage basis.
**Estimates based on historical year-end audit adjustments. Actual amounts are not measured and recorded until the end of the year.
Village of Oak Brook
Monthly Operating Statement
Bath & Tennis Clubhouse Operations
For the Period Ending January 31, 2026
1/31/26 1/31/26
821 YTD % of YTD 2026 1/31/25 Difference
B&T Amended Amended Adopted YTD Prior
Clubhouse Budget Budget Budget Total Year
OPERATING REVENUES
Rentals $ 21,231 $ 20,000 106.2% $ 240,000 $ 13,203 $ 8,028
Other Revenue - - 0.0% - - -
Total Operating Revenues $ 21,231 $ 20,000 106.2% $ 240,000 $ 13,203 $ 8,028
OPERATING EXPENDITURES
Personnel $ - $ - N/A $ - $ - $ -
Materials & Supplies - 417 0.0% 5,000 - -
Operational & Contractual - 5,288 0.0% 63,450 700 (700)
Capital - - N/A - - -
Total Operating Expenditures $ - $ 5,704 0.0% $ 68,450 $ 700 $ (700)
B&T Administration Overhead Allocation* $ (14,236) (14,236) 100.0% $ (170,832) $ (10,075) $ (4,161)
Operating Revenues Over (Under) Expenditures $ 6,995 $ 60 11690.0% $ 718 $ 2,428 $ 4,567
Total Revenues Over (Under) Expenditures - Budgetary Basis $ 6,995 $ 60 $ 718 $ 2,428 $ 4,567
*Overhead allocation is comprised of salaries, business forms, liability insurance, building & grounds maintenance and bank service fees in Program 811 -
Sports Core General Operations distributed to various Sports Core Programs on a percentage basis.
**Estimates based on historical year-end audit adjustments. Actual amounts are not measured and recorded until the end of the year.
Village of Oak Brook
Monthly Operating Statement
Golf Club Programs
For the Period Ending January 31, 2026
1/31/26 1/31/26
823 831 832 833 834 844 1/31/26 YTD % of YTD 2026 1/31/25 Difference
Golf Golf General Golf Learning Golf Cart Golf Course Golf YTD Amended Amended Adopted YTD Prior
Café Operation & Practice Operations Maintenance Surcharge Total Budget Budget Budget Total Year
OPERATING REVENUES
Memberships $ - $ - $ - $ - $ - $ - $ - $ 33,598 0.0% $ 403,175 $ 5,775 $ (5,775)
Greens Fees - - - - - - - 145,167 0.0% 1,742,000 - -
Pro Shop Sales - 350 - - - - 350 15,000 2.3% 180,000 1,201 (851)
Golf Lessons - - - - - - - 8,333 0.0% 100,000 - -
Driving Range Fees - - 9,139 - - - 9,139 64,917 14.1% 779,000 11 9,128
Rentals 3,060 - 4,250 - - - 7,310 57,039 12.8% 684,470 2,750 4,560
Food Sales 885 - - - - - 885 9,146 9.7% 109,750 - 885
Beverage Sales - - - - - - - - N/A 884 (884)
Golf Surcharge - - - - - - - 20,833 0.0% 250,000 - -
Other Revenue - - - - - - - 2,500 0.0% 30,000 1,270 (1,270)
Total Operating Revenues $ 3,945 $ 350 $ 13,389 $ - $ - $ - $ 17,684 $ 356,533 5.0% $ 4,278,395 $ 11,891 $ 5,794
OPERATING EXPENDITURES
Personnel $ - $ 20,365 $ - $ 89 $ 32,246 $ 52,701 $ 123,755 42.6% $ 1,485,063 $ 52,918 $ (218)
Materials & Supplies - 89 - - 1,792 1,881 34,566 5.4% 414,797 547 1,334
Operational & Contractual - 4,174 - - 10,117 14,291 33,758 42.3% 405,090 9,398 4,893
Other - - - - - - - N/A - -
Capital - - - - - - 56,962 0.0% 683,542 - -
Total Operating Expenditures $ - $ 24,628 $ - $ 89 $ 44,156 $ - $ 68,873 $ 249,041 27.7% $ 2,988,492 $ 62,863 $ 6,009
Operating Revenues Over (Under) Expenditures $ 3,945 $ (24,278) $ 13,389 $ (89) $ (44,156) $ - $ (51,188) $ 107,492 -47.6% $ 1,289,903 $ (50,972) $ (216)
B&T Administration Overhead Allocation* $ - $ (58,519) $ - $ - $ - $ - $ (58,519) (58,519) 100.0% $ (702,232) $ (39,949) $ (18,570)
INTERFUND TRANSACTIONS
Reimbursement To General Fund $ - $ - $ - $ - $ - $ - N/A $ - 0.0% $ - $ -
Total Interfund Transactions $ - $ - $ - $ - $ - $ - N/A $ - $ - $ - $ -
Total Revenues Over (Under) Expenditures - Budgetary Basis $ 3,945 $ (82,797) $ 13,389 $ (89) $ (44,156) $ - $ (109,707) $ 48,973 $ 587,671 $ (90,921) $ (18,786)
*Estimates based on historical year-end audit adjustments. Actual amounts are not measured and recorded until the end of the year.
ITEM 6.D.1.
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
AGENDA ITEM
Board of Trustees Regular Meeting
of
February 24, 2026
SUBJECT: Sports Core Commodities
FROM: Art Segura, Sports Core Director
BUDGET SOURCE/BUDGET IMPACT: Program #813, #816, #832, and #834 (Sports Core) —
$196,312.00 is budgeted across various accounts within the Sports Core Maintenance Operation.
RECOMMENDED MOTION: I move that the Village Board authorize staff to obtain bids for sports
core commodities.
Background/History:
Staff seeks authorization to obtain bids for sports core commodities. These commodities include
pesticides, herbicides, fungicides, sod, seed, tennis clay, and course supplies; all as detailed in the
attached. All of these items are included in the 2026 budget under Program #813, #816, #832, and #834.
Recommendation:
Staff recommends that the Village Board authorize staff to obtain bids for sports core commodities
pending final attorney review and approval.
Attachments:
1. OAK BROOK GOLF COURSE COMMODITIES SPECIFICATIONS 2026
OAK BROOK GOLF COURSE COMMODITIES SPECIFICATIONS 2026
COURSE SUPPLIES
Estimated Unit Brand Name Description Price/ Extended
Quantity Unit Price
22 Ton Har-True Clay Unit Price Will Include
Tennis Material Delivery, Prep, and
Installation of Tennis Material
on 8 Clay Tennis Courts With
“Designer” Tennis Tape
3500 Variety of All Standard % Off Catalog Price
Products
3500 Variety of All Par Aid % Off Catalog Price
Products
10 Case Seymour Red (12/17 oz. cans per
case)
2 Case Seymour Yellow (12/17 oz. cans per
case)
20 Case Seymour White (12/117 oz. cans per
case)
10 Case Seymour Athletic White 12/17oz
SEED
Estimated Unit Brand Name Description Price/Unit Extended
Quantity Price
15 Bucket (25 Penncross Certified Penn Cross 2.0
lb.) Seed
15 Bucket/25lb Crystal Crystal Bluelinks
Bentgrass
150 Bag (50 lb.) Remington Certified Ryegrass Blend
Range
50 Bag (50 lb.) Double Eagle Certified Ryegrass blend
50 Bag (50 lb.) Advanced Bluegrass/Ryegrass 50/50
50 Bag (50 lb.) Advanced GLR Ryegrass
50 Bag (50 lb.) Advanced RPR Ryegrass
PESTICIDES, MISCELLANEOUS CHEMICALS
Estimated Unit Brand Name Description Price/Unit Extended
Quantity Price
25 Case Chlorothalonil Fungicide (2 x 2.5 gal )
720
1 Case Tebuconizole Fungicide (4 x 1 gallon
Case)
1 Case Exteris Fungicide (2 x 2.5 gal)
Stressguard
1 Case Banol Fungicide (2x2.5gal)
1 Case Signature Extra Fungicide
1 Case Xzempler Fungicide (2 x 114 fl. oz.)
1 Case Segway Fungicide (39.2oz)
1 Case Tourney Fungicide (4 x 5 lbs.
case)
1 Case Velista Fungicide (2 x 1 gal)
1 Bag Dylox Insecticide (50 lbs.)
1 Case Primo Maxx 1EC Poa Annua Control (2 x
1gal)
2 Case Proxy Growth Retardant (2 x
2.5 gal)
1 Case Legacy Growth Retardent
1 Case Atexzo Insecticide
1 Case Cyanora Insecticide (8 qt/case)
1 16 oz. Pylex Herbicide (2 x 8oz)
5 Case Confront Herbicide (4 x 1 gal/case)
1 Case SpeedZone Herbicide (2 x 2.5
gal/case)
1 Case Specticle Herbicide
1 Case Q4 Plus Herbicide (2 x 2.5 gal)
1 2.5 Gal Dimension 2EW Pre-Emergent Herbicide
2.5g
1 Case All Star Herbicide (2x2.5gal)
1 Case SureGuard Herbicide
1 Case Eliminate-D Herbicide for Bentgrass
10 Case Optiwet Optiwet max (2 x 2.5 gal)
1 Case TurfGold ( 2 x 2.5 gal)
FERTILIZERS
Estimated Unit Brand Name Description Price/Unit Extended
Quantity Price
1 Bag (50 Country Club 0-0-24 MD
lbs.)
100 Bag (40 Andersons 18-9-18 Contec DG/Gen 3
lbs.)
100 Bag (50 Lebanon 24-0-8 40%PCU
lbs.) Proscape w/.067%Acelepryn/.167%
Dimension
1 Bag 50 lb Lebanon 21-22-4 w/.08 MESO
500 Bag (50 Duration CR 20-00-20 75%Duration
lbs.) 90/SOP/Sgn 250
200 Bag Tyler 25-0-8 /.5
Barricade/sgn150/75%Surfn3/Sop
200 Bag Tyler/Acelepryn 17-0-5/.067Acelepryn Extra/.167
Extra/ dimension
Dimension
ITEM 6.D.2.
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
AGENDA ITEM
Board of Trustees Regular Meeting
of
February 24, 2026
SUBJECT: 2026 Streets Improvements Project
FROM: Tim O'Malley, Public Works Director
BUDGET SOURCE/BUDGET IMPACT: $2,020,000.00 is included in the FY2026 Budget in account
# 461-90700.
RECOMMENDED MOTION: I move that the Village Board authorize staff to seek bids for the 2026
Streets Improvement project.
Background/History:
The project consists of pavement rehabilitation for the Village’s 2026 Streets Improvement project.
Approximately 2.27 miles of roadway are anticipated to be included in this project. It is anticipated that
the method of rehabilitation shall be patching, milling, micro surface treatments, and resurfacing with
curb and shoulder spot repairs. Aggregate shoulders shall also be reestablished, and ADA curb ramps
shall be upgraded where needed. The locations of the street improvements are in the Woodside and
Forest Glen subdivisions.
Recommendation:
Staff recommends that the Village Board authorize staff to seek bids for the 2026 Streets Improvement
project.
Attachments:
1. RFP-2026 Streets Combined
Request for Proposals
For Professional Consulting Engineering Services
2026 Streets Improvement
Village of Oak Brook
Issued: Tuesday, October 14, 2025
Responses Due: Tuesday, November 4, 2025, 3:00 P.M.
I. Project Information
A. Statement of Need – The Village of Oak Brook is requesting a proposed scope of services and fee
proposal from its shortlist of qualified consulting firms to perform Design Engineering and
Construction Inspection for the 2026 Streets Improvement project.
B. Project Description and Requirements – This project consists of pavement rehabilitation for the
Village’s 2026 Streets Improvement project. Approximately 2.27 miles of roadway are anticipated to
be included in this project. It is anticipated that the method of rehabilitation shall be patching,
milling, and resurfacing with curb and shoulder spot repairs. Curb ramps adjacent to roadways that
are rehabilitated shall be reviewed for ADA/PROWAG compliance. If the ramps are non‐compliant,
they shall also be included in the project.
A location map for the anticipated roadways of the 2026 program is included in Attachment 1.
Existing information regarding pavement condition collected in 2024 and recommended method of
rehabilitation as well as potential limits on some of the roadways are included in Attachment 2.
The list of roadways anticipated to be included is as follows:
Abbeywood Court Palisades Drive
Burr Oak Court Royal Glen Lane
Forest Glen Lane Wildwood Court
Glenoble Court Wood Glen Lane
Hickory Drive Woodridge Drive
Knollwood Court Woodside Drive
Lakewood Court Woodview Court
Meadowood Drive
The selected consultant will prepare Design Plans, Technical Specifications, and Cost Estimates for the
project and provide bidding assistance. If the preliminary cost estimates indicate that the planned scope
of work will exceed the Village budget, the consultant shall assist the Village with selecting streets to be
listed as additive bid items. The selected consultant will also provide Construction Engineering services.
Request for Proposals for Professional Consulting Engineering Services: 2026 Streets Improvement
Village of Oak Brook
Engineering phases of the project are anticipated to use local funds. Construction may use MFT
funds. The project must adhere to Village, IDOT, IEPA, and DuPage County standards as required.
C. Scope of Services – The selected consultant shall provide design engineering and construction
observation services as required in a professional and satisfactory manner. The anticipated scope of
services shall include but is not limited to the following items. Respondents shall clearly identify
any additional work item(s) that are believed to be missing from this list as well as identify any
item(s) below believed to be not necessary. Respondents may also add to the list of “items not
included” as appropriate.
Design Engineering
Item 1 – Field Evaluation. Perform a field evaluation of the condition of existing pavements,
drainage features, utilities, and other existing features.
Item 2 – Topographic Survey. Perform a topographic survey to the extent the consultant deems
necessary along the project limits for the purposes of developing base design drawings and contract
plans.
Item 3 – Preliminary Utility Coordination. Identify public and private utilities within the project
limits and the locations of these facilities.
Item 4 – Preliminary Design. Develop preliminary rehabilitation methods and cost estimate for
rehabilitation. A preliminary cost estimate is required at this level in order to assist the Village with
budgeting for the project. Preliminary plan sheets should be submitted.
Item 5 – Preliminary Design Meetings. Prepare for, coordinate, and attend one Village staff
meeting to present and review the rehabilitation concepts and cost estimate.
Item 6 – Environmental Coordination and Permitting. For permits that require forms, plans, and/or
specifications to be submitted, Consultant shall provide these materials in advance of any permit
submittal with sufficient time for Village review.
a. Environmental Survey – Prepare EcoCAT and wetland delineations, if required.
b. NPDES, SWPPP, IEPA – Complete SWPPP and NOI and obtain NPDES permit from IEPA if
necessary.
c. DuPage County Stormwater – Permit may be required for wetlands, erosion control, and
storm water.
Item 7 – CCDD Documentation. Perform any required testing to classify excavated material as
suitable or not suitable for disposal at a Clean Construction and Demolition Debris (CCDD) facility.
Results shall include required IEPA LPC 662/663 forms to be included in the bidding documents.
October 14, 2025 Page 2 of 6
Request for Proposals for Professional Consulting Engineering Services: 2026 Streets Improvement
Village of Oak Brook
Item 8 – Geotechnical Report. Obtain pavement cores of the surface and base material, evaluate
the composition of the existing pavement material and condition within the project limits, and
include recommendations for pavement rehabilitation. Evaluate condition of underlying soils to
provide information on recommended areas for undercuts.
Item 9 – Estimates of Cost and Time. At Pre‐final (95%) and Final (100%) milestone submittals,
prepare summary of quantities, estimate of time, and an engineer’s estimate of cost at Pre‐final and
Final milestone submittals.
Item 10 – Special Provisions and Bidding Documents. Prepare special provisions in accordance with
Village guidelines to specify items not covered by the IDOT Standard Specifications for Road and
Bridge Construction for inclusion in the bid book that will also include the Village’s standard bidding
documents.
Item 11 – Contract Plans, Special Provisions, and Bidding Documents. Complete bidding
documents to include the required plan sheets. Complete Bid Contract Proposal to include the
following forms: Notice to Bidders, Schedule of Prices. Pre‐final (95%) and Final (100%) submittals
are anticipated for this project. Disposition of review comments shall be provided with all
resubmittals. The Pre‐final and Final submittals shall be made to the Village with sufficient time for
Village review and comment. Project shall not be advertised prior to staff confirmation that the
project is ready to advertise.
Item 12 – Utility Coordination. Submit pre‐final plans to utility companies so conflicts and
relocation efforts can be identified. Coordinate utility relocation for conflicts within public right‐of‐
way.
Item 13 – QC/QA. Perform in‐house peer and milestone reviews by senior staff during project
initiation, preliminary, pre‐final, and final submittals. Provide ongoing reviews of permitting and
utility coordination efforts. Conduct milestone reviews of sub‐consultants and provide feedback
throughout the progress of work. The Village will provide a monthly project report form for the
Consultant to complete at the start of each month that documents at a minimum: work performed
in the past month and anticipated for the upcoming month, issues to be resolved, input or materials
requested, delays in performing work, scope changes, current schedule, and budget progress.
Item 14 – IDOT Coordination. Submittals for coordination with IDOT as applicable for MFT funded
projects. Project plans and specifications shall not be sent to IDOT without Village staff having
completed a review of these items.
Item 15 – Bidding Assistance. Provide electronic PDF documents for bidding and assist the Village in
solicitation of bids. Bidding documents shall be posted on OpenGov. The Village will provide access
to the consultant to review and edit the project on OpenGov as needed. Consultant shall provide
responses to Contractor questions. Consultant shall evaluate bids, review tabulation of bids, and
October 14, 2025 Page 3 of 6
Request for Proposals for Professional Consulting Engineering Services: 2026 Streets Improvement
Village of Oak Brook
make a recommendation to the Village for an award. Obtain signed contracts, bonds, and other
documents from the contractor as required to execute the construction contract.
Construction Inspection
Item 1 – Pre‐Construction Services. Facilitate pre‐construction meetings, prepare and circulate
minutes. Review contractor’s construction schedule for compliance with contract documents.
Provide communication letters to residents and business for Village review. Distribution of these
letters may require printing and delivering by the consultant.
Item 2 – Submittal Review. Review and approve submittals from the contractor for conformance
with plans and specifications.
Item 3 – Construction Observation. Provide one full‐time Resident Engineer for the duration of
construction. For the purposes of this fee proposal, estimate a minimum of 9 hours per day for 50
working days, for a total of 450 hours. This is a rough estimate subject to revision depending on
the scope of work developed in the Preliminary and Design Engineering phases. Consultant shall
email a weekly update that summarizes the construction work completed and provides an overview
of work anticipated the next week.
Item 4 – Material Testing/Geotechnical Services. Ensure QC/QA procedures are met for asphalt,
concrete, and other construction materials.
Item 5 – Post‐Construction Services. Finalize a set of record/as‐built drawings. After all Contractor
obligations are fulfilled, prepare a final pay request for the Village’s approval.
Items Not Included:
Plats, appraisals, and/or negotiations for easements if necessary.
Other items to be listed by respondents as necessary.
D. Desired Project Timeline – The Village desires to let the project in spring 2026 for construction
completion in October 2026.
II. Submittal Requirements
A. Terms and Conditions – Attachment 4 contains the terms and conditions that will apply to this
contract, for information only, to be completed by the selected consultant after selection.
B. Scope and Fee Estimate Format – The following items are requested as part of this RFP. Maximum
numbers of pages are listed in parentheses. If used, cover pages and dividers do not count against
page limits.
October 14, 2025 Page 4 of 6
Request for Proposals for Professional Consulting Engineering Services: 2026 Streets Improvement
Village of Oak Brook
• Cover Letter (2 pages)
• Project Understanding and Approach (5 pages)
• Scope of Services (as listed in Section I.C. above)
• List of Key Personnel and Roles and Project Organization Chart (3 pages)
• List of three representative projects with contact names (1 page)
• Project Schedule with Milestones (1 page)
• Cost Estimate of Consultant Services (using format provided in Attachment 3)
o Consultant shall, at a minimum, include each scope item listed above in their CECS table,
but is encouraged to provide sub tasks as needed. This table should also clearly identify
any additions or deletions as noted in the first paragraph of Section I.C above.
• Direct Costs and Subconsultant Expenses Table (using format provided in Attachment 3)
• If necessary, Subconsultant Qualifications, Scopes, Personnel, CECS, etc. to be included in
appendices.
C. Submittal Format and Address – Responses shall be submitted through the OpenGov online portal.
D. Closing Date – The closing date and time for receipt of proposals is listed in the timeline below. After
this time, additional submittals will not be accepted. The Village reserves the right to reject any or all
proposals, to waive technical or legal deficiencies, to proceed or not to proceed with any subsequent
process, or to negotiate, without further process, any contract as may be in the best interest of the
Village.
E. Questions – Questions are strongly encouraged. All questions shall be submitted through the
OpenGov online portal. Questions will be accepted until the date and time listed in the timeline
below. All questions and responses will then be compiled and posted on the OpenGov online portal
in one general response memorandum by the date and time listed in the timeline below.
Review and Selection Process
Village staff will review submitted proposals and consider the most responsive and responsible
consultant with the lowest fee proposal. The Village reserves the right to reject any or all proposals, to
waive technical or legal deficiencies, to proceed or not to proceed with any subsequent process, or to
negotiate, without further process, any contract as may be in the best interest of the Village. The Village
reserves the right to request clarification of information submitted, request additional information, and
make such inquiries regarding the firms’ qualifications and reputation as it deems necessary to evaluate
the proposal. The Village will develop a contract agreement that will be brought to the Village Board for
approval. Attachment 4 contains the contract template to be completed by the selected consultant.
October 14, 2025 Page 5 of 6
Request for Proposals for Professional Consulting Engineering Services: 2026 Streets Improvement
Village of Oak Brook
Anticipated RFP Timeline:
RFP Released Tuesday, October 14, 2025
Questions Due Tuesday, October 21, 2025, 3:00 P.M.
Issuance of Responses to Questions Thursday, October 23, 2025, 3:00 P.M.
Proposal Due Tuesday November 4, 2025, 3:00 P.M.
Staff Selection/Start Contract Negotiation Tuesday, November 11, 2025
Draft Board Recommend/Agenda Packet Friday, November 21, 2025
Final Board Recommend/Agenda Packet Due Wednesday, December 3, 2025
Board Approval Tuesday, December 9, 2025
Verbal Notice to Proceed Wednesday, December 10, 2025
Contract Signatures Finalized by Tuesday, December 16, 2025
October 14, 2025 Page 6 of 6
ATTACHMENT 1
Location Map
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ATTACHMENT 2
Existing Pavement Condition
Information
Recommended 5-Year Street Rehabilitation Plan ($1.96M Budget)
Includes Resurfacing, Patching and Micro surfacing
Width Length Area
Street From To (FT) (FT) (SQ FT) Curbed? Project Type PASER
Abbeywood Ct Wood Glen Ln Abbeywood Ct 25 376.87 9,422 Yes Resurfacing 5
Burr Oak Ct Forest Glen Ln Burr Oak Ct 22 481.20 10,587 Yes Resurfacing 6
Glenoble Ct Wood Glen Ln Glenoble Ct 24 612.56 14,702 Yes Resurfacing 5
Hickory Dr Meadowood Dr Wood Glen Ln 22 939.41 20,667 Yes Resurfacing 5
Lakewood Ct Forest Glen Ln Lakewood Ct 24 562.98 13,512 Yes Resurfacing 6
Meadowood Dr Woodside Dr Hickory Dr 22 887.91 19,534 Yes Resurfacing 4
Meadowood Dr Hickory Dr Woodside Dr 22 670.98 14,762 Yes Resurfacing 6
Wildwood Ct Forest Glen Ln Wildwood Ct 28 466.65 13,067 Yes Resurfacing 5
Wood Glen Ln Wood Glen Ln Forest Glen Ln 26 2172.33 56,481 Yes Resurfacing 6
Wood Glen Ln Forest Glen Ln Woodside Dr 26 874.11 22,727 Yes Resurfacing 6
Wood Glen Ln Woodside Dr Wood Glen Ln 26 964.46 25,076 Yes Resurfacing 6
Wood Glen Ln Frontage Rd Wood Glen Ln 35 98.10 3,434 Yes Resurfacing 6
Wood Glen Ln Wood Glen Ln Hickory Dr 26 1313.51 34,152 Yes Resurfacing 6
Wood Glen Ln Wood Glen Ln Wood Glen Ln 26 376.54 9,790 Yes Resurfacing 6
Woodside Dr Meadowood Dr Wood Glen Ln 22 272.02 5,985 Yes Resurfacing 4
Woodside Dr Hickory Dr Meadowood Dr 22 439.61 9,672 Yes Resurfacing 5
Woodview Ct Wood Glen Ln Woodview Ct 24 501.71 12,041 Yes Resurfacing 6
Village of Oak Brook, Illinois
2024 Pavement Management Report 2326293
ATTACHMENT 3
CECS Template
2026 Streets Improvement
Village of Oak Brook
Cost Estimate of Consultant Services
Staff Classifications & Workhours
Item Total % of
Task Employee Employee Employee Employee Employee Employee Employee Labor Fee
No. Workhours Workhours
Class Class Class Class Class Class Class
Billing Rate $0 $0 $0 $0 $0 $0 $0
DESIGN ENGINEERING
1 Field Evaluation
a. Sub‐item 0 0 0 0 0 0 0 0
b. Sub‐item 0 0 0 0 0 0 0 0
c. Sub‐item 0 0 0 0 0 0 0 0
Item 1 Subtotal 0 0 0 0 0 0 0 0 100.0% $0.00
2 Topographic Survey
a. Sub‐item 0 0 0 0 0 0 0 0
b. Sub‐item 0 0 0 0 0 0 0 0
c. Sub‐item 0 0 0 0 0 0 0 0
Item 2 Subtotal 0 0 0 0 0 0 0 0 0.0% $0.00
3 Preliminary Utility Coordination
a. Sub‐item 0 0 0 0 0 0 0 0
b. Sub‐item 0 0 0 0 0 0 0 0
c. Sub‐item 0 0 0 0 0 0 0 0
Item 3 Subtotal 0 0 0 0 0 0 0 0 0.0% $0.00
4 Preliminary Design
a. Sub‐item 0 0 0 0 0 0 0 0
b. Sub‐item 0 0 0 0 0 0 0 0
c. Sub‐item 0 0 0 0 0 0 0 0
Item 4 Subtotal 0 0 0 0 0 0 0 0 0.0% $0.00
5 Preliminary Design Meetings
a. Sub‐item 0 0 0 0 0 0 0 0
b. Sub‐item 0 0 0 0 0 0 0 0
c. Sub‐item 0 0 0 0 0 0 0 0
Item 5 Subtotal 0 0 0 0 0 0 0 0 0.0% $0.00
6 Environmental Coordination and Permitting
a. Sub‐item 0 0 0 0 0 0 0 0
b. Sub‐item 0 0 0 0 0 0 0 0
c. Sub‐item 0 0 0 0 0 0 0 0
Item 6 Subtotal 0 0 0 0 0 0 0 0 0.0% $0.00
7 CCDD Documentation
a. Sub‐item 0 0 0 0 0 0 0 0
b. Sub‐item 0 0 0 0 0 0 0 0
c. Sub‐item 0 0 0 0 0 0 0 0
Item 7 Subtotal 0 0 0 0 0 0 0 0 0.0% $0.00
8 Geotechnical Report
a. Sub‐item 0 0 0 0 0 0 0 0
b. Sub‐item 0 0 0 0 0 0 0 0
c. Sub‐item 0 0 0 0 0 0 0 0
Item 8 Subtotal 0 0 0 0 0 0 0 0 0.0% $0.00
9 Estimates of Cost and Time
a. Sub‐item 0 0 0 0 0 0 0 0
b. Sub‐item 0 0 0 0 0 0 0 0
c. Sub‐item 0 0 0 0 0 0 0 0
Item 9 Subtotal 0 0 0 0 0 0 0 0 0.0% $0.00
2026 Streets Improvement
Village of Oak Brook
Cost Estimate of Consultant Services
Staff Classifications & Workhours
Item Total % of
Task Employee Employee Employee Employee Employee Employee Employee Labor Fee
No. Workhours Workhours
Class Class Class Class Class Class Class
10 Special Provisions and Bidding Documents
a. Sub‐item 0 0 0 0 0 0 0 0
b. Sub‐item 0 0 0 0 0 0 0 0
c. Sub‐item 0 0 0 0 0 0 0 0
Item 10 Subtotal 0 0 0 0 0 0 0 0 0.0% $0.00
11 Contract Plans, Special Provisions, and Bidding Documents
a. Sub‐item 0 0 0 0 0 0 0 0
b. Sub‐item 0 0 0 0 0 0 0 0
c. Sub‐item 0 0 0 0 0 0 0 0
Item 11 Subtotal 0 0 0 0 0 0 0 0 0.0% $0.00
12 Utility Coordination
a. Sub‐item 0 0 0 0 0 0 0 0
b. Sub‐item 0 0 0 0 0 0 0 0
c. Sub‐item 0 0 0 0 0 0 0 0
Item 12 Subtotal 0 0 0 0 0 0 0 0 0.0% $0.00
13 QC/QA
a. Sub‐item 0 0 0 0 0 0 0 0
b. Sub‐item 0 0 0 0 0 0 0 0
c. Sub‐item 0 0 0 0 0 0 0 0
Item 13 Subtotal 0 0 0 0 0 0 0 0 0.0% $0.00
14 IDOT Coordination
a. Sub‐item 0 0 0 0 0 0 0 0
b. Sub‐item 0 0 0 0 0 0 0 0
c. Sub‐item 0 0 0 0 0 0 0 0
Item 14 Subtotal 0 0 0 0 0 0 0 0 0.0% $0.00
15 Bidding Assistance
a. Sub‐item 0 0 0 0 0 0 0 0
b. Sub‐item 0 0 0 0 0 0 0 0
c. Sub‐item 0 0 0 0 0 0 0 0
Item 15 Subtotal 0 0 0 0 0 0 0 0 0.0% $0.00
CONSTRUCTION INSPECTION
1 Pre‐Construction Services
a. Sub‐item 0 0 0 0 0 0 0 0
b. Sub‐item 0 0 0 0 0 0 0 0
c. Sub‐item 0 0 0 0 0 0 0 0
Item 1 Subtotal 0 0 0 0 0 0 0 0 0.0% $0.00
2 Submittal Review
a. Sub‐item 0 0 0 0 0 0 0 0
b. Sub‐item 0 0 0 0 0 0 0 0
c. Sub‐item 0 0 0 0 0 0 0 0
Item 2 Subtotal 0 0 0 0 0 0 0 0 0.0% #REF!
3 Construction Observation
a. Sub‐item 0 0 0 0 0 0 0 0
b. Sub‐item 0 0 0 0 0 0 0 0
c. Sub‐item 0 0 0 0 0 0 0 0
Item 3 Subtotal 0 0 0 0 0 0 0 0 0.0% $0.00
2026 Streets Improvement
Village of Oak Brook
Cost Estimate of Consultant Services
Staff Classifications & Workhours
Item Total % of
Task Employee Employee Employee Employee Employee Employee Employee Labor Fee
No. Workhours Workhours
Class Class Class Class Class Class Class
4 Material Testing/Geotechnical Services
a. Sub‐item 0 0 0 0 0 0 0 0
b. Sub‐item 0 0 0 0 0 0 0 0
c. Sub‐item 0 0 0 0 0 0 0 0
Item 4 Subtotal 0 0 0 0 0 0 0 0 0.0% $0.00
5 Post‐Construction Services
a. Sub‐item 0
b. Sub‐item 0
c. Sub‐item 0
Item 5 Subtotal 0 0 0 0 0 0 0 0 0.0% $0.00
Project Totals 0 0 0 0 0 0 0 0 100.0%
% of Workours: 100.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 100.0%
Total Labor Fee $0.00
Total Direct Costs $0.00
Total Subconsultants $0.00
TOTAL PROJECT COST $0.00
2026 Streets Improvement
Village of Oak Brook
Summary of In‐House Direct & Subconsultant Costs
In‐House Sub‐Consultant
Item No. Task
Direct Cost Cost
1 Field Evaluation
Description
Description
Item 1 Subtotal
2 Topographic Survey
Description
Description
Item 2 Subtotal
3 Preliminary Utility Coordination
Description
Description
Item 3 Subtotal
4 Preliminary Design
Description
Description
Item 4 Subtotal
5 Preliminary Design Meetings
Description
Description
Item 5 Subtotal
6 Environmental Coordination and Permitting
Description
Description
Item 6 Subtotal
2026 Streets Improvement
Village of Oak Brook
Summary of In‐House Direct & Subconsultant Costs
In‐House Sub‐Consultant
Item No. Task
Direct Cost Cost
7 CCDD Documentation
Description
Description
Item 7 Subtotal
8 Geotechnical Report
Description
Description
Item 8 Subtotal
9 Estimates of Cost and Time
Description
Description
Item 9 Subtotal
10 Special Provisions and Bidding Documents
Description
Description
Item 10 Subtotal
11 Contract Plans, Special Provisions, and Bidding Documents
Description
Description
Item 11 Subtotal
12 Utility Coordination
Description
Description
Item 12 Subtotal
2026 Streets Improvement
Village of Oak Brook
Summary of In‐House Direct & Subconsultant Costs
In‐House Sub‐Consultant
Item No. Task
Direct Cost Cost
13 QC/QA
Description
Description
Item 13 Subtotal
14 IDOT Coordination
Description
Description
Item 14 Subtotal
15 Bidding Assistance
Description
Description
Item 15 Subtotal
1 Pre‐Construction Services
Description
Description
Item 1 Subtotal
2 Submittal Review
Description
Description
Item 2 Subtotal
3 Construction Observation
Description
Description
Item 3 Subtotal
2026 Streets Improvement
Village of Oak Brook
Summary of In‐House Direct & Subconsultant Costs
In‐House Sub‐Consultant
Item No. Task
Direct Cost Cost
4 Material Testing/Geotechnical Services
Description
Description
Item 4 Subtotal
5 Post‐Construction Services
Description
Description
Item 5 Subtotal
Total In‐House Direct Costs: ‐
Total Subconsultant Costs: ‐
TOTAL IN‐HOUSE DIRECT & SUBCONSULTANT COSTS:
ATTACHMENT 4
Future Agreement Template
CONTRACT BETWEEN
THE VILLAGE OF OAK BROOK AND FOR
PROFESSIONAL ENGINEERING SERVICES FOR
PROJECT
In consideration of the agreements set forth below, the Village of Oak
Brook, Illinois, 1200 Oak Brook Road, Oak Brook, Illinois 60523, a unit of local
government created and existing under the laws of the State of Illinois (the “Owner”
or "Village"), and
, an engineering firm (the “Consultant”), make this
Contract as of , 2025, and hereby agree as follows:
ARTICLE I
THE SERVICES
1.1 Performance of the Services
Consultant shall, at its sole cost and expense, provide, perform, and complete
all of the following services, all of which is herein referred to as the “Services”:
A. Labor, Equipment, Materials, and Supplies. Provide, perform, and
complete, in the manner described and specified in this Contract, all professional
services necessary to accomplish the “Project,” as defined in the following:
1. The Consultant’s Proposal attached to this Contract as Attachment
A, and
2. With the insurance coverage listed in Attachment B attached to this
Contract.
B. Insurance. Procure and furnish all required certificates and policies of
insurance specified in Attachment B.
C. Standard of Performance. Provide, perform, and complete all of the
foregoing in a professional manner, consistent with the professional standards of
care of qualified engineers doing similar service in the Chicago Metropolitan Area
and in full compliance with this Contract (the “Standard of Performance”).
1.2 Completion Date
Consultant shall diligently and continuously perform the Services at such a
rate as will allow all Services to be fully performed and completed in compliance
with this Contract not later than (“Completion Date”). The
rate of progress and time of completion are referred to in this Contract as the
“Contract Time.”
1.3 Required Submittals
A. Submittals Required. Consultant shall submit to Owner all reports,
documents, data, and information required to be submitted by Consultant under
this Contract (the “Required Submittals”).
B. Time of Submission and Owner’s Review. All Required Submittals
shall be provided to Owner no later than the time, if any, specified in Attachment A,
or otherwise in this Contract. If no time for submission is specified for any
Required Submittal, then that Submittal shall be submitted within a reasonable
time in light of its purpose and, in all events, in sufficient time, in Owner’s opinion,
to permit Owner to review that Submittal same prior to the commencement of any
part of the Services to which that Submittal may relate. Owner shall have the right
to require such corrections as may be necessary to make any Required Submittal
conform to this Contract. Consultant shall perform no Services related to any
Required Submittal until Owner has completed review of such Required Submittal
with no exception noted. Owner’s review and approval of any Required Submittal
shall not relieve Consultant of the entire responsibility for the performance of the
Services in full compliance with, and as required by or pursuant to this Contract,
and shall not be regarded as any assumption of risk or liability by Owner. The
Consultant shall not be held liable for claims of delay caused by the Owner’s failure
to timely review and approve any Required Submittal.
1.4 Review and Incorporation of Contract Provisions
Consultant represents and declares that it has carefully reviewed, and fully
understands, this Contract, including all of its Attachments, all of which are by this
reference incorporated into and made a part of this Contract.
1.5 Financial and Technical Ability to Perform
Consultant represents and declares that it is financially solvent, and has the
financial resources necessary, and has sufficient experience and competent, and has
the necessary capital, facilities, organization, and staff necessary to provide,
perform, and complete the Services in full compliance with, and as required by or
pursuant to, this Contract.
1.6 Time
Consultant represents and declares that the Contract Time is sufficient time
to permit completion of the Services in full compliance with, and as required by or
pursuant to, this Contract for the Contract Price.
1.7 Consultant’s Personnel and Sub-Consultants
A. Consultant’s Personnel. Consultant shall provide all personnel
necessary to complete the Services.
B. Approval and Use of Sub-Consultants. Consultant shall perform the
Services with its own personnel and under the management, supervision, and
control of its own organization unless otherwise approved by Owner in writing. All
subconsultants and subcontracts used by Consultant shall be acceptable to, and
approved in advance by, Owner. Owner’s approval of any sub-consultant or
subcontract shall not relieve Consultant of full responsibility and liability for the
provision, performance, and completion of the Services in full compliance with, and
as required by or pursuant to, this Contract. All Services performed under any
subcontract shall be subject to all of the provisions of this Contract in the same
manner as if performed by employees of Consultant. Every reference in this
Contract to “Consultant” shall be deemed also to refer to all sub-consultants of
Consultant. Every subcontract shall include a provision binding the sub-consultant
to all provisions of this Contract.
C. Removal of Personnel and Sub-Consultants. If any personnel or sub-
consultant fails to perform the part of the Services undertaken by it in compliance
with this Contract or in a manner reasonably satisfactory to Owner, Consultant,
immediately upon notice from Owner, shall remove and replace such personnel or
sub-consultant. Consultant shall have no claim for damages, for compensation in
excess of the Contract Price, or for a delay or extension of the Contract Time as a
result of any such removal or replacement.
1.8 Owner’s Responsibilities
Owner shall, at its sole cost and expense: (a) designate in writing a person
with authority to act as Owner’s representative and on Owner’s behalf with respect
to the Services except those matters that may require approval of Owner’s Board of
Trustees; (b) provide to Consultant all criteria and full information as to Owner’s
requirements for the Project or work to which the Services relate, including Owner’s
objectives and constraints, schedule, space, capacity and performance requirements,
and budgetary limitations relevant to the Project; (c) provide to Consultant existing
studies, reports, and other available data relevant to the Project; (d) arrange for
access to and make all provisions for Consultant to enter upon public and private
property as reasonably required for Consultant to perform the Services; (e) provide
surveys describing physical characteristics, legal limitations, and utility locations
for the Project and the services of geotechnical engineers or other consultants when
such services are reasonably requested by Consultant and are necessary for the
performance of the Services; (f) provide structural, mechanical, chemical, air and
water pollution tests, test for hazardous materials, and other laboratory and
environmental tests, inspections, and reports required by law to be provided by
Owner in connection with the Project; (g) review Required Submittals and other
reports, documents, data, and information presented by Consultant as appropriate;
(h) provide approvals from all governmental authorities having jurisdiction over the
Project when such services are reasonably requested by Consultant; (i) except as
provided in Article IV of this Contract, provide all accounting, insurance, and legal
counseling services as may be necessary from time to time in the judgment of
Owner to protect Owner’s interests with respect to the Project; (j) attend Project
related meetings; and (k) give written notice to Consultant whenever Owner
observes or otherwise becomes aware of any development that affects the scope or
timing of the Services, provided, however, that failure to give such notice shall not
relieve Consultant of any of its responsibilities under this Contract.
1.9 Owner’s Right to Terminate or Suspend Services for Convenience
A. Termination or Suspension for Convenience. Owner shall have the
right, at any time and for its convenience, to terminate or suspend the Services in
whole or in part at any time by written notice to Consultant. Every such notice
shall state the extent and effective date of such termination or suspension. On such
effective date, Consultant shall, as and to the extent directed, stop Services under
this Contract, cease all placement of further orders or subcontracts, terminate or
suspend Services under existing orders and subcontracts, and cancel any
outstanding orders or subcontracts that may be canceled.
B. Payment for Completed Services. In the event of any termination
pursuant to Subsection 1.9A above, Owner shall pay Consultant (1) such direct
costs, including overhead, as Consultant shall have paid or incurred for all Services
done in compliance with, and as required by or pursuant to, this Contract up to the
effective date of termination; and (2) such other costs pertaining to the Services,
exclusive of overhead and profit, as Consultant may have reasonably and
necessarily incurred as the result of such termination. Any such payment shall be
offset by any prior payment or payments and shall be subject to Owner’s rights, if
any, to withhold and deduct as provided in this Contract.
ARTICLE II
CHANGES AND DELAYS
2.1 Changes
Owner shall have the right, by written order executed by Owner, to make
changes to the timing or scope of the Services to be provided pursuant to this
Contract (a “Services Change Order”). When a Services Change Order causes an
increase or decrease in Services, an equitable adjustment in the Contract Price or
Contract Time may be made. No decrease in Services caused by any Services
Change Order shall entitle Consultant to make any claim for damages, anticipated
profits, or other compensation. Consultant shall not undertake any change in the
Services without receipt of an executed Services Change Order from Owner.
2.2 Delays
For any delay that may result from causes that could not be avoided or
controlled by Consultant, Consultant, upon timely written application, shall be
entitled to an extension of the Contract Time for a period of time equal to the delay
resulting from such unavoidable cause. No extension of the Contract Time shall be
allowed for any other delay in completion of the Services. In the event of a delay in
the project outside of the control of Consultant that affects Consultant’s ability to
perform the Services, the Contract Price shall be adjusted for any actual increase in
costs necessarily incurred by Consultant in the performance of the Services.
2.3 No Constructive Service Change Orders
No claim for an equitable adjustment in the Contract Price or Contract Time
shall be made or allowed unless it is embodied in a Services Change Order agreed to
by Owner and Consultant. If Consultant believes it is entitled to an equitable
adjustment in the Contract Price or Contract Time that has not been included, or
fully included, in a Services Change Order, then Consultant shall submit to Owner
a written request for the issuance of, or revision of, a Services Change Order,
including the equitable adjustment, or the additional equitable adjustment, in the
Contract Price or Contract Time that Consultant claims has not been included, or
fully included, in a Services Change Order. Such request shall be submitted before
Consultant proceeds with any Services for which Consultant claims an equitable
adjustment is due.
ARTICLE III
CONSULTANT’S RESPONSIBILITY FOR DEFECTIVE SERVICES
3.1 Representation of Compliance
A. Scope of Representation. The Services and all of its components shall
conform to the requirements of this Contract and shall be performed in accordance
with Standard of Performance as defined in Subsection 1.1D of this Contract (the
“Representation of Compliance”).
B. Opinions of Cost. It is recognized that neither Consultant nor Owner has
control over the costs of labor, material, equipment, or services furnished by
others or over competitive bidding, market or negotiating conditions, or
construction contractors’ methods of determining their prices. Accordingly,
any opinions of probable Project costs or construction costs provided for
herein are estimates only, made on the basis of Consultant’s experience and
qualifications, and represent Consultant’s best judgment as an experienced
and qualified professional, familiar with the industry. Consultant does not
guarantee that proposals, bids or actual Project costs or construction costs
will not vary from opinions of probable cost prepared by Consultant.
3.2 Corrections
Consultant shall be responsible for the quality, technical accuracy,
completeness, and coordination of all Services under this Contract. Consultant
shall, promptly and without charge, correct all errors in any Services provided by
Consultant.
3.3 Risk of Loss
The Services shall be provided, performed, and completed at the risk and cost
of Consultant. Consultant shall be responsible for damages to property or persons
to the extent caused by Consultant’s errors, omissions, or negligent acts and for any
losses or costs to repair or remedy any work undertaken by Owner based on the
Services as a result of any such errors, omissions, or negligent acts.
Notwithstanding any other provision of this Contract, Consultant’s obligations
under this Section 3.3 shall exist without regard to, and shall not be construed to be
waived by, the availability or unavailability of any insurance, either of Owner or
Consultant, to indemnify, hold harmless, or reimburse Consultant for such
damages, losses, or costs.
ARTICLE IV
INSURANCE; INDEMNIFICATION
4.1 Insurance
Contemporaneous with Consultant’s execution of this Contract, Consultant
shall provide certificates and policies of insurance evidencing at least the minimum
insurance coverage and limits set forth in Attachment B. For good cause shown,
Owner may extend the time for submission of the required policies of insurance
upon such terms, and with such assurances of complete and prompt performance, as
Owner may impose in the exercise of its sole discretion. Such policies shall be in a
form reasonably acceptable to Owner. Such insurance shall provide that no change
to or cancellation of any insurance, nor any reduction in limits or coverage or other
modifications affecting this Agreement, shall become effective until the expiration of
30 days after written notice thereof shall have been given by the insurance company
to Owner. Consultant shall, at all times while providing, performing, or completing
the Services, including without limitation at all times while providing corrective
Services pursuant to Section 3.2 of this Contract, maintain and keep in force, at
Consultant’s expense, at least the minimum insurance coverage and limits set forth
in Attachment B.
4.2 Indemnification
Consultant, without regard to the availability or unavailability of any
insurance, either of Owner or Consultant, shall, to the fullest extent permitted by
law, indemnify, save harmless, and reimburse Owner against any and all lawsuits,
claims, demands, damages, liabilities, losses, and expenses, including reasonable
attorneys’ fees, that may arise or be alleged to have arisen out of or in connection
with Consultant’s failure to meet its obligations or representations in this Contract
or Consultants negligent acts, errors, or omissions except only to the extent caused
by the sole negligence of Owner.
ARTICLE V
PAYMENT
5.1 Contract Price
Owner shall pay to Consultant, in accordance with and subject to the terms
and conditions set forth in this Article V and Attachment A, and Consultant shall
accept in full satisfaction for providing, performing, and completing the Services,
the amount or amounts in the schedule of prices set forth in Attachment A
(“Contract Price”), subject to any additions, deductions, or withholdings provided for
in this Contract. If the price for the Contract in Attachment A is stated as an
estimated price based upon the hours actually spent in the project or some other
uncertain price standard and the Consultant finds that the estimated price stated
in Attachment A will be exceeded, the Consultant shall be required to present in
writing to the Owner, a letter indicating that the projected price will not cover all of
the work and a new projected price shall be inserted. The Consultant shall not do
any work in excess of the initially estimated or later approved maximum price
without having received the written approval of the Village Manager. This
provision shall not apply in situations in which the Owner requests additional
services not covered by this Contract and the Village Manager has authorized an
agreed-upon price for such services in writing.
5.2 Taxes, Benefits and Royalties
The Contract Price includes applicable federal, state, and local taxes of every
kind and nature applicable to the Services as well as all taxes, contributions, and
premiums for unemployment insurance, old age or retirement benefits, pensions,
annuities, or other similar benefits. Consultant shall have no claim or right to
claim additional compensation due to the payment of any such tax, contribution,
premium, costs, royalties, or fees.
5.3 Progress Payments
A. Payment in Installments. The Contract Price shall be paid in monthly
installments in the manner set forth in Attachment A (“Progress Payments”).
B. Pay Requests. Consultant shall, as a condition precedent to its right to
receive each Progress Payment, submit to Owner an invoice accompanied by such
receipts, vouchers, and other documents as may be necessary to reasonably
establish Consultant’s prior payment for all labor, material, and other things
covered by the invoice and the absence of any lien or other interest of any party in
regard to the Services performed under this Contract. In addition to the foregoing,
such invoice shall include (a) employee classifications, rates per hour, and hours
worked by each classification, and, if the Services are to be performed in separate
phases, for each phase; (b) total amount billed in the current period and total
amount billed to date, and, if the Services are to be performed in separate phases,
for each phase; (c) the estimated percent completion, and, if the Services are to be
performed in separate phases, for each phase; and (d) Consultant’s certification
that, to the best of Consultant’s knowledge, information, and belief, all prior
Progress Payments have been properly applied to the Services with respect to which
they were paid. Owner may, by written notice to Consultant, designate a specific
day of each month on or before which pay requests must be submitted.
5.4 Final Acceptance and Final Payment
The Services or, if the Services are to be performed in separate phases, each
phase of the Services, shall be considered complete on the date of final written
acceptance by Owner of the Services or each phase of the Services, as the case may
be, which acceptance shall not be unreasonably withheld or delayed. The Services
or each phase of the Services, as the case may be, shall be deemed accepted by
Owner if not objected to in writing within 30 days after submission by Consultant of
the Services or such phase of Services for final acceptance and payment plus, if
applicable, such additional time as may be considered reasonable for obtaining
approval of governmental authorities having jurisdiction to approve the Services, or
phase of Services, as the case may be. Within 30 days after final acceptance, Owner
shall pay to Consultant the balance of the Contract Price or, if the Services are to be
performed in separate phases, the balance of that portion of the Contract Price with
respect to such phase of the Services, after deducting therefrom charges, if any,
against Consultant as provided for in this Contract (“Final Payment”). The
acceptance by Consultant of Final Payment with respect to the Services or a
particular phase of Services, as the case may be, shall operate as a full and complete
release of Owner of and from any and all lawsuits, claims, or demands for further
payment of any kind for the Services or, if the Services are performed in separate
phases, for that phase of the Services.
5.5 Deductions
A. Owner’s Right to Withhold. Notwithstanding any other provision of
this Contract, Owner shall have the right to deduct and withhold from any Progress
or Final Payment that may be or become due under this Contract such amount as
may reasonably appear necessary to compensate Owner for any loss due to (1)
Services that are defective, nonconforming, or incomplete; (2) liens or claims of lien;
(3) claims of Consultant’s sub-consultants, suppliers, or other persons regardless of
merit; (4) delay by Consultant in the completion of the Services; (5) the cost to
Owner, including reasonable attorneys’ fees, of correcting any of the aforesaid
matters or exercising any one or more of Owner’s remedies set forth in Section 6.1 of
this Contract. Owner shall notify Consultant in writing given in accordance with
Section 7.8 of this Contract of Owner’s determination to deduct and withhold funds,
which notice shall state with specificity the amount of, and reason or reasons for,
such deduction and withholding.
B. Use of Withheld Funds. Owner shall be entitled to retain any and all
amounts withheld pursuant to Subsection 5.5A above until Consultant shall have
either performed the obligations in question or furnished security for such
performance satisfactory to Owner. Owner shall be entitled to apply any money
withheld or any other money due Consultant under this Contract to reimburse itself
for any and all costs, expenses, losses, damages, liabilities, suits, judgments,
awards, and reasonable attorneys’ fees (collectively “Costs”) incurred, suffered, or
sustained by Owner and chargeable to Consultant under this Contract. Owner
shall notify Consultant in writing given in accordance with Section 7.8 of this
Contract of each application by Owner of money to reimburse such Costs.
5.6 Accounting
Consultant shall keep accounts, books, and other records of all its billable
charges and costs incurred in performing the Services in accordance with generally
accepted accounting practices, consistently applied, and in such manner as to
permit verification of all entries. Consultant shall make all such material available
for inspection by Owner, at the office of Consultant during normal business hours
during this Contract and for a period of three years after termination of this
Contract. Copies of such material shall be furnished, at Owner’s expense, upon
request.
ARTICLE VI
REMEDIES
6.1 Owner’s Remedies
If it should appear at any time prior to Final Payment for all work that
Consultant has failed or refused to perform, or has delayed in the performance of,
the Services (“Event of Default”), and has failed to cure any such Event of Default
within five business days after Consultant’s receipt of written notice of such Event
of Default, then Owner shall have the right, at its election and without prejudice to
any other remedies provided by law or equity, to pursue any one or more of the
following remedies:
1. Owner may require Consultant, within such reasonable time as may be
fixed by Owner, to complete or correct all or any part of the Services
that are defective, nonconforming, or incomplete and to such other
action as is necessary to bring Consultant and the Services into
compliance with this Contract.
2. Owner may terminate this Contract without liability for further
payment of amounts due or to become due under this Contract.
3. Owner may recover from Consultant any and all costs, including
reasonable attorneys’ fees, incurred by Owner as the result of any
Event of Default or as a result of actions taken by Owner in response
to any Event of Default.
6.2 Consultant’s Remedy
Consultant may terminate this Contract upon failure of Owner to make
Progress Payments to which Consultant is entitled if Owner has failed to cure such
failure within five business days after Owner’s receipt of written notice from
Consultant of such failure.
6.3 Terminations and Suspensions by Owner Deemed for Convenience
Any termination or suspension by Owner of Consultant’s rights under this
Contract for an alleged default that is ultimately held unjustified shall
automatically be deemed to be a termination or suspension for the convenience of
Owner under Section 1.9 of this Contract.
ARTICLE VII
LEGAL RELATIONSHIPS AND REQUIREMENTS
7.1 Binding Effect
This Contract shall be binding on Owner and Consultant and on their
respective heirs, executors, administrators, personal representatives, and permitted
successors and assigns. Every reference in this Contract to a party shall also be
deemed to be a reference to the authorized officers, employees, agents, and
representatives of such party.
7.2 Relationship of the Parties
Consultant shall act as an independent contractor in providing and
performing the Services. Nothing in, nor done pursuant to, this Contract shall be
construed (1) to create the relationship of principal and agent, partners, or joint
venturers between Owner and Consultant or (2) to create any relationship between
Owner and any sub-consultant of Consultant.
7.3 No Collusion
Consultant hereby represents and certifies that Consultant is not barred
from contracting with a unit of state or local government as a result of (i) a
delinquency in the payment of any tax administered by the Illinois Department of
Revenue unless Consultant is contesting, in accordance with the procedures
established by the appropriate revenue Act, its liability for the tax or the amount of
the tax, as set forth in 65 ILCS 5/11-42.1-1; or (ii) a violation of either Section 33E-3
or Section 33E-4 of Article 33E of the Criminal Code of 1961, 720 ILCS 5/33E-1 et
seq. Consultant hereby represents that the only persons, firms, or corporations
interested in this Contract as principals are those disclosed to Owner prior to the
execution of this Contract, and that this Contract is made without collusion with
any other person, firm, or corporation. If at any time it shall be found that
Consultant has, in procuring this Contract, colluded with any other person, firm, or
corporation, then Consultant shall be liable to Owner for all loss or damage that
Owner may suffer thereby, and this Contract shall, at Owner’s option, be null and
void.
7.4 Assignment
Consultant shall not (1) assign this Contract in whole or in part, (2) assign
any of Consultant’s rights or obligations under this Contract, or (3) assign any
payment due or to become due under this Contract without the prior express
written approval of Owner, which approval may be withheld in the sole and
unfettered discretion of Owner; provided, however, that Owner’s prior written
approval shall not be required for assignments of accounts, as defined in the Illinois
Commercial Code, if to do so would violate Section 9-318 of the Illinois Commercial
Code, 810 ILCS 5/9-318. Owner may assign this Contract, in whole or in part, or
any or all of its rights or obligations under this Contract, without the consent of
Consultant.
7.5 Confidential Information
All information supplied by Owner to Consultant for or in connection with
this Contract or the Services shall be held confidential by Consultant and shall not,
without the prior express written consent of Owner, be used for any purpose other
than performance of the Services.
7.6 No Waiver
No act, order, approval, acceptance, or payment by Owner, nor any delay by
Owner in exercising any right under this Contract, shall constitute or be deemed to
be an acceptance of any defective, damaged, flawed, unsuitable, nonconforming, or
incomplete Services, nor operate to waive any requirement or provision of this
Contract or any remedy, power, or right of Owner.
7.7 No Third-Party Beneficiaries
No claim as a third-party beneficiary under this Contract by any person,
firm, or corporation (other than Owner and Consultant) shall be made or be valid
against Owner or Consultant.
7.8 Notices
All notices required or permitted to be given under this Contract shall be in
writing and shall be deemed received by the addressee thereof when delivered in
person on a business day at the address set forth below or after being deposited in
the United States mail, for delivery at the address set forth below by properly
addressed, postage prepaid, certified or registered mail, return receipt requested.
Notices and communications to Owner shall be addressed to, and delivered
at, the following address:
Village of Oak Brook
1200 Oak Brook Road
Oak Brook, Illinois 60523
Attention:
Notices and communications to Consultant shall be addressed to, and
delivered at, the following address:
Attention:
The foregoing shall not be deemed to preclude the use of other non-oral means of
notification or to invalidate any notice properly given by any such other non-oral
means.
By notice complying with the requirements of this Section 7.8, Owner and
Consultant each shall have the right to change the address or addressee or both for
all future notices to it, but no notice of a change of address or addressee shall be
effective until actually received.
7.9 Governing Laws
This Contract and the rights of Owner and Consultant under this Contract
shall be interpreted according to the internal laws, but not the conflict of laws rules,
of the State of Illinois; the venue for any legal action arising in connection with this
Contract shall be in the Circuit Court of DuPage County, Illinois.
7.10 Changes in Laws
Unless otherwise explicitly provided in this Contract, any reference to laws
shall include such laws as they may be amended or modified from time to time.
7.11 Compliance with Laws and Grants
The Services shall be provided, performed, and completed in accordance with
all required governmental permits, licenses, or other approvals and authorizations,
and with applicable statutes, ordinances, rules, and regulations. This requirement
includes, but is not limited to, compliance with the Fair Labor Standards Act; any
statutes regarding qualification to do business; any statutes prohibiting
discrimination because of, or requiring affirmative action based on, race, creed,
color, national origin, age, sex, or other prohibited classification, including, without
limitation, the Americans with Disabilities Act of 1990, 42 U.S.C. §§ 12101 et seq.,
and the Illinois Human Rights Act, 775 ILCS 5/1-101 et seq. Consultant shall also
comply with applicable conditions of any federal, state, or local grant received by
Owner or Consultant with respect to this Contract or the Services. The prevailing
rate of wages are revised by the Department of Labor, and they are available on the
Department’s official website.
Consultant shall be liable for any fines or civil penalties that may be imposed
or incurred by a governmental agency with jurisdiction over the Services as a result
of Consultant’s or its sub-consultants’ improper performance of, or failure to
properly perform, the Services or any part thereof.
Every provision of law required by law to be inserted into this Contract shall
be deemed to be inserted herein.
7.12 Ownership of Documents
Consultant and Consultant’s sub-consultants shall be deemed the original
authors and owners respectively of materials produced pursuant to this Contract
and shall retain all common law, statutory and other reserved rights, including
copyrights. Consultant hereby grants and conveys to Owner perpetual, irrevocable
non-exclusive rights, and license to use all Required Submittals and other materials
produced under this Contract for Village purposes and no other purposes.
7.13 Time
Except where otherwise stated, references in this Contract to days shall be
construed to refer to calendar days.
7.14 Severability
The provisions of this Contract shall be interpreted, when possible, to sustain
their legality and enforceability as a whole. In the event any provision of this
Contract shall be held invalid, illegal, or unenforceable by a court of competent
jurisdiction, in whole or in part, neither the validity of the remaining part of such
provision, nor the validity of any other provisions of this Contract shall be in any
way affected thereby.
7.15 Entire Agreement
This Contract sets forth the entire agreement of Owner and Consultant with
respect to the accomplishment of the Services and the payment of the Contract
Price therefor, and there are no other understandings or agreements, oral or
written, between Owner and Consultant with respect to the Services and the
compensation therefor. The proposal attached as Attachment A is attached hereto
for reference only and other than as specifically referred to and incorporated herein,
the terms and conditions set forth in the proposal do not form part of this
Agreement.
7.16 Amendments
No modification, addition, deletion, revision, alteration, or other change to
this Contract shall be effective unless and until such change is reduced to writing
and executed and delivered by Owner and Consultant.
7.17 Attachments
There may be Attachments attached to and made a part of this contract.
Some of the Attachment forms may be contract terms or other documents submitted
by or involving the duties and obligations of the contractor. Both the Owner and
the Contractor agree that any terms or conditions contained within Article VII of
this contract supersede and reflect the duties and obligations of the Parties without
regard to any contrary provision set forth within any Attachment or exhibit. The
exception would be a term or condition specified as superseding this contract and
physically initialed by both the Owner and the Contractor.
IN WITNESS WHEREOF, Owner and Consultant have caused this Contract
to be executed in two original counterparts as of the day and year first written
above.
VILLAGE OF OAK BROOK
By: _____________________________________
Greg Summers
Village Manager
Attest:
By: _____________________________________
Netasha Scarpiniti
Village Clerk
COMPANY NAME
By: _____________________________________
Name: _____________________________________
Title: _____________________________________
Attest:
By: _____________________________________
Name: _____________________________________
Title: _____________________________________
ATTACHMENT A
PROPOSAL SUBMITTED BY
DATED
ATTACHMENT B
INSURANCE REQUIREMENTS
Certificates of Insurance shall be presented to the Village within fifteen (15)
days after the receipt by the contractor of the Notice of Award and the
unexecuted contract, it being understood and agreed that the Village will not
approve and execute the contract until acceptable insurance certificates are
received and approved by the Village.
Each contractor performing any work pursuant to a contract with the Village of
Oak Brook and each permittee working under a permit as required pursuant to
the provisions of Title 1 of Chapter 8 of the Code of Ordinances of the Village of
Oak Brook (hereinafter referred to as "Insured") shall be required to carry such
insurance as specified herein. Such contractor and permittee shall procure and
maintain for the duration of the contract or permit insurance against claims for
injuries to persons or damages to property which may arise from or in connection
with the performance of the work under the contract or permit, by either the
contractor, permittee, or their agents, representatives, employees or
subcontractors.
A contractor or permittee shall maintain insurance with limits no less than:
A. General Liability - $2,000,000 combined single limit per occurrence for
bodily injury, personal injury and property damage, provided that when
the estimated cost of the work in question does not exceed $25,000, the
required limit shall be $1,000,000;
B. Automobile Liability (if applicable) - $1,000,000 combined single limit per
accident for bodily injury and property damage;
C. Worker's Compensation and Employer's Liability - Worker's Compensation
limits as required by the Labor Code of the State of Illinois and Employer's
Liability limits of $1,000,000 per accident.
Any deductibles or self-insured retention must be declared to and approved by
the Village. At the option of the Village, either the insurer shall reduce or
eliminate such deductible or self-insured retention as respects the Village, its
officers, officials, employees and volunteers; or the Insured shall procure a bond
guaranteeing payment of losses and related investigations, claim administration
and defense expenses to the extent of such deductible or self-insured retention.
The policies shall contain, or be endorsed to contain, the following provisions:
D. General Liability and Automobile Liability Coverage -
(1) The Village, its officers, officials, employees, and volunteers are to be
covered as additional insureds as respects: liability arising out of
activities performed by or on behalf of the Insured; premises owned,
occupied, or used by the Insured. The coverage shall contain no
special limitations on the scope of protection afforded to the Village,
its officers, officials, employees, volunteers, or agents.
(2) The Insured's insurance coverage shall be primary insurance as
respects the Village, its officers, officials, employees, volunteers, and
agents. Any insurance or self-insurance maintained by the Village,
its officers, officials, employees, volunteers, or agents, shall be in
excess of the Insured's insurance and shall not contribute with it.
(3) Any failure to comply with reporting provisions of the policies shall
not affect coverage provided to the Village, its officers, officials,
employees, volunteers, or agents.
(4) The Insured's insurance shall apply separately to each covered party
against whom claim is made or suit is brought except with respect to
the limits of the insurer's liability.
E. Worker's Compensation and Employer's Liability Coverage
The policy shall waive all rights of subrogation against the Village, its
officers, officials, employees, volunteers, and agents for losses arising
from work performed by the insured for the Village.
Each insurance policy shall be endorsed to state that coverage shall not be
suspended, voided, canceled by either party, reduced in coverage or in limits
except after thirty (30) days prior written notice by certified mail has been
given to the Village. Each insurance policy shall name the Village, its officers,
officials and employees, volunteers, and agents as additional Insureds.
Insurance is to be placed with insurers with a Best's rating of no less than A:
VII.
Each Insured shall furnish the Village with certificates of insurance and with
original endorsements affecting coverage required by this provision. The
certificate and endorsements for each insurance policy are to be signed by a
person authorized by that insurer to bind coverage on its behalf. The
certificates and endorsements are to be on forms approved by the Village and
shall be subject to approval by the Village Attorney before work commences.
The Village reserves the right to require complete, certified copies of all
required insurance policies, at any time.
Each insured shall include all subcontractors as insureds under its policies or
shall furnish separate certificates and endorsements for each subcontractor.
All coverages for subcontractors shall be subject to all of the requirements
stated herein.
ITEM 6.E.1.
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
AGENDA ITEM
Board of Trustees Regular Meeting
of
February 24, 2026
SUBJECT: 1901 22nd Street – Costco – Side and Rear Yard Setback Variations
FROM: Rebecca Von Drasek, Development Services Director
BUDGET SOURCE/BUDGET IMPACT: N/A
RECOMMENDED MOTION: I move to refer the request for variation from side and rear yard
setbacks at 1901 22nd Street (Costco) to the Planning & Zoning Commission for a public hearing and
recommendation.
Background/History:
Brad Prischman, V3 Companies, representative for owners of the property, has submitted a zoning
variation request to allow a reduction in the side yard from 30-feet to approximately 26-feet and the rear
yard setback from 40-feet to approximately 30-feet. The property is zoned B-3 – Business District. The
subdivision, Eastman Kodak Subdivision (R95-76627) depicts the building setbacks. A variation is
requested due to the expansion of retail space and the removal of the existing office space.
Several additional documents have been included with this referral to provide the Village Board with
more detailed and specific information related to the request.
Recommendation:
Staff recommends that the Village Board refer the side and rear yard setback Variations to the Planning
& Zoning Commission (P&Z) for public hearing, review, and recommendation.
Attachments:
1. Exhibits for Referral
Village of Oak Brook, IL February 3, 2026
Record No: PZ- Primary Location Applicant
26-1 1901 22ND ST Brad Prischman
OAK BROOK, IL 60523
Planning & Zoning
Application Owner
7325 Janes Ave
COSTCO WHOLESALE Woodridge, Illinois 60517
Status: Active
CORP
Submitted On: 1/30/2026 999 LAKE DR ISSAQUAH ,
WA 98027
Project Information
Type of Property* Zoning Ordinance Type*
Commercial Variation
Date Filed* Property Interest of the Applicant*
01/30/2026 Agent
Owner of Record* Phone*
Costco Wholesale Corporation
Address* City, State, Zip*
730 Lake Drive Issaquah, WA 98027
Is the property in Trust?* Type of Commercial Project*
No Alteration
Number of Street Frontages for Public Hearing Intended Meeting Date*
Signs*
03/04/2026
1
Property Information
Subdivision* Zoning District*
Other B-3 General Business
Zoning Ordinance Section (see title 13 in Village
Code)
13-7C-3.C Side & Rear Yard Setbacks
Proposed Use/Action Requested*
Request for building setback variations for proposed building expansions to
the west and south of the existing Costco building. Applicable setbacks were
established by Eastman Kodak Subdivision Plat recorded in 1995.
Location and Legal Address Permanent Parcel Number*
1901 W 22nd Street 627200009
Variation Standards
Respond Below: The property in question cannot yield a reasonable return if permitted to be used only under
the conditions allowed by the regulations governing the district in which it is located. *
The Costco warehouse at this location was being utilized for dual
purposes. The Costco Midwest regional office was located in this
warehouse building along with retail sales for our members. The office
component of the building has been removed and plans to convert office
space into additional sales floor space are in place. This warehouse
location has experienced tremendous growth in membership and sales
transactions over the last decade. The requested variances to allow
building expansion(s) are reasonable and specifically respond to
membership demand, evolving Costco operations and are the direct
result of Costco’s success in the Village of Oak Brook. The requested
variances are not intended to increase sales but simply respond to
member’s demand and allow for an updated building which in turn will
yield a reasonable rate of return.
Respond Below: The plight of the owner is due to unique circumstances.*
The setbacks for this property were established in 1995 and recorded with
the Eastman Kodak Subdivision Plat. Costco requested and subsequently
received a front yard variance in 1998 when the building was converted
into a Costco warehouse. The warehouse has generally remained in its
current configuration and size for approximately twenty-eight years with
only minor interior and exterior improvements. The location of the
building’s expansion is based on the interior layout and Costco’s current
operational standards which have evolved over the last decade. Relief
from the west side and rear setbacks will be required to provide building
upgrades and respond to Costco member’s demand.
Respond Below: The variation, if granted, will not alter the essential character of the locality. *
The requested variances will not alter the essential character of the
neighborhood as the land use remains commercial, which is compatible
with nearby retail, transportation, and commercial uses. The proposed
building expansions will be adequately buffered from nearby land uses,
minimizing any potential adverse impacts on surrounding areas.
Respond Below: The particular physical surroundings, shape, or topographical conditions of the specific
property involved would bring a particular hardship upon the owner as distinguished from a mere inconvenience
if the strict letter of the regulation were to be carried out. *
While the existing shape of the property, or physical surroundings do not
necessarily pose an issue for the proposed improvements, a hardship is
created by the required setbacks recorded with the Eastman Kodak
Subdivision Plat. Without setback relief, Costco cannot respond to the
current member demand in this community and complete necessary
building upgrades, vital to ongoing business success in the Village of Oak
Brook.
Respond Below: The condition upon which the petition for variation is based would not be applicable generally
to the other property within the same zoning classification. *
The requested variation is specific to this property, allowing a unique land
use to continue to operate successfully. Setbacks established for this
property only pertain to the Eastman Kodak Subdivision Plat.
Respond Below: The granting of the variation will not be detrimental to the public welfare or injurious to other
property or improvements in the neighborhood in which the property is located. *
The granting of the variance is in harmony with the general purpose and
intent of the zoning ordinance, the 2022 Comprehensive plan and future
land use plan for the Village. The nearby properties are commercial in
nature and are compatible with the proposed and existing uses for the
property.
Respond Below: The proposed variation will not impair an adequate supply of light and air to adjacent property,
or substantially increase the danger of fire, or otherwise endanger the public safety or substantially diminish or
impair property values within the neighborhood. *
The requested variations will not impair light and air on nearby properties,
nor increase the risk of fire. Costco will maintain the facilities’
appearance, provide adequate lighting, and promote safe internal vehicle
circulation. There is no evidence that nearby property values will diminish
or be impaired with the completion of the building expansions.
Respond Below: That the purpose of the variation is not based exclusively upon a desire to make more money
out of the property. *
Costco’s purpose by requesting the variances is to upgrade the current
warehouse floor plan and mechanicals to Costco’s latest standards that
will allow for better internal circulation and space to display a variety of
high-quality products to its members. Making more money is not
Costco’s goal with this proposed development, quite the contrary,
listening to our members and providing exceptional services is what
Costco is known for and will continue to do in Oak Brook.
Respond Below: That the alleged difficulty or hardship has not been created by any person presently having an
interest in the property. *
The hardship described above was not created by any Costco employee
or person who has an interest in the property.
Acknowledgement
I (we) certify that all of the above statements and the Signature of Applicant: I agree that my electronic
statements contained in any documents or plans signature is equivalent to a handwritten signature
submitted herewith are true to the best of my (our) and is binding for all purposes related to this
knowledge and belief. I (we) give permission to the transaction.*
Village to install public hearing sign(s) on the lot
Bradley Prischman
frontages of the above subject property as described
Jan 30, 2026
in the Village Code. In addition to the above fees,
applicant agrees to reimburse the Village for
publication costs within 30 days of billing.*
Bradley Prischman
Jan 30, 2026
DATE: January 30, 2026
TO: Cathy Chiarelli, Planning Technician - Development Services, Village of Oak Brook IL
Kayleen Burnett, Costco Real Estate
FROM: Larry Dziurdzik, JNL (Authorized Agent for Costco Wholesale)
Brad Prischman, V3 (Authorized Applicant for Costco Wholesale)
Costco Wholesale, Oak Brook IL
RE:
Planning & Zoning Application for Variance Request (Building Setbacks)
Dear Cathy:
Costco Wholesale Corporation (Costco) and Agents, hereby present this Planning & Zoning Application to the
Village of Oak Brook IL (Village). This application is for a building setback variance request for proposed
building expansions that will be located to the west and south of the existing building. These proposed building
expansion areas will cross the existing building setbacks that were established on the Eastman Kodak
Subdivision that was recorded in 1995.
Costco is requesting the following for the proposed redevelopment, all of which are detailed further in the
enclosed documents as outlined below:
Variation: The proposed west and south building expansions will extend over the building setbacks that were
established by the Eastman Kodak Subdivision that was recorded in 1995 (Document# R95-76627). These
1995 setbacks supercede the setbacks listed under Zoning Ordinance Section 13-7C-3.c Yards. The existing
setbacks and proposed variation for the building expansions are listed below:
WEST:
Existing Setback = 30’
Proposed Variation = 26’
SOUTH:
Existing Setback = 40’
Proposed Variation = 30’
The proposed Costco building expansions will maintain consistency with the existing building use, the
surrounding land uses and will support the goal of providing for commercial development on a scale
appropriate for the needs of the residents of the Village of Oak Brook.
This application is being submitted by Brad Prischman of V3 Companies, Authorized Applicant for Costco
Wholesale Corporation.
If there are any questions or comments, or additional information needed, please contact Brad Prischman
(bprischman@v3co.com, 630-768-5474)
BILLNAME BILLSTNAME BILLCITY BILLSTATE
BILLZIP PROPNAME PROPSTNAME PROPCITY PROPSTATE
PROPZIP
COSTCO WHOLESALE CORP 999 LAKE DR ISSAQUAH WA 98027 COSTCO WHOLESALE CORP 1901 W 22ND ST OAK BROOK IL 60523
RREEF AMERICA LLC 222 S RIVERSIDE PLZNO FL 34 CHICAGO IL 60606 RREEF AMERICA LLC 2155 22ND ST OAK BROOK IL 60523
MEC THE OVERLOOK LLC 20 S CLARK ST #3000 CHICAGO IL 60603 MEC THE OVERLOOK LLC 1775 22ND ST OAK BROOK IL 60523
MEC THE OVERLOOK LLC 20 S CLARK ST #3000 CHICAGO IL 60603 MEC THE OVERLOOK LLC 1717 W 22ND ST OAK BROOK IL 60523
COSTCO WHOLESALE CORP 999 LAKE DR ISSAQUAH WA 98027 COSTCO WHOLESALE CORP W 22ND ST OAK BROOK IL 60523
MEC THE OVERLOOK LLC 20 S CLARK ST #3000 CHICAGO IL 60603 MEC THE OVERLOOK LLC 1765 22ND ST OAK BROOK IL 60523
O BRIEN II, WALTER J 11 HEATHER LN OAK BROOK IL 60523 O BRIEN II, WALTER J 17W200 22ND ST OAKBROOK TERR IL 60181
17W220 22ND LLC 17W220 22ND ST STE 350 OAKBROOK TERR IL 60181 17W220 22ND LLC 17W220 22ND ST OAKBROOK TERR IL 60523
AVO REAL ESTATE HOLDING 5755 DUPREE DR.SUITE 200 ATLANTA GA 30327 AVO REAL ESTATE HOLDING 17W240 22ND ST OAKBROOK TERR IL 60181
STORE MASTER FUNDING IX 11501 OUTLOOK ST, STE 300 OVERLAND PARK KS 66211 STORE MASTER FUNDING IX 17W280 W 22ND ST OAKBROOK TERR IL 60181
MID AMERICA DEVEL GROUP L 17W300 22ND ST STE 360 OAKBROOK TERR IL 60181 MID AMERICA DEVEL GROUP L 17W300 22ND ST OAKBROOK TERR IL 60181
ROSSI REAL ESTATE CORP 1015 BUTTERFIELD RD DOWNERS GROVE IL 60515 ROSSI REAL ESTATE CORP 17W180 22ND ST OAKBROOK TERR IL 60181
JENNA & SERENA LLC 5300 W TOUHY AVE SKOKIE IL 60077 JENNA & SERENA LLC 17W350 22ND ST OAKBROOK TERR IL 60181
7214 CALUMET LLC 5 BERSEEM CT OAK BROOK IL 60523 7214 CALUMET LLC 17W170 22ND ST OAKBROOK TERR IL 60181
NICOR GAS / SOUTHERN CO 241 RALPH MCGILL BLVD NEBIN 1 ATLANTA GA 30309 NICOR GAS / SOUTHERN CO OAK BROOK IL 60523
MEC THE OVERLOOK LLC 20 S CLARK ST #3000 CHICAGO IL 60603 MEC THE OVERLOOK LLC 1755 22ND ST OAK BROOK IL 60523
JRC INVESTMENTS LLC 2 MID AMERICA PLAZUNIT 722 OAKBROOK TERR IL 60181 JRC INVESTMENTS LLC 17W400 22ND ST OAKBROOK TERR IL 60181
NICOR GAS / SOUTHERN CO 241 RALPH MCGILL BLVD NEBIN 1 ATLANTA GA 30309 NICOR GAS / SOUTHERN CO OAK BROOK IL 60523
MEC THE OVERLOOK LLC 20 S CLARK ST #3000 CHICAGO IL 60603 MEC THE OVERLOOK LLC 1745 22ND ST OAK BROOK IL 60523
RECREATION EQUIPMENT CO PO BOX 1938 SUMNER WA 98390 RECREATION EQUIPMENT CO 17W160 22ND ST OAKBROOK TERR IL 60181
NOTES:
1. CURB & GUTTER SHALL BE B6.12 OR B6 BARRIER CURB PER THE
VILLAGE OF OAK BROOK STANDARD SPECIFICATIONS, UNLESS
OTHERWISE NOTED.
22ND STREET NT NO.'S 2. ALL DIMENSIONS ARE TO THE BACK OF CURB UNLESS OTHERWISE
BY DOCUME NOTED.
HERETOFORE DEDICATED
30, 193 6
369219 - REC. APRIL
RY 10, 1936 3. ALL SITE SIGNAGE SHALL BE IN CONFORMANCE WITH M.U.T.C.D.
366795 - REC. JANUA
R66-49078 - REC. DECE MB ER 22, 1966 STANDARDS. OAK BROOK, IL
4. ALL PARKING SPACES SHALL BE ANGLED TO THE ASSOCIATED DRIVE #388
AISLE PER EXISTING CONDITIONS. BUILDING EXPANSION / REMODEL
1901 WEST 22ND STREET
5. THE PAVEMENT SECTIONS SHOULD BE VERIFIED BASED ON
RECOMMENDATION OF A GEOTECHNICAL REPORT. OAK BROOK, IL 60523
6. SITE PLAN ON EAST PROPERTY SHOWN PER FINAL PLANS BY OTHERS.
CONCRETE
7. EXISTING CONDITIONS TO BE FIELD VERIFIED.
COSTCO
PROPOSED DOOR 8. SEE PLANS BY MG2 FOR SIGNAGE AND STRIPING.
AND STAIRS WHOLESALE
CONCRETE (N 89° 50' 02" E) N87° 44' 26"E 1214.92'
4" 4" 4" x 4
4" x 3
4" x 3
4" x 4
4" x 3
3" x 4
4" x 3
CORPORATION
PROPOSED GRAVEL TO BE 4" 730 LAKE DRIVE
EXISTING CURB HANDRAIL REPLACED IN KIND 6" 5" 5"
ISSAQUAH, WA 98027
CUT TO REMAIN EDGE OF LANDSCAPE
T: 425.313.8100
6" 38' BUILDING SETBACK LINE www.costco.com
MATCH EXISTING DOC R98-075572
PER ZONING ORDINANCE
CURB & GUTTER ASPHALT SLOW
13.6'
10'
5.5' EDGE OF LANDSCAPE 4" 7" 6" 6"
GRAVEL 4" 4"
PROPOSED STRIPING 6.5' EDGE OF LANDSCAPE
PER DOC R95-76627
52.8'
7.24' 26.87' 3.33' 40' BUILDING SETBACK LINE
60.31'
TO MATCH EXISTING 4" x 3 8" 6.86' 50.41' 17.13'
4" x 3 50.51'
0.84'
7.03'
0.86'
50.95' 0.71'
0.85'
17.48' 5.7' 7.02' 4.05'
0.80'
7.64' 52.63'
0.88' 0.80'
52.52' 3.74' 3.36'
6.68' 6.71' 21.41' 7.43'
0.90'
8" x 2
0.85'
CONTRACTOR TO TAKE 4.08'
0.86'
4.78' 16.34'
0.91' 0.85' 0.86'
52.53' 1.24'
0.84' 0.75' 30.26'
CAUTION WHEN 0.78'
INSTALLING CURB ABOVE 4.61' 6"
3.1' 4.34'
EXISTING ELECTRIC LINE BOLLARD (TYP) CONNECT TO EXISTING 4.58'
0.78' 4"
ASPHALT
26.74' SIDEWALK (TYP) 3.77'
1.25'
23.5'
26.22'
8'x10' CONCRETE
1.29'
4.59'
PAD ASPHALT
1.30'
4.7' PROPOSED
25.42'
3' CURB CUT 4"
30' BUILDING SETBACK LINE PER DOC R95-76627
4"
OVERHEAD DOOR PROPOSED
OVERHEAD DOORS
1.29'
3.29' 7"
5"
4.67'
OAK BROOK RETAIL CENTER ASSESSMENT PLAT
31.54'
22.6'
EXISTING GRAVEL
TO BE REPLACED IN
LOT 1 1.31'
KIND EASTMAN KODAK SUBDIVISION
1.48'
DOC. NO R95-76627 - REC. 6-22-1995 12.80'
0.81'
3.30'
PARCEL A
4"
10" x 3
PARCEL 1 13.07'
0.81'
6"
V3 Companies
7325 Janes Avenue
460.08'
3.25' 8"
PROPOSED DOORS 0.91' 6" 8" Woodridge, IL 60517
10' PUBLIC UTILITY EASEMENT PER DOC R95-76627
5" 6"
6"
41.29'
5" 630.724.9200 phone
DOC. NO. R96-13331 - REC. 1-25-1996
6"
6.2' ONE STORY TALL CONCRETE BUILDING 630.724.9202 fax
6"
N01° 12' 54"W
12" "COSTCO WHOLESALE WAREHOUSE" www.v3co.com
10"
#1901 22ND STREET
2.91'
0.87' Visio, Vertere, Virtute... "The Vision to Transform with Excellence"
460.13)
29.37' FF = 696.60 0.79'
12" 0.85' REVERSE PITCH CURB
& GUTTER (TYP)
(N 00° 52' 42" E
5'x10' CONCRETE
5" 4"
12" PAD FOR PROPOSED
50.83'
SAND SEPARATOR
10" EXISTING GRAVEL 67.51' 4"
5"
4" x 2 TO BE REPLACED IN
21' KIND 6"
7.5' CONNECT TO EXISTING
SIDEWALK
0.76' 0.66' 0.81'
7.19'
12"
BIKE
AIR
0.83' PUMP
RACK
0.66'
2.46'
PROPOSED DOOR 11.08'
8" x 4 25.86'
AND SIDEWALK
3.48'
4.2'
6.8'
50.95'
4" 6" 4"
9'x14' CONCRETE
50.52'
PROPOSED PAD FOR PROPOSED 7" 4"
DRAIN
CURB & GUTTER GREASE
BOLLARD INTERCEPTOR AIR 5"
(TYP.)
0.79' PUMP
2' CURB CUT
3.33' 98.55' 7"
3.5'
11" 10.1' BENCH
ASPHALT
7.48'
0.89'
GRAVEL
30.6'
7.8' 0.87'
21.9' 4" x 2
10" EXTEND EXISTING
REPLACE EXISTING RETAINING WALL TO FILL
68.89' 42.10'
MATCH EXISTING
FILE: N:\1997\97075\97075.14WR (2025)\DRAWINGS\ACAD\LD\S04\SHEET DRAWINGS\C3.1 LAY97075.14WR.DWG
4" 5" 4"
4" x 4 SPEED BUMP PROPOSED DOOR, GAP LEFT BY SIDEWALK
ASPHALT
CURB & GUTTER 6"
7"
STAIRS, AND REMOVAL
SIDEWALK. REMOVE 0.95' 4" 6"
PROPANE TANK STORAGE 4.05'
0.84' 0.83'
11" EX. BUSHES AS 4"
4.09'
SAWCUT LINE (TYP) 0.83' 0.83' 0.85' NEEDED. 0.84'
5" 10 4.29' 61.48'
' 59.03' 7.52'
4.01' 7.47' 9"
0.84' 5' 4"
ASPHALT 4" BUSHES
19.8'
12" PROPOSED TRASH 9"
COMPACTOR LOCATIONS CONC. BLOCK WALL
10"
76627
40' BUILDING SETBACK LINE PER DOC R95-
6'
48'
CONNECT TO EXISTING
21'6'
19. 36.6
34.
CONC.
BOLLARD (TYP) CURB (TYP) 7"
1'
REVERSE PITCH
13'
STEPS
32.3
30. 20.9
18. 7' 21.3
19. 1' CURB & GUTTER CONC. BLOCK WALL
SHEET WALL
6" 4" 5" BRADLEY PRISCHMAN - CIVIL ENGINEER
10' 4" 4"
5" 4"
7" 7" 6" BUSHES BUSHES
9" ILLINOIS LICENSE # 062-059202
76627 6"
12"
10' PUBLIC UTILITY EASEMENT PER DOC R95- BUSHES EXPIRES: 11.30.2027
283.83'
EDGE OF LANDSCAPE ILLINOIS LICENSED
S88° 37' 31"W N88° 31' 21"W 368.25'
(N 89° 16' 53" W) (N 86° 25' 45" W) DESIGN FIRM # 184-000902
GRAVEL EXPIRES: 04.30.2027
P.O.B. TEMP. CONSTRUCTION
DOC . NO. 991695)
EASEMENT (NORTHERN ILLINOIS TOLL HIGHWAY PER
PAVING LEGEND
INTERSTATE 88 © MG2, Inc. All rights reserved. No part of this document may be reproduced
in any form or by any means without permission in writing from MG2, Inc.
BITUMINOUS PAVEMENT (HEAVY DUTY)
DATE DESCRIPTION
1.5" BITUMINOUS CONCRETE SURFACE COURSE, PG 58-28 (PROJECT SPECIFICATIONS
1 01/20/26 ISSUED FOR 80% QA REVIEW
FOR COSTCO BITUMINOUS PAVEMENT STANDARDS AND REQUIREMENTS).
2.5" HOT MIX ASPHALT BINDER COURSE (PROJECT SPECIFICATIONS FOR COSTCO 2 01/23/26 HEALTH DEPT PERMIT SET
BITUMINOUS PAVEMENT STDS. & REQUIREMENTS). 3 01/30/26 P&Z APPLICATION
11" COMPACTED AGGREGATE BASE COURSE, TYPE B, CA-6, GRADE 8 OR 9
CONCRETE PAVEMENT
DATE/TIME: 1/29/2026 4:37 PM
6" P.C. CONCRETE PAVEMENT - REINFORCED
8" COMPACTED AGGREGATE BASE COURSE, CA-6
CONCRETE SIDEWALK
5" P.C. CONCRETE PAVEMENT - UNREINFORCED
4" COMPACTED AGGREGATE BASE COURSE, CA-6
PROJECT NUMBER: 97075.14WR
GRAVEL
PLOTTED BY: PETER WAGENMAKER
PM: BRP
2" MILL AND DISPOSE 2" EXISTING BITUMINOUS AND REPLACE DRAWN: RI
W/ 2" SURFACE COURSE, "MIX C", N50 DATE: 08 - 22 - 2025
LAYOUT AND
PAVING PLAN
GRAPHIC SCALE
C3.1
UNOFFICIAL COPY
ITEM 6.E.2.
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
AGENDA ITEM
Board of Trustees Regular Meeting
of
February 24, 2026
SUBJECT: 50 Timber Trail Drive - Final Plat of Consolidation
FROM: Rebecca Von Drasek, Development Services Director
BUDGET SOURCE/BUDGET IMPACT: N/A
RECOMMENDED MOTION: I move that the Village Board refer the request for the Final Plat of
Consolidation to the Planning & Zoning Commission for review and recommendation.
Background/History:
Kurt Schweig, owner of the property, has submitted a petition requesting approval of a Final Plat of
Consolidation to combine two (2) existing parcels to create one lot consisting of approximately .634
acres (or 28,829 SF). The parcels are zoned R-3 Single Family Detached Residence District.
Lot-1 has an existing home, and the consolidated lots will eliminate the sliver parcel (PIN 06-23-207-
017) between 50 Timber Trail Drive and 80 Timber Trail Drive. The minimum required lot area in the
R-3 district is 25,000 square feet. The proposal appears to comply with the Subdivision and Zoning
Ordinance regulations.
Several additional documents have been included with this referral to provide the Board with more
specific information related to the request.
Recommendation:
Staff recommends that the Village Board refer the Final Plat of Consolidation to the Planning & Zoning
Commission (P&Z) for public hearing, review, and recommendation.
Attachments:
1. Exhibits for referral
Village of Oak Brook, IL February 3, 2026
Record No: SD-26- Primary Location Applicant
1 50 TIMBER TRAIL DR Kurt Schweig
OAK BROOK, IL 60523
Subdivision Application
50 Timber Trail Dr.
Owner
Status: Active Oak Brook, IL 60523
Kurt Schweig
Submitted On: 1/27/2026
50 TIMBER TRAIL DR OAK
BROOK , IL 60523
Project Information
Subdivision Type* Subdivision Title*
Final Plat of Consolidation and/or Plat of 50 Timber Trail Drive Consolidation
Vacation
Date Filed*
01/20/2026
Village Code Info
Number of Street Frontages for Public Hearing General Location and Legal Address of Property to
Signs* be Subdivided*
1 Residential
Are you seeking any variation (relief) to the
subdivision regulations?*
No
If YES, list the specific section in the Subdivision Regulations and attach a detailed explanation of the relief you
are seeking:
Relationship of Applicant to Property Owner* Owner of Record*
Agent Kurt Schweig
Phone* Address*
50 Timber Trail Drive
City, State, Zip* Is the property in Trust?*
Oak Brook, IL 60523 Yes
I (we) certify that all of the above statements and the OWNERS AFFIDAVIT FOR SUBDIVISIONS OF NOT
statements contained in any papers or plans MORE THAN FIVE (5) LOTS This plat contains the
submitted herewith are true to the best of my (our) entire contiguous undeveloped land area in which I
knowledge and belief. I (we) give permission to the have any interest.*
Village to install public hearing sign(s) on the lot
Cathy Chiarelli
frontages of the above subject property as described
Jan 27, 2026
in the Village Code. In addition to the above fees,
applicant agrees to reimburse the Village for
publication costs within 30 days of billing.*
Cathy Chiarelli
Jan 27, 2026
Sizing by Land Use Category
Number of Lots by Type* Number of Lots*
Residential 2
Number of Acres by Type* Number of Acres*
Residential 0.634
Number of Square Feet by Type* Number of Square Feet*
Residential 28829
ITEM 8.A.1.
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
AGENDA ITEM
Board of Trustees Regular Meeting
of
February 24, 2026
SUBJECT: Purchase of Bulk Water Fill Station
FROM: Tim O'Malley, Public Works Director
BUDGET SOURCE/BUDGET IMPACT: $65,000 is allocated in the FY2026 budget using account #
451-90100.
RECOMMENDED MOTION: I move that the Village Board approve Resolution R- 2346, a
Resolution Waiving the Formal Bidding Process Due to a Sole Source Purchase and authorize staff to
issue a Purchase Order to Flowpoint Environmental Systems Inc, Denver, CO, in the amount of
$49,931.09 for the Purchase of a Bulk Water Fill Station pending final attorney review and approval.
Background/History:
The Village currently operates a manual bulk potable water fill station. Water haulers connect to a fire
hydrant located in front of the Public Works Department on Jorie Boulevard and record their purchase
using a manual handwritten card, containing the beginning and ending meter reads and their billing
information. However, much of the process relies on the honor system, resulting in imprecise billing and
a time-consuming administrative burden. Despite the presence of security cameras, water theft remains
an issue, and the location contributes to traffic congestion.
Flowpoint Environmental Systems, Inc. offers a state-of-the-art bulk water fill station designed to
address these challenges. The Flowpoint system features a user-friendly touchscreen interface, credit
card and PIN/key-card access, automated billing and reporting, 24/7 secure access for authorized users,
and seamless integration with municipal accounting systems.
Implementing the Flowpoint system would virtually eliminate water theft, improve safety at the
intersection of Jorie Boulevard and 31st Street, reduce staff time spent on billing and reporting, and
generate more accurate and reliable billing. The installed location will be on the North side of
Kensington Rd at 1400 Kensington Rd and colors will be selected in a neutral palette to match the
surroundings with landscaping installed as appropriate. The resulting operational efficiencies and cost
savings are expected to offset the system’s costs in less than three years. The warranty on this system is
5 years. There are numerous color choices, and a color will be selected to match the existing aesthetic.
Recommendation:
Staff recommends that the Village Board approve Resolution R- 2346, a Resolution Waiving the Formal
Bidding Process Due to a Sole Source Purchase and authorize staff to issue a Purchase Order to
Flowpoint Environmental Systems Inc, Denver, CO, in the amount of $49,931.09 for the Purchase of a
Bulk Water Fill Station pending final attorney review and approval.
Attachments:
1. Resolution # R-2346 BULK WATER FILL STATION
2. 0325-S-0244 - VILLAGE OF OAK BROOK - Price Quotation
3. 4IN - Example Drawings
4. Water+ Software Flyer V11.2024 NP RS
5. Flowpoint-Exterior-Panel-Options-v12.2023
6. Site location
THE VILLAGE OF OAK BROOK
COOK AND DUPAGE COUNTIES, ILLINOIS
RESOLUTION
NUMBER 2026-PW-WTR-STATN-R-2346
A RESOLUTION
TO WAIVE COMPETITIVE BIDDING AND AUTHORIZE STAFF
TO ISSUE A PURCHASE ORDER TO FLOWPOINT
ENVIRONMENTAL SYSTEMS, INC., FOR THE PURCHASE OF
A BULK WATER FILL STATION
LAURENCE E. HERMAN, Village President
NETASHA SCARPINITI, Village Clerk
NAVEEN JAIN
MICHAEL MANZO
MELISSA MARTIN
JAMES NAGLE
A. SURESH REDDY
EDWARD TIESENGA
Village Board
Published in pamphlet form by authority of the
President and the Board of Trustees of the Village of Oak
Brook on this 24th day of February 2026
RESOLUTION NO. 2026-PW-WTR-STATN-R-2346
A RESOLUTION
TO WAIVE COMPETITIVE BIDDING AND AUTHORIZE STAFF TO ISSUE A PURCHASE
ORDER TO FLOWPOINT ENVIRONMENTAL SYSTEMS, INC., FOR THE PURCHASE OF A
BULK WATER FILL STATION
WHEREAS, the Village of Oak Brook is a municipal corporation with authority provided for
and granted pursuant to the Illinois Municipal Code to exercise certain powers and perform certain
functions pertaining to its local government and affairs;
WHEREAS, the Village of Oak Brook (hereinafter referred to as “Village”) upon approval
of the Village President and Board of Trustees (collectively, the “Corporate Authorities”) may enter
into an Agreement with another party pursuant to Illinois Statute;
WHEREAS, in the Village of Oak Brook operates a manual bulk potable water fill station
which relies on the honor system, resulting in imprecise billing and a time-consuming
administrative burden;
WHEREAS, Flowpoint Environmental Systems, Inc., is the sole provider of a state-of-the-
art bulk water fill station designed to address these challenges;
WHEREAS, Staff is recommending that the Corporate Authorities waive further bidding
and issue the Purchase Order attached hereto and incorporated herein as Exhibit A (the
“Purchase Order”) to Flowpoint Environmental Systems, Inc, of Denver, CO (“Company”), In the
amount of $49,931.09 for the purchase of a Bulk Water Fill Station, all as further detailed therein;
WHEREAS, the Village of Oak Brook Corporate Authorities are of the opinion that it is in
the best interests of the Village of Oak Brook to approve the Purchase Order for the purposes
referenced herein.
NOW, THEREFORE, BE IT RESOLVED, in open meeting assembled, by the Village
President and Board of Trustees of the Village of Oak Brook, DuPage and Cook Counties, Illinois
as follows:
Section One – Recitals
The Corporate Authorities hereby find that all of the recitals hereinbefore stated as
contained in the preamble to this Resolution are full, true, and correct and do hereby, by reference,
incorporate and make them part of this Resolution as legislative findings.
Section Two – Approval of Purchase Order
The President and Board of Trustees hereby approve the Purchase Order to Company in
substantially the same form attached as Exhibit A.
Section Three – Authorization and Direction
The Village Manager is hereby authorized to execute, and if necessary, the Village Clerk
is hereby authorized to attest the Purchase Order, substantially in the form attached hereto as
Exhibit A.
2
Section Four - Other Actions Authorized
The officers, employees and/or agents of the Village shall take all actions necessary or
reasonably required to carry out and give effect to the intent of the Purchase Order and otherwise
to consummate the transactions contemplated herein, and shall take all actions necessary in
conformity therewith including, without limitation, the execution and delivery of all documents
required to be delivered in connection with the transaction contemplated herein.
Section Five - Authorization of Expenditures
The Corporate Authorities hereby authorize and direct the expenditure of all costs related
to the execution of the Purchase Order, additionally, the Village is authorized and directed to
allocate and spend all necessary funds to fulfill the requirements of the Purchase Order and of
this Resolution.
Section Six – Waiver of Bidding Process
To the extent that any requirement of bidding would be applicable to the transactions
contemplated hereunder, the same is hereby waived.
Section Seven - Acts of Village Officials
That all past, present and future acts and doings of the officials of the Village that are in
conformity with the purpose and intent of this Resolution are hereby, in all respects, ratified,
approved, authorized and confirmed.
Section Eight – Effective Date
This resolution shall be in full force and effect from and after its passage, approval and
publication as provided by law.
Section Nine - Publication
This resolution shall be published in book or pamphlet form as provided by the Illinois
Municipal Code.
Section ten – Conflict Clause
All resolutions, parts of resolutions or board actions in conflict herewith are hereby repealed
to the extent of such conflict.
Section Eleven – Saving Clause
If any section, paragraph, clause or provision of this resolution is declared by a court of
law to be invalid or unconstitutional, the invalidity or unconstitutionality thereof shall not affect the
validity of any other provisions of this resolution, which are hereby declared to be separable.
Section Twelve – Recording
3
This resolution shall be entered into the minutes and upon the journals of the Board of
Trustees of the Village of Oak Brook.
PASSED THIS 24th day of February 2026.
Ayes: ________________________________________________________________
Nays: ________________________________________________________________
Absent: ________________________________________________________________
APPROVED THIS 24th day of February 2026.
___________________________________
LAURENCE E. HERMAN,
Village President
ATTEST:
___________________________________
NETASHA SCARPINITI,
Village Clerk
4
EXHIBIT A
[Purchase Order]
5
Page 1 of 2
PRICE QUOTATION
Quotation Number: 0325-S-0244
Quotation Date: 2026-01-09
Flowpoint Environmental Systems Inc.
Expiration Date: 2026-07-09
191 University Blvd #467
Ship Via: INCLUDED
Denver, CO 80206-4613
FOB: FOB FACTORY
USA
Sales Person: MICHELLE HARROD
Phone: (877) 655-5585 Fax: (888) 655-5588 Terms NET 30 DAYS
Email: sales@flowpointsystems.com
To: VILLAGE OF OAK BROOK
3003 JORIE BLVD
OAK BROOK, IL 60523
Attn:JOHN TEMES
Lin Part No Description Quantity Rate Extended
e
1 WG-4"-POTABLE POTABLE 4" WATER GENERAL 1.00 - -
INCLUDES:
INSULATED ENCLOSURE, 4" REDUCED PRESSURE
BACKFLOW PREVENTOR, 4" COMBINATION
METER/VALVE, 4" 304SS PIPING, 1500 WATT
ELECTRIC HEATER, INTERIOR AND EXTERIOR LED
LIGHTING, AND CONVIENIENCE RECEPTACLE.
2 AT-TW-AL-CM ACCESS TERMINAL-THROUGH WALL 1.00 - -
14" WIDE X 22" TALL X 16" DEEP
NEMA 3R POWDERCOATED ALUMINUM
INCLUDES ALLEN BRADLEY PLC AND FLOWPOINT
STAINLESS STEEL KEYPAD,
& CELL MODEM, SMS TEXT ALERTS.
THROUGH WALL MOUNT
3 SECURITY CAMERA 1 INSIDE CAMERA & 1 DATA STORAGE 1.00 - -
4 FREIGHT-CAN FREIGHT-CAN 1.00 - -
5 REMOTE STARTUP 4 HOUR REMOTE STARTUP 1.00 - -
6 ANNUAL CLOUD SERVICE- ANNUAL CLOUD SERVICE 1 YEAR PRE-PAID 1.00 - -
PRO SUBSCRIPTION
ALL PRICES ARE IN US DOLLARS Quotation Total: $49,931.09
This is a quotation on the goods named, and is subject to the following conditions:
• Taxes are not included.
• Installation is by others. Owner is responsible for all utility service connections including water service to and from station. Owner is
responsible for offloading and / or storing the station until it is installed.
• All Shop Drawing Submittals and O&M Manuals are in Electronic Form (PDF) only. Hard copies, binding, and printing costs are by others
• Payment Terms: 50% on approval of shop drawings, 50% on goods ready to ship.
• Start Up services require: 1. Minimum 3 weeks notice to book 2. Completion of Start-up readiness checklist.
In lieu of a formal purchase order commitment, to accept this quotation as your purchase order please sign below.
Name Position
Signature Date
Printed: 13-May-2025 01:1
Page 2 of 2
PRICE QUOTATION
Quotation Number: 0325-S-0244
Quotation Date: 2025-04-15
Flowpoint Environmental Systems Inc.
Expiration Date: 2025-06-15
191 University Blvd #467
Ship Via: INCLUDED
Denver, CO 80206-4613
FOB: FOB FACTORY
USA
Sales Person: MICHELLE HARROD
Phone: (877) 655-5585 Fax: (888) 655-5588 Terms NET 30 DAYS
Email: sales@flowpointsystems.com
Flowpoint Five Year Manufacturer's Warranty (Included):
Flowpoint Environmental Systems (Manufacturer) warranty is as follows, and extends ONLY to the original purchaser of the
equipment and is limited to the purchase price of each part. Manufacturer warrant products against defects in materials or
workmanship as follows:
DURATION: The Manufacturer’s warranty will apply for a period of 5 (five) years from the date of shipment.
PARTS: Manufacturer will supply, at no charge, new or rebuilt replacement parts in exchange for parts that the Manufacturer determines
are defective subject to the limitations of this warranty. Manufacturer warrants any such replacement parts against defects in materials or
workmanship for the remaining portion of the original warranty period.
This warranty "does not cover" installation of the system or damages incurred during shipping.
This warranty "does not cover" consumer instruction, physical set up or adjustment of any electronic equipment, communication / signal
reception problems, loss of use of the equipment, or unused programming charges due to equipment malfunction.
This warranty "does not cover" cosmetic damage, damage due to lightning, electrical surges, fire, flood, or other acts of God, accident,
misuse, abuse, vandalism, repair or alteration by other than factory service, negligence, or improper or neglected maintenance.
This warranty "does not cover" equipment sold AS IS, REFURBISHED, or WITH ALL FAULTS, auction sales, equipment removal or
reinstallation, nor equipment purchased, serviced, or operated by other dealers.
Printed: 13-May-2025 01:1
FOR INFORMATION ONLY
4" FEMALE CAMLOCK
SIDE TRUCKFILL
ACCESS TERMINAL
APPROXIMATE TOTAL WEIGHT: 1373 LBS WALLS & TRIM HIDDEN FOR CLARITY
VIEW ROTATED 90 DEGREES
NO DR CH REVISION APPD DATE SCALE: 1:20 UNITS: IN, LBS INSPECTION DATE SIGNATURE PROJECT CLIENT
ISSUED FOR INFORMATION THIS DOCUMENT IS FOR THE SOLE USE OF WATER GENERAL
FLOWPOINT. THE DOCUMENT CONTAINS BEFORE FAB TITLE
PROPRIETARY AND CONFIDENTIAL INFORMATION
THAT SHALL NOT BE REPRODUCED IN ANY
MANNER WITHOUT THE EXPRESSED WRITTEN
FLOWPOINT DURING FAB
BULK LOADING STATION
ENCLOSURE ASSEMBLY GENERAL ARRANGEMENT
PERMISSION OF FLOWPOINT. INFORMATION ON
THIS DOCUMENT IS TO BE CONSIDERED THE
INTELLECTUAL PROPERTY OF FLOWPOINT IN
DRAWING NO. REV
ACCORDANCE WITH CANADIAN COPYRIGHT LAW.
FLOWPOINT ENVIRONMENTAL SYSTEMS FINAL QC FULL ASSEMBLY-1
I:\Shared\03 - Flowpoint LP\SALES\Projects\Active\0320-S-0217 VALEMOUNT BC WATER GENERAL\Design\Solidworks\0320-S-0217-FULL ASSEMBLY
FOR INFORMATION ONLY NOTE:
WALL AND ROOF COLOR TO BE WHITE-WHITE (SRI 75)
A TRIM AND FRAME COLOR TO BE ROYAL BLUE (SRI 22)
1
1 2 " THK TYP
WALLS AND ROOF
DETAIL A SECTION A-A
SCALE 1 : 5
45" DOOR C/L
88"
86" 78"
DOOR
A A
48" 36" DOOR
90"
NO DR CH REVISION APPD DATE SCALE: 1:20 UNITS: IN, LBS INSPECTION DATE SIGNATURE PROJECT CLIENT
ISSUED FOR INFORMATION THIS DOCUMENT IS FOR THE SOLE USE OF WATER GENERAL
FLOWPOINT. THE DOCUMENT CONTAINS BEFORE FAB TITLE
PROPRIETARY AND CONFIDENTIAL INFORMATION
THAT SHALL NOT BE REPRODUCED IN ANY
MANNER WITHOUT THE EXPRESSED WRITTEN
FLOWPOINT DURING FAB
BULK LOADING STATION
ENCLOSURE ASSEMBLY ENCLOSURE LAYOUT
PERMISSION OF FLOWPOINT. INFORMATION ON
THIS DOCUMENT IS TO BE CONSIDERED THE
INTELLECTUAL PROPERTY OF FLOWPOINT IN
DRAWING NO. REV
ACCORDANCE WITH CANADIAN COPYRIGHT LAW.
FLOWPOINT ENVIRONMENTAL SYSTEMS FINAL QC FULL ASSEMBLY-2
I:\Shared\03 - Flowpoint LP\SALES\Projects\Active\0320-S-0217 VALEMOUNT BC WATER GENERAL\Design\Solidworks\0320-S-0217-FULL ASSEMBLY
FOR INFORMATION ONLY
3
103 8 " O/ALL LENGTH
1
11 2 "
3
51 4 "
O/ALL 1
72"
WIDTH
1"x1/2" THICK CLOSED CELL
FOAM WITH SELF-ADHESIVE
BACKING (APPLIED TO BASE
OF FRAME PRIOR TO FINAL
DETAIL B
LANDING ON CONCRETE)
SCALE 1 : 10
1
94 2 "
O/ALL
HEIGHT 76"
54"
11
53 16 "
3
3 29 16 "
26 16 "
B
NO DR CH REVISION APPD DATE SCALE: 1:25 UNITS: IN, LBS INSPECTION DATE SIGNATURE PROJECT CLIENT
ISSUED FOR INFORMATION THIS DOCUMENT IS FOR THE SOLE USE OF WATER GENERAL
FLOWPOINT. THE DOCUMENT CONTAINS BEFORE FAB TITLE
PROPRIETARY AND CONFIDENTIAL INFORMATION
THAT SHALL NOT BE REPRODUCED IN ANY
MANNER WITHOUT THE EXPRESSED WRITTEN
FLOWPOINT DURING FAB
BULK LOADING STATION
ENCLOSURE ASSEMBLY EQUIPMENT LAYOUT
PERMISSION OF FLOWPOINT. INFORMATION ON
THIS DOCUMENT IS TO BE CONSIDERED THE
INTELLECTUAL PROPERTY OF FLOWPOINT IN
DRAWING NO. REV
ACCORDANCE WITH CANADIAN COPYRIGHT LAW.
FLOWPOINT ENVIRONMENTAL SYSTEMS FINAL QC FULL ASSEMBLY-3
I:\Shared\03 - Flowpoint LP\SALES\Projects\Active\0320-S-0217 VALEMOUNT BC WATER GENERAL\Design\Solidworks\0320-S-0217-FULL ASSEMBLY
FOR INFORMATION ONLY
1 1
48 16 " 48 16 "
90" FRAME
ANCHOR TYP
7
36 16 "
7
3 16 "
1
20 2 "
DRAIN 1 WATER 1
11 2 " 11 2 "
48"
FRAME
1
11 2 "
ELECTRICAL
1
20 2 "
1
39 2 "
SLAB DESIGN AND ANCHORS BY OTHERS
CONTRACTOR TO CONFIRM PENETRATION LOCATIONS AND SIZES
NO DR CH REVISION APPD DATE SCALE: 1:15 UNITS: IN, LBS INSPECTION DATE SIGNATURE PROJECT CLIENT
ISSUED FOR INFORMATION THIS DOCUMENT IS FOR THE SOLE USE OF WATER GENERAL
FLOWPOINT. THE DOCUMENT CONTAINS BEFORE FAB TITLE
PROPRIETARY AND CONFIDENTIAL INFORMATION
THAT SHALL NOT BE REPRODUCED IN ANY
MANNER WITHOUT THE EXPRESSED WRITTEN
FLOWPOINT DURING FAB
BULK LOADING STATION
ENCLOSURE ASSEMBLY SLAB LAYOUT
PERMISSION OF FLOWPOINT. INFORMATION ON
THIS DOCUMENT IS TO BE CONSIDERED THE
INTELLECTUAL PROPERTY OF FLOWPOINT IN
DRAWING NO. REV
ACCORDANCE WITH CANADIAN COPYRIGHT LAW.
FLOWPOINT ENVIRONMENTAL SYSTEMS FINAL QC FULL ASSEMBLY-4
I:\Shared\03 - Flowpoint LP\SALES\Projects\Active\0320-S-0217 VALEMOUNT BC WATER GENERAL\Design\Solidworks\0320-S-0217-FULL ASSEMBLY
BRICK AND STONE PANELS
Design your station with the strength and durability of brick or stone
facades. Colors and availability change often, and the images below
are just a partial list of color options. For a full list of options ask your
Flowpoint representative for current list of panel colors and
availability. Above: Mountain Shadow Panel
TRI GRAY NEW ENGLAND MOCHA
CHICAGO PANEL
TRI BUFF TRI SEDONA RED
MOUNTAIN SHADOW CLASSIC BRICK
DESERT BUFF
Contact Us 877-655-5585 www.flowpointsystems.com
PANEL COLORS
Flowpoint Environmental Systems offers a wide range of panel and trim options to meet the needs of your design. The
colors below are the options available for your station. Please note, some colors may extend lead times and carry
additional costs. Check with your Flowpoint representative for pricing and availability.
BRIGHT WHITE CASHMERE METRO BROWN BRIGHT RED TILE RED
POLAR WHITE ANTIQUE LINEN COFFEE BROWN DARK RED BURGUNDY
APPLIANCE WHITE WICKER DARK BROWN MIST GREEN SAGE GREEN
CAMBRIDGE WHITE TAN BLACK TURQUOISE PACIFIC TURQUOISE
BRIARWOOD TAN IRON ORE DEEP WATER GREEN FOREST GREEN
BONE WHITE PEBBLESTONE CHARCOAL SPRUCE GREEN MELCHERS GREEN
SURF WHITE STONE GREY REGENT GREY GOLD DARK GREEN
LABRADOR BLUE HERON BLUE SLATE BLUE SAPPHIRE BLUE
Contact Us 877-655-5585 www.flowpointsystems.com
INSPIRATION
Here is a small sample of Flowpoint’s custom panel and
design options. Contact us for your project needs.
Solar Water Station: Labrador Blue (Trim) / White-White (Panel)
Septage Receiving Station: Regent Grey (Trim) / Forest Green (Panel)
Brick Corner Option
Custom Pump Station Package - Bright Red (Trim) / White-White (Panel) Water Sentry with faux brick panel and Dark Brown (trim)
Water Stations: Left: Stone Grey (Trim)/White-White (Panel) Water Dispensing Station (foreground) color matched to
Right: Dark Brown (Trim) / Tan (Panel) Water Treatment Plant (background)
Contact Us 877-655-5585 www.flowpointsystems.com
1400
KENSINGTON CT
KENSINGTON RD
Sources: Microsoft, Vantor
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o
84.24 168.48 ft
This exhibit is for informational purposes and may not have been prepared for, or be suitable for legal, engineering, or surveying purposes.
GIS Web Map
Village of Oak Brook, Illinois
Date:
ITEM 8.A.2.
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
AGENDA ITEM
Board of Trustees Regular Meeting
of
February 24, 2026
SUBJECT: Award of Contract - HVAC BAS Services Agreement
FROM: Tim O'Malley, Public Works Director
BUDGET SOURCE/BUDGET IMPACT: $22,198.00 is budgeted in the FY2026 budget in account
#321-72200.
RECOMMENDED MOTION: I move that the Village Board approve R-2348, a Resolution waiving
the formal competitive bid process due to a sole-source service and award a three-year agreement to
Trane, US, Inc., Willowbrook, IL, for the Butler Government Center and the Oak Brook Public Library
HVAC BAS System Services Agreement in the amount of $70,049.00 ($22,198.00 2026/2027,
$23,331.00 for 2027/2028, and $24,520.00 for 2028/2029), and approve Resolution R-2348 pending
final attorney review and approval.
Background/History:
In 2015, the Village Board approved upgrading the HVAC system at the BGC. The upgrades were
essentially converting the units from electric perimeter and duct preheat systems to a traditional gas
burner forced air system. The operation of the controls is reliant on a proprietary building automation
system (BAS) with Trane.
In 2019, the Village Board approved upgrading the HVAC system at the library. The upgrades were
essentially replacing and converting the controls and BAS from its current Andover Continuum system
to Trane to create better operation continuity across multiple Village facilities. In 2023, the Village
Board approved the first extension of the 3-year contract.
The BAS is proprietary to Trane and cannot be maintained by anyone other than them. Therefore, there
is no option to bid this service. The costs to convert the BAS to a non-proprietary system would require
mechanical and control replacement and that cost far outweighs this multi-year agreement. The time to
consider this change would be when that equipment has reached its useful life.
Recommendation:
Staff recommends that the Village Board approve R-2348, a Resolution waiving the formal competitive
bid process due to a sole source service and award a three-year agreement to Trane, US, Inc.,
Willowbrook, IL, for the Butler Government Center and the Oak Brook Public Library HVAC Building
Automation System Services Agreement in the amount of $70,049.00 ($22,198.00 for 2026/2027,
$23,331.00 for 2027/2028, and $24,520.00 for 2028/2029) and approve Resolution R-2348 pending final
attorney review and approval.
Attachments:
1. Resolution # R-2348 - BGC & Library HVAC Building Automation Systems Service Agreement
2. BGCandOBPLHVACBASMaintAgrmnt
3. Village of Oak Brook - Trane BAS Service Agreement Renewal 2026-29_govt center and library
THE VILLAGE OF OAK BROOK
COOK AND DUPAGE COUNTIES, ILLINOIS
RESOLUTION
NUMBER 2026-PW-AG-HVAC-R-2348
A RESOLUTION
TO WAIVE COMPETITIVE BIDDING AND APPROVE THE
AWARD OF CONTRACT TO TRANE, US, INC., OF
WILLOWBROOK, IL, FOR THE BUTLER GOVERNMENT
CENTER AND THE OAK BROOK PUBLIC LIBRARY HVAC
BUILDING AUTOMATION SYSTEMS SERVICE AGREEMENT
LAURENCE E. HERMAN, Village President
NETASHA SCARPINITI, Village Clerk
NAVEEN JAIN
MICHAEL MANZO
MELISSA MARTIN
JAMES NAGLE
A. SURESH REDDY
EDWARD TIESENGA
Village Board
Published in pamphlet form by authority of the
President and the Board of Trustees of the Village of Oak
Brook on this 24th day of February 2026
RESOLUTION NO. 2026-PW-AG-HVAC-R-2348
A RESOLUTION
TO WAIVE COMPETITIVE BIDDING AND APPROVE THE AWARD OF CONTRACT TO
TRANE, US, INC., OF WILLOWBROOK, IL, FOR THE BUTLER GOVERNMENT CENTER
AND THE OAK BROOK PUBLIC LIBRARY HVAC BUILDING AUTOMATION SYSTEMS
SERVICE AGREEMENT
WHEREAS, the Village of Oak Brook is a municipal corporation with authority provided for
and granted pursuant to the Illinois Municipal Code to exercise certain powers and perform certain
functions pertaining to its local government and affairs;
WHEREAS, the Village of Oak Brook (hereinafter referred to as “Village”) upon approval
of the Village President and Board of Trustees (collectively, the “Corporate Authorities”) may enter
into an Agreement with another party pursuant to Illinois Statute;
WHEREAS, in 2015 the Village Board approved upgrading the HVAC system at the Butler
Government Center to convert the units from electric perimeter and duct preheat systems to a
traditional gas burner forced air system, of which, includes a control system that is reliant on a
proprietary building automation system (BAS) with Trane, US, Inc., of Willowbrook, IL
(“Company”);
WHEREAS, in 2019 the Village Board approved upgrading the HVAC system at the library
to replace and convert the controls and BAS from its current Andover Continuum system to
Company to create better operation continuity across multiple Village facilities, which was then
extended in 2023 for an additional three years, and is now in need of extension once more;
WHEREAS, Staff is recommending that the Corporate Authorities waive further bidding
and award the contract in the form attached hereto and incorporated herein as Exhibit A (the
“Agreement”) to the Company, in the amount of $70,049.00 ($22,198.00 for 2026/2027,
$23,331.00 for 2027/2028, and $24,520.00 for 2028/2029 for the Butler Government Center and
the Oak Brook Public Library HVAC BAS System Service Agrement, all as further detailed therein;
WHEREAS, the Village of Oak Brook Corporate Authorities are of the opinion that it is in
the best interests of the Village of Oak Brook to approve the Agreement for the purposes
referenced herein.
NOW, THEREFORE, BE IT RESOLVED, in open meeting assembled, by the Village
President and Board of Trustees of the Village of Oak Brook, DuPage and Cook Counties, Illinois
as follows:
Section One – Recitals
The Corporate Authorities hereby find that all of the recitals hereinbefore stated as
contained in the preamble to this Resolution are full, true, and correct and do hereby, by reference,
incorporate and make them part of this Resolution as legislative findings.
Section Two – Approval of Agreement
The President and Board of Trustees hereby approve the Agreement to Company in
substantially the same form attached as Exhibit A.
2
Section Three – Authorization and Direction
The Village Manager is hereby authorized to execute, and if necessary, the Village Clerk
is hereby authorized to attest the Agreement, substantially in the form attached hereto as Exhibit
A.
Section Four - Other Actions Authorized
The officers, employees and/or agents of the Village shall take all actions necessary or
reasonably required to carry out and give effect to the intent of the Agreement and otherwise to
consummate the transactions contemplated herein, and shall take all actions necessary in
conformity therewith including, without limitation, the execution and delivery of all documents
required to be delivered in connection with the transaction contemplated herein.
Section Five - Authorization of Expenditures
The Corporate Authorities hereby authorize and direct the expenditure of all costs related
to the execution of the Agreement, additionally, the Village is authorized and directed to allocate
and spend all necessary funds to fulfill the requirements of the Agreement and of this Resolution.
Section Six – Waiver of Bidding Process
To the extent that any requirement of bidding would be applicable to the transactions
contemplated hereunder, the same is hereby waived.
Section Seven - Acts of Village Officials
That all past, present and future acts and doings of the officials of the Village that are in
conformity with the purpose and intent of this Resolution are hereby, in all respects, ratified,
approved, authorized and confirmed.
Section Eight – Effective Date
This resolution shall be in full force and effect from and after its passage, approval and
publication as provided by law.
Section Nine - Publication
This resolution shall be published in book or pamphlet form as provided by the Illinois
Municipal Code.
Section ten – Conflict Clause
All resolutions, parts of resolutions or board actions in conflict herewith are hereby repealed
to the extent of such conflict.
Section Eleven – Saving Clause
3
If any section, paragraph, clause or provision of this resolution is declared by a court of
law to be invalid or unconstitutional, the invalidity or unconstitutionality thereof shall not affect the
validity of any other provisions of this resolution, which are hereby declared to be separable.
Section Twelve – Recording
This resolution shall be entered into the minutes and upon the journals of the Board of
Trustees of the Village of Oak Brook.
PASSED THIS 24th day of February 2026.
Ayes: ________________________________________________________________
Nays: ________________________________________________________________
Absent: ________________________________________________________________
APPROVED THIS 24th day of February 2026.
___________________________________
LAURENCE E. HERMAN,
Village President
ATTEST:
___________________________________
NETASHA SCARPINITI,
Village Clerk
4
EXHIBIT A
[Agreement]
5
REVIEW OF CONTRACTS
o*"Voi'iL" 4f?ffi"d,*.
Proora m/Account Nu mber :
Zat-ad6(fr
A rded Contract Price: eted Amount:
ot I (() *{eu,
CONTRACT AMOUNT
Up To $20,000 [] $soo,ool - gl,ooo,ooo
m g2o,ooo - g5oo,ooo [l over $1,ooo,ooo
NOTES
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(.e AS ly*rols
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Date
Name:
';<f'r/s/t
EY SXGilATURE
Name: Date
APPROVED BY VIII-AGE MANAGER
Name: Date
riT{AL REVXEW AS TO FORM ATTORNEY SIGNATURE
Name: Date:
E Three (3) originals signed by other party Date/Initials
t] Original provided to staff member for other party Date/Initials I
E Original provided to Official Files Date/Initials --
t
Village of Oak Brook I Approved by Board of Trustees - Date/lnitials
VILLAGE OF OAKBROOK
PROFESSIONAL SERVICES AGREEMENT
ThisAGREEMENTisdatedasofthe-dayot-,2026("Agreement,),andisbyandbetweentheVILLAGE
OF OAK BROOK, 1200 Oak Brook Road, Oak Brook,Illinois 60523 an Illinois municipal corporation ("Village'), and TRANE
US, INC., 7100 South Madison, Willowbrook, Illinois 60527-5505 ("Consultant").
IN CONSIDERATION OF the recitals and the mutual covenants and agreements set forth in the Agreement, and pursuant to the
Village's statutory powers, the parties agree as follows:
SECTION l. SCOPE OF SERVICES. The Village event shall the term of this Agreement be longer than the term
retains the Consultant to perform, and the Consultant agrees to expressly stated in this Agreement; (b) any automatic renewal
perform, all necessary services to perform the work in or extension (whether or not conditioned upon any notice or
connection with the project identified below ("Seruices"), absence thereof from either Party) or any similar "evergreen"
which Services the Consultant shall provide pursuant to the provision shall be deemed null and void ab initio; ard (c) the
terms and conditions of this Agreement: term of this Agreement shall not be extended or renewed
except by written agreement duly authorized, executed and
Butler Government Center and Oak Brook Public Library delivered by the Parties hereto. In the event of any
HVAC BAS Controls Three Year Maintenance Agreement inconsistency within this Agreement relating to the duration of
February 1, 2026 - January 31, 2029, as more fully the initial term hereof, the shorter initial term shall govern. If
described in Exhibit A. no initial term is stated in this Agreement, then the term shall
be one year from the date on which the term commences
TIME OF PERFORLANCE. The Consultant shall perform
and complete the Services as mutually agreed upon between SECTION 3. REPRESENT oF'
Village and Consultant ("Time of Performance'). CONSULTANT. The Consultant represents and certifies that
the Services shall be performed in accordance with the
SECTION2. COMPENSATION. standards of professional practice, care, and diligence
practiced by recognized consultants in performing services of
A. Agreement Amount. The total amount a similar nature in existence at the Time of Performance. The
billed by the Consultant for the Services under this Agreement representations and certifications expressed shall be in
shall not exceed $70,049.00 ($22,198.00 for February l, addition to any other representations and certifications
2026 - January 31, 2027, $23,331.00 for February 1, 2027 - expressed in this Agreement, or expressed or implied by law,
January 31,2028, and $24,520.00 for February 2028 l, - which are hereby reserved unto the Village.
January 31, 2029), including reimbursable expenses, without
the prior express written authorization of the Village Manager. The Consultant further represents that it is financially solvent,
has the necessary financial resources, and is sufficiently
B. Taxes. Benefits. and Rovalties. Each experienced and competent to perform and complete the
payment by the Village to the Consultant includes all Services in a manner consistent with the standards of
applicable federal, state, and Village taxes of every kind and professional practice by recognized consultants providing
nature applicable to the Services as well as all taxes, services of a similar nature. The Consultant shall provide all
contributions, and premiums for unemployment insurance, old personnel necessary to complete the Services.
age or retirement benefits, pensions, annuities, or similar
benefits and all costs, royalties, and fees arising from the use SECTION 4. INDEMNIFICATION: INSTIRANCE:
of, or the incorporation into, the Services, of patented or LIABILITY.
copyrighted equipmant, materials, supplies, tools, appliances,
devices, processes, or inventions. All claim or right to claim A. Indemnification. The Consultant proposes
additional compensation because of the payment of any such and agrees that the Consultant shall indemnifu and save
tax, contribution, premium, costs, royalties, or fees is hereby harmless the Village against all damages, liability, claims,
waived and released by Consultant. losses, and expenses (including attorneys' fee) that may arise,
or be alleged to have arisen, out of or in connection with the
C. Pavment of Asreement Amount. Consultant's performance of, or failure to perforrn, the
Payments shall be made pursuant to the terms of the Local Services or any part thereof, or any failure to meet the
Government Prompt Payment At, 50 ILCS 505/3 et.seq. representations and certifications set forth in Section 4 of this
Agreement.
D. No Automatic Renewal. Notwithstanding
anything to the contrary contained in this Agreement: (a) in no B. Insurance. The Consultant acknowledges
and agrees that the Consultant shall, and has a duty to
I
maintain adequate insurance, in an amount, and in a form and termination, not exceeding the value of the Services
from companies, acceptable to the Village. The Consultant's completed.
maintenance of adequate insurance shall not be construed in
any way as a limitation on the Consultant's liability for losses E. Compliance with Laws and Grants.
or damages under this Agreement. Consultant shall give all notices, pay all fees, and take all
other action that may be necessary to ensure that the Services
C. No I Liahilitv. No elected or are provided, performed, and completed in accordance with all
appointed official or employee of the Village shall be required governmental permits, licenses, or other approvals
personally liable, in law or in contract, to the Consultant as the and authorizations that may be required in connection with
result of the execution of this Agreement. providing, performing, and completing the Services, and with
all applicable statutes, ordinances, rules, and regulations,
SECTION 5. GENERAL PROVISIONS. including without limitation the Fair Labor Standards Act; any
statutes regarding qualification to do business; any statutes
A. Relationship of the Parties. The prohibiting discrimination because of, or requiring affirmative
Consultant shall act as an independent contractor in providing action based on, race, creed, color, national origin, age, sex, or
and performing the Services. Nothing in, nor done pursuant other prohibited classification, including, without limitation,
to, this Agreement shall be construed to: (l) create the the Americans with Disabilities Act of 1990, 42 U.S.C. $$
relationship of principal and agent, employer and employee, l2l0l et seq., and the Illinois Human Rights Act, 775 ILCS
partners, or joint venturers between the Village and 5/l-l0l et seq. Consultant shall also comply with all
Consultant; or (2) to create any relationship between the conditions of any federal, state, or local grant received by the
Village and any subcontractor of the Consultant. Village or Consultant with respect to this Contract or the
Services. Consultant shall be solely liable for any fines or
B. Conflicts of Interest. The Consultant civil penalties that are imposed by any govemmental or quasi-
represents and certifies that, to the best of its knowledge: (l) govemmental agency or body that may arise, or be alleged to
no Village employee or agent is interested in the business of have arisen, out of or in connection with Consultant's, or its
the Consultant or this Agreement; (2) as of the date of this subcontractors, performance of, or failure to perform, the
Agreement, neither the Consultant nor any person employed Services or any part thereof. Every prol'ision oflaw required
or associated with the Consultant has any interest that would by law to be inserted into this Contract shall be deemed to be
conflict in any manner or degree with the performance of the inserted herein.
obligations under this Agreement; and (3) neither the
Consultant nor any person employed by or associated with the F. Prevailing Wase. Pursuant to Section 4 of
Consultant shall at any time during the term of this Agreement the Illinois Prevailing Wage Act, 820 ILCS 130/4, Consultant
obtain or acquire any interest that would conflict in any agrees and acknowledges that not less than the applicable rate
manner or degree with the performance of the obligations of prevailing of wages, as found or ascertained by the
under this Agreement. Department of Labor and made available on the Department's
Official website, or determined by the court on review, shall
C. No Collusion. The Consultant represents be paid for each craft or type ofworker needed to execute this
and certifies that the Consultant is not barred from contracting contract or to perform such work, and it shall be mandatory
with a unit of state or local government as a result of (l) a upon the Consultant to whom the contract is awarded and
delinquency in the payment of any ta,r administered by the upon any subcontractor under him, to pay not less than the
Illinois Department of Revenue unless the Consultant is specified rates to all laborers, workers and mechanics
contesting, in accordance with the procedures established by employed by ttrem in the execution of this contract.
the appropriate revenue act, its liability for the tax or the
amount of the tax, as set forth in Section ll-42.1-l et seq. of G. Certified Pavroll. Consultant shall, in
the Illinois Municipal Code, 65 ILCS 5/l l-42.1-l et seq.; or accordance with Section 5 of the Illinois Prevailing Wage Act,
(2) a violation of either Section 33E-3 or Section 33E-4 of 820 ILCS 130/5, submit to the Department of Labor on a
Article 33E of the Criminal Code of 196l,720ILCS 5/33E-l monthly basis, a certified payroll. The certified payroll shall
et seq. If at any time it shall be found that the Consultant consist of a complete copy of those records required to be
has, in procuring this Agreement, colluded with any other made and kept by the Prevailing Wagc Act. The certified
person, frm, or corporation, then the Consultant shall be liable payroll shall be accompanied by a statement signed by the
to the Village for all loss or damage that the Village may Consultant or subcontractor which certifies that: (l) such
suffer, and this Agreement shall, at the Village's option, be records are true and accurate; (2) the hourly rate paid is not
null and void. less than the general prevailing rate of hourly wages required
by the Prevailing Wage Act; and (3) Consultant or
D. Termination. Notwithstanding any other subcontractor is aware that frling a certilied payroll that he or
provision hereof, the Village may terminate this Agreement at she knows to be false is a Class A misdemeanor. A general
any time upon 15 days prior written notice to the Consultant. contractor may rely upon the certification of a lower tier
In the event that this Agreement is so terminated, the subcontractor, provided that the general contractor does not
Consultant shall be paid for Services actually perfiormed and knowingly rely upon a subcontractor's false certification.
reimbursable expenses actually incurred, if any, prior to Upon seven business days' notice, Consultant and each
2
subcontractor shall make available for inspection and copying
at a location within this State during reasonable hours, the Willowbrook, Illinois 60527
records required to be made and kept by the Act to: (i) the Attention: Ryan Hardy, Account Manager
Village, its officers and agents; (ii) the Director of Labor and
his deputies and agents; and (iii) to federal, State, or local law K. Waiver. Neither the Village nor the
enforcement agencies and prosecutors Consultant shall be under any obligation to exercise any of the
rights granted to them in this Agreement except as it shall
H. Default. If it should appear at any time that determine to be in its best interest from time to time. The
the Consultant has failed or refused to prosecute, or has failure of the Village or the Consultant to exercise at any time
delayed in the prosecution of, the Services with diligence at a any such rights shall not be deemed or construed as a waiver
rate that assures completion of the Services in fuIl compliance of that right, nor shall the failure void or affect the Village's or
with the requirements of this Agreement, or has otherwise the Consultant's right to enforce such rights or any other
failed, refused, or delayed to perform or satisfu the Services or rights.
any other requirement of this Agreement ("Event of
Defuult'), and fails to cure any such Event of Default within L. Third Partv Beneficiarv. No claim as a
ten business days after the Consultant's receipt of written third party beneficiary under this Agreement by any person,
notice of such Event of Default from the Village, then the firm, or corporation shall be made or be valid against the
Village shall have the right, without prejudice to any other Village.
remedies provided by law or equity, to (l) terminate this
Agreement without liability for further payment; or (2) M. Governing Law: Venue. This Agreement
withhold from any payment or recover from the Consultant, shall be governed by, construed and enforced in accordance
any and all costs, including attorneys' fees and administrative with the internal laws, but not the conflicts of laws rules, of
expenses, incurred by the Village as the result of any Event of the State of Illinois. Venue for any action arising out of this
Default by the Consultant or as a result of actions taken by the Agreement shall be in the Circuit Court for DuPage County,
Village in response to any Event of Default by the Consultant. Illinois.
N. Conflicts: Exhibits. If any term or provision
I Assignment. This Agreement may not be in this Agreement conflicts with any term or provision of an
assigned by the Village or by the Consultant without the prior attachment or exhibit to this Agreement, the terms and
written consent of the other party. provisions of this Agreement shall control.
J. Notice. All notices required or permitted to
be given under this Agreement shall be in writing and shall be O. No Disclosure of Confidential
delivered: ( I ) personally; (2) by a reputable overnight courier; Information by the Consultant. Confidential information
or by (3) by certified mail, return receipt requested, and means all material, non-public, business-related information,
deposited in the U.S. Mail, postage prepaid. Unless otherwise written or oral, whether or not it is marked that is disclosed or
expressly provided in this Agreement, notices shall be deemed made available to the Consultant, directly or indirectly,
received upon the earlier of: (a) actual receipt; (b) one through umy means of communication or observation. The
business day after deposit with an overnight courier as Consultant acknowledges that it shall, in performing the
evidenced by a receipt of deposit; or (c) three business days Services for the Village under this Agreement, have access, or
following deposit in the U.S. mail, as evidenced by a return be directly or indirectly exposed, to Confidential Information.
receipt. Notices and communications to the Village shall be The Consultant shall hold confidential all Confidential
addressed to, and delivered to, the following address: Information and shall not disclose or use such Confidential
Infonnation without the express prior written consent of the
Village of Oak Brook Village. The Consultant shall use reasonable measures, at
1200 Oak Brook Road least as strict as those the Consultant uses to protect its own
Oak Brook, Illinois 60523 confidential information. Such measures shall include,
Attention: Tim O'Malley, Public Works without limitation, requiring employees and subcontractors of
Director the Consultant to execute a non-disclosure agreement before
obtaining access to Confidential Information.
Notices and communications to the Consultant shall be
addressed to, and delivered to, the following address:
Trane US, Inc.
7100 South Madison Street,
3
ATTEST: VILLAGE OF OAK BROOK
By: By:
Netasha Scarpiniti, Village Clerk Greg Summers, Village Manager
ATTEST: TRANE US,INC.
By:
Title Its:
4
EXHIBIT A
(PROPOSAL ID:8346423, DATED JANUARY 15,2026)
5
Village of Oak Brook - Oak Brook, lL
Proposal lD: 8346423
aNNTE"
xs* Trane U.S. lnc.
7100 South Madison
Willowbrook, lL 60527
Phone: (630) 734-3200
Fax: (630) 323-9040
January 15,2026
Sites
Village Of Oak Brook a Oak Brook Public Library
1200 Oak Brook Rd a Oak Brook Butler Government Center
Oak Brook, lL 60523-6052
ATTENTION: John Temes
SUBJECT: Continuation of Service Agreement at Butler Government Center & Public Library - 3 Years
Your existing 3 year Trane Service Agreement 7019846 is scheduled for renewal on February 1 , 2026. To assure that there
will be no interruption of service and benefits to Village of Oak Brook, your 3 year Service Agreement 8346423 renewal will
be extended through January 31 ,2029. The adjusted Service Fees for the renewal term for all sites is set forth in the
following table:
Contract Year Annual Amount - All Sites USD Pavment USD Pavment Term
Year 1: 2l1126lo 1131127 $22,198.00 $22,198.00 Annual
Year 2:211127 to 1131128 $23,331.00 $23,331.00 Annual
Year 3: 2l1l28to 1131129 $24,520.00 $24,520.00 Annual
The Annual Amount and Payment information set forth above DO NOT include applicable sales tax. Applicable
sales taxes will be included upon generation of the invoice for the renewed Seryice Agreement. Payment of
applicable sales tax is the responsibility of the Customer.
lf there is any reason why this Service Agreement should not be extended through this period, please notiff Trane in writing
prior to the renewal date indicated above. lf so notified, Trane can continue at your discretion to provide services beyond the
renewal date at our standard time and material rates.
SCOPE OF SERVICE
The Scope of Service for the new agreement period will be:
The following "Covered Equipment" will be serviced at Oak Brook Butler Government Center - 1200 Oak Brook Rd,
Oak IL
Equipment Qtv Manufacturer Model Number Serial Number Asset Taq
Tracer SC Building Automation 1 Trane BMSCOOOAA E1 6M93247 BAS
Service Description Quantity Per Term
lnitial Mapping and Tuning of Analytics and Data in Cloud (Service 2) I
Connected Building Controls Operating lnspection - Onsite (Service 3) 6 (2 per yr)
Connected Building Controls Operating lnspection - Remote (Service 4) 6 (2 per yr)
"Covered will be Public - 600 Oak Brook Oak
Equipment Qtv Manufacturer Model Number Serial Number Asset Tao
Tracer SC+ Building Automation 1 Trane x1 36516950 E1 9H01 547 BAS
Service Description Quantity Per Term
lnitial Softrrvare Upgrade and Renew SMP License (Service 1) 1-3yrlicense
lnitial Mapping and Tuning of Analytics and Data in Cloud (Service 2) 1
Connected Building Controls Operating lnspection - Onsite (Service 3) 6 (2 per yr)
Connected Building Controls Operating lnspection - Remote (Service 4) 6 (2 per yr)
t?nN=
r!an\i!c6rt5
sensitivitfi lsEnlv$tntioerEgg,,o"f,,f
:1X Eil: n"Ji:[:;?,# ] ?:i:5il31il
Village of Oak Brook - Oak Brook, lL
ProPosal lD: 83462123
TERMS & CONDITIONS
Terms & Conditions for the renewal period are attached
CLARIFICATIONS
lf Village of Oak Brook accounting procedures require a purchase order for the renewal term, please provide your purchase
order number to Trane prior to the renewal date.
We value your business and look forward to continuing to serve and contribute to your organization's success.
Sincerely,
Pyu #*/y
Ryan Hardy
Account Manager - Trane
Rvan. hardv@tranetech nolooies. com
630-780-9374
TARIFFS
Trane shall have the right, at its discretion, to pass along any related increases should (1) its costs related to the
manufacture, supply, and shipping for any product or service materially increase. This includes, but is not limited to, cost
increases in raw materials, supplier components, labor, utilities, freight, logistics, wages and benefits, regulatory compliance,
or any other event beyond Company's control and/or (2) any tariffs, taxes, levies or fees affecting, placed on or related to
any product or service materially increases.
CUSTOMER ACCEPTANCE
Authorized Representative
Printed Name
Title
Purchase Order
Acceptance Date
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^---,-,..,-Page2.o{9-.,---.,-r
sensltrvlty:
O 2026 Trane Technologies. All Rights Reserved.
mgntyuonrloen8EhRoentiat
and Proprietary lnformation of rrane U s lnc.
Village of Oak Brook - Oak Brook, lL
Proposal lD: 8346423
1NANE"
i EN*
CONNECTED CUSTOMER SERVICE FLOWS
The following Customer Service Flows provide additional service description detail for Covered Equipment.
Service 1: lnitial Renew SMP License
Description
. Get SMP License for Customer
. APPIY New SMP License
. Software Upgrade
Service 2: lnitia! Mapping and Tuning of Analytics and Data in Cloud
Description
. Mapping and Tuning - Data points are mapped and analytics are tuned to match custom nature of custome/s
building automation system to maximize value of advanced analytics package.
Service 3l Connected Building Controls Operating lnspection 'Onsite
Description
. Technician Check ln - Technician checks in with customer to discuss scope of work for that day and any customer
concerns or information.
o Hardening Report - Technician runs cybersecurity hardening report for the system controller(s).
. Alarm Routing - Technician checks that existing alarm routing configuration is correct and that alarms are routing to
correct people within organization as appropriate.
. Device Communication Check - Technician checks device communication links, analyzes for communication
failures or intermittent communication, and captures current state.
. User Access Review - Technician reviews list of users with access to the BAS/BMS/Trane Connect and captures
current state.
. User Override Report - Technician runs a user override report to determine what overrides are currently in place for
the system.
. Building Schedule and Area Review - Technician reviews current building schedules and captures cunent state.
r Alarm Log Review - Technician reviews alarm log and captures current status.
o Building Analytics - Technician reviews building analytics to ensure design operation of systems and identify any
operational anomalies based on what analytics are reporting.
. Service Advisories - Technician runs Exception History Report and documents their findings.
. Additional ltem ldentification - Technician identifies items that require further investigation and provides quotes as
needed.
. Document Findings in Trane Connect - Technician captures any findings and uploads into Trane Connect for
customer visibility.
o Finalize Field Report - Technician documents work in customer field report.
. Checkout with Gustomer - Technician discusses work with customer and discusses any next steps that they
recommend.
Service 4: Connected Building Controls Operating lnspection - Remote
Description
. Technician Check ln - Technician checks in with customer to discuss scope of work for that day and any customer
concerns or information.
o Hardening Report - Technician runs cybersecurity hardening report for the system controller(s).
o Alarm Routing - Technician checks that existing alarm routing configuration is correct and that alarms are routing to
correct people within organization as appropriate.
. Device Communication Check - Technician checks device communication links, analyzes for communication
failures or intermittent communication, and captures current state.
. User Access Review - Technician reviews list of users with access to the BAS/BMS/Trane Connect and captures
current state.
. User Override Report - Technician runs a user override report to determine what ovenides are currently in place for
the system.
. Building Schedule and Area Review - Technician reviews cunent building schedules and captures current state.
o Alarm Log Review - Technician reviews alarm log and captures current status.
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Village of Oak Brook - Oak Brook, lL
Proposal lD: 8346423
. Building Analytics - Technician reviews building analytics to ensure design operation of systems and identify any
operational anomalies based on what analytics are reporting.
. Service Advisories - Technician runs Exception History Report and documents their findings.
. Additional ltem ldentification - Technician identifles items that require further investigation and provides quotes as
needed.
. Document Findings in Trane Connect - Technician captures any findings and uploads into Trane Connect for
customer visibility.
r Finalize Field Report - Technician documents work in customer field report.
. Checkout with Customer - Technician discusses work with customer and discusses any next steps that they
recommend.
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sensitivitfilsErrlv$Snrioergggoo"*o,,f:l?Xil1J;"JH[:;";,fl 5?ij'"5i,'31i1
Villaqe of Oak Brook - Oak Brook, lL
Proposal lD: 8346423
TERMS ANO CONDITIONS - SERVICE
;coiliny fr.ne U.s. tnc. dba Tran6 forcomp.ny peitorfiance in the Unlted States end Trane canada t LC for comp.ny porformance in
Canada. "rr"ff.""n
conditions {"Terms") are an integral pan of Company's offer and form the basis ol any egreemenl (lhe
"Agreemefil") rcsulting
i. lg."-."t These terms and
prop*"r tthe ,proposal') for ihe fdlowing commercial services as slal.d in the Proposal (cdleclively, lhe "Services"): inspeclion maintenance
r., 6orp*Vi,titaiirenanc. lrtelhgeni
.na **ii nn! SeMces.) on equipmeni (th; 'Cover.d Equ'pment' ). speoted Addtronal work (i, any), and if included 'nlhe P roposal.
+;;; d;;sil.;;;"i- ,sins remae cdnnedr,;ty lcolle4vcly and individ']ally rerened ro in th.se rems as "rrane Disiial
""J "i.,i "t'ii'."rioi"
SETViCCB). COiPAi{Y'S TERMS ARE SUBJECT TO PERIOOIC CHAIIGE OR AiTEIIDi'E'{T'
i. CorineAaa Servlces. tn addiion lo lhes. ierms and condilions, lhe Connecled Servic€s Tems of Service ('Conne.icd SeMc€s Terms'), available at
ittps:irwrnr;ne.comnraneConnecteaSerricesferms. rnconoraled herern by reference and shall apply lo the enenl lhal
as updated lrcm rime io {me..are
e;mpsny provrdes Customerfilh Conn€Gted Setuices as delined rn lhe connected serylces rerms
accepta;ce in wntng by the party lo whom this ofier is made or an adhorized agcnt i"Customer) delivered lo
3 Accaotance. The proDosat rs sublecr top'oposir.
rr c usomer a-cciprs the eioposat by placins an order, without lhe addilion of any other lerms and
conditions
i.ii.'i,fiiiiiio l"ri i;-_ irr" oa" * t'"
;;'# ir"r"r.r" ".ii- "tat be de.med aiceprance of the Proposd subi.ci to these Terms and condllions. lf custome/s order is
il;i;;r;ion
.,,pii""tv coiaitionea ,pon Company's acceplanc! or assent lo terms andior conditions other than those expressed he.ein, relurn of such order bv Companv wiih
ij..."i,s r"rms ana Condit|oni att_eched or refe.enced serv8 as Company'3 notic€ of objection to Cu3tomeisin terms and as Company's counterofier lo perform
i-"#ii"-"* ,r,iiirpo""i ,"1 Co.pi"ir"ir" and cofldirions. it cistomer does not reject or obiecl witins to companv within 10 davs, comPanv's
G a"i."i accepted. cusiom;ts acceptance oI perfomance by compsny will in any evefll connr[e En acceptance bv Cuslomerpedomance
liJ.r"-.rji*iri ",ir, of companv's
or,
i"rr" This Agr;ment is subjec,t to cJ;il approial by company lJpoo disapproval ol credil, company may delav or suspend
.""gaia" prices-and/or Tems ind Conditionswth Customer I dompany
"nJC""atr."".
Jit" oprion, and Cuslomer arc unable lo agreeon such revisions,lhis AEreement
iJ iiiriJi"a-*im"ri tiabitity olher rhan customeis obligation ro pay for serurces provided by companv lo the &le of canceilation. -
i. fees and taxes. Fees"nyf;r the Services (the "service fees')-are as sir f;dh in the Proposal. Exc.pl as olherwise stated in the Proposd, Servic€ Faes areto
"i,itr
shallbe Ulled s€paralelv accotding
G""a - p..rr"-in"" arring regutarbusiness hours. Chargesfor p€rlormance outside,Companls nomsl business houB perd
rr;then pievair,ng overtime-or e_mergencl taOornatoui rae-s. .n aOOnron to rne slaled SeMce Fees. Cuslomer shall pay all taxes not legally requted to be
bv Companv or, ailernatively. shallpdde ComPenvwilh an acceplable lax erempllon cenificale-
il p.*l'."L p*."nr ai:e uoon rece'a or Comp'anvis rnvace. Service F ees sirall be paid no less rreqoenlly ihan
perlomance of
qusrtedy and in advance or
t sj,i;,ii]l; iJf,p;;v ";i"*"! ir'" ,ghit" dt i.'"ny accounr odnanding ror more rhan 30 days a s€rvice charse equalmay
to ihe lesser or lhe max,mum allowable
d s.onlrnue p€rformance whenever
t6athteresr rate;1 i"a oftne onnapitamounr duea lheend ol sach manrh Wthout lrabilrly lo Customer Company
"
or orherwise edorcinE
;;#;i;i;;il. a,;;."i !r,"rri,v ir -"t" ii"audins axomcys' rees) incuned by company in anemptins io cdled amour s due
this Agleemenl
lo suspend
6. C;storner Breech. Each of lhe fo owing const des a breach by cusrom€r and sharl give company lhe dghl. wlthoul an electon of
'emedles.
p..fo^"""e o, r"rminrr" thrs Agreement bi detiv;t ot *ntt"n not'". o""rrnng terminaroi. upon termrnaion Cu$omer shall be liable to lhe Companv for all
(a)Anv failurc by Customerlo pay amounls when duei
bervic€s furnished to date ano ait damages sustainio by Company (induding 6st profrl and oveltlead)r
(c) Anv repr*enlalion or warrantv
iU] s"r.i"i by Cuslome; tor the benetil'of its credi;ls, Cus6mels bankruptcy, insdvency, or receivershipi
pedorm or
"", "*tgn."r,l
i;ff;;ia;;;;;;;;edion with this Asreemenl is fars€ or misteadins in any mae al resp€clwhen madei or (d) Any failure bv ctrstome. to
6molv wth anv malenal Drovision ot lhls Agreemenl.
; ;;i#;;". e;;;j;v p.,r"* rf," s"*i*s in accordance with industry nandards senerally applicable in lhe slate or province whero the seMc€s are
"r,"ri
oerformed u;d;r srmrtar drcrm"t"n"es *t Company performs the Servic€s. Company may refuse lo pedorm where working condilions could endanger propeny
;; ;;il;; ;k.'n"d" lu,i*L" "n oi c,l"iomer and company, ar cu$ome/s erp€ns! and before ihe services bes,n cusromer lvrll provide anv
"g'""0 6erlorm the Servrces in cimpliance wnh oSHA stale, or pmvincial industdal safetv regulations or anv olher
pr"tr"-s, catwalks tolarety
""[i"lrv'oi""
aDotred; hdudria] safetv standards or quidetines Thrs Ag reement presupposes lhat all major pieces oi Covered Equipmenl are in proper operating condtion
as
jii.*iii, ii!"J-s-"-";i"ir,"i"r'J"'ip..'".a on rhe-covered Equip;e berns in a maintainable condiiion. ln no evenr shallCompanv have anv oblisalion
upon seasonal starl-up
i" -d.* CorereO eouiomenrthat is no b;ger maintainabte. Dunng tire lirst 30 days ol this Agreement, or upon inilial inspedion, andor
," ,""p"."i ov c"rpany of cove;d Equipment indicates repairs or replacement is rcquired, companv will proMde a written
;1;ffi"d";'il;G[.iii equipment from
iliil;;"il;;;;'"o-r"*r!,ni rr c,j"t".!i a;s not aulhodze'such repairs or replacemeril, company may remove lhe unacceptabre
i;;;; il;;il;; il S"rri"" r"."'"-rdinsty. Customer adnorizes Company 10 utilize custome/srelephone lineor neMo* inrBstruclure 1o
*nnJ ro t"iroi", "dr"rir'"equipment provided or irviced by Company and to pmMde Services conlracled for or olherwise requesled by cuSomer,
rs e;d/or
"y"t
rnctur,ino remore dEonostc reprn serrc". Cu"tonlir acknowteagei tha bompany is not resfonsible lor any adverse impact lo Custofic/s communicslions
Ho.[,il;il;i;;il;;;. c-ijiJ", ."v
"na t" i"Jaiuattacrr to cistomer equiimeht or provide portable devrces (hardware ancuor sonwarc) for e,eution of
Lnrmr or aiaonosric orocedures. Such ieuce3 "i""t shatt remain the p€rsonal prodetary properly of Company and tn no eve shall become a fxlure ol Customer
in connection wilh the SeNices on Customer equipment ioripany in"y remor. such devrces at ils discr€lion.
Parts used lor anv repairs made will tle those
seleded bv Comoanv as suitable forlhe reparr and mav De parts nol manufaclured by Company
il ;;;i;"ft;fti;; E""r""ijilJ"ri
f.ii."iai coinpany reasonable and sire accessio the covered Equipment and areas where companv is to worki
Equipmenli
rbr Fo[d manufa;urer r€commendarions concemng teard;n and htemal ,nspeclion. mapr overhaul. resloralEn or r€lubishing of ihe covered
:;""-";;;;;;;;,; rh. s-0. or s"*i"o sa#.nt, company is nor pertom,ns any manuraclurer recornmended leardown and rntemal
impecton. major
ilil;fi;i;;a;;;;;;;r,rbiir'i'ig Jrt'. c*","a sqripment ino ic)wrdre appri;bb, unress warer tresrment is expresslv included in the seMces provide
Dr.r*.ionat .ootino tow€r water tr;atmenl rn accordana; wih any reasonable recommendalions provided by Company.
,n rhe covered Equipment or the Services, the SeNices do not indude, and companv shall not be esponsible
ror or
6:-;;ffi;. ij;6il;;t;;tu;ed
ri"U"l"it'" dr*".- r", iny ctaims, tosses, damages or expenses sufferea ry the Cuslomer in any way connectd with, relatng lo o1:tl:!S llgrn, anv of the
rji*". ,., l* or"r"nree A room conoitrons or nem p;rfomance. (b) lnlpeclron. manlenance. lepair, replacemenl of or s€Mces for chrlled waler and
##il;#ri;;;;;o pipl"g, 0i"".";,ea swircles or circriir'treikerc; motor nadins equipmer ihsl is not faclory mounted and interconnectins
";riJ but nol limited lo.
p*r"i*irinsi ,"*rainS o, portibt;instrume s, gauges or thermometers; non-moving.parts or non-maintainable pans of lhe system, including,pneumalic,
il;s;];;i;;-p;;"fu,,*"els, t;e;
sheIs, ccits, housin$, castinss, casinss, drain pans, panels, ducl wo*i pipins: hvdraulic, hvdronic, ses, or
;;il:il;ii;;,ffi,]r,i casins or cabinetsr damase sunaned by other equipme'l or svslems; and/or anv ratlure, misadjustment
systemsi (c) Da;age repaiG or repLcrment of parls made necessary as a resull ol decldcal power failure lo '
"ppL.""" or"r'0.-rrrive
or .lesidn defciencies in other eaurpmem
d;';,;;;;;;;; uo"lr' i,i"", r", i,a"r p"issure, va-naalsm, misuse or abuse, wear and lear, end or lire rairure, water damase, improper operation,
,"iirlilri*J u acrtaent, aas i:r omissions of Customer or olhers, damage due to freezing weather, calamily malicious acl or any Eve
"quipment,.i ."r*"t." *surrins rrom ubrarlon ele<lrolytrc acton. rr;nns, contaminalion, conosion, er6ion, or caused bv scal6 or
"ft"'ar;n"v ai.rg.
ii ii].; iri,i",ji.iioi (o) FumrEhlng anvnemsol
chdde .n i;hrnat tubes exceoi;here waier trearmed p-ol€.cton seNices are prEsded by Company as Pad of lhis Agreemenl
i"",",liil"ii'"i,1-iir"-il,7l;;;", ;;;;; resrs ,ecommended o, requred by insuranc€ compan,es or rsderai stare, or rocar slvemmenrsi {0
-"i
il,iii,i i""a!qr"iy J"ny ir.ar'" i, ro*o"rion"p.d;r suppon ns or surroundrns the equrpment lo b€ worked on or any porton $ereor' (g) Buildins access or
to repair or redace cliomeTs existing equ!-pmenl, (hlThe nomdfunclion of stading and nopping equipment
orthe opening
*iJLI.* ir,i-ln-tgr'i.be
]na aosno or vatLs. dam!€rs "*:ssary; rcqutators no;aly rnstalted to proted eiuipme ;garnsl damage: (r) Valves lhal are nol faclory mounted balance slop.
ffi;il'd;#;i;;"'"jio ri. oi,i"" *p"i r;duded ,n tile As,;mern t) Any resporcibiriry ro, desrsn or redessn of rhe svsrem or rhe
cowred EouiDmeni. obsor""*n"e. s.rav resr", oir..&af or ;n$allation ol vaMa bodies an(i damp€rsr (k) any s€rvices, claims, or damages.arising out of
"peciricary
EiLiii,f"ijiiijii il .'J;;i-iiliJ "oi'g;ti; ;"d", u'ii Asr€emer{; (r) Fairure of c usromer ro rorro! / ;anufactu.er recommendarions concernins readown and
lhsl ersted in.
riremar rnsectron overtriuj ano raurhihins ot €quipment.jm) Any daims damages. loss€s. or erpens€s. adsing from or r€iated lo condrtions
uerore tre efieaiie aai ir rhrs Ae;cem; fPeE)ost;s condiriont). indud,ns withour rimli'tron, demases,
losses, or expenses
;, ;;;;;;;;ffii; molcumould ancuor funqil (n)
in,a,i"ri p*iiiiri"g buitding envetope issu$, mechanicat issues, plumbing issu&, and/or indoor arr quality issles i.volving
h.a"-l'rn"nt ot ranierar,r is-exoudei, unless reptacement of refnge;d is expressly slded as induded wtlhin lhe Servlc€s, 'n which(p)c€se replaceme shall in
;;&;':;;; i;;'#"; p.,*nr#.r 'a"o "is.. charse per-year expressly srared rn the seMc€s (or crane or nss,ns coes Anv services daims or
-"'ril work doae by or seMcls provided bv individuars or entities thar
iili]i"ijii.iin, tr,t i"iJ"ir", iir"g"i, r."sis, 6rexpenses, arisng rrom or rerated ro
are not employed by or hired by Company.
"t?A N Pam 5 nI q .. .
sensitiviti:TllEhlyldnrid"t8lnna"nii"i
O 2026 Trane technoloqEs All Rights Reserved
p,opnetary tnfo;alion of irane u s tnc
= "no
Village of Oak Brook - Oak Brook, lL
Proposal lD: 8346423
10. Limited Warranty. Company warrants that: (a) the malerial manufactured by Company and provided to Customer in performance of the SeMces is free
from defeds in maerial and manufaclure for a p€riod of 12 months from the earlier of the date of equipment start-up or replacemenl; and (b) the labor/labour
portion of the Maintenance SeMces and Additional Work has been properly performed for a period of 90 days from date of comple,tion (the "Limiled Wananty").
Company obligations of equipment start-up, if any are slded in the Proposal, are coterminous with the Limited Warranty period. Defecls must be reported to
Company within the Limited Warranty period. Company's obligation under the Limited Warranty is limited to repairing or redacing the defeclive part at its option
and to conecling any labor/labour improperly performed by Company. No liability whatsoever shall attach to Company until lhe Maintenance Services and
Additional Work have been paid for in full. Exclusions from this Warranly include claims, losses, damages and expenses in any way connected with, related to or
arising from failure or malfunclion of equipment due lo the following: wear and lear; end of life failurel corrosion; erosion; delerioration; Cuslome/s failure to follofl
the Company-provided maintenance plant unauthorized or improper maintenance; unauthorized or improper parts or material; re{rigerant not supplied by Company;
and modifications made by others to equipment. Company shall not be obligated to pay for the cost of lost refrigerant or lost producl. Some components of
equipment manufaclured by Company may be warranted direclly from the component supplier, in which case this Limiled Warranly shall not apply to those
components and any warranty of such components shall be the wananty given by such component supplier. Notwithstanding the foregoing, all warranties provided
herein terminale upon lermination or cancellation of this Agreement. Equipment, material and/or perts that are nol manufaclured by Company ('Third-Party
Produd(s)") are not wanarted by Company and have such warranties as may be extended by the respedive manufaclurer. CUSTOMER UNDERSTANOS THAT
COMPANY IS NOT THE MANUFACTURER OF ANY THIRD-PARTY PRODUCT(SI AND ANY WARRANTIES, CLAIMS, STATEMENTS, REPRESENTATIONS,
OR SPECIFICATIONS ARE THOSE OF THE THIRO.PARTY MANUFACTURER, NOT COMPANY AND CUSTOMER IS NOT RELYING ON ANY
WARRANTIES, CLAIMS, STATETENTS, REPRESENTATIONS, OR SPECIFICATIONS REGARDII{G THE THIRD.PARW PRODUCT THAT MAY BE
PROVIDED BY COilIPAl{Y OR ITS AFFILIATES, WHETHER ORAL OR WRITTEN. THE REI'EOES SET FORTH IN THIS LIMITED WARRANW ARE THE
soLE AND EXCLUSIVE REiIEDIES FOR WARRANW CLAIMS PROVIDED BY COiIPAITIY TO CUSTOMER UNOER THIS AGREETENT AND ARE IN LIEU
oF ALL oTHER WARRANTIES AT{O LIABILITIES, LIABIUIIES, CONDITIONS AND REMEDIES, WHETHER IN COITITRACT, WARRANW, STATUTE OR
TORT (|NCLUD|NG NEGLIGENCEI, EXPRESS OR ttPLtED, tN l.AyV OR lN FACT, INCLUOTNG ANY IilPUEO WARRANTTES OF mERCHANTABILITY AND
FITNESS FoR A PARTICUI-AR PURPOSE AND,OR OTHERS ARISING FROT COURSE OF DEAUNG OR TRADE. COTIPANY EXPRESSLY DISCITITS
AilY REPRESENTAI'IOT{S OR WARRANTIES, ENDORSETENTS OR CONUTIONS OF ANY KIND, EXPRESS OR Ii'PUED, INCLUDING ANY IMPLIED
WARRANTIES OF QUALTTY, FITNESS, TERCHANTABILIW, DURABILITY ANTYOR OTHERS ARISING FROiI COURSE OF DEALING OR TRADE OR
REGARDING PREVENTION BY T}IE SCOPE OF SERVICES, OR ANY COTPONENT THEREOF. NO REPRESENTATION OR WARRAI{TY OF ANY KIND,
II{CLUDII{G WARRANTY OF TERCHAI{TABIUTY OR FITNESS FOR PARTICUI-AR PURPOSE, REGAROING PREVENTING, EUTINATING, REDUCII{G
oR tNHtBtTlllc ANy roLD, FUNGUS, BACTERJA, VTRUS, TTCROBTAL GROWTH, OR ANY OTHER COt{TAtrNAt{TS (INCLUDNG COVID-1g OR ANY
strtLAR vtRus) (coLLEcTtvELy, "coNT ttNAr{Ts,), WHETHER TNVOLVII{G OR rN CONNECTIOil mTH EaUtPtENT, ANY COTFONENT THEREOF,
SERVICES OR OTHERWSE. IN NO EVENT SHALL COTPANY HAVE ANY UABILITY FOR THE PREVENTION, EUMINANON, REDUCTION OR II{HIBITION
OF THE GROUT'TH OR SPREAD OF SUCH CONTAMNANTS INVOLVING OR IT{ CONNECTIOI{ WTH Al{Y EQUIPMENT, THIRD-PARW PRODUCT, OR
ANY COUPOIiIEIIT THEREOF, SERVICES OR OTHERWSE AND CUSTOTER HEREBY SPECIFICALLY ACKNOWLDGES AND AGREES THERETO.
Il. lndemnity. To the maximum exlent permitted by lail, Company and Customer shall indemnify and hold harmless each other from any and all daims, actions,
costs, expen*s, damages and liatilities, induding reasonable atlomeys' fees, resulting from death or bodily injury or damage to real or personal property, to the
extent caused by the negligence or miscondud of the indemnifying party, and/or its respecli\re emdoyees or other aulhorized agenls in connedion with their
activities within the scope of this Agreement. Neither party shall indemnify the other againsl daims, damages, expenses, or liabilities to the extent attributable to
the acls or omissions of the other party or third parties. lf the parties are both at fault, the obligation to indemnify shall be proportional to their relative fault. The
duty to indemnify and hold harmless will continue in full force and efiect, notwithslanding the expiration or eady termination of this Agreement, with respecl to any
daims based on facls or conditions that occuned prior to expiration or termination of this Agreement.
12. Limitation of Liability. ilOTWTHSTAT{DING AI{YTHING TO THE CONTRARY, I{EITHER PARTY SHALL BE UABLE FOR SPECIAL, Ii{CIDENTAL,
INDIRECT, oR GoNSEQUENTIAL LOSSES OR DAHAGES OF ANY KIND (INCLUDING WTHOUT UTITATION REFRIGERANT LOSS, PROOUCT LOSS,
LOST REVENUE OR PROF|TS, OR LlABtLtTy TO THTRD PARIESI, OR COI{TAilIilANTS UABIUTIES, OR PUt{lTlVE DATAGES WHETHER BASED lN
CONTRACT, WARRANTY, STATUTE, TORT (NCLUDI{G NEGUGENCEI, STRICT UABILITY, INDETNITY OR ANY OTHER LEGAL THEORY OR FACTS.
I{OTWTHSTANDING ANY OTHER PROVISIOil OF THIS AGREEMEI{T, THE TOTAL AND AGGREGATE UABILITY OF THE COTPANY TO THE
CUSTOTER WITH RESPECT TO ANY AND ALL CI.AITS CONT{ECTED WTH, RELATED TO OR ARISING FROT THE PERFORTANCE OR iIOI{.
PERFORTAilCE OF THIS AGREETEI{T, WHETHER BASED IN CONTRACT, WARRANW, STATUTE, TORT (II'ICLUOII{G I{EGUGENCEI, STRICT
LIABIUTY, INDETNITY OR ANY OTHER LEGAL THEORY OR FACTS, SHALL I{OT EXCEED THE COMPENSATION RECEIVED BY COTPANY OVER THE
12 TONTH PERIOD PRECEDING THE DATE OF OCCURRENCE FOR THE SERVICES AND ADOITIONAL YVORK FOR THE LOCATION WHERE THE LOSS
OCCURRED. IN I{O EVENT SHALL COTIPANY BE LNALE FOR ANY OATAGES WHETHER DIRECT OR INDIRECT) RESULNilG FROM TOLTYMOULD,
FUNGUS, BACTERIA, MICROBIAL GROWTH, OR OTHER CONTATIIiIATES OR AIRBORNE BIOLOGICAL AGENTS. TO THE MAXTUT EXTENT
ALLOWED BY I-AYV, COHPAITIY SHALL NOT BE UABLE FOR AI{Y OF THE FOLLOWNG IN COI{T{ECTIOT{ WITH PROVIDING TRANE DIGITAL SERVICES:
IilTERRUPT|ON, DELEnOil, DEFECT, DELAY lN OPERATIOII OR TRANSilISSION; CUSTOTER'S IIETWORK SECURIW; COilPUTER VIRUS;
COlltUNlCAlOil FAILURE; THEFT OR DESTRUCTION OF DATA; GAPS lN DATA COLLECTED; AND UNAUTHORIZED ACCESS TO CUSTOTER'S
DATA OR COMHUNICATIOI{S NETWORK.
I3. CONTAMINANTS LIABIUTY
ThetransmissionofCOVlD-lgmayoccurinavarietyofwaysandcircumstances,manyoftheaspeclsofwhicharecunentlynotkno\rn. HVACsystems,produds,
seMces and other offerings have not been tested for their effecliveness in reducing the spread of COVID-I9, including through the air in dosed environmenls.
IN NO EVENTwlLL COMPAT{Y BE UABLE UNDER THIS AGREETEilT OR OTHERWSE FOR ANY II{DETI{IFICATION, ACTION OR CLAIT, WHETHER
BASED ON WARRAI{TY, CONTRACT, TORT OR OTHERWSE, FOR ANY BODILY INJURY (INCLUONG DEATH} DATAGE TO PROPERTY, OR AITY
oTHER UAB|LIT|ES, DATAGES OR COSTS REI-ATED TO CONTATTNANTS oNCLUCII{G THE SPREAD, TRANSilISSIOI{ OR CONTAHII{ATION
THEREOF) (COLLECTWELY,.GoNTAT|NANTS UAELITIES"I AND CUSTOilER HEREBY EXPRESSLY RELEASES COTPANY FROil AilY SUCH
CONTAMINANTS UABILITIES.
14. Asbesbs and Hazardous taterials, The SeMces expressly exclude any identification, abalement, deanup, control, disposal, removal or other work
connecied with asbestos pdychlorinated biphenyl ('PCB'), or other hazardous materids (cdlectivdy, "Hazardous Materials'). Customer warrants and represents
that there are no Hazardous Materials on the premises that will in any way affecl Company's performance, except as set forth in a writing signed by Company
disdosing the existence and location of any Hazardous Materials in all areas within which Company will be performing. Should Company be@me aware of or
susped the presence of Hazardous Materials, Company may immediately slop work in the afrected area and notity Customer. Customer will be responsible for
conecling the condition in accordance with all apdicable laws and regulations. Cuslomer shall be exclusively responsible for and shall indemnify and hold
harmlesJCompany (induding its employees, agents and subcontradors) from and against any loss, claim, liability, fees, penatties, iniury (induding death)or
liatility of any nature, and lhe payment thereof, arising out of or relating to any Hazardous Materials on or about the premis€s, not brought onto the premises by
Company. CompanyshallberequiredtoresumeperformanceonlyintheabsenceofHazardousMaterialsorwhentheaffededareahasbeenrenderedharmless.
ln no evint shali Company be obligated to transport or handle Hazardous Materials, provide any notices to any govemmenlal agency, or examine the Premises
sile for the presence of Hazardous Materials.
15. lnsurance, Company agrees to maintain the folloiving insurance during the term of this Agreement with limits not less than shown belor and l^lill, upon
request from Customer, provide a Certificate of evidencing the folloiving coverage:
Commercial General Liaulity $2,000,000 per occunence
Automotile Lialility $2,000,000 CSL
Workers Compensation Statutory Limits
lf Customer has requested to be named as an additiond insured under Company's insurance policy, Company will do so but only subjed to Company's manuscdpl
additional insured endorsement under its primary Commercial General Liatility policies. ln no evenl does Company or its insurer waive rights of subrogation.
,16. Force maieure. Company's duty to perform under this Agreement is contingent upon the non-occurrence of an Evenl of Force Maieure. lf Company is
unable to carryout any malerial obligation under this Agreement due to an Event of Force Majeure, this Agreement shall at Company's eleclion (i) remain in effec1
but Company;s oHigations shall b€ suspended until the uncontrollable ev€nt terminales or (ii) be tcrminatcd uPon '10 days' notice to Customer, in which event
Customer shall pay Company for all parts d the SeMces fumished to lhe date of lermindion. An "Event of Forc€ Majeure" shall mean any cause or evenl b€yond
thecontrolofCompany. \Mthoutlimitingtheforegcing,'EventofForceMajeure"indudes:aclsofGod;adsoftenorism,warorlhepublicenemy;flood;earthquake;
lightning; tomado; storm; fire; civil disobedience; pandemic; insuneciions: riots; labor/labour disputesi labor/labour or material shortages from the usual sources
ot suppty; sabo(age; restraint by court order or public authority (whether valid or invalid), and aclion or non-aclion by or inability to obtain or keeP in force the
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sensitivitfi ffinQvttnrioengsloo"fi:1: Eil?,nri:fi:ffi fl 5 ?i55:,'3T:
Village of Oak Brook - Oak Brook, lL
Proposal lD: 8346423
necessary governmental authorizations, permits, licenses, certificates or approvals if not caused by Company; and the requirements of any applicable governmenl
in any manner that diverts either the malerial or the finished product to the direcl or indirecl benefit of the govemment.
12, Maintenance Services Other Than Solely Scheduled Service. lf Company's Maintenance Services hereunder are not limited solely to Scheduled SeMce,
the follor/ing provisions shall also apply: (a) Required restoration shall be performed by Customer at its cosl priorto Company being obligated to perform hereunder;
(b) any changes, adiustments, seMce or repairs made to the Equipment by any party other than Company, unless approved by Company in writing, may, at
dompiny's option, terminate Company's obligation to render furlher service to the Equipment so affecled; in such case no refund of any portion of the Service
Fees shill be made; and (c) Cuslomer shall (i) promptly notity Company of any unusual performance of Equipment; (ii) permit only Company personnel lo repair
or adjust Equipmenl and/or controls during the Term or a Renaral Term; and (iii) utilize qualified personnel to properly operale the Equipment in accordance with
the applicable operating manuals and recommended procedures.
18. General. Except is provided below, to the maximum extent provided by law, this Agreement is made and shall be interpre,ted and enforced in ac@rdance
with the laws of the stale or province in which Company performs the Services. Any dispute arising under or relaling to this Agreement shall be decided by
litigation in a courl of competent jurisdiclion located in lhe state or province in which the Services are performed. To the extent the premises are o/vned and/or
ofrraed by any agency oi the UniteO Staes Federal Governmenl, determination of any substantive issue of law shall be according to the United Stdes Federal
common law oi Government conlracls as enunciated and applied by United States Federal judicial bodies and boards of contrad appeals of the United States
Federal Government. This Agreement contains all of the agreements, representations and understandings of the parties and supersedes all prevlous
understandings, commitments or agreements, oral or written, related to the SeMces. lf any term or condition of this Agreement is invalid, illegal or incapable
of being enfoiced by any rule of law, all other Terms of this Agreement will nevertheless remain in full force and effed as long as the economic or legal substance
of the tiansaclion contemplated hereby is not affected in a manner adverse to any party hereto. Customer may nol assign, transfer, or convey this Agreement, or
any part hereof, without tire written consent of Company. Subject to the foregoing, this Agreement shall bind and inure to the benelit of the parties hereto and
thairp€rmitted successoni and assigns. This Agreement may be executed in several counterparts, each of which when execded shall be deemed to be an
original, but all together shall constitute bul one and the same Agreement. A fully executed facsimile copy hereof or the several counterparts shall suffice as an
ori!inal. Customei may not assign, transfer, or convey lhis Agreement, or any part hereof, or its right, title or interesl herein, without lhe written consenl of Company.
Sribject to the foregoing, this Agreement shall be binding upon and inure lo the benefit of the parlies' resp€clive successors and assigns. No failure or delay by
the bompany in enforcing any rigtrt or exercising any remedy under this Agreement shall be deemed to be a waiver by the Company of any right or remedy.
i9. Fediral Requirements. Ttre Parties shall comply with all United States federal labor law obligations under 29 CFR part 47'1, appendix A to subpart A. THE
FOLLOWNG piOVtStONS ARE TNCORPORATED HEREIN BY REFERENCE: Executive Order 1 1701 a d 41CFR SS 60-250.5(a), 60-300.5; Executive order
11758 and 41 CFR S 60-741.5(a); U.S. immigration la,t/s, induding the L-1 Visa Reform Act of 2004 and the H-18 Visa Reform Acl of 2004; and Execulive
Order 13496. The P;rties shall a6ide by the Aquirements of 41 CFR 60-300.5(a) and 60-741.5(a). These regulations prohiUl discrimination against qualified
individuals based on their status as protected veterans or individuals with disabilities. Moreover, these regulations require thal covered prime contractors and
subcontraclors take atfirmative action to employ and advance in employment individuals without regard to protecled veteran stalus or disaulity. The Parlies
cerlify that they do not operate any programs promoting DEI thal violate any applicable United States anti-discrimination laws and acknowledge and agree that
their compliance with ali applicaul fedlral anti-discrimination laws is material to the federd government's payment decisions. The Parties acknowledge and
agree thai their employment, procuremenl, and contracting practices shall not consider race, color, sex, sexual preference, religion, or national origin in ways
that violate United States federal civil rights laws.
20. Export Laws. The obligation of Cohpany to supply Equipment and/or Services under this Agreement is subject lo the ability of Company to su pply such
items consistent with applicable lalvs and regulations of the United States and other governments. Company reserves the right to re{use to enter into or perform
any order, and to cancei any order, under this Agreement if Company in its sole discretion de{ermines that performance of the transaclion to which such order
relates would violate any suth applicable law or regulation. Customer will pay all handling and other similar costs from Company's faclodes induding the cGts
of freight, insurance, eiport deaiances, import dulies and laxes. Customer will be "exporler of record" with respecl to any exporl from the United States d
Ameri6a and will perfoni all compliance and logistics funciions in conneclion therailith and will also comply with all apdicable lavvs, rules and reguldions.
Customer underslands that Company and/or the Equipment and/or Services are subiec{ to laws and regulations of the United States of America which may
require licensing or authorization for and/or prohibit exporl, re-export or diversion of Company's Equipment and/or SeMces to certain countries, and agrees it
wili nol knowingiy assist or participate in any such diversion or olher violation of applicable United States of America laws and regulations. Customer agrees to
hold harmless ind indemnify Company for any damages resulting to Customer or Company from a breach of this paragraph by Customer.
21. U.S. Goyemment Services. The following provision applies only to dircct 3ale3 by Company to thc US Governmant The Parties acknoilledge that
all items or services ordered and delivered undei this Agreement are Commercial llems as de{ined under Part 12 of the Federal Acquisition Regulation (FAR). ln
particular, Company agrees to be bound only by those Federal contracting dauses that apdy to'commercial' supdiers and thd are contained in FAR 52.212-
b(ex t ). Compiny tompties with 52.219.8 ot 52.219-9 in its service and installation contracting business. The following pTovi3ion applies only to indirect
sitils fy Company to the US Govemment As a Commercial ltem Subcontraclor, Company accepts only the folloiving mandatory florv doln provisions: 52.219
9., SZ_2,2-26i 52.i22-35., s2.222-16, s2.222-39i 52.247-u. lf the Services are in connedion with a U.S. Govemment contracl, Customer certifies that it has
provided and will provide currenl, accurate, and complete information, representations, and certificetions to all govemment dicials, induding but not limited to
ihe contracting officer and officials cf the Small Business Administration, on all matlers related to the prime contracl, including but not limited to all aspecls of its
ownership, etigiOitity, and performance. Anything herein notwithstanding, Company will have no obligations to Customer unless and until Customer provides
Company witha true, corred and complele executed copy of the prime contracl. Upon request, Customer will provide copies to Company of all reque$ed writlen
communications with any govemment official related to the prime contracl prior lo or concunent with the execution thereof, including but not limited lo any
communicalions related iobustome/s ownership, eligibility, or performance of the prime contracl. Customer will obtain written aulhorization and approval from
Company prior to providing any government dicial any information about Company's performance of the Services that are the subjed o{ the Proposal or this
Agreement, olher than the Proposal or this Agreement.
2i. timited Waiver of Sovereign lmmunity. lf Customer is an lndian tribe (in the U.S.) or a First Nation or Band Council (in Canada), Cuslomer, whether acling
in its capacity as a governmentlgovernmental entity, a duly organized corporate entity or otherwise, for itsetf and for its aqents, successors, and assigns: (1)
hereby irovides this-limited waivei or ils sovereign immunity as to any damages, daims, lawsuit, or cause of adion (herein 'Action') brought against Customer bJ
Company and arising or alleged to arise out of lhe furnishing by Company of any product or service under this Agreement, whelher such Aclion is based in
conlracl,iort, stdct liability, ciil liability or any other legal theory; (2) agrees that jurisdidion and venue for any such Aciion shall be proper and valid (a) if Customer
is in the iJ.S., in any state or United Siates court localed in the stale in which Company is performing this Agreement or (b) if Cuslomer is in Canada, in the superior
court of the province or tenitory in which the work was performed; (3) expressly consents to such Aclion, and waives any objection to,iurisdiction or venue: (4)
waives any iequirement of exhaustion of tribal court or administrative remedies for any Aclion arising out of or related lo this Agreement; and (5) expressly
acknolled'ges and agrees that Company is not subiect to the iurisdidion of Custome/s tribal court or any similar tribal forum, that Customer will nc,t bring any
adion agailrst Company in tribal courl, and lhat Cuslomer will not avail itself of any ruling or direclion of lhe tribal court permitting or directing it to susPend ils
paymenior other oUigaions under this Agreement. The individual signing on behalf of Customer warranls and represenls that such individual is duly authorized
io proviae this waiveiand enter into this Agreement and lhat this Agreement conslitutes the valid and legally binding obligation of Customer, enforceable in
accordance wilh its terms.
1-26.13C7 (0325)
Supersedes 1 -26. 1 3G.7 (02251
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sensitivitfil$EhTry{tntioeng6;oo"f,,f:1?'Jil:n'JH[il?,#'5'?ij:5i,'31".i
Village of Oak Brook - Oak Brook, lL
Proposal lD: 8346423
SECURITY AODENDUM
"Trane" shall mean Trane
This Addendum shall be applicable to the sale, installation and use of Trane equipment and the sale and provision of Trane services.
U.S. lnc. for sales and services in the United States, or Trane Canada ULC for sales and services in Canada.
1. qg!ili!i$. All terms used in this Addendum shall have the meaning specified in the Agreement unless olherwise delined herein. For the purposes of this
Addendum, the follo^,ing terms are defined as follows:
"Customer Data" meanjCustomer account intormation as related to the Services only and does not include HVAC Machine Data or personal data. Trane
oiEiiilt require, nor shall Customer provide personal data to Trane under the Agreement. Such data is not required for Trane to provide its Equipment
and/or SeMces to the Customer.
"Equioment" shall have the meaning set forth in the Agreement.
"ilG-C Mactrlne Daa" means data lenerated and coll;cted from the produci or furnished seNice without manual entry. HVAC Machine Data is data relating
to ttle physical measurements and 6perating conditions of a HVAC system, such as but not limited to, temperatures, humidity, pressure, HVAC equipment
stalus. HVAC Machine Data does not induJe Personal Data and, forthe purposes ofthis agreement, the names of users ofTrane's controls producls or
hosted applications shall not be Personal Data, if any such user chooses to use his/her name(s) in the created accounts within the controls
producl (e.9.,
firstname.iastname@address.com). HVAC Machine Data may be used by Trane: (a) to provide better support services and/or producls to users of its
products and servids; (b) to assess compliance with Trane terms and conditions; (c) for slatistical or other analysis of the colleciive characleristics and
provide
behaviors of produc{ ani, ieMces users; (a) to backup user and other dala or information and/or provide remote support and/or restoralion; (e) to
or undertake: engineering analysis; failure analysis; warranty analysis; energy analysis; prediclive analysis; service analysis; producl usage analysis; and/or
other desirable a-nalysis, including, but not limited to, histories or trends of any of the foregoing; and (0 to otheMise understand and respond to the needs of
usels of the produci or furnished service. 'Personal Data' means data and/or information that is owned or controlled by Customer, and lhat names or
identifies, or is about a nalural person, such as: (i) data that is explicitly defined as a regulated category of data under any data privacy laws applicablelo
Customer; (ii) non-public personal information ("NPl") or personal information ("Pl'), such as national identificalion number, passport number, social security
number, social insurance number, or driveis license number; (iii) health or medical information, such as insurance information, medical
prognosis, diagnosis
informaiion, or genetic information; (iv) financial informalion, such as a policy number, credit card number, and/or bank account number; (v) personally
identifying iecniicat information (whLther transmitted or stored in cookies, devices, or otheruise), such as lP address, MAC address, device idenlilier,
lntematio-nal Mobile Equipment ldentifier ("lMEl"), or advertising identifier; (vi) biometric informalion; and/or (vii) sensitive personal data, such as, race,
religion, marital status, disability, gender, sexual orientation, geolocation, or mothe/s maiden.name.
,,seluriiv lncident" shall refer to (ifa compromise of any network, system, application or data in which Cuslomer Data has been accessed or acquired by an
u-nauthorizedthirdparty;(ii)anySituationwhereTranereasonablysuspec1sthatsuchcompromisemayhaVeoccurred;or(iii)anyac1ualorreasonably
suspected unauthorized or illegal Processing, loss, use, disclosure or acquisition of or access to any Customer Data.
"services" shall have the meaning set forth in the Agreement.
2.
a.
b.
c. Trane will not download, minor or permanently store any HVAC Machine Data
d. a@ordance with Trane's standard practices after any
e.
J Cuslomer Data: Confidenlialitv. Trane shall keep confidential, and shall nol access or use any Customer Data and information that is marked confidential
;EG i";"r"ld*"d *nfidential ("Customer Contidential lnformation") other than for the purpose of providing the Equipment and SeMces, and will
Customer Corfidential lnformalion only: (i) to Trane's employees and agents who have a need to know to perform the Services, (ii) as expressly
disdose "at"re
permitted or instructed by Cuslomer, or (iii) to the minimum extent required to comply with applicable law, provided that Trane (1) provides Customer with
prompt written notice pnor to any such disclosure, and (2) reasonably cooperate with Customer to limit or prevenl such disclosure.
placlices
4. Customer Data: Comoliance with Laws. Trane agrees to comply with laws, regulations govemmental requirements and industry standards and
retating to frane's processing of Customer Confidential lnformation (colleclively, "Lawd).
5. Customer Data: lnformation Securitv Manaoement. Trane agrees to establish and maintain an information security and privacy program, consislent with
ffiii@complieswiththisAddendumandapplicaUeLarrtrs("lnfonnalionsecurwP,ogra,,f).Thelnformation
administrative safeguards, induding any safeguards and controls agreed by the Parties
physicat,
S'.-rity erogra, strait inArae apprtirriae technical and
in rrrtting, srftcient to protecl Custoiner sysllms, and Custome/s Confidential lnformation from unauthorized access, destruction, use, modification or
disdosu're. The lnformation Security pogram shall include appropriate, ongoing training and awareness progrems designed to ensure thal Trane's
procedures, and
emfloyees and agents, and otherc iaing on Trane's, behalf are aware of and comply with the lnformation Security Program's policies,
protocols.
6. Monitorino. Trane shall monitor and, at regular inteNals consistent with HVAC equipment industry praclices, lest and evaluale the effediveness of its
lnformAffi Secunty program. Trane shall evaluate and promptly adjust its lnformaion Security Program in light of the results of the testing and monitoring,
any material changis to-its operations or business arrangements, or any other facls or circumstances that Trane knows or reasonably should know may
have a malerial imlaa on the security of Customer Confidential lnformalion, Customer systems and Customer property.
to satisfy any and all audit/insPedion requests/requirements by
7. {ggl!!g. Customer ackno,ledges and agrees that the Trane SOC2 audit report will be used
6i6i-behatt ot Crslomer. Trlne will mlke its SOC2 audit report available to Customer upon request and with a signed nondisdosure agreement.
8. lnformation securitv contacl. Trane's information security contac{ is Local sales office.
9. Secuntv lncident Manaoement. Trane shall notify Customer dter lhe confirmation of a Security lncident that affecls Customer Contidential lnformation,
efifrilptfis *,d C,rst"rer property. The written notice shall summarize the nature and scope of the Security lncident and the correclive aclion already
taken or planned.
10. Threat and Vulnerauliw Manaoement. Trane regularly performs vulnerability scans and addresses detecled vulnerabilities on a risk basis. Periodically,
@networkvutneratiiityassessmentsandpene,trationtesting.VulnerabilitieswillbereportedinaccordancewithTrane's
cyUersecurity wtneribility reported process. Trane periodically
provides security updates
and soft\,vare upgrades.
process and receive annual and targeted
11. Securiw TEinino and Awareness. New employees are required to complete security training as-part ofthe new hire
@etotheirrole)thereaft;rtohelPmaintaincompliancewithSecurityPolicies,aswellasothercorporatepolicies,suchas
the Triie Code of Conduct. ihis includes requiring Trane employees to annually re-acknoi,ledge the Code of Conducl and other Trane policies as
1?nN=TECdNCLO6IES
sensitivitfi i$EnlvSSnru eng6g,,o" jfl jXl? Eil? n"Ji;ffli?,fl ' 5 ?ijl|i,'!iil
Village of Oak Brook - Oak Brook, lL
Proposal lD: 8346423
appropriate. Trane conducls periodic security awareness campaigns to educate personnel abod lheir responsibilities and provide guidance lo create and
maintain a secure workplace.
12. Secure Disoosal Policies. Trane will maintain policies, processes, and procrdures regarding the disposal of tangible and intangible property containing
Customer Confidential lnformation so that wherever possible, Customer Conlidential lnformation cannot be practicably read or reconstrucled.
13. Looical Access Controls. Trane employs internal monitoring and logging technology to help detect and prevent unauthorized access attempts to Trane's
corporde net\,vorks and production systems. Trane's monitoring indudes a review of changes affecling systems' handling authentication, authorization, and
auditing, and privileged access to Trane produdion systems. Trane uses the principle of "least privilege' (meaning access denied unless specifically granted)
for access to customer dala.
14. Continoencv Planninc/Disaster Recoverv. Trane will implement policies and procedures requiGd to respond to an emergency or olher occunence (i.e. fire,
vandalism, system failure, natural disasteo that could damage Customer Dala or any system that contains Customer Data. Procedures include the folloi,ing
(r) Data backups; and
(iD Formal disaster recovery plan. Such disaster recovery plan is tesled at least annually.
15. RetumofCustomerOata.lfTraneisresponsibleforstoringorreceivingCuslomerData,Traneshall,atCustomefssolediscretion, ddiverCustomerData
to Customer in its preferred format within a commercially reasonable period of time follorving the expiration or earlier lermination of the Agreement or, such
earlier time as Customer requests, securely destroy or render unreadable or undecipherable each and every original and copy in every media of all
Customels Data in Trane's possession, custody or control no later than [90 days] afler receipt of Customefs written inslruclions direcling Trane to delete
the Customer Data.
16. Backoround Checks Trane shall take reasonable steps to ensure the reliability of its employees or other personnel having acress to the Customer Data,
including the conducling of appropriate background and/or verilication checks in accordance with Trane policies.
17.@.ExcEPTFoRANYAPPLlcABLEWARRANTlESlNTHEAGREEMENT,THESERVlcESAREPRoVlDED"ASls"'
WTH ALL FAULTS, AND THE ENTIRE RISK AS TO SATISFACTORY OUALITY, PERFORMANCE, ACCURACY AND EFFORT AS TO SUCH SERVICES
SHALL BE WTH CUSTOMER. TRANE DISCLAIMS ANY AND ALL OTHER EXPRESS OR IMPLIED REPRESENTATIONS AND WARRANTIES WTH
RESPECT TO THE SERVICES AND THE SERVICES PROVIDED HEREUNDER, INCLUDING ANY EXPRESS OR IMPLIED WARRANTY OF
MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, OR THAT THE SERVICES WLL OPERATE ERROR-FREE OR UNINTERRUPTED OR
RETURI\URESPONSE TO INOUIRIES WTHIN ANY SPECIFIC PERIOD OF TIME.
Odobet 2024
Supersedes: November 2023v2
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sensrtivitfi?S8rrlv$Sntioeng6gno"*o,"]X1?Eil:*",iH[:;?#'5'?lj:5i,'31i1
Village of Oak Brook – Oak Brook, IL
Proposal ID: 8346423
Trane U.S. Inc.
7100 South Madison
Willowbrook, IL 60527
Phone: (630) 734-3200
Fax: (630) 323-9040
January 15, 2026
Sites:
Village Of Oak Brook • Oak Brook Public Library
1200 Oak Brook Rd • Oak Brook Butler Government Center
Oak Brook, IL 60523-6052
ATTENTION: John Temes
SUBJECT: Continuation of Service Agreement at Butler Government Center & Public Library – 3 Years
Your existing 3 year Trane Service Agreement 7019846 is scheduled for renewal on February 1, 2026. To assure that there
will be no interruption of service and benefits to Village of Oak Brook, your 3 year Service Agreement 8346423 renewal will
be extended through January 31, 2029. The adjusted Service Fees for the renewal term for all sites is set forth in the
following table:
Contract Year Annual Amount - All Sites USD Payment USD Payment Term
Year 1: 2/1/26 to 1/31/27 $22,198.00 $22,198.00 Annual
Year 2: 2/1/27 to 1/31/28 $23,331.00 $23,331.00 Annual
Year 3: 2/1/28 to 1/31/29 $24,520.00 $24,520.00 Annual
The Annual Amount and Payment information set forth above DO NOT include applicable sales tax. Applicable
sales taxes will be included upon generation of the invoice for the renewed Service Agreement. Payment of
applicable sales tax is the responsibility of the Customer.
If there is any reason why this Service Agreement should not be extended through this period, please notify Trane in writing
prior to the renewal date indicated above. If so notified, Trane can continue at your discretion to provide services beyond the
renewal date at our standard time and material rates.
SCOPE OF SERVICE
The Scope of Service for the new agreement period will be:
The following "Covered Equipment" will be serviced at Oak Brook Butler Government Center – 1200 Oak Brook Rd,
Oak Brook, IL
Equipment Qty Manufacturer Model Number Serial Number Asset Tag
Tracer SC Building Automation 1 Trane BMSC000AA E16M93247 BAS
Service Description Quantity Per Term
Initial Mapping and Tuning of Analytics and Data in Cloud (Service 2) 1
Connected Building Controls Operating Inspection - Onsite (Service 3) 6 (2 per yr)
Connected Building Controls Operating Inspection - Remote (Service 4) 6 (2 per yr)
The following "Covered Equipment" will be serviced at Oak Brook Public Library – 600 Oak Brook Rd, Oak Brook, IL
Equipment Qty Manufacturer Model Number Serial Number Asset Tag
Tracer SC+ Building Automation 1 Trane X136516950 E19H01547 BAS
Service Description Quantity Per Term
Initial Software Upgrade and Renew SMP License (Service 1) 1 – 3 yr license
Initial Mapping and Tuning of Analytics and Data in Cloud (Service 2) 1
Connected Building Controls Operating Inspection - Onsite (Service 3) 6 (2 per yr)
Connected Building Controls Operating Inspection - Remote (Service 4) 6 (2 per yr)
Page 1 of 9 © 2026 Trane Technologies. All Rights Reserved.
Sensitivity: Highly Confidential
Confidential and Proprietary Information of Trane U.S. Inc.
Village of Oak Brook – Oak Brook, IL
Proposal ID: 8346423
TERMS & CONDITIONS
Terms & Conditions for the renewal period are attached.
CLARIFICATIONS
If Village of Oak Brook accounting procedures require a purchase order for the renewal term, please provide your purchase
order number to Trane prior to the renewal date.
We value your business and look forward to continuing to serve and contribute to your organization’s success.
Sincerely,
Ryan Hardy
Ryan Hardy
Account Manager – Trane
Ryan.hardy@tranetechnologies.com
630-780-9374
TARIFFS
Trane shall have the right, at its discretion, to pass along any related increases should (1) its costs related to the
manufacture, supply, and shipping for any product or service materially increase. This includes, but is not limited to, cost
increases in raw materials, supplier components, labor, utilities, freight, logistics, wages and benefits, regulatory compliance,
or any other event beyond Company’s control and/or (2) any tariffs, taxes, levies or fees affecting, placed on or related to
any product or service materially increases.
CUSTOMER ACCEPTANCE
_____________________________________________________________
Authorized Representative
_____________________________________________________________
Printed Name
_____________________________________________________________
Title
_____________________________________________________________
Purchase Order
_____________________________________________________________
Acceptance Date
Page 2 of 9 © 2026 Trane Technologies. All Rights Reserved.
Sensitivity: Highly Confidential
Confidential and Proprietary Information of Trane U.S. Inc.
Village of Oak Brook – Oak Brook, IL
Proposal ID: 8346423
CONNECTED CUSTOMER SERVICE FLOWS
The following Customer Service Flows provide additional service description detail for Covered Equipment.
Service 1: Initial Renew SMP License
Description
• Get SMP License for Customer
• Apply New SMP License
• Software Upgrade
Service 2: Initial Mapping and Tuning of Analytics and Data in Cloud
Description
• Mapping and Tuning - Data points are mapped and analytics are tuned to match custom nature of customer's
building automation system to maximize value of advanced analytics package.
Service 3: Connected Building Controls Operating Inspection - Onsite
Description
• Technician Check In - Technician checks in with customer to discuss scope of work for that day and any customer
concerns or information.
• Hardening Report - Technician runs cybersecurity hardening report for the system controller(s).
• Alarm Routing - Technician checks that existing alarm routing configuration is correct and that alarms are routing to
correct people within organization as appropriate.
• Device Communication Check - Technician checks device communication links, analyzes for communication
failures or intermittent communication, and captures current state.
• User Access Review - Technician reviews list of users with access to the BAS/BMS/Trane Connect and captures
current state.
• User Override Report - Technician runs a user override report to determine what overrides are currently in place for
the system.
• Building Schedule and Area Review - Technician reviews current building schedules and captures current state.
• Alarm Log Review - Technician reviews alarm log and captures current status.
• Building Analytics - Technician reviews building analytics to ensure design operation of systems and identify any
operational anomalies based on what analytics are reporting.
• Service Advisories - Technician runs Exception History Report and documents their findings.
• Additional Item Identification - Technician identifies items that require further investigation and provides quotes as
needed.
• Document Findings in Trane Connect - Technician captures any findings and uploads into Trane Connect for
customer visibility.
• Finalize Field Report - Technician documents work in customer field report.
• Checkout with Customer - Technician discusses work with customer and discusses any next steps that they
recommend.
Service 4: Connected Building Controls Operating Inspection - Remote
Description
• Technician Check In - Technician checks in with customer to discuss scope of work for that day and any customer
concerns or information.
• Hardening Report - Technician runs cybersecurity hardening report for the system controller(s).
• Alarm Routing - Technician checks that existing alarm routing configuration is correct and that alarms are routing to
correct people within organization as appropriate.
• Device Communication Check - Technician checks device communication links, analyzes for communication
failures or intermittent communication, and captures current state.
• User Access Review - Technician reviews list of users with access to the BAS/BMS/Trane Connect and captures
current state.
• User Override Report - Technician runs a user override report to determine what overrides are currently in place for
the system.
• Building Schedule and Area Review - Technician reviews current building schedules and captures current state.
• Alarm Log Review - Technician reviews alarm log and captures current status.
Page 3 of 9 © 2026 Trane Technologies. All Rights Reserved.
Sensitivity: Highly Confidential
Confidential and Proprietary Information of Trane U.S. Inc.
Village of Oak Brook – Oak Brook, IL
Proposal ID: 8346423
• Building Analytics - Technician reviews building analytics to ensure design operation of systems and identify any
operational anomalies based on what analytics are reporting.
• Service Advisories - Technician runs Exception History Report and documents their findings.
• Additional Item Identification - Technician identifies items that require further investigation and provides quotes as
needed.
• Document Findings in Trane Connect - Technician captures any findings and uploads into Trane Connect for
customer visibility.
• Finalize Field Report - Technician documents work in customer field report.
• Checkout with Customer - Technician discusses work with customer and discusses any next steps that they
recommend.
Page 4 of 9 © 2026 Trane Technologies. All Rights Reserved.
Sensitivity: Highly Confidential
Confidential and Proprietary Information of Trane U.S. Inc.
Village of Oak Brook – Oak Brook, IL
Proposal ID: 8346423
TERMS AND CONDITIONS - SERVICE
“Company” shall mean Trane U.S. Inc. dba Trane for Company performance in the United States and Trane Canada ULC for Company performance in
Canada.
1. Agreement. These terms and conditions (“Terms”) are an integral part of Company’s offer and form the basis of any agreement (the “Agreement”) resulting
from Company’s proposal (the “Proposal”) for the following commercial services as stated in the Proposal (collectively, the “Services”): inspection, maintenance
and repair (the “Maintenance Services”) on equipment (the “Covered Equipment”), specified Additional Work (if any), and, if included in the Proposal, Intelligent
Services, Energy Assessment, and any other services using remote connectivity (collectively and individually referred to in these Terms as “Trane Digital
Services”). COMPANY’S TERMS ARE SUBJECT TO PERIODIC CHANGE OR AMENDMENT.
2. Connected Services. In addition to these terms and conditions, the Connected Services Terms of Service (“Connected Services Terms”), available at
https://www.trane.com/TraneConnectedServicesTerms, as updated from time to time, are incorporated herein by reference and shall apply to the extent that
Company provides Customer with Connected Services, as defined in the Connected Services Terms.
3. Acceptance. The Proposal is subject to acceptance in writing by the party to whom this offer is made or an authorized agent (“Customer”) delivered to
Company within 30 days from the date of the Proposal. If Customer accepts the Proposal by placing an order, without the addition of any other terms and conditions
of sale or any other modification, Customer’s order shall be deemed acceptance of the Proposal subject to these Terms and Conditions. If Customer’s order is
expressly conditioned upon Company’s acceptance or assent to terms and/or conditions other than those expressed herein, return of such order by Company with
Company’s Terms and Conditions attached or referenced serves as Company’s notice of objection to Customer’s terms and as Company’s counteroffer to perform
in accordance with the Proposal and Company Terms and Conditions. If Customer does not reject or object in writing to Company within 10 days, Company’s
counteroffer will be deemed accepted. Customer’s acceptance of performance by Company will in any event constitute an acceptance by Customer of Company’s
Terms and Conditions. This Agreement is subject to credit approval by Company. Upon disapproval of credit, Company may delay or suspend performance or,
at its option, renegotiate prices and/or Terms and Conditions with Customer. If Company and Customer are unable to agree on such revisions, this Agreement
shall be cancelled without any liability, other than Customer’s obligation to pay for Services provided by Company to the date of cancellation.
4. Fees and Taxes. Fees for the Services (the “Service Fees”) are as set forth in the Proposal. Except as otherwise stated in the Proposal, Service Fees are
based on performance during regular business hours. Charges for performance outside Company’s normal business hours shall be billed separately according to
the then prevailing overtime or emergency labor/labour rates. In addition to the stated Service Fees, Customer shall pay all taxes not legally required to be paid
by Company or, alternatively, shall provide Company with an acceptable tax exemption certificate.
5. Payment. Payment is due upon receipt of Company’s invoice. Service Fees shall be paid no less frequently than quarterly and in advance of performance of
the Services. Company reserves the right to add to any account outstanding for more than 30 days a service charge equal to the lesser of the maximum allowable
legal interest rate or 1.5% of the principal amount due at the end of each month. Without liability to Customer, Company may discontinue performance whenever
payment is overdue. Customer shall pay all costs (including attorneys’ fees) incurred by Company in attempting to collect amounts due or otherwise enforcing
this Agreement.
6. Customer Breach. Each of the following constitutes a breach by Customer and shall give Company the right, without an election of remedies, to suspend
performance or terminate this Agreement by delivery of written notice declaring termination. Upon termination, Customer shall be liable to the Company for all
Services furnished to date and all damages sustained by Company (including lost profit and overhead): (a) Any failure by Customer to pay amounts when due;
(b) any general assignment by Customer for the benefit of its creditors, Customer’s bankruptcy, insolvency, or receivership; (c) Any representation or warranty
furnished by Customer in connection with this Agreement is false or misleading in any material respect when made; or (d) Any failure by Customer to perform or
comply with any material provision of this Agreement.
7. Performance. Company shall perform the Services in accordance with industry standards generally applicable in the state or province where the Services are
performed under similar circumstances when Company performs the Services. Company may refuse to perform where working conditions could endanger property
or put people at risk. Unless otherwise agreed by Customer and Company, at Customer’s expense and before the Services begin, Customer will provide any
necessary access platforms, catwalks to safely perform the Services in compliance with OSHA, state, or provincial industrial safety regulations or any other
applicable industrial safety standards or guidelines. This Agreement presupposes that all major pieces of Covered Equipment are in proper operating condition as
of the date hereof. Services furnished are premised on the Covered Equipment being in a maintainable condition. In no event shall Company have any obligation
to replace Covered Equipment that is no longer maintainable. During the first 30 days of this Agreement, or upon initial inspection, and/or upon seasonal start-up
(if included in the Services), if an inspection by Company of Covered Equipment indicates repairs or replacement is required, Company will provide a written
quotation for such repairs or replacement. If Customer does not authorize such repairs or replacement, Company may remove the unacceptable equipment from
the Covered Equipment and adjust the Service Fees accordingly. Customer authorizes Company to utilize Customer’s telephone line or network infrastructure to
connect to controls, systems and/or equipment provided or serviced by Company and to provide Services contracted for or otherwise requested by Customer,
including remote diagnostic and repair service. Customer acknowledges that Company is not responsible for any adverse impact to Customer’s communications
and network infrastructure. Company may elect to install/attach to Customer equipment or provide portable devices (hardware and/or software) for execution of
control or diagnostic procedures. Such devices shall remain the personal proprietary property of Company and in no event shall become a fixture of Customer
locations. Customer shall not acquire any interest, title or equity in any hardware, software, processes, and other intellectual or proprietary rights to devices used
in connection with the Services on Customer equipment. Company may remove such devices at its discretion. Parts used for any repairs made will be those
selected by Company as suitable for the repair and may be parts not manufactured by Company.
8. Customer Obligations. Customer shall: (a) Provide Company reasonable and safe access to the Covered Equipment and areas where Company is to work;
(b) Follow manufacturer recommendations concerning teardown and internal inspection, major overhaul, restoration or refurbishing of the Covered Equipment;
unless expressly stated in the Scope of Services statement, Company is not performing any manufacturer recommended teardown and internal inspection, major
overhaul, restoration or refurbishing of the Covered Equipment; and (c) Where applicable, unless water treatment is expressly included in the Services, provide
professional cooling tower water treatment in accordance with any reasonable recommendations provided by Company.
9. Exclusions. Unless expressly included in the Covered Equipment or the Services, the Services do not include, and Company shall not be responsible for or
liable to the Customer for any claims, losses, damages or expenses suffered by the Customer in any way connected with, relating to or arising from, any of the
following: (a) Any guarantee of room conditions or system performance; (b) Inspection, maintenance, repair, replacement of or services for: chilled water and
condenser water pumps and piping; electrical disconnect switches or circuit breakers; motor starting equipment that is not factory mounted and interconnecting
power wiring; recording or portable instruments, gauges or thermometers; non-moving parts or non-maintainable parts of the system, including, but not limited to,
storage tanks; pressure vessels, shells, coils, tubes, housings, castings, casings, drain pans, panels, duct work; piping: hydraulic, hydronic, pneumatic, gas, or
refrigerant; insulation; pipe covering; refractory material; fuses, unit cabinets; electrical wiring; ductwork or conduit; electrical distribution system; hydronic structural
supports and similar items; the appearance of decorative casing or cabinets; damage sustained by other equipment or systems; and/or any failure, misadjustment
or design deficiencies in other equipment or systems; (c) Damage, repairs or replacement of parts made necessary as a result of electrical power failure, low
voltage, burned out main or branch fuses, low water pressure, vandalism, misuse or abuse, wear and tear, end of life failure, water damage, improper operation,
unauthorized alteration of equipment, accident, acts or omissions of Customer or others, damage due to freezing weather, calamity, malicious act, or any Event
of Force Majeure; (d) Any damage or malfunction resulting from vibration, electrolytic action, freezing, contamination, corrosion, erosion, or caused by scale or
sludge on internal tubes except where water treatment protection services are provided by Company as part of this Agreement; (e) Furnishing any items of
equipment, material, or labor/labour, or performing special tests recommended or required by insurance companies or federal, state, or local governments; (f)
Failure or inadequacy of any structure or foundation supporting or surrounding the equipment to be worked on or any portion thereof; (g) Building access or
alterations that might be necessary to repair or replace Customer’s existing equipment; (h) The normal function of starting and stopping equipment or the opening
and closing of valves, dampers or regulators normally installed to protect equipment against damage; (i) Valves that are not factory mounted: balance, stop,
control, and other valves external to the device unless specifically included in the Agreement; (j) Any responsibility for design or redesign of the system or the
Covered Equipment, obsolescence, safety tests, or removal or reinstallation of valve bodies and dampers; (k) Any services, claims, or damages arising out of
Customer’s failure to comply with its obligations under this Agreement; (l) Failure of Customer to follow manufacturer recommendations concerning teardown and
internal inspection, overhaul and refurbishing of equipment; (m) Any claims, damages, losses, or expenses, arising from or related to conditions that existed in,
on, or upon the premises before the effective date of this Agreement (“Pre-Existing Conditions”), including, without limitation, damages, losses, or expenses
involving pre-existing building envelope issues, mechanical issues, plumbing issues, and/or indoor air quality issues involving mold/mould and/or fungi; (n)
Replacement of refrigerant is excluded, unless replacement of refrigerant is expressly stated as included within the Services, in which case replacement shall in
no event exceed the stated percentage of rated system charge per year expressly stated in the Services; (o) crane or rigging costs; (p) Any Services, claims, or
damages arising out of refrigerant not supplied by Company. Customer shall be responsible for: (i) The cost of any additional replacement refrigerant; (ii) Operation
of any equipment; and (iii) Any claims, damages, losses, or expenses, arising from or related to work done by or services provided by individuals or entities that
are not employed by or hired by Company.
Page 5 of 9 © 2026 Trane Technologies. All Rights Reserved.
Sensitivity: Highly Confidential
Confidential and Proprietary Information of Trane U.S. Inc.
Village of Oak Brook – Oak Brook, IL
Proposal ID: 8346423
10. Limited Warranty. Company warrants that: (a) the material manufactured by Company and provided to Customer in performance of the Services is free
from defects in material and manufacture for a period of 12 months from the earlier of the date of equipment start-up or replacement; and (b) the labor/labour
portion of the Maintenance Services and Additional Work has been properly performed for a period of 90 days from date of completion (the "Limited Warranty").
Company obligations of equipment start-up, if any are stated in the Proposal, are coterminous with the Limited Warranty period. Defects must be reported to
Company within the Limited Warranty period. Company’s obligation under the Limited Warranty is limited to repairing or replacing the defective part at its option
and to correcting any labor/labour improperly performed by Company. No liability whatsoever shall attach to Company until the Maintenance Services and
Additional Work have been paid for in full. Exclusions from this Warranty include claims, losses, damages and expenses in any way connected with, related to or
arising from failure or malfunction of equipment due to the following: wear and tear; end of life failure; corrosion; erosion; deterioration; Customer's failure to follow
the Company-provided maintenance plan; unauthorized or improper maintenance; unauthorized or improper parts or material; refrigerant not supplied by Company;
and modifications made by others to equipment. Company shall not be obligated to pay for the cost of lost refrigerant or lost product. Some components of
equipment manufactured by Company may be warranted directly from the component supplier, in which case this Limited Warranty shall not apply to those
components and any warranty of such components shall be the warranty given by such component supplier. Notwithstanding the foregoing, all warranties provided
herein terminate upon termination or cancellation of this Agreement. Equipment, material and/or parts that are not manufactured by Company (“Third-Party
Product(s)”) are not warranted by Company and have such warranties as may be extended by the respective manufacturer. CUSTOMER UNDERSTANDS THAT
COMPANY IS NOT THE MANUFACTURER OF ANY THIRD-PARTY PRODUCT(S) AND ANY WARRANTIES, CLAIMS, STATEMENTS, REPRESENTATIONS,
OR SPECIFICATIONS ARE THOSE OF THE THIRD-PARTY MANUFACTURER, NOT COMPANY AND CUSTOMER IS NOT RELYING ON ANY
WARRANTIES, CLAIMS, STATEMENTS, REPRESENTATIONS, OR SPECIFICATIONS REGARDING THE THIRD-PARTY PRODUCT THAT MAY BE
PROVIDED BY COMPANY OR ITS AFFILIATES, WHETHER ORAL OR WRITTEN. THE REMEDIES SET FORTH IN THIS LIMITED WARRANTY ARE THE
SOLE AND EXCLUSIVE REMEDIES FOR WARRANTY CLAIMS PROVIDED BY COMPANY TO CUSTOMER UNDER THIS AGREEMENT AND ARE IN LIEU
OF ALL OTHER WARRANTIES AND LIABILITIES, LIABILITIES, CONDITIONS AND REMEDIES, WHETHER IN CONTRACT, WARRANTY, STATUTE OR
TORT (INCLUDING NEGLIGENCE), EXPRESS OR IMPLIED, IN LAW OR IN FACT, INCLUDING ANY IMPLIED WARRANTIES OF MERCHANTABILITY AND
FITNESS FOR A PARTICULAR PURPOSE AND/OR OTHERS ARISING FROM COURSE OF DEALING OR TRADE. COMPANY EXPRESSLY DISCLAIMS
ANY REPRESENTATIONS OR WARRANTIES, ENDORSEMENTS OR CONDITIONS OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING ANY IMPLIED
WARRANTIES OF QUALITY, FITNESS, MERCHANTABILITY, DURABILITY AND/OR OTHERS ARISING FROM COURSE OF DEALING OR TRADE OR
REGARDING PREVENTION BY THE SCOPE OF SERVICES, OR ANY COMPONENT THEREOF. NO REPRESENTATION OR WARRANTY OF ANY KIND,
INCLUDING WARRANTY OF MERCHANTABILITY OR FITNESS FOR PARTICULAR PURPOSE, REGARDING PREVENTING, ELIMINATING, REDUCING
OR INHIBITING ANY MOLD, FUNGUS, BACTERIA, VIRUS, MICROBIAL GROWTH, OR ANY OTHER CONTAMINANTS (INCLUDING COVID-19 OR ANY
SIMILAR VIRUS) (COLLECTIVELY, “CONTAMINANTS”), WHETHER INVOLVING OR IN CONNECTION WITH EQUIPMENT, ANY COMPONENT THEREOF,
SERVICES OR OTHERWISE. IN NO EVENT SHALL COMPANY HAVE ANY LIABILITY FOR THE PREVENTION, ELIMINATION, REDUCTION OR INHIBITION
OF THE GROWTH OR SPREAD OF SUCH CONTAMINANTS INVOLVING OR IN CONNECTION WITH ANY EQUIPMENT, THIRD-PARTY PRODUCT, OR
ANY COMPONENT THEREOF, SERVICES OR OTHERWISE AND CUSTOMER HEREBY SPECIFICALLY ACKNOWLDGES AND AGREES THERETO.
11. Indemnity. To the maximum extent permitted by law, Company and Customer shall indemnify and hold harmless each other from any and all claims, actions,
costs, expenses, damages and liabilities, including reasonable attorneys' fees, resulting from death or bodily injury or damage to real or personal property, to the
extent caused by the negligence or misconduct of the indemnifying party, and/or its respective employees or other authorized agents in connection with their
activities within the scope of this Agreement. Neither party shall indemnify the other against claims, damages, expenses, or liabilities to the extent attributable to
the acts or omissions of the other party or third parties. If the parties are both at fault, the obligation to indemnify shall be proportional to their relative fault. The
duty to indemnify and hold harmless will continue in full force and effect, notwithstanding the expiration or early termination of this Agreement, with respect to any
claims based on facts or conditions that occurred prior to expiration or termination of this Agreement.
12. Limitation of Liability. NOTWITHSTANDING ANYTHING TO THE CONTRARY, NEITHER PARTY SHALL BE LIABLE FOR SPECIAL, INCIDENTAL,
INDIRECT, OR CONSEQUENTIAL LOSSES OR DAMAGES OF ANY KIND (INCLUDING WITHOUT LIMITATION REFRIGERANT LOSS, PRODUCT LOSS,
LOST REVENUE OR PROFITS, OR LIABILITY TO THIRD PARTIES), OR CONTAMINANTS LIABILITIES, OR PUNITIVE DAMAGES WHETHER BASED IN
CONTRACT, WARRANTY, STATUTE, TORT (INCLUDING NEGLIGENCE), STRICT LIABILITY, INDEMNITY OR ANY OTHER LEGAL THEORY OR FACTS.
NOTWITHSTANDING ANY OTHER PROVISION OF THIS AGREEMENT, THE TOTAL AND AGGREGATE LIABILITY OF THE COMPANY TO THE
CUSTOMER WITH RESPECT TO ANY AND ALL CLAIMS CONNECTED WITH, RELATED TO OR ARISING FROM THE PERFORMANCE OR NON-
PERFORMANCE OF THIS AGREEMENT, WHETHER BASED IN CONTRACT, WARRANTY, STATUTE, TORT (INCLUDING NEGLIGENCE), STRICT
LIABILITY, INDEMNITY OR ANY OTHER LEGAL THEORY OR FACTS, SHALL NOT EXCEED THE COMPENSATION RECEIVED BY COMPANY OVER THE
12 MONTH PERIOD PRECEDING THE DATE OF OCCURRENCE FOR THE SERVICES AND ADDITIONAL WORK FOR THE LOCATION WHERE THE LOSS
OCCURRED. IN NO EVENT SHALL COMPANY BE LIABLE FOR ANY DAMAGES (WHETHER DIRECT OR INDIRECT) RESULTING FROM MOLD/MOULD,
FUNGUS, BACTERIA, MICROBIAL GROWTH, OR OTHER CONTAMINATES OR AIRBORNE BIOLOGICAL AGENTS. TO THE MAXIMUM EXTENT
ALLOWED BY LAW, COMPANY SHALL NOT BE LIABLE FOR ANY OF THE FOLLOWING IN CONNECTION WITH PROVIDING TRANE DIGITAL SERVICES:
INTERRUPTION, DELETION, DEFECT, DELAY IN OPERATION OR TRANSMISSION; CUSTOMER’S NETWORK SECURITY; COMPUTER VIRUS;
COMMUNICATION FAILURE; THEFT OR DESTRUCTION OF DATA; GAPS IN DATA COLLECTED; AND UNAUTHORIZED ACCESS TO CUSTOMER’S
DATA OR COMMUNICATIONS NETWORK.
13. CONTAMINANTS LIABILITY
The transmission of COVID-19 may occur in a variety of ways and circumstances, many of the aspects of which are currently not known. HVAC systems, products,
services and other offerings have not been tested for their effectiveness in reducing the spread of COVID-19, including through the air in closed environments.
IN NO EVENT WILL COMPANY BE LIABLE UNDER THIS AGREEMENT OR OTHERWISE FOR ANY INDEMNIFICATION, ACTION OR CLAIM, WHETHER
BASED ON WARRANTY, CONTRACT, TORT OR OTHERWISE, FOR ANY BODILY INJURY (INCLUDING DEATH) DAMAGE TO PROPERTY, OR ANY
OTHER LIABILITIES, DAMAGES OR COSTS RELATED TO CONTAMINANTS (INCLUCING THE SPREAD, TRANSMISSION OR CONTAMINATION
THEREOF) (COLLECTIVELY, “CONTAMINANTS LIABILITIES”) AND CUSTOMER HEREBY EXPRESSLY RELEASES COMPANY FROM ANY SUCH
CONTAMINANTS LIABILITIES.
14. Asbestos and Hazardous Materials. The Services expressly exclude any identification, abatement, cleanup, control, disposal, removal or other work
connected with asbestos polychlorinated biphenyl (“PCB”), or other hazardous materials (collectively, “Hazardous Materials”). Customer warrants and represents
that there are no Hazardous Materials on the premises that will in any way affect Company’s performance, except as set forth in a writing signed by Company
disclosing the existence and location of any Hazardous Materials in all areas within which Company will be performing. Should Company become aware of or
suspect the presence of Hazardous Materials, Company may immediately stop work in the affected area and notify Customer. Customer will be responsible for
correcting the condition in accordance with all applicable laws and regulations. Customer shall be exclusively responsible for and shall indemnify and hold
harmless Company (including its employees, agents and subcontractors) from and against any loss, claim, liability, fees, penalties, injury (including death) or
liability of any nature, and the payment thereof, arising out of or relating to any Hazardous Materials on or about the premises, not brought onto the premises by
Company. Company shall be required to resume performance only in the absence of Hazardous Materials or when the affected area has been rendered harmless.
In no event shall Company be obligated to transport or handle Hazardous Materials, provide any notices to any governmental agency, or examine the premises
site for the presence of Hazardous Materials.
15. Insurance. Company agrees to maintain the following insurance during the term of this Agreement with limits not less than shown below and will, upon
request from Customer, provide a Certificate of evidencing the following coverage:
Commercial General Liability $2,000,000 per occurrence
Automobile Liability $2,000,000 CSL
Workers Compensation Statutory Limits
If Customer has requested to be named as an additional insured under Company’s insurance policy, Company will do so but only subject to Company’s manuscript
additional insured endorsement under its primary Commercial General Liability policies. In no event does Company or its insurer waive rights of subrogation.
16. Force Majeure. Company’s duty to perform under this Agreement is contingent upon the non-occurrence of an Event of Force Majeure. If Company is
unable to carry out any material obligation under this Agreement due to an Event of Force Majeure, this Agreement shall at Company’s election (i) remain in effect
but Company’s obligations shall be suspended until the uncontrollable event terminates or (ii) be terminated upon 10 days’ notice to Customer, in which event
Customer shall pay Company for all parts of the Services furnished to the date of termination. An "Event of Force Majeure" shall mean any cause or event beyond
the control of Company. Without limiting the foregoing, “Event of Force Majeure” includes: acts of God; acts of terrorism, war or the public enemy; flood; earthquake;
lightning; tornado; storm; fire; civil disobedience; pandemic; insurrections; riots; labor/labour disputes; labor/labour or material shortages from the usual sources
of supply; sabotage; restraint by court order or public authority (whether valid or invalid), and action or non-action by or inability to obtain or keep in force the
Page 6 of 9 © 2026 Trane Technologies. All Rights Reserved.
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Confidential and Proprietary Information of Trane U.S. Inc.
Village of Oak Brook – Oak Brook, IL
Proposal ID: 8346423
necessary governmental authorizations, permits, licenses, certificates or approvals if not caused by Company; and the requirements of any applicable government
in any manner that diverts either the material or the finished product to the direct or indirect benefit of the government.
17. Maintenance Services Other Than Solely Scheduled Service. If Company’s Maintenance Services hereunder are not limited solely to Scheduled Service,
the following provisions shall also apply: (a) Required restoration shall be performed by Customer at its cost prior to Company being obligated to perform hereunder;
(b) any changes, adjustments, service or repairs made to the Equipment by any party other than Company, unless approved by Company in writing, may, at
Company’s option, terminate Company’s obligation to render further service to the Equipment so affected; in such case no refund of any portion of the Service
Fees shall be made; and (c) Customer shall (i) promptly notify Company of any unusual performance of Equipment; (ii) permit only Company personnel to repair
or adjust Equipment and/or controls during the Term or a Renewal Term; and (iii) utilize qualified personnel to properly operate the Equipment in accordance with
the applicable operating manuals and recommended procedures.
18. General. Except as provided below, to the maximum extent provided by law, this Agreement is made and shall be interpreted and enforced in accordance
with the laws of the state or province in which Company performs the Services. Any dispute arising under or relating to this Agreement shall be decided by
litigation in a court of competent jurisdiction located in the state or province in which the Services are performed. To the extent the premises are owned and/or
operated by any agency of the United States Federal Government, determination of any substantive issue of law shall be according to the United States Federal
common law of Government contracts as enunciated and applied by United States Federal judicial bodies and boards of contract appeals of the United States
Federal Government. This Agreement contains all of the agreements, representations and understandings of the parties and supersedes all previous
understandings, commitments or agreements, oral or written, related to the Services. If any term or condition of this Agreement is invalid, illegal or incapable
of being enforced by any rule of law, all other Terms of this Agreement will nevertheless remain in full force and effect as long as the economic or legal substance
of the transaction contemplated hereby is not affected in a manner adverse to any party hereto. Customer may not assign, transfer, or convey this Agreement, or
any part hereof, without the written consent of Company. Subject to the foregoing, this Agreement shall bind and inure to the benefit of the parties hereto and
their permitted successors and assigns. This Agreement may be executed in several counterparts, each of which when executed shall be deemed to be an
original, but all together shall constitute but one and the same Agreement. A fully executed facsimile copy hereof or the several counterparts shall suffice as an
original. Customer may not assign, transfer, or convey this Agreement, or any part hereof, or its right, title or interest herein, without the written consent of Company.
Subject to the foregoing, this Agreement shall be binding upon and inure to the benefit of the parties’ respective successors and assigns. No failure or delay by
the Company in enforcing any right or exercising any remedy under this Agreement shall be deemed to be a waiver by the Company of any right or remedy.
19. Federal Requirements. The Parties shall comply with all United States federal labor law obligations under 29 CFR part 471, appendix A to subpart A. THE
FOLLOWING PROVISIONS ARE INCORPORATED HEREIN BY REFERENCE: Executive Order 11701 and 41 CFR §§ 60-250.5(a), 60-300.5; Executive Order
11758 and 41 CFR § 60-741.5(a); U.S. immigration laws, including the L-1 Visa Reform Act of 2004 and the H-1B Visa Reform Act of 2004; and Executive
Order 13496. The Parties shall abide by the requirements of 41 CFR 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified
individuals based on their status as protected veterans or individuals with disabilities. Moreover, these regulations require that covered prime contractors and
subcontractors take affirmative action to employ and advance in employment individuals without regard to protected veteran status or dis ability. The Parties
certify that they do not operate any programs promoting DEI that violate any applicable United States anti-discrimination laws and acknowledge and agree that
their compliance with all applicable federal anti-discrimination laws is material to the federal government’s payment decisions. The Parties acknowledge and
agree that their employment, procurement, and contracting practices shall not consider race, color, sex, sexual preference, religion, or national origin in ways
that violate United States federal civil rights laws.
20. Export Laws. The obligation of Company to supply Equipment and/or Services under this Agreement is subject to the ability of Company to su pply such
items consistent with applicable laws and regulations of the United States and other governments. Company reserves the right to refuse to enter into or perform
any order, and to cancel any order, under this Agreement if Company in its sole discretion determines that performance of the transaction to which such order
relates would violate any such applicable law or regulation. Customer will pay all handling and other similar costs from Company’s factories including the costs
of freight, insurance, export clearances, import duties and taxes. Customer will be “exporter of record” with respect to any export from the United States of
America and will perform all compliance and logistics functions in connection therewith and will also comply with all applica ble laws, rules and regulations.
Customer understands that Company and/or the Equipment and/or Services are subject to laws and regulations of the United States of America which may
require licensing or authorization for and/or prohibit export, re-export or diversion of Company’s Equipment and/or Services to certain countries, and agrees it
will not knowingly assist or participate in any such diversion or other violation of applicable United States of America laws and regulations. Customer agrees to
hold harmless and indemnify Company for any damages resulting to Customer or Company from a breach of this paragraph by Customer.
21. U.S. Government Services. The following provision applies only to direct sales by Company to the US Government. The Parties acknowledge that
all items or services ordered and delivered under this Agreement are Commercial Items as defined under Part 12 of the Federal Acquisition Regulation (FAR). In
particular, Company agrees to be bound only by those Federal contracting clauses that apply to “commercial” suppliers and that are contained in FAR 52.212-
5(e)(1). Company complies with 52.219-8 or 52.219-9 in its service and installation contracting business. The following provision applies only to indirect
sales by Company to the US Government. As a Commercial Item Subcontractor, Company accepts only the following mandatory flow down provisions: 52.219-
8; 52.222-26; 52.222-35; 52.222-36; 52.222-39; 52.247-64. If the Services are in connection with a U.S. Government contract, Customer certifies that it has
provided and will provide current, accurate, and complete information, representations, and certifications to all government officials, including but not limited to
the contracting officer and officials of the Small Business Administration, on all matters related to the prime contract, including but not limited to all aspects of its
ownership, eligibility, and performance. Anything herein notwithstanding, Company will have no obligations to Customer unless and until Customer provides
Company with a true, correct and complete executed copy of the prime contract. Upon request, Customer will provide copies to Company of all requested written
communications with any government official related to the prime contract prior to or concurrent with the execution thereof, including but not limited to any
communications related to Customer's ownership, eligibility, or performance of the prime contract. Customer will obtain written authorization and approval from
Company prior to providing any government official any information about Company's performance of the Services that are the subject of the Proposal or this
Agreement, other than the Proposal or this Agreement.
22. Limited Waiver of Sovereign Immunity. If Customer is an Indian tribe (in the U.S.) or a First Nation or Band Council (in Canada), Customer, whether acting
in its capacity as a government, governmental entity, a duly organized corporate entity or otherwise, for itself and for its agents, successors, and assigns: (1)
hereby provides this limited waiver or its sovereign immunity as to any damages, claims, lawsuit, or cause of action (herein “Action”) brought against Customer by
Company and arising or alleged to arise out of the furnishing by Company of any product or service under this Agreement, whether such Action is based in
contract, tort, strict liability, civil liability or any other legal theory; (2) agrees that jurisdiction and venue for any such Action shall be proper and valid (a) if Customer
is in the U.S., in any state or United States court located in the state in which Company is performing this Agreement or (b) if Customer is in Canada, in the superior
court of the province or territory in which the work was performed; (3) expressly consents to such Action, and waives any objection to jurisdiction or venue: (4)
waives any requirement of exhaustion of tribal court or administrative remedies for any Action arising out of or related to this Agreement; and (5) expressly
acknowledges and agrees that Company is not subject to the jurisdiction of Customer’s tribal court or any similar tribal forum, that Customer will not bring any
action against Company in tribal court, and that Customer will not avail itself of any ruling or direction of the tribal court permitting or directing it to suspend its
payment or other obligations under this Agreement. The individual signing on behalf of Customer warrants and represents that such individual is duly authorized
to provide this waiver and enter into this Agreement and that this Agreement constitutes the valid and legally binding obligation of Customer, enforceable in
accordance with its terms.
1-26.130-7 (0325)
Supersedes 1-26.130-7 (0225)
Page 7 of 9 © 2026 Trane Technologies. All Rights Reserved.
Sensitivity: Highly Confidential
Confidential and Proprietary Information of Trane U.S. Inc.
Village of Oak Brook – Oak Brook, IL
Proposal ID: 8346423
SECURITY ADDENDUM
This Addendum shall be applicable to the sale, installation and use of Trane equipment and the sale and provision of Trane services. “Trane” shall mean Trane
U.S. Inc. for sales and services in the United States, or Trane Canada ULC for sales and services in Canada.
1. Definitions. All terms used in this Addendum shall have the meaning specified in the Agreement unless otherwise defined herein. For the purposes of this
Addendum, the following terms are defined as follows:
“Customer Data” means Customer account information as related to the Services only and does not include HVAC Machine Data or personal data. Trane
does not require, nor shall Customer provide personal data to Trane under the Agreement. Such data is not required for Trane to provide its Equipment
and/or Services to the Customer.
“Equipment” shall have the meaning set forth in the Agreement.
“HVAC Machine Data” means data generated and collected from the product or furnished service without manual entry. HVAC Machine Data is data relating
to the physical measurements and operating conditions of a HVAC system, such as but not limited to, temperatures, humidity, pressure, HVAC equipment
status. HVAC Machine Data does not include Personal Data and, for the purposes of this agreement, the names of users of Trane’s controls products or
hosted applications shall not be Personal Data, if any such user chooses to use his/her name(s) in the created accounts within the controls product (e.g.,
firstname.lastname@address.com). HVAC Machine Data may be used by Trane: (a) to provide better support services and/or products to users of its
products and services; (b) to assess compliance with Trane terms and conditions; (c) for statistical or other analysis of the collective characteristics and
behaviors of product and services users; (d) to backup user and other data or information and/or provide remote support and/or restoration; (e) to provide
or undertake: engineering analysis; failure analysis; warranty analysis; energy analysis; predictive analysis; service analysis; product usage analysis; and/or
other desirable analysis, including, but not limited to, histories or trends of any of the foregoing; and (f) to otherwise understand and respond to the needs of
users of the product or furnished service. “Personal Data” means data and/or information that is owned or controlled by Customer, and that names or
identifies, or is about a natural person, such as: (i) data that is explicitly defined as a regulated category of data under any data privacy laws applicable to
Customer; (ii) non-public personal information (“NPI”) or personal information (“PI”), such as national identification number, passport number, social security
number, social insurance number, or driver’s license number; (iii) health or medical information, such as insurance information, medical prognosis, diagnosis
information, or genetic information; (iv) financial information, such as a policy number, credit card number, and/or bank account number; (v) personally
identifying technical information (whether transmitted or stored in cookies, devices, or otherwise), such as IP address, MAC address, device identifier,
International Mobile Equipment Identifier (“IMEI”), or advertising identifier; (vi) biometric information; and/or (vii) sensitive personal data, such as, race,
religion, marital status, disability, gender, sexual orientation, geolocation, or mother’s maiden name.
“Security Incident” shall refer to (i) a compromise of any network, system, application or data in which Customer Data has been accessed or acquired by an
unauthorized third party; (ii) any situation where Trane reasonably suspects that such compromise may have occurred; or (iii) any actual or reasonably
suspected unauthorized or illegal Processing, loss, use, disclosure or acquisition of or access to any Customer Data.
“Services” shall have the meaning set forth in the Agreement.
2. HVAC Machine Data; Access to Customer Extranet and Third Party Systems. If Customer grants Trane access to HVAC Machine Data via web portals or
other non-public websites or extranet services on Customer’s or a third party’s website or system (each, an “Extranet”), Trane will comply with the following:
a. Accounts. Trane will ensure that Trane’s personnel use only the Extranet account(s) designated by Customer and will require Trane personnel
to keep their access credentials confidential.
b. Systems. Trane will access the Extranet only through computing or processing systems or applications running operating systems managed by
Trane that include: (i) system network firewalls; (ii) centralized patch management; (iii) operating system appropriate anti-malware software; and
(iv) for portable devices, full disk encryption.
c. Restrictions. Unless otherwise approved by Customer in writing, Trane will not download, mirror or permanently store any HVAC Machine Data
from any Extranet on any medium, including any machines, devices or servers.
d. Account Termination. Trane will terminate the account of each of Trane’s personnel in accordance with Trane’s standard practices after any
specific Trane personnel who has been authorized to access any Extranet (1) no longer needs access to HVAC Machine Data or (2) no longer
qualifies as Trane personnel (e.g., the individual leaves Trane’s employment).
e. Third Party Systems. Trane will provide Customer prior notice before it uses any third party system that stores or may otherwise have access to
HVAC Machine Data, unless (1) the data is encrypted and (2) the third party system will not have access to the decryption key or unencrypted
“plain text” versions of the HVAC Machine Data.
3. Customer Data; Confidentiality. Trane shall keep confidential, and shall not access or use any Customer Data and information that is marked confidential
or by its nature is considered confidential (“Customer Confidential Information”) other than for the purpose of providing the Equipment and Services, and will
disclose Customer Confidential Information only: (i) to Trane’s employees and agents who have a need to know to perform the Services, (ii) as expressly
permitted or instructed by Customer, or (iii) to the minimum extent required to comply with applicable law, provided that Trane (1) provides Customer with
prompt written notice prior to any such disclosure, and (2) reasonably cooperate with Customer to limit or prevent such disclosure.
4. Customer Data; Compliance with Laws. Trane agrees to comply with laws, regulations governmental requirements and industry standards and practices
relating to Trane’s processing of Customer Confidential Information (collectively, “Laws”).
5. Customer Data; Information Security Management. Trane agrees to establish and maintain an information security and privacy program, consistent with
applicable HVAC equipment industry practices that complies with this Addendum and applicable Laws (“Information Security Program”). The Information
Security Program shall include appropriate physical, technical and administrative safeguards, including any safeguards and controls agreed by the Parties
in writing, sufficient to protect Customer systems, and Customer’s Confidential Information from unauthorized access, destruction, use, modification or
disclosure. The Information Security Program shall include appropriate, ongoing training and awareness programs designed to ensure that Trane’s
employees and agents, and others acting on Trane’s, behalf are aware of and comply with the Information Security Program’s policies, procedures, and
protocols.
6. Monitoring. Trane shall monitor and, at regular intervals consistent with HVAC equipment industry practices, test and evaluate the effectiveness of its
Information Security Program. Trane shall evaluate and promptly adjust its Information Security Program in light of the results of the testing and monitoring,
any material changes to its operations or business arrangements, or any other facts or circumstances that Trane knows or reasonably should know may
have a material impact on the security of Customer Confidential Information, Customer systems and Customer property.
7. Audits. Customer acknowledges and agrees that the Trane SOC2 audit report will be used to satisfy any and all audit/inspection requests/requirements by
or on behalf of Customer. Trane will make its SOC2 audit report available to Customer upon request and with a signed nondisclosure agreement.
8. Information Security Contact. Trane’s information security contact is Local Sales Office.
9. Security Incident Management. Trane shall notify Customer after the confirmation of a Security Incident that affects Customer Confidential Information,
Customer systems and Customer property. The written notice shall summarize the nature and scope of the Security Incident and the corrective action already
taken or planned.
10. Threat and Vulnerability Management. Trane regularly performs vulnerability scans and addresses detected vulnerabilities on a risk basis. Periodically,
Trane engages third-parties to perform network vulnerability assessments and penetration testing. Vulnerabilities will be reported in accordance with Trane’s
cybersecurity vulnerability reported process. Trane periodically provides security updates and software upgrades.
11. Security Training and Awareness. New employees are required to complete security training as part of the new hire process and receive annual and targeted
training (as needed and appropriate to their role) thereafter to help maintain compliance with Security Policies, as well as other corporate policies, such as
the Trane Code of Conduct. This includes requiring Trane employees to annually re-acknowledge the Code of Conduct and other Trane policies as
Page 8 of 9 © 2026 Trane Technologies. All Rights Reserved.
Sensitivity: Highly Confidential
Confidential and Proprietary Information of Trane U.S. Inc.
Village of Oak Brook – Oak Brook, IL
Proposal ID: 8346423
appropriate. Trane conducts periodic security awareness campaigns to educate personnel about their responsibilities and provide guidance to create and
maintain a secure workplace.
12. Secure Disposal Policies. Trane will maintain policies, processes, and procedures regarding the disposal of tangible and intangible property containing
Customer Confidential Information so that wherever possible, Customer Confidential Information cannot be practicably read or reconstructed.
13. Logical Access Controls. Trane employs internal monitoring and logging technology to help detect and prevent unauthorized access attempts to Trane’s
corporate networks and production systems. Trane’s monitoring includes a review of changes affecting systems’ handling authentication, authorization, and
auditing, and privileged access to Trane production systems. Trane uses the principle of “least privilege” (meaning access denied unless specifically granted)
for access to customer data.
14. Contingency Planning/Disaster Recovery. Trane will implement policies and procedures required to respond to an emergency or other occurrence (i.e. fire,
vandalism, system failure, natural disaster) that could damage Customer Data or any system that contains Customer Data. Procedures include the following
(i) Data backups; and
(ii) Formal disaster recovery plan. Such disaster recovery plan is tested at least annually.
15. Return of Customer Data. If Trane is responsible for storing or receiving Customer Data, Trane shall, at Customer’s sole discretion, deliver Customer Data
to Customer in its preferred format within a commercially reasonable period of time following the expiration or earlier termination of the Agreement or, such
earlier time as Customer requests, securely destroy or render unreadable or undecipherable each and every original and copy in every media of all
Customer’s Data in Trane’s possession, custody or control no later than [90 days] after receipt of Customer’s written instructions directing Trane to delete
the Customer Data.
16. Background Checks Trane shall take reasonable steps to ensure the reliability of its employees or other personnel having access to the Customer Data,
including the conducting of appropriate background and/or verification checks in accordance with Trane policies.
17. DISCLAIMER OF WARRANTIES. EXCEPT FOR ANY APPLICABLE WARRANTIES IN THE AGREEMENT, THE SERVICES ARE PROVIDED "AS IS",
WITH ALL FAULTS, AND THE ENTIRE RISK AS TO SATISFACTORY QUALITY, PERFORMANCE, ACCURACY AND EFFORT AS TO SUCH SERVICES
SHALL BE WITH CUSTOMER. TRANE DISCLAIMS ANY AND ALL OTHER EXPRESS OR IMPLIED REPRESENTATIONS AND WARRANTIES WITH
RESPECT TO THE SERVICES AND THE SERVICES PROVIDED HEREUNDER, INCLUDING ANY EXPRESS OR IMPLIED WARRANTY OF
MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, OR THAT THE SERVICES WILL OPERATE ERROR-FREE OR UNINTERRUPTED OR
RETURN/RESPONSE TO INQUIRIES WITHIN ANY SPECIFIC PERIOD OF TIME.
October 2024
Supersedes: November 2023v2
Page 9 of 9 © 2026 Trane Technologies. All Rights Reserved.
Sensitivity: Highly Confidential
Confidential and Proprietary Information of Trane U.S. Inc.
ITEM 8.A.3.
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
AGENDA ITEM
Board of Trustees Regular Meeting
of
February 24, 2026
SUBJECT: Driving Range Technology
FROM: Joseph Mitchell, Assistant Village Manager
Art Segura, Sports Core Director
BUDGET SOURCE/BUDGET IMPACT: $70,000 is budgeted in Account 831-90200
RECOMMENDED MOTION: I move that the Village Board authorize staff to purchase TrackMan
Range Technology at a cost of $62,040 per year for a five-year term (2026–2030), for a total contract
amount not to exceed $310,200.
Background/History:
The Oak Brook Golf Club constructed a new driving range structure this past year consisting of 23
hitting bays, allowing customers to hit off mats throughout the entire season. The driving range has
been a significant success. Due to exceptionally high demand, the grass tee areas were nearly depleted
by mid-season, and operations were able to continue uninterrupted by transitioning customers to the
mat-only driving range structure for a temporary period.
To further enhance and extend the usability of this facility, staff initially planned to add lighting, garage
doors, heating, and driving range technology at a future date as cash flow permitted. Lighting was
added in the fall of 2025, staff is currently in the process of seeking bids for the garage doors, and staff
is now requesting to move forward with TrackMan Driving Range Technology. This was brought to the
Sports Core Committee on 1/26/26 and the committee was all in favor with moving forward with
TrackMan Technology.
The two leading companies that offer driving range technology are TrackMan and Toptracer. After
receiving proposals from both companies, staff is recommending moving forward with TrackMan. One
of the key advantages of TrackMan is that customers can use the technology on their mobile phones
while hitting from the grass tees. This is a major benefit, as on certain days the range operates as grass-
only, and TrackMan allows customers to track ball flight and performance data even when hitting off
grass, an amenity that very few driving ranges are able to offer.
The fastest-growing segment in the golf industry is driving range and ball-tracking technology. Adding
TrackMan Driving Range Technology to all 23 bays will allow customers to track their ball data,
participate in interactive games, and virtually play over 400 golf courses from around the world.
Oak Brook Golf Club sold approximately 70,000 range buckets last year. With the new pricing structure
in place, the increased fees will fully cover the cost of implementing this technology. With the addition
of lighting and TrackMan, staff is projecting an additional 20% uptick in driving range revenue,
equating to approximately $110,000 in additional annual revenue.
Recommendation:
I move that the Village Board authorize staff to purchase TrackMan Range Technology at a cost of
$62,040 per year for a five-year term (2026–2030), for a total contract amount not to exceed $310,200.
Attachments:
1. Resolution 2026-R-2340
2. Trackman Range Agreement_Oak Brook_ V2_ 2.2.26 (5) (1)
3. Trackman Range Turnkey Terms Conditions 2025_v1.0_Americas (1) (1)
THE VILLAGE OF OAK BROOK
COOK AND DUPAGE COUNTIES, ILLINOIS
RESOLUTION
NUMBER 2026-SC-GOLF-DRTECH-R-2340
A RESOLUTION
APPROVING AND AUTHORIZING THE EXECUTION OF THE
TRACKMAN RANGE AGREEMENT TO PURCHASE
TRACKMAN RANGE TECHNOLOGY
LAURENCE E. HERMAN, Village President
NETASHA SCARPINITI, Village Clerk
NAVEEN JAIN
MICHAEL MANZO
MELISSA MARTIN
JAMES NAGLE
A. SURESH REDDY
EDWARD TIESENGA
Village Board
Published in pamphlet form by authority of the
President and the Board of Trustees of the Village of Oak Brook
on this 24th day of February 2026
RESOLUTION NO. 2026-SC-GOLF-DRTECH-R-2340
A RESOLUTION
APPROVING AND AUTHORIZING THE EXECUTION OF THE TRACKMAN RANGE
AGREEMENT TO PURCHASE TRACKMAN RANGE TECHNOLOGY
WHEREAS, the Village of Oak Brook is a municipal corporation with authority provided for
and granted pursuant to the Illinois Municipal Code to exercise certain powers and perform certain
functions pertaining to its local government and affairs;
WHEREAS, the Village of Oak Brook (hereinafter referred to as “Village”) upon approval
of the Village President and Board of Trustees (collectively, the “Corporate Authorities”) may enter
into an Agreement with another party pursuant to Illinois Statute;
WHEREAS, the Oak Brook Golf Club constructed a new driving range structure this past
year consisting of 23 hitting bays, allowing customers to hit off mats throughout the entire season;
WHEREAS, to further enhance and extend the usability of this facility, staff initially planned
to add lighting, garage doors, heating, and driving range technology at a future date as cash flow
permitted. Lighting was added in the fall of 2025, staff is currently seeking bids for the garage
doors, and now staff is requesting to move forward with TrackMan Driving Range Technology
with Trackman (“Company”) pursuant to the Trackman Range Agreement (the “Agreement”) for
the purchase of certain driving range hardware and related software license(s);
WHEREAS, Staff is recommending that the Corporate Authorities authorize and approve
the five (5) year Agreement with Company, in the total amount of $310,200 ($62,040 for FY26;
$62,040 for FY27; $62,040 for FY28; $62,040 for FY29; and $62,040 for FY30) for the purchase
and installation of certain golf range hardware and related software licensing and technology
solutions, all as further detailed therein;
WHEREAS, the Village of Oak Brook Corporate Authorities are of the opinion that it is in
the best interests of the Village of Oak Brook to approve the Agreement for the purposes
referenced herein.
NOW, THEREFORE, BE IT RESOLVED, in open meeting assembled, by the Village
President and Board of Trustees of the Village of Oak Brook, DuPage and Cook Counties, Illinois
as follows:
Section One – Recitals
The Corporate Authorities hereby find that all of the recitals hereinbefore stated as
contained in the preamble to this Resolution are full, true, and correct and do hereby, by reference,
incorporate and make them part of this Resolution as legislative findings.
Section Two – Approval of Agreement
The President and Board of Trustees hereby approve the Agreement to Company in
substantially the same form attached as Exhibit A.
Section Three – Authorization and Direction
2
The Village Manager is hereby authorized to execute, and if necessary, the Village Clerk
is hereby authorized to attest the Agreement, substantially in the form attached hereto as Exhibit
A.
Section Four - Other Actions Authorized
The officers, employees and/or agents of the Village shall take all actions necessary or
reasonably required to carry out and give effect to the intent of the Agreement and otherwise to
consummate the transactions contemplated herein, and shall take all actions necessary in
conformity therewith including, without limitation, the execution and delivery of all documents
required to be delivered in connection with the transaction contemplated herein.
Section Five - Authorization of Expenditures
The Corporate Authorities hereby authorize and direct the expenditure of all costs related
to the execution of the Agreement, additionally, the Village is authorized and directed to allocate
and spend all necessary funds to fulfill the requirements of the Agreement and of this Resolution.
Section Six – Waiver of Bidding Process
To the extent that any requirement of bidding would be applicable to the transactions
contemplated hereunder, the same is hereby waived.
Section Seven - Acts of Village Officials
That all past, present and future acts and doings of the officials of the Village that are in
conformity with the purpose and intent of this Resolution are hereby, in all respects, ratified,
approved, authorized and confirmed.
Section Eight – Effective Date
This resolution shall be in full force and effect from and after its passage, approval and
publication as provided by law.
Section Nine - Publication
This resolution shall be published in book or pamphlet form as provided by the Illinois
Municipal Code.
Section ten – Conflict Clause
All resolutions, parts of resolutions or board actions in conflict herewith are hereby repealed
to the extent of such conflict.
Section Eleven – Saving Clause
If any section, paragraph, clause or provision of this resolution is declared by a court of
law to be invalid or unconstitutional, the invalidity or unconstitutionality thereof shall not affect the
validity of any other provisions of this resolution, which are hereby declared to be separable.
Section Twelve – Recording
3
This resolution shall be entered into the minutes and upon the journals of the Board of
Trustees of the Village of Oak Brook.
PASSED THIS 24th day of February 2026.
Ayes: ________________________________________________________________
Nays: ________________________________________________________________
Absent: ________________________________________________________________
APPROVED THIS 24th day of February 2026.
___________________________________
LAURENCE E. HERMAN,
Village President
ATTEST:
___________________________________
NETASHA SCARPINITI,
Village Clerk
4
EXHIBIT A
[Agreement]
5
TRACKMAN RANGE
AGREEMENT
Valid as of: 3 February 2026
1.0 Term Sheet
Target Installation Date: Q2 2026
Target Takeover Date: Q2 2026
Target dates are to be confirmed during the kick-off call. Dates are subject to the successful and timely completion of
Customer responsibilities and deliverables specified throughout the Agreement.
1.1 Trackman Solution
Item Qty Type Comments
Terms and Conditions - Standard ‘Trackman Range Terms and Conditions’ [A.2]
Driving Range Coverage 23 Covered Bays
1 Grass tee areas 320ft wide x 160ft deep
Driving Range Hardware
Radars 3 PTU
Screens 23 21" Full Outdoor
Screen Theft Protection 23 21" TP (Cut-Open)
Base foot
Device Stands 15 Orange
English
Virtual Golf Course
Virtual Golf Course Rendering Incl. Option A ‘Trackman Range Terms and Conditions’ [E.4]
Number of holes on a golf course 18 - Oak Brook Golf Club
Special Terms
• Turnkey Installation
Trackman Range Agreement v1.0 Page 2 of 7
Valid as of: 3 February 2026
1.2 Price and Payment
1.2.1 Cost Overview
Item Qty Price Currency Comments
Sign-on fee 1 $62,040 USD 2 weeks after signing
Trackman Solution Cost - $220,000 USD Tax not included
Deliverables included in the contract
- $90,200 USD
sum
Contract Sum - $310,200
1.2.2 Payment plan
Item Qty Price Currency Comments
Agreement Duration 5 Years From 'Takeover Date'
Upfront Payment 1 $62,040 USD Sign on fee
Annual recurring payments 4 $62,040 USD From month following 'Takeover Date'. VAT not included
Software License and Support Fee Per Annum, [4%US, 3% EMEA] Increase YOY starting year
- $44,000 USD
past the Agreement duration 6
1.3 Range Site Design
Description: 3 radars and 23 screens
Illustration:
1.4 Customer information
Company information
Company name Village of Oak Brook
Company Address 2606 York Road, Oak Brook, IL 60523
Contact person Name Greg Summers
Contact person Phone 630.368.6400
Contact person Email jmitchell@oak-brook.org
Trackman Range Agreement v1.0 Page 3 of 7
Valid as of: 3 February 2026
2.0 General Terms
2.1 Overview
Dear Greg,
This letter agreement, including all appendices hereto (the "Agreement", “Trackman Range Agreement”, “TRA”) will serve to
define the terms and conditions applicable to the relationship between Trackman Inc. (“Trackman”) and Oak Brook Golf
Club(“you” or the “Customer”) (individually a "Party" and collectively the "Parties", "we" or "us"), whereby
Trackman agrees to:
Install on your 'Trackman Solution' [1.1] located at 2606 York Road, Oak Brook, IL 60523 (the "Facility"); to fulfil 'Trackman
Responsibilities' [2.2]; grant the 'Software License' [2.5]; and provide ongoing 'Support' [2.6].
Against the Customer’s Fulfilment of:
All 'Customer Responsibilities' [2.3]; adherence to 'Terms of Payment ' [2.7]; and engagement in ongoing for 'Support' [2.6] for
the duration of the Agreement.
Please refer to the separate document titled ‘Trackman Range Terms and Conditions’ (referred to as ‘T&C’), which forms an
integral part of this Agreement. ‘T&C’ Includes all the appendices listed below.
• Appendix A: Design and Installation Plan
• Appendix B: Support and Maintenance
• Appendix C: General Terms and Conditions
• Appendix D: License Terms
• Appendix E: Virtual golf course
External references to specific chapters in ‘T&C’, will be indicated as: ‘T&C’ [chapter #].
2.2 Trackman Responsibilities
Subject to fulfillment of the 'Customer responsibilities' [2.3] Trackman shall:
For the Trackman Range Installation
a) Assist the Customer with confirmation of 'Preconditions' [2.3.1] before signing of contract.
b) Execute all Trackman Deliverables and responsibilities specified in ‘T&C’ [A.2] with adherence to Time Schedule ‘T&C’
[A.1]
For the Virtual Golf Course Rendering and Range Rendering [Delete if not applicable]
c) Execute all Trackman Deliverables and responsibilities specified in ‘T&C’ [E.2] with adherence to Time Schedule ‘T&C’
[E.3]
2.3 Customer Responsibilities.
The Customer shall:
For the Trackman Range Installation
a) Confirm 'Preconditions' [2.3.1] with the assistance of a Trackman representative, before signing of contract.
b) Execute all Customer Deliverables and responsibilities specified in ‘T&C’ [A.2] with adherence to the Time Schedule
‘T&C’ [A.1]
c) Obtain and satisfy all building permits, licenses, approvals, and similar requirements by law or regulation applicable to
the installation of the Trackman Driving Solution at the Facility in accordance with ‘T&C’ [A.2.2.4]
For the Virtual Golf Course Rendering
d) Execute all Customer Obligations specified in ‘T&C’ [E.2] with adherence to Time Schedule ‘T&C’ [E.3]
Trackman Range Agreement v1.0 Page 4 of 7
Valid as of: 3 February 2026
2.3.1 Preconditions
Prior to the execution of this Agreement, the Customer and the Trackman Sales Representative have jointly confirmed if the
following site-specific circumstances are applicable.
Failure to confirm preconditions may result in delays, additional costs, or the inability to complete the installation and/or
maintain the ongoing operation of the Trackman Driving Range Solution. Trackman shall not be held liable for any direct or
indirect consequences arising from unmet preconditions.
Precondition Confirmation Comments
Trackman to provide outdoor server
rack which will be located on the
Suitable Location of the server room according to ‘T&C’
Confirmed driving range. Ideally point to point
[A.2.1] can be provided by Trackman
internet is used from clubhouse to
range, if not Starlink is a viable option
The customer is aware that closure of the driving range is
Confirmed
required during the installation for certain periods and
installation activities according to ‘T&C’ [A.2.2.2]
The customer has been informed that adding ventilation Trackman can provide guidance on
fans in the future may affect tracking quality, and that it is Confirmed suitable fan types and installation
recommended to involve Trackman in any such positions to ensure optimal tracking
installations. performance.
2.4 Commencement, Completion and Takeover
Subject to all Customer Deliverables and responsibilities being satisfied and documented by the Customer before the 'Target
installation date'. Trackman shall:
a) Commence the installation of the Trackman Driving Range Solution on the 'Target Installation Date'
b) Deem the Trackman Driving Range Solution fully completed and provide written notification to the Customer by the
'Target Takeover Date', on the condition that the Trackman Driving Range Solution is functioning as intended.
Should the customer fail to document the completion of Customer Deliverables and responsibilities before the 'Target
Installation Date' in accordance with ‘T&C’ [A.1], Trackman shall:
a) Be entitled to either postpone the 'Target Installation Date' and the 'Target Takeover Date', including application of
rescheduling fees ‘T&C’ [A.1.1-A.1.3].
b) Or terminate this 'Agreement' with immediate effect, see 'Term and Termination' [2.9]. Such termination shall not
affect Trackman's right to the Sign-On Fee, see 'Price and Payment' [1.2].
2.5 Software License
With effect from the 'Target Takeover Date', Trackman grants to the Customer a non-exclusive license (the "Software License")
to use the Trackman Range Software (as defined in the License Terms) in the Trackman Driving Range Solution at the Facility in
accordance with the License Terms.
2.6 Support and Service
For the duration of this Agreement, Trackman shall provide the Customer with ongoing support (the "Support") of the Trackman
Driving Range Solution on the Driving Range as set out in ‘T&C’ [B.1-9]. All Support is provided directly to the Customer only.
Trackman shall not be required to provide any support directly to any users of the system (Customer's customers).
The Customer’s staff is expected to actively participate in troubleshooting and performing simple hardware replacement with
the remote guidance of Trackman’s Support Staff, as outlined in ‘T&C’ [B.1-9].
2.7 Terms of Payment
The Customer shall adhere to the payment terms listed in 'Pricing and Payment' [1.2].
Recurring payments shall commence no earlier than the month following the 'Takeover Date', following the payment terms
specified in Section [1.2] of this Agreement.
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Valid as of: 3 February 2026
The Software License and Support Fee is included in the Contract Sum for the 'Agreement Duration' [1.2]. The year following
the end of the 'Agreement Duration', the License and Support Fee will be billed annually and increased per year to cover
general price increases as listed in [1.2].
Any adjustments to 'Payment Plan' [1.2], including deferred payments, shall extend the 'Agreement Duration' accordingly to
align with the revised first billing date.
In the event of late payment, Trackman reserves the right to disable the system after 60 days past due.
2.8 Reference Site
As part of this agreement, the Customer becomes a Trackman Reference Site, which allows Trackman to:
a) Mention the Customer as a key reference site through PR, web, and print case stories, videos, and other marketing-
related materials.
b) Bring potential customers to the Facility to showcase the full Trackman product portfolio (Trackman Range, Trackman
4, and Trackman Simulator)
c) Arrange with a time notice that the Customer makes available key staff to explain their use of Trackman’s products.
d) Arrange with a time notice that Trackman holds smaller customer events or educational series at the Facility.
2.9 Term and Termination
This Agreement is binding for a term of 60 months from the Takeover Date and may be renewed by Oak Brook for additional
12 months with written notice of a least 3 months prior to the end of the term.
Either Party shall at any time be entitled to terminate the Agreement for cause as set out in the General Terms and Conditions.
2.10 Assignment
The Agreement and the rights and obligations thereunder may not be assigned, in whole or in part, by the Customer without
the consent of Trackman, in its sole and absolute discretion, or by operation of law.
Trackman is entitled to use subcontractors. If Trackman uses subcontractors, Trackman shall be responsible for the acts or
defaults of any subcontractor as if they were acts or defaults of Trackman, and Trackman shall ensure that its subcontractors
perform all work in a good and workmanlike manner consistent with the work of Trackman’s direct employees.
2.11 Governing Law and Venue
This Agreement shall be governed by and constructed in accordance with the laws of Illinois, excluding its provisions
concerning private international law. The District Court in DuPage County shall have exclusive jurisdiction with respect to any
dispute arising out of or in connection with this Agreement. Notwithstanding the above, TrackMan shall have the right to
commence enforcement procedures concurrently with or in addition to proceedings in Illinois or without commencing
proceedings in Illinois.
2.12 Notice
All notices, requests, demands, and other communications required to be given by any party hereto shall be in writing and shall
be deemed to have been duly given if (i) delivered personally, (ii) transmitted by first class registered or certified mail, postage
prepaid, return receipt requested, (iii) sent by prepaid overnight courier service, or (iv) sent by electronic mail, with confirmation
of receipt.
2.13 Severability
In the event any provision of this Agreement is held to be invalid, illegal or unenforceable for any reason and in any respect by
a court of competent jurisdiction, such invalidity, illegality or unenforceability shall in no event affect, prejudice or disturb the
validity of the remainder of this Agreement, which shall be in full force and effect, enforceable in accordance with its terms and
the provision held to be void, illegal or unenforceable shall be limited so that it shall remain in effect to the extent permissible
by law.
2.14 Modifications and Amendments
This Agreement may not be modified, amended nor any term or condition waived without the prior written consent of the
parties. Neither the failure nor any delay on the part of Trackman to exercise any right, remedy, power or privilege under this
Trackman Range Agreement v1.0 Page 6 of 7
Valid as of: 3 February 2026
Agreement shall operate as a waiver thereof nor shall any waiver of any right, remedy, power or privilege with respect to any
occurrence be construed as a waiver of such right, remedy, power or privilege with respect to any other occurrence.
2.15 Entire Agreement
This Agreement, the Standard Terms and Conditions, the Software licenses, Exhibits and other writings referred to herein or
delivered pursuant hereto, contain the entire understanding of the parties with respect to the transactions contemplated
hereby and supersede all prior or contemporaneous representations, understandings or agreements, oral or written, with
respect thereto. There are no representations, agreements, promises, warranties, covenants or undertakings other than those
expressly set forth herein or therein.
2.16 Construction
The parties have participated jointly in the negotiation and drafting of this Agreement. In the event an ambiguity or question
of intent or interpretation arises, this Agreement will be construed as if drafted jointly by the parties, and no presumption or
burden of proof shall arise favoring or disfavoring any party by virtue of the authorship of any of the provisions of this
Agreement.
2.17 Authority
Each of the parties executing this Agreement represents to the other that such party has the requisite power, authority, and
legal capacity to execute and deliver this Agreement and to perform the obligations hereunder.
2.18 Reference to Terms and Conditions (‘T&C’)
The parties acknowledge and agree that this Agreement is subject to Trackman’s standard Terms and Conditions (“T&C”), which
form an integral part of this Agreement and are incorporated herein by reference. The T&C contain provisions regarding
interpretation, authority, the entire agreement, governing law, dispute resolution, and related legal matters. In the event of any
conflict between the terms of this Agreement and the T&C, the terms of this Agreement shall prevail unless expressly stated
otherwise.
2.19 Signature
If you agree with all terms in the Contract, please sign where indicated below and return a fully executed copy for our records.
Sincerely, Agreed and accepted on behalf of:
Oak Brook Golf Club
Trackman Inc.
____________________________________________________ ____________________________________________________
Matt Frelich Greg Summers
SVP Sales & Business Development Oak Brook Village Director
Date: _____________ Date: _____________
Trackman Range Agreement v1.0 Page 7 of 7
TRACKMAN RANGE
TURNKEY
TERMS & CONDITIONS (‘T&C’)
Contents
Appendix A: Design and Installation Plan.............................................................................................................................................................................. 2
Appendix B: Support and Maintenance.................................................................................................................................................................................. 6
Appendix C: General Terms and Conditions ......................................................................................................................................................................... 9
Appendix D: License Terms ...................................................................................................................................................................................................... 13
Appendix E: Virtual Golf Course (if applicable) ................................................................................................................................................................ 15
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Appendix A: Design and Installation Plan
A.1 Time Schedule
At project initiation, both Parties shall agree in writing on a schedule outlining the 'Target Installation Date' and timing of key
actions and deliverables by each Party, ensuring both Parties have sufficient time to complete the deliverables, responsibilities,
and obligations outlined in the ‘Project deliverables and responsibilities’ [A.2] before the 'Target Installation Date'.
A.1.1 Failure to comply with the Time Schedule
In the event Trackman cannot complete the Installation on the 'Target Installation Date', due to circumstances primarily
attributable to the Customer’s failure to meet agreed Customer Deliverables as outlined in ‘Project deliverables’ [A.2.1] and
responsibilities as outlined in ‘Additional Customer Responsibilities ‘[A.2.2], the 'Target Installation Date' may be rescheduled to
a time convenient for Trackman to carry out the installation. Additionally, Trackman may apply fees in accordance with [A.1.2–
A.1.3].
A.1.2 Rescheduling Fees
If the Customer fails to provide timely notice of changes to the agreed-upon ‘Target Installation Date’ or fails to meet the
obligations under Sections [A.2.1–A.2.2], the rescheduling fees set out in the table below shall apply.
Overview of Reschedule Fees based on the timing of the Customer’s notice of delays.
Fee Type >25 Business days 25-15 Business Days 15–1 Business
Before Installation Before Installation Days Before Installation
Reschedule Fee No charge USD 1,000 USD 1,000
Travel Costs
No charge No charge USD 1,000 per Technician
(to cover booked travel)
Total No charge USD 1,000 USD 2,000+
A.1.2.3 Revisit Fee
If Trackman has attended the site but is unable to complete the installation on the agreed Target Installation Date due to the
Customer’s failure to meet obligations under Sections [A.2.1–A.2.2], a revisit may be required. In such cases, the Revisit Fees set
out in the table below shall apply.
Breakdown of Revisit Fee costs
Fee Type Cost Comment
Revisit Fee USD 500 (minimum) Per day for each Technician
Travel Costs USD 1,000 per Technician For covering T&A
Total USD 1,500+
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A.2 Project deliverables and responsibilities
A.2.1 Project deliverables
Throughout the 'Agreement', Deliverables provided by Trackman or the customer are referred to as ‘Trackman Deliverables’ and
‘Customer Deliverables’ respectively.
Trackman's authorized installation team will install all Trackman Deliverables. Trackman retains full responsibility for the
procurement, installation, and commissioning of the specified equipment, as per the terms of this Agreement.
Trackman reserves the right to utilize subcontractors for the installation of 'Trackman Deliverables'. Trackman shall assume full
responsibility for the actions or omissions of any subcontractor as if they were Trackman's own, ensuring that subcontractors
perform all work diligently and professionally consistent with Trackman's direct employees.
Table 1 –Project Deliverables and responsible party (√ = Responsible party, N/A = Party cannot own responsibility)
# Trackman Range equipment Turnkey Responsibility
(incl. procurement and installation)
Customer Trackman
T.1 Trackman Range equipment (Radars, Servers, and IT Equipment
T.1.1 Trackman Range Radars and mounting brackets N/A √
T.1.2 Fiber patch cables and power cables between the fiber termination box and N/A √
radar(s)
T.1.3 Network equipment (Servers, Dream Machine, Unifi switches, fiber to Ethernet N/A √
switch)
T.1.4 Wi-Fi Access Points to support full Wi-Fi coverage at all Trackman-enabled N/A √
hitting areas (fixed bays and/or grass tees)
T.1.5 UPS (Uninterrupted Power Supply) for the Main server and the Dream machine N/A √
T.1.6 GPS-RTK Rover device for calibration and remapping of targets N/A √
T.2 Screens (if applicable)
T.2.1 Trackman Touchscreens N/A √
T.2.2 Theft Protection cases and sunscreens N/A √
T.2.3 Theft Protection Sunscreens N/A √
T3 Other
T.3.1 Complete Range 3D model Drone Flyover of Driving range N/A √
T.3.2 Training of key staff in the use of Trackman Range features and the N/A √
Administration Portal
C.1 Groundworks and concrete
C.1.1 Trenching for laying of ground conduits for fiber and concrete bases for radar √
poles) incl. restoration
C.1.2 Concrete Bases for field radar poles: 3’x3’x3’ (900x900x900m) or 36” √
Sonotube.
C.2 Server room
C.2.1 Secure, clean and climate-controlled server room with ambient temperatures √ N/A
ranging from of 10°C to 30°C.
C.2.2 Server rack: min. specifications: 4 post, 12U Rack with 19” (600 mm) width rails √
and min. 36” (900 mm) depth. Incl. Power distribution unit installed in Server
rack cabinet
Trackman Range Turnkey Terms and Conditions v1.0 3 of 18
# Trackman Range Infrastructure Responsible Party
(incl. procurement and installation)
Customer Trackman
C.2.3 Fiber patch panel and Cat6 patch panel installed in the Server rack cabinet √
C.2.4 Wired internet access to the Server rack min. 20 Mbps up/down (recommended √ N/A
50 Mbps)
C.3 Radar installation
C.3.1 Radar poles: Outer diameter: 4” SCH40 (114.3mm), wall thickness 0.237" √
(6mm). Height: to be determined. Note that diameter can be subject to height.
C.3.2 Power supply for radars, Including termination on both ends. √
C.3.3 Circuit breaker for radars, in electrical room. One breaker for each radar. √
C.3.4 Armored Single Mode Fiber with LC termination at both ends (2 Fiber pairs, 4 √
strands total) from server room to each radar location
C.3.5 Termination box installed at radar pole locations for power and Fiber √
C.3.6 Protective conduit along radar poles for protection of fiber and power cables √
routed to termination boxes
C.4 General Electrical and IT works
C.4.1 Ground conduits for supply of electricity and fiber to radar locations √
C.4.2 Cable trays/containment for routing of power and Ethernet Cat6 cables for the √
installation
C.4.3 Ethernet Cat6 cables from Server rack cabinet to Wi-Fi Access Points; one √
Ethernet cable per Access point
C.5 Screens (if applicable)
C.5.1 Mounting locations or Poles 2-4” (50-100 mm) diameter/width √
C.5.2 Power supply (cabling) for screens Incl. termination at both ends √
C.5.3 Power sockets/power junction boxes √
C.5.4 Cat6 ethernet cable(s) from server rack to each screen location, including √
termination at both ends and testing before the installation
C.5.5 Protective conduit for routing of ethernet and power cables. √
C.5.6 If applicable: VESA mounting brackets for each screen. √
C.6 Equipment
C.6.1 Recycling bins for plastic, cardboard, metal, and electronic waste. √
C.6.2 Vehicle to transport radars and heavy-duty equipment from facility to the √
installation point in the field.
C.6.3 Lift, scaffolding and/or ladder(s) (depending on site) needed to mount radars. √
C.7 Customer’s Personnel
C.7.1 Authorised electrician (to perform electrical that requires local authorization, √
e.g. termination of live power cables)
C.7.2 All-around maintenance person √
C.7.3 IT responsible (help with server placement, IT security, Internet access, etc.) √
C.7.4 Facility manager (must be able to answer questions related to infrastructure √
and/or building construction matters)
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A.2.2 Additional Customer Responsibilities
A.2.2.1 Access and Facilities
The Customer agrees to provide the necessary access to premises, facilities, and resources required for the installation process
as outlined in the 'Agreement'.
A.2.2.2 Planned closure during installation
A planned closure is required as a critical safety measure for our installation team. During closure, access to the Driving Range
will be restricted to authorized personnel only, particularly within the areas where installation is taking place.
Trackman acknowledges the inconvenience and will collaborate closely with all stakeholders to establish alternative
arrangements to minimize closure, for example:
a) Possibility of range re-opening in the afternoon/evening,
b) Possibility of critical installation work on the range can be planned during certain work hours.
c) Possibility of partial closure of the range if planning allows for it.
A.2.2.3 Receiving and storing Equipment before installation
The Customer is responsible for being available at delivery times, receiving, storing, and assuming liability for the equipment
upon delivery.
Should Trackman incur additional freight, storage or other fees due to the Customer's inability to receive the equipment at the
location designated in the Agreement (1.4), these costs will be passed on to the Customer.
Upon delivery the customer must:
a) Facilitate a storage location that is secure, dry, and suitable for the nature of the equipment to prevent any damage,
deterioration, or theft.
b) Ensure that the equipment remains unopened to preserve the integrity of the shipment and ensure all components are
accounted for. Notwithstanding the foregoing, the Customer will inspect the packaging and shipping containers upon
arrival for damage. If the shipping containers or packaging appear damaged, the Customer shall take pictures of such
damaged packaging and/or shipping containers and immediately notify Trackman of the same.
A.2.2.4 Permits and Waiver of Liability for Installation.
The Customer is solely responsible for obtaining and maintaining all permits, licenses, or other authorizations required by
applicable laws or regulations for electrical trenching and installation work. Trackman’s role is limited to providing general
technical information that may assist the Customer in the permitting process. Trackman shall have no obligation to obtain,
verify, or confirm the status or validity of any permits.
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Appendix B: Support and Maintenance
For the duration of this Agreement, Trackman undertakes to provide ongoing support and service for Trackman Deliverables
and the Trackman Range Software with the aim of correcting any defect or malfunction in the Trackman Driving Range Solution.
With reference to the 'Trackman Range Agreement' [1.2], payment of the 'Support Fee' includes the following support services:
a) Remote system updates
b) Remote monitoring
c) Proactive support
d) Customer Self-Service
e) Technical Support
f) Replacement (restrictions apply)
g) Maintenance (restrictions apply)
B.1 Remote system updates
Trackman will remotely update the firmware of the Trackman Range Radars and the Trackman Site Server thus ensuring that the
Trackman Driving Range Solution always runs the latest tracking algorithms and performance Trackman Range Software.
Furthermore, Trackman can remotely reboot the Trackman Site Server and re-load the saved Facility configurations, if needed.
B.2 Remote monitoring
Trackman continuously monitors the Trackman Driving Range Solution remotely to ensure maximum uptime and optimal
system performance. Our Global Support Team has real-time access to comprehensive information on all Trackman Range sites
worldwide. This includes status checks on key infrastructure components, supported by automated alert systems that promptly
notify us if the system encounters any issues.
B.3 Proactive support
If our remote monitoring detects a potential issue with the Trackman Driving Range Solution that may require customer
involvement for resolution, Trackman will proactively reach out to you. We will inform you of the situation and provide guidance
on the appropriate solution, aiming for quick resolution and ensuring your satisfaction.
B.4 Customer Self-Service
Customers have access to self-service articles related to support issues through the Trackman HelpCenter. This resource
provides information on a range of topics, related to troubleshooting and maintenance procedures. Articles are regularly
updated and expanded to ensure that customers have access to the most current and accurate information. The HelpCenter is
intended to assist customers in finding quick resolutions independently, as part of our ongoing support services.
B.5 Technical Support
Trackman will provide technical assistance via phone or email to support issue resolution.
B.5.2 Trackman Support Team Responsibilities
The Trackman Support Team is responsible for assisting the Customer in diagnosing and resolving technical issues via phone and
email as they are identified through system monitoring or reported by the Customer. The Support Team may require a
reasonable time to diagnose and troubleshoot reported issues and relies on the Customer’s timely cooperation and active
involvement throughout the process, including performing recommended actions and providing requested information or
system access.
B.5.2 Customer Responsibilities in Technical Assistance
The Customer is responsible for performing troubleshooting in accordance with guidance provided by Trackman’s Support
Team. The Customer shall ensure timely cooperation and active involvement throughout the support process, including
performing recommended actions and providing requested information or system access necessary for diagnosis and
resolution. It is recommended that the Customer designate personnel with appropriate technical or IT qualifications to manage
phone and email support related to the Trackman Driving Range Solution.
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B.6 Replacement
B.6.1 Resolution Process for Replacement
If an issue cannot be resolved through self-service, remote monitoring, proactive support, or technical support, defective or
malfunctioning components will be replaced or repaired.
If Trackman Deliverables or Trackman Range Software are found defective under warranty, Trackman will, at its cost, repair or
replace the affected components, including shipping and spare parts. Hardware replacements are categorized as either Simple
[B.6.2] or Complex [B.6.3]. Simple replacements shall be installed by the Customer. Complex replacements shall be installed by
Trackman, and Trackman shall bear the associated labor costs. All replaced components shall become the property of Trackman.
If Customer Deliverables are found defective, the Customer is responsible for repair or replacement. Where Trackman is on site
for replacement or troubleshooting and the fault is confirmed to be caused by Customer Deliverables, Trackman will invoice the
Customer for all related costs, including shipping, spare parts, and labor. Trackman will not invoice for faulty Trackman hardware
when the fault lies with Trackman Deliverables, Trackman hardware, or the Trackman installation.
B.6.2 Simple Hardware Replacements
For simple replacements, Trackman will provide remote guidance to the Customer’s on-site staff once replacement equipment is
delivered. The Customer is responsible for completing such replacements, including but not limited to:
a) Touch screens
b) Server devices (Dream Machine, Render Server, Range Servers)
c) Server fans (inside server)
d) Switches
e) Access points
f) Cables (power, Ethernet, fiber)
The Customer must pack and return defective equipment when scheduled for collection.
B.6.3 Complex Hardware Replacements
Where replacements are assessed as too complex for Customer’s on-site staff, Trackman will undertake the on-site
replacement. If faster service can be delivered through use of an authorized local technician, Trackman may recommend this
option and provide remote support. Trackman will cover costs for such technicians only if the defective hardware is a Trackman
Deliverable under warranty.
B.7 Maintenance
B.7.1 Remote Maintenance Window
The Customer shall provide a minimum daily maintenance window of four (4) consecutive hours for system updates and remote
maintenance. This is essential to maintain the performance and stability of the Trackman systems. Failure to provide this
window may result in reduced system performance and may void warranty coverage.
B.7.2 Customer Maintenance Responsibilities
The Customer shall perform proactive on-site maintenance to extend equipment lifespan and prevent downtime. Failure to
comply with maintenance requirements, particularly in the server room, may void warranties for certain equipment, including
server devices.
The Customer shall implement the proactive maintenance tasks set out in Trackman’s guidelines in a timely manner, including
but not limited to:
a) Clean Server Room: Dust, vacuum, and maintain an orderly environment to prevent dust accumulation that can impair
equipment functionality.
b) Maintain Airflow: Ensure airflow meets Trackman’s guidelines to prevent overheating and maintain performance,
including checking air conditioning units and keeping vents unobstructed.
c) Visual Inspections: Regularly inspect all equipment for signs of damage, wear, or malfunction, and promptly report any
abnormalities to Trackman.
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B.7.3 Proactive Maintenance Visits
Upon the customer's request, Trackman can arrange proactive maintenance visits by a Trackman Range Specialist. During such
visits, the Specialist will inspect the hardware and perform any necessary servicing of the Trackman Range equipment. To
schedule a maintenance visit, the Customer may contact Trackman Support or their designated Customer Success Manager to
obtain information on service scope, pricing, availability, and applicable terms.
B.7.4 Project Deliverables Ownership
The Customer is responsible for maintaining and repairing all Customer Deliverables, as defined in [A.2.1], and shall bear all risk
of damage or malfunction to installed electrical, data, or infrastructure systems.
For turnkey installations, Trackman provides a one (1) year workmanship warranty covering general malfunctions in electrical or
data infrastructure installed by Trackman’s contractor. This warranty excludes damage caused by improper use, accidents
involving humans or animals, weather events, or force majeure. After the warranty period, the Customer assumes full
responsibility for all deliverables.
B.8 Changes to Virtual Golf Courses and 3D Range Models
Requests for changes to Virtual Golf courses or 3D Range models are not included in standard Support or maintenance services
under this Agreement. Any such changes, including adjustments to range renderings, virtual course layouts, or related 3D visual
models, will be subject to additional charges.
The Customer may contact Trackman Support for a quotation. Pricing will depend on the nature and extent of the changes and
any associated work, such as drone scanning. Turnaround times will vary based on complexity and resource availability and will
be confirmed at the time of quotation.
B.9 Unsupported Activities
The Support provided by Trackman does not include repair, service, or increased service time required due to any of the
following circumstances (as determined in Trackman’s sole judgment):
a) Normal wear and tear, deterioration, or general maintenance of devices that are out of warranty.
b) Support related to Customer Deliverables [A.2], including mistreatment of Fiber installations, or similar components.
c) Use of Trackman Deliverables [A.2] for purposes other than those for which they were designed, or any neglect,
misuse, abuse, or unauthorized alteration of Trackman Deliverables by the Customer or others without Trackman’s
prior written consent.
d) Use of equipment or components not approved or advised by Trackman.
e) Accidental damage, including but not limited to damage caused by impact, fire, flood, water, wind, lightning, vandalism,
or during transportation.
f) Opening of the hardware or breaking of warranty seals by the Customer or any unauthorized third party.
g) Any third-party software, including Customer Front-End Applications or interfacing systems with the Trackman Range
Software.
h) Intentional or accidental jamming or interference with the Trackman Driving Range Solution (e.g., by ship radar signals
or drone activity).
i) Changes made by the Customer to the driving range layout after Takeover — including but not limited to adding
screens, altering bay height, modifying bay dividers, or installing lights, fans, or other fixtures — that affect the system’s
ability to track shots, unless Trackman was consulted in advance and permitted to carry out any necessary tests or
adjustments. Any costs associated with required modifications to the installation following such changes shall be borne
by the Customer.
j) End-user support for the Trackman Range iOS and Android app.
k) Unauthorized network connections or devices. Trackman reserves the right to disable any unauthorized device
connected to the system without prior notice and is not responsible for the functionality of non-Trackman equipment,
such as ball machines, connected to the Trackman system.
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Appendix C: General Terms and Conditions
These General Terms and Conditions are an addendum to the agreement on the Trackman Driving Range Solution, including all other
appendices thereto, (the Agreement) and the provisions of these General Terms and Conditions shall apply to and be an integral part of
the Agreement. Each capitalized term used herein and not defined herein shall have the same meaning as ascribed to it in the Agreement.
C.1. Definitions
The following words and expressions shall have the following meanings, unless the context otherwise requires:
• "Trackman Data" means all data generated by or originating from the Trackman Core Software and/or the Trackman
Range Radars
• "Goods" means the Hardware and the Trackman Range Software.
• "Hardware" means all hardware acquired by the Customer under the Agreement (including the Trackman Deliverables)
or delivered by Trackman to the Customer as part of the Support or otherwise.
C.2 Product Information
Data in product information and price lists are binding only to the extent that they are by reference expressly included in the
Agreement.
All drawings and other technical documents, software, etc., regarding the Goods or its manufacture provided by Trackman to the
Customer, prior or subsequent to the formation of the Agreement may not be used for any other purpose than as intended
pursuant to the Agreement and may not be communicated to a third party.
C.3 Proprietary rights
Other than the grant of the Software License pursuant to the License Terms, nothing in the Agreement shall constitute or imply
any transfer of, or grant of license to, any intellectual or other proprietary rights of Trackman.
The Customer agrees and acknowledges that (i) Trackman retains all of its rights, title and interest in and to all patents,
trademarks, trade names, inventions, copyrights, software rights, know-how, trade secrets, confidential information and all
other of its intellectual property rights relating to its technology, including the Trackman Range Software and the Trackman
Range Radars, (ii) the Customer shall not have any ownership interest nor any joint ownership interest therein; and (iii) the
Customer shall not do or permit anything to be done which directly or indirectly contests any of Trackman's intellectual
property rights. Nothing in this Agreement shall exclude or limit Trackman from exercising world-wide its unrestricted rights
over any such intellectual property rights.
Nothing in this Agreement shall restrain Trackman from using or developing its products, including its Trackman Range Radars
and Trackman Range Software, for whatever purpose and within whatever field it may desire to the extent that Trackman's use
or development of its products do not violate any exclusive rights separately and independently developed or acquired by the
Customer.
The Customer may not alter, remove or in any way tamper with any of the Goods' trademarks, brands, logos, etc. or slander or
otherwise discredit in any way the names or brands belonging to Trackman.
The Customer shall promptly notify Trackman of any infringements of Trackman's trademarks or other intellectual rights, and
the Customer shall assist Trackman in its attempts to secure its rights against third party infringers.
Trackman shall not be liable to the Customer if a third party infringes any of Trackman's rights, and Trackman shall not be
obliged to bring any action against any third-party infringers. If Trackman chooses to bring an action against third party
infringers or makes settlements with such third parties, the Customer is not entitled to claim any part of any damages or
compensation awarded to Trackman.
C.4 Trackman Data
Trackman has all rights to use, modify, reproduce, release, or disclose Trackman Data in whole or in part, in any manner, and for
any purpose whatsoever, and to have or authorize others to do so.
C.5 Confidentiality
All information and any physical material provided by Trackman to the Customer, including in connection with the execution and
completion of the Trackman Driving Range Solution under the Agreement or as part of the Support shall be considered
confidential information of Trackman, except for information which (i) at the time of the disclosure is in public domain or (ii) after
disclosure is published or otherwise becomes part of the public domain through no default or breach of the Agreement. The
Customer agrees to: (i) use the Confidential Information solely in connection with the execution and completion of the Trackman
Driving Range Solution under the Agreement, (ii) treat any confidential information of Trackman as strictly confidential, and (iii)
Trackman Range Turnkey Terms and Conditions v1.0 9 of 18
not disclose such information except as required by law or as otherwise permitted under the Agreement. In addition, the
Customer will use reasonable care to protect the confidentiality of the Confidential Information. The Customer's confidentiality
obligation shall survive termination of the Agreement (whatever the cause).
C.6 Shipping Terms
Unless otherwise agreed, the Goods are delivered CIP - Carriage and Insurance paid to the Customer’s business address in
accordance with the delivery instructions as set forth in the Agreement (1.4).
C.7 Prices and payment
All amounts in this Agreement are inclusive of insured shipping and transportation but exclusive of any applicable taxes or
duties, including VAT (for EU/UK customers), GST/HST or PST (for Canadian customers), and sales or use taxes (for U.S.
customers), as well as any import duties or similar charges. The Customer shall bear such taxes and duties in addition to the
agreed prices.
Suppose the Customer is required under applicable law to make any tax deduction or withholding from any payment to
Trackman under this Agreement. In that case, the payment amount shall be grossed up so that Trackman receives the full
amount that would have been payable had no such deduction or withholding been required.
Unless otherwise expressly agreed, all payments shall be made in U.S. Dollars (USD) or another mutually agreed currency, no
later than fourteen (14) days from the date of the invoice. In the event of delayed payment, interest of one percent (1%) per
commenced month shall accrue on the outstanding balance until full payment is received.
Ownership of the Goods (Trackman Deliverables) shall remain with Trackman until full payment has been received. In the event
of non-payment, Trackman reserves the right to reclaim the Goods (ejendomsforbehold) and pursue any other remedies
available under applicable law.
The Customer hereby consents to Trackman’s preparation and filing of financing statements and agrees to take all reasonable
actions requested by Trackman to perfect and maintain its security interest in the Goods until payment in full has been made.
C.9 Limited warranty
The limited warranty undertaken by Trackman in this clause C.9 is only made in respect of the Hardware. Trackman undertakes a
separate limited warranty in respect of delivered Trackman Range Software, which is included in the License Terms.
C.9.1 Limited warranty
Trackman warrants that Hardware is (i) designed and manufactured in a professional and workmanlike manner; (ii) free from
defects in design, materials, and workmanship; and (iii) comply with specifications and requirements agreed with in the
Agreement. This warranty is expressly made in lieu of all warranties, express or implied, including the implied warranties of
merchantability and fitness for a particular purpose. This warranty, and Trackman's liability, does not cover defects caused by
occurrences after the risk in the Goods has passed to the Customer.
The Customer shall examine the Hardware upon receipt and any alleged breach of warranty shall be notified to Trackman within
14 days thereafter. The notice shall contain a description of the alleged breach. If the Customer fails to notify Trackman in
writing within the time limit set forth above, the Customer shall forfeit its right to make any claim under this warranty.
Trackman shall warrant all electrical system hardware less in-bay screens (defined in C.9.2) if the customer is currently covered
under a valid Software and Service agreement. The warranty does not extend to unsupported activities (B. 8).
C.9.2. Limited warranty in-bay screens
A Trackman Range in-bay screen (“the product”) is warranted to be free from manufacturing defects for a period of five (5) years
from the date of takeover, subject to the present terms and conditions.
C.9.2.1 Coverage
The warranty covers any manufacturing defects that arise during normal use within the warranty period.
C.9.2.2 Exclusions
This warranty does not cover damage resulting from events classified as force majeure, including but not limited to natural
disasters, war, riots, or any other circumstances beyond the manufacturer's control.
This warranty excludes damage caused by external physical forces such as improper use, impacts with golf equipment, gross
negligence, mishandling, or unauthorized modifications. The warranty is only valid when the product is used according to the
manufacturer's guidelines and instructions.
C.9.2.3 Limitation of Liability
The manufacturer’s liability under this warranty is limited solely to the repair or replacement of the defective product, at the
manufacturer's discretion. No other claims for incidental or consequential damages apply.
Trackman Range Turnkey Terms and Conditions v1.0 10 of 18
C.9.2.4 Warranty Claims
Warranty claims must be supported by photographic or videographic documentation and must be submitted to Trackman
Support. All warranty claims must be submitted within the warranty period. Any warranty replacement product will be a like-
for-like, or better, replacement. The warranty expiration for any replacement product will reflect that of the original product.
C.10 General limitations of liability
In no event shall Trackman or any of its representatives be liable to the customer or any third party for consequential, indirect,
incidental, special, exemplary, punitive, or enhanced damages, lost profits or revenues, or diminution in value arising out of,
relating to, or in connection with any breach of this Agreement, regardless of (a) whether such damages were foreseeable, (b)
whether or not the customer was advised of the possibility of such damages, and (c) the legal or equitable theory (contract, tort,
or otherwise) upon which the claim is based. Trackman shall not be liable for any losses sustained by the customer due to the
inability of the customer to use the goods for any period of time.
Trackman’s aggregate liability, whether in contract, warranty, tort, or otherwise, arising out of or connected with the
performance or non-performance of this Agreement, shall in no event exceed an amount equal to the license and support fee
paid by the customer pursuant to this Agreement during the twelve (12) months prior to the customer becoming aware of a
claim against Trackman.
C.11 Force Majeure
No party shall be liable or responsible to the other party, or be deemed to have defaulted under or breached this Agreement, for
any failure or delay in fulfilling or performing any term of this Agreement (except for any obligations to make payments to the
other party hereunder), when and to the extent such failure or delay is caused by or results from acts beyond the impacted
party's control, including, without limitation,: industrial disputes, fire, war, acts of God, mobilization or military call up of a
comparable scope, seizure, currency restrictions, shortage or failure of transport, general shortage of materials, restrictions in
use of power and defects or delays in deliveries by subcontractors and labour disputes, flood, fire, earthquake or explosion,
terrorist threats or acts, riot or other civil unrest, government order, law or actions, national or regional emergency, epidemics,
pandemics, or other national or regional public health states of emergency and other similar events beyond the control of the
parties.
Notwithstanding the above, either party shall be entitled to immediately terminate the Agreement by notice in writing to the
other party if performance of the Agreement is delayed more than 6 months by reason of a Force Majeure event as described
above. If such termination is made prior to Takeover:
a) Trackman shall immediately cease all further work;
b) Trackman shall remove the Trackman Deliverables from the Facility;
c) Trackman shall remain entitled to the Sign-On Fee.
C.12 Termination of Agreement
C.12.1 Termination for cause
Either Party shall at any time be entitled to terminate the Agreement by prior written notice with immediate effect in the event
that:
a) the other Party is in material default of its obligations under the Agreement (including, for the avoidance of doubt, of all
default of a payment obligation) and fails to fully remedy the default within 14 calendar days following receipt of
written notice describing in reasonable detail such default; or
b) the other Party has filed for insolvency, is declared bankrupt, or is adjudicated or found to be, insolvent or stops or
suspends payments of its respective debts or is unable to or admits inability to pay its respective debts as they fall due
or proposes or enters into any voluntary arrangement or any composition or other arrangement for the benefit of its
creditors generally or proceedings are commenced in relation to such Party under any law regulation or procedure
relating to reconstruction or adjustment of debt.
C.12.2 Consequences of Termination
All rights and obligations of the Parties shall cease to have effect immediately upon termination of the Agreement except that
termination shall not affect:
a) The accrued rights and obligations of the Parties at the date of termination; and the continued existence and validity of
the rights and obligations of the Parties under those clauses which are expressed to survive termination.
Upon termination of this Agreement (no matter the cause):
a) the Software License shall immediately terminate and the Customer's right to use any of the Trackman Range Software
shall immediately lapse;
Trackman Range Turnkey Terms and Conditions v1.0 11 of 18
b) the Customer shall immediately cease all marketing activities relating to the Trackman Driving Range Solution; and
each of the Parties shall remove all references to the Trackman Driving Range Solution at the Facility from their
marketing material, web sites and the like.
C.13 Indemnification
The Customer shall indemnify, defend and hold harmless Trackman and its officers, directors, principals, subsidiaries, affiliates,
agents, representatives, employees, contractors, successors and assigns from and against any and all claims, suits, losses,
injuries, damages, liabilities and expenses, including, without limitation, reasonable attorneys' fees and expenses and costs of
investigation (whether or not litigation occurs) incurred in connection therewith, occasioned with, arising or alleged to arise
from, wholly or in part, (i) any uncured material breach of this Agreement by the Customer, (ii) the Customer’s use of the
Trackman Driving Range Solution, or (iii) the acts or omissions of or by the Customer or any of the Customer’s agents, owners,
officers, directors, principals, equity holders, representatives, contractors, employees, servants, guests, licensees, or invitees in
the operation of the Customer’s business. This Section 13 is intended to survive this Agreement for as long as the Customer
continues to use the Trackman Driving Range Solution in any manner.
C.14 Compliance with Law
The Customer is responsible for obtaining, at the Customer’s sole cost, all necessary approvals, permits and other
authorizations required by any federal, state, county or municipal codes, laws, rules, ordinances, regulations and orders
(collectively "Laws”) applicable to any aspect of the construction and the operation of the Trackman Driving Range Solution,
including, but not limited to compliance with all building, fire and safety codes. Trackman shall not be liability for injuries and/or
damages to persons or property due to the Customer’s failure to comply with the Laws. The Customer shall indemnify, defend
and hold harmless Trackman from any liabilities resulting from the Customer’s failure to comply with the Laws.
C.15 Assignment
The Agreement and the rights and obligations thereunder may not be assigned, in whole or in part, by the Customer without the
consent of Trackman, in its sole and absolute discretion or by operation of law.
C.16 Customer’s Insurance
The Customer is recommended to obtain and maintain insurance coverage to protect against the cost of hardware replacement
in the event of defects or failures not covered by the Trackman’s warranty.
The insurance coverage should, at a minimum, reflect the total value of the hardware supplied by Trackman. The value of the
hardware will be determined upon the customer's request and communicated by Trackman.
C.17 Product Certification
Both Parties agree to collaborate closely to obtain local or site-specific product certification if required.
Trackman agrees to acquire the necessary certifications, as part of its responsibilities. The customer recognizes that certain
certifications may require customer-specific information and agrees to provide necessary data and cooperate with Trackman
during the certification acquisition process.
The Parties acknowledge that the acquisition of certifications is crucial for the installation process. Delays in the certification
acquisition process may impact the overall installation timeline.
If, despite reasonable efforts, the required certification cannot be obtained within the agreed-upon timeframe, both Parties
reserve the right to terminate this contract by mutual written agreement.
C.18 Attorneys’ Fees
(Only applicable for the Americas) If any legal action or proceeding is brought to enforce the terms of this Agreement, the
prevailing party shall be entitled to recover its reasonable attorneys’ fees and costs, in addition to any other relief to which it
may be entitled.
Note: This clause applies only to agreements governed by the laws of the United States, Canada, or other jurisdictions within the
Americas. It does not apply to EU or UK contracts, where the allocation of legal costs is determined by the relevant court or tribunal.
C.19 Waiver of Jury Trial
(Only applicable for the Americas) To the extent permitted by applicable law, each party knowingly, voluntarily, and irrevocably
waives any right to a trial by jury in any action, proceeding, or counterclaim arising out of or relating to this Agreement or the
transactions contemplated hereby.
This waiver constitutes a material inducement for each party to enter into this Agreement.
Trackman Range Turnkey Terms and Conditions v1.0 12 of 18
Appendix D: License Terms
These License Terms are an appendix to the Agreement on the Trackman Driving Range Solution, including all other appendices, (the
Agreement) and the provisions of these License Terms shall apply and be an integral part of the Agreement. Each capitalized term used
herein and not defined herein shall have the same meaning ascribed to it in the Agreement.
D.1 Scope
The Agreement, including these License Terms, regulates the limited right of use of the Trackman Range Software (the Software
License) granted by Trackman to the Customer.
D.2 Definitions
The following expressions shall have the following meanings:
• Trackman API: means the Trackman application programming interface for building front-end application software
interfacing with the Trackman Range Radars and the Trackman Core Software.
• Basic Trackman Range App: means the front-end software developed by Trackman and made generally available for free
download on iTunes Store and, when available, Android Store.
• Trackman Core Software: means the software developed by Trackman (save for Trackman Site Server Platform, Basic
Trackman Range App, and any Trackman API) comprising algorithms processing signals from Trackman's doppler
radars and providing computer readable data output from the Trackman Range Radars.
• Trackman Site Server Platform: means the software application developed by Trackman for basic set-up and
administration of the Trackman Driving Range Solution.
• Trackman Range Software: means the Trackman Core Software, the Trackman Site Server Platform, the Trackman Basic
Range App, and Trackman API (if any).
D.3 License Grant
Trackman grants to the Customer a non-assignable, non-transferable, and non-exclusive right to use the Trackman Range
Software within the Field of Use.
D.4 Permitted Installation
The Trackman Site Server Platform may only be installed on the Trackman Site Server. The Basic Trackman Range App may be
installed on stand-alone computers, smartphones, tablets, and similar devices.
D.5 Field of Use
The Software License granted by Trackman authorizes the Customer to use the Trackman Range Software together with the
Trackman Range Radars at the Facility.
The Trackman API may solely be used in the manner set out in the documentation accompanying the Trackman API and for the
purpose of developing Customer Front-End Applications that interface with the Trackman Range Radars and the Trackman Core
Software at the Facility.
D.6 Prohibited Use
The Software License is subject to express restrictions set forth below. The Customer shall not knowingly, and shall not
knowingly permit any third party, to:
a) Modify, or create derivative works of, any part of the licensed Trackman Range Software;
b) Adapt, translate, copy, or convert all or any part of the Trackman Range Software in order to create software, a
principal purpose of which is to perform the same or similar functions as the licensed Trackman Range Software or to
replace any component of the Trackman Range Software.
c) Rent, lease, loan, sell, license, sublicense, publish, display, distribute, assign, or otherwise transfer the Trackman Range
Software, any copy or portion thereof to any third party not specifically designated in the Agreement.
d) Dissemble, decompile, reverse engineer the Trackman Range Software or otherwise attempt to gain access to its
method of operation or source code;
e) Alter, remove, replace, or obscure any copyright, trade secret, trademark, logo, proprietary and/or legal notices on or in
copies of the Trackman Range Software; and/or
Trackman Range Turnkey Terms and Conditions v1.0 13 of 18
f) Copy, or otherwise reproduce the Trackman Range Software, in whole or in part, except either (i) as may be required
for the installation into computer memory for the purpose of executing the Trackman Range Software in accordance
with the Permitted Installation, or (ii) to make reasonable number of copies solely for back-up purposes.
D.7 Intellectual Property Rights
Trackman holds full copyright, title, and any other right to the Trackman Range Software, including all updates and modifications
thereto and all derivative works thereof.
Any disregarding of the Trackman's rights, including careless use of the Trackman Range Software which might render copying
of the Trackman Range Software possible for third parties, shall be deemed to be a material breach of the Agreement, cf. clause
D.12.
D.8 Updates and new releases
Trackman shall for the duration of the Agreement make available to the Customer subsequent releases, if any, of the Trackman
Range Software that are not charged for separately (updates). Updates and new releases made available to the Customer under
this clause D.8 shall be considered as the Trackman Range Software and thus be subject to the terms of the Agreement,
including these License Terms.
The Customer accepts that Trackman has the right, at its sole discretion and without notice, at any time to supersede versions of
the Trackman Range Software with newer versions which may add, modify, or delete specific features or characteristics of
earlier versions, and that these updates and changes may make older Trackman Range Software incompatible with more current
versions of the Trackman Range Software.
Trackman may, in its sole discretion, at any time make any additional Trackman Range Apps available for download and use by
end-users and Trackman's Customers, including making one or more Premium Trackman Range Apps available against payment.
D.9 Support
Trackman will provide certain support for the current release of the Trackman Range Software as described in the Agreement.
D.10 Limited Warranties
Trackman warrants that Trackman has the right to grant the license rights hereunder.
D.11 Limitation of Liability/Disclaimer of Warranties
Except for the limited warranty expressly set out in these license terms (or as implied by law where such terms cannot be
excluded by agreement), the Trackman Range software is delivered “as is” without warranty of any kind, either expressed or
implied, including the implied warranties of merchantability and fitness for a particular purpose. The entire risk as to the quality
and performance of the Trackman Range software lies with the customer. Trackman does not warrant that the Trackman Range
software will operate without interruption or be error-free.
In no event, unless required by applicable law or in cases of gross negligence or willful misconduct by Trackman, shall Trackman
be liable for any product liability, or for any direct, indirect, or consequential damages of any kind, including but not limited to
loss of data or data being rendered inaccurate, business interruption, loss of profits, loss of interest, or other losses sustained by
the customer or third parties arising out of the use or inability to use the Trackman Range software.
D.12 Termination
All rights held by the Customer under these License Terms, including the right of use, will terminate automatically without
notice from Trackman if the Customer fails to comply with any term(s) of the Agreement. The Trackman Range Software is
protected by copyright law and international treaties. Unauthorised reproduction of the Trackman Range Software, or any part
of it, may result in civil and criminal penalties.
Trackman Range Turnkey Terms and Conditions v1.0 14 of 18
Appendix E: Virtual Golf Course (if applicable)
E.1 Description
In addition to providing the Trackman Driving Range Solution, Trackman agrees to prepare and develop a virtual representation
of the golf course at the Customer’s facility (the "Rendering"). This Rendering will be made available to the Customer’s members
through the following platforms:
a) The Trackman Basic Range App, accessible via iPad and/or Android devices; and/or
b) The Trackman Simulator (subject to a separate Trackman Simulator Agreement).
Whether a virtual rendering is included and how it is covered, including the number of holes, are specified in the ‘Trackman
Range Agreement’ [1.1]. If the Customer’s facility contains more holes than specified, the Customer must identify which specific
holes are to be included in the virtual rendering.
The Rendering will feature the clubhouse (viewed externally from the course) and key structures on the golf course, such as the
'halfway house.' Other elements, like bridges, decorative walls, and restrooms, will be represented using generic models unless
otherwise agreed. Similarly, buildings outside the golf course will be depicted generically, unless they are deemed iconic or
integral to the club's heritage and image. Trees and foliage on the course will be represented with generic models, ensuring they
closely resemble the real environment.
E.2 Obligations for Virtual Golf Course.
Trackman agrees to fulfill the obligations described in this Agreement (the “Trackman Obligations”) as outlined below.
Trackman Obligations
Source the necessary information to create the Rendering of the course (including a drone flyover of the course at the Facility, if
data is not in public records)
Enable the Rendering in the Trackman Range package at the Facility in accordance with 'Licence type' [E.4]
If requested by the Customer, create a data package containing one picture per hole (top-down, tee-shot view, and side-view)
to facilitate the Customer’s creation of new course guides, web materials, etc.
If applicable: Enable the Rendering in the Trackman Simulator package at the Facility in accordance with section 'License type'
[E.4] (requires separate Trackman Simulator Agreement)
The Customer agrees to fulfill the obligations described in this Agreement (the “Customer Obligations”) as outlined below.
Customer Obligations
Grant Trackman access to the Facility, to conduct a drone flyover and ground-level photo survey of the course to create the
Rendering
Provide supplemental photo reference if requested by Trackman.
Adhere to Terms of Payment, see 'Trackman Range Agreement' [2.7].
If applicable, and where such permissions cannot be obtained by Trackman staff, the Customer is responsible for obtaining all
necessary permissions for drone flyovers, including compliance with military, municipal, or other local regulations.
Trackman Range Turnkey Terms and Conditions v1.0 15 of 18
E.3 Time schedule
Trackman anticipates fulfilling all Virtual Golf Course delivery obligations within a standard lead time of eighteen (18-24)
months from the signing date of this Agreement, unless otherwise agreed in writing. This lead time is indicative and based on the
contract signing date.
Both Trackman and the Customer will make commercially reasonable efforts to ensure that the Obligations are completed in
accordance with the agreed time schedule.
On the 'Target Virtual Golf Course Completion Date,' Trackman will provide the Rendering in a playable version on the
Customer’s TM4 or as a fly-through. Feedback on the virtual course will be welcomed, and Trackman will make commercially
reasonable efforts to incorporate this feedback into the course model, as detailed in section [E.5].
The Virtual Golf Course shall be deemed completed upon Trackman providing written notification to the Customer.
E.4 License type
[Option A: The Customer hereby grants Trackman a royalty-free license to use the Rendering, including the name of the Facility,
in all Trackman apps, software programs, and commercial services, including but not limited to the Trackman Basic Range App,
Trackman Simulator, the Trackman Tournament platform, any type of Broadcast use, and any software programs of sub-
licensees. This provides Trackman with the option (but not the obligation) to make the Rendering available to users of Trackman
products worldwide.
The extent of these terms may be updated over time. Please refer to the Trackman website (www.trackman.com) to access and
review the latest version.
The license is non-terminable for an initial term of 20 years from the Time of Completion (the Initial Term"). The Initial Term is
automatically extended with periods of 12 months at the end of the Initial Term and on each annual anniversary hereafter. The
license may only be terminated by the Customer without cause with 3 months’ prior written notice to Trackman with effect as of
the end of the Initial Term or the end of any subsequent extension period.
[Option B: Trackman undertakes to ensure that the Rendering developed by Trackman is only made available to the Customer’s
members and not made available to any other users of Trackman products]
E.5 Design process and feedback
The Trackman course creation team is dedicated to producing highly accurate and visually stunning virtual golf courses. The
course build will include external representations of key structures, such as the clubhouse and other significant buildings on the
golf course (e.g., the ‘half-way house’).
Additional elements, such as bridges, decorative walls, and similar features, will be represented by generic models unless
otherwise agreed upon in advance. Buildings surrounding the course will also be modelled generically unless deemed iconic or
essential to the club’s heritage and image. Trees and foliage will be represented using generic models that closely resemble the
actual landscape.
Upon completion, the course will be made available to the Customer, who will have two weeks to submit feedback. If the
Customer does not provide feedback within this two-week period, the course will automatically transition to "ready to release"
status and may be released at Trackman’s discretion during the next available release window, pending the completion of
internal QA processes.
If feedback is provided within the two-week window, the course release will be delayed allowing the Trackman Design and QA
teams to implement the requested changes.
Should the Customer miss the initial feedback deadline and the course is released, they will still be entitled to request one round
of adjustments within six months of the course’s release if they choose to do so.
E.6 Updates following course changes
Trackman recognizes that golf courses may undergo changes or renovations over time. While Trackman is not obligated to
update course renderings to reflect these modifications, both parties may enter into a separate agreement for updates upon
request.
a) Each update request will be evaluated individually, with pricing and turnaround times proposed by Trackman based on
the complexity and priority of the changes.
b) If Trackman determines that a new drone flight is necessary for rendering updates, the cost for this service will be 50%
of the current market rate for a virtual golf course rendering, with a standard turnaround time of up to 12 months after
renovations are completed on site. A new drone flight may be required if significant changes are made to fairways,
greens, bunkers, tees, or if the hole shape or topography is altered.
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c) If a drone flight is deemed unnecessary, the cost for updates will be reduced to 25% of the current market rate for a
virtual golf course rendering, with a standard turnaround time of up to 12 months. Minor changes, such as the addition
or removal of trees, construction of bridges or fountains, or other alterations that do not affect the hole shape or
topography, may not require a new drone flight.
d) Trackman will assess the requested updates to determine whether a new drone scan is needed and will provide a cost
estimate and timeline for the project accordingly.
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THE VILLAGE OF OAK BROOK
COOK AND DUPAGE COUNTIES, ILLINOIS
ORDINANCE
2026-LC-AL-G-1283
AN ORDINANCE AMENDING THE VILLAGE OF OAK BROOK
CODE OF ORDINANCES, AS AMENDED, TITLE 4
(BUSINESS AND LICENSE REGULATIONS), CHAPTER 1
(LIQUOR CONTROL), SECTION 8A (FEES AND NUMBER OF
LICENSES AUTHORIZED) TO DECREASE THE NUMBER OF
AUTHORIZED CLASS A-1 LIQUOR LICENSES BY ONE TO
FORTY-THREE FOR WONDERVERSE, INCREASE THE
NUMBER OF AUTHORIZED CLASS B LIQUOR LICENSES BY
ONE TO TWENTY FOR PURPLE PIG AND DECREASE THE
NUMBER OF AUTHORIZED CLASS M LIQUOR LICENSES BY
THREE TO ZERO FOR OB PARK DISTRICT, TASTY
CATERING AND MAYSLAKE
WONDERVERSE 2301 OAKBROOK CENTER, OAK BROOK, IL
PURPLE PIG 15 OAKBROOK CENTER, OAK BROOK, IL
OB PARK DIST 1450 FOREST GATE RD, OAK BROOK, IL
TASTY CATERING 1900 TOUGHY AVE, ELK GROVE VILL, IL
MAYSLAKE 1717 31ST STREET, OAK BROOK, IL
LAURENCE E. HERMAN, Village President
NETASHA SCARPINITI, Village Clerk
NAVEEN JAIN
MICHAEL MANZO
MELISSA MARTIN
JAMES NAGLE
SURESH REDDY
EDWARD TIESENGA
Village Board
Published in pamphlet form by authority of the
President and the Board of Trustees of the Village of Oak Brook
On this, the 24th day of February 2026
Ordinance 2026-LC-AL-G-1283
Amending Title 4, Chapter 1, Section 8A
Relative to Liquor Licenses
Page 2 of 4
ORDINANCE 2026-LC-AL-G-1283
AN ORDINANCE AMENDING THE VILLAGE OF OAK BROOK CODE OF ORDINANCES, AS
AMENDED, TITLE 4 (BUSINESS AND LICENSE REGULATIONS), CHAPTER 1 (LIQUOR
CONTROL), SECTION 8A (FEES AND NUMBER OF LICENSES AUTHORIZED) TO DECREASE
THE NUMBER OF AUTHORIZED CLASS A-1 LIQUOR LICENSES BY ONE TO FORTY-THREE FOR
WONDERVERSE, INCREASE THE NUMBER OF AUTHORIZED CLASS B LIQUOR LICENSES BY
ONE TO TWENTY FOR PURPLE PIG AND DECREASE THE NUMBER OF AUTHORIZED CLASS M
LIQUOR LICENSES BY THREE TO ZERO FOR OB PARK DISTRICT, TASTY CATERING AND
MAYSLAKE
WONDERVERSE 2301 OAKBROOK CENTER, OAK BROOK, IL
PURPLE PIG 15 OAKBROOK CENTER, OAK BROOK, IL
OB PARK DIST 1450 FOREST GATE RD, OAK BROOK, IL
TASTY CATERING 1900 TOUGHY AVE, ELK GROVE VILL, IL
MAYSLAKE 1717 31ST STREET, OAK BROOK, IL
WHEREAS, the Village of Oak Brook (hereinafter referred to as the “Village”) is an Illinois Municipal
Corporation organized pursuant to the laws of the State of Illinois;
WHEREAS, the Village has in full force and effect a codified set of ordinances which are of a
general and permanent nature, which said codified set is known and designated as the Village Code of the
Village of Oak Brook, as amended;
WHEREAS, Title 4 (Business And License Regulations), Chapter 1 (Liquor Control), Section 8a
(Fees And Number Of Licenses Authorized) of the Village Code of the Village of Oak Brook authorizes
certain numbers of liquor licenses and the number of such licenses issued for each class of license may be
increased or decrease from time to time by ordinance approved by the Village President and Village Board of
Trustees (collectively the “Corporate Authorities”) due to changes in ownership of licensed premises, the
creation of a new and deserving business enterprise, or the abandonment, revocation, surrender or other
termination of an existing license; and
WHEREAS, the Corporate Authorities deem it advisable and in the best interest and in
furtherance of the general welfare of the citizens of the Village that the Village Code of the
Village of Oak Brook be amended to decrease the number of authorized Class A-1 Liquor
Licenses by One to Forty-Three, Increase the Number of Class B Liquor Licenses by One
to Twenty, and Decrease the Number of Class M Liquor Licenses by Three to Zero for
Oak Brook Park District, Tasty Catering and Mayslake.
Wonderverse 2301 Oakbrook Center, Oak Brook, IL
Purple Pig 15 Oakbrook Center, Oak Brook, IL
Oak Brook Park District 1450 Forest Gate Rd, Oak Brook, IL
Tasty Catering 1900 Toughy Ave, Elk Grove Village, IL
Mayslake 1717 31St Street, Oak Brook, IL
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: The Corporate Authorities hereby find that all the recitals hereinbefore stated as
contained in the preamble to this ordinance are full, true, and correct and do hereby, by reference,
incorporate and make them part of this ordinance as legislative findings.
Section 2: That Section 8A of Chapter 1 (Liquor Control) of Title 4 (Business and License
Regulations) (4-1-8A) of the Village Code of the Village of Oak Brook, Illinois, be amended pursuant to the
following table:
Ordinance 2026-LC-AL-G-1283
Amending Title 4, Chapter 1, Section 8A
Relative to Liquor Licenses
Page 3 of 4
Class Of License Application Fee Annual License Fee Number Issued
A-1 $2,000.00 $2,750.00 44 43
A-2 2,000.00 2,750.00 0
A-3 2,000.00 2,750.00 1
A-4 2,000.00 2,750.00 1
A-5 2,000.00 2,750.00 1
A-6 2,000.00 2,750.00 1
B 2,000.00 2,750.00 19 20
C 2,000.00 2,200.00 1
D 2,000.00 2,200.00 6
E 2,000.00 4,950.00 7
F No Fee $50 per event Not Applicable
G No Fee No Fee 1
H No Fee No Fee 1
I 2,000.00 2,750.00 2
J 2,000.00 500.00 0
K 2,000.00 2,750.00 0
L 2,000.00 2,750.00 1
M ---- 500.00 30
N 2,000.00 2,750.00 2
O 2,000.00 2,750.00 1
P 2,000.00 2,750.00 1
Additions are bold and double-underlined: deletions are struck through.
Section 3: The title, chapter(s), and section(s) adopted by this Ordinance shall be numbered and placed
in an appropriate title, chapter(s), and section(s) when and during the codification of the Oak Brook Municipal
Code.
Section 4: This Ordinance shall be in full force and effect from and after its passage, approval, and
publication as provided by law.
Section 5: This Ordinance shall be published in book or pamphlet form as provided by the Illinois
Municipal Code.
Section 6: That all ordinances or parts of ordinances in conflict with the terms of this Ordinance shall
be repealed to the extent of said conflict.
Section 7: If any section, paragraph, clause, or provision of this Ordinance is declared by a court of law
to be invalid or unconstitutional, the invalidity or unconstitutionality thereof shall not affect the validity of the
remaining provisions of the Village’s Municipal Code, which are hereby declared to be separable.
Section 8: This Ordinance shall be entered into the minutes and upon the journals of the Board of
Trustees of the Village of Oak Brook.
[Remainder of Page Intentionally left blank; Roll Call to follow]
Ordinance 2026-LC-AL-G-1283
Amending Title 4, Chapter 1, Section 8A
Relative to Liquor Licenses
Page 4 of 4
APPROVED THIS 24th day of February 2026.
Laurence E. Herman
Village President
PASSED THIS 24th day of February 2026
Ayes:
Nays:
Absent:
Recuse:______________________________________________________________________________
ATTEST:
Netasha Scarpiniti
Village Clerk
ITEM 8.A.5.
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
AGENDA ITEM
Board of Trustees Regular Meeting
of
February 24, 2026
SUBJECT: Appointment of the Village's IRMA Delegates
FROM: Greg Summers, Village Manager
BUDGET SOURCE/BUDGET IMPACT: N/A
RECOMMENDED MOTION: I move to approve R-2350, A Resolution Appointing Delegates to the
Intergovernmental Risk Management Agency
Background/History:
The Village of Oak Brook is a member of the Intergovernmental Risk Management Agency (IRMA) for
Risk Management, Defense, and Risk Coverage. The Village has a Delegate and an Alternate, who
represent the Village on its Board, along with the other 70 members.
Previously, the Delegate and an Alternate for Oak Brook were held by Joseph Mitchell as the Delegate
and Shelley Henn as the Alternate. The passage of this resolution would establish Sandra Mikel, Human
Resources Manager, as the Delegate, and Greg Summers, Village Manager, as the Alternate.
Recommendation:
Staff recommends that the Village Board approve Resolution R-2350, A Resolution Appointing
Representatives to the Intergovernmental Risk Management Agency.
Attachments:
1. Resolution R-2350
THE VILLAGE OF OAK BROOK
COOK AND DUPAGE COUNTIES, ILLINOIS
RESOLUTION
2026-IRMA-R-2350
A RESOLUTION APPOINTING
DELEGATES TO THE
INTERGOVERNMENTAL RISK
MANAGEMENT AGENCY (IRMA)
LAURENCE E. HERMAN, Village President
NETASHA SCARPINITI, Village Clerk
NAVEEN JAIN
MICHAEL MANZO
MELISSA MARTIN
JAMES NAGLE
A. SURESH REDDY
EDWARD TIESENGA
Village Board
Published in pamphlet form by authority of the
President and the Board of Trustees of the Village of Oak Brook
on this the 24th day of February, 2026
RESOLUTION 2026-IRMA-R-2350
A RESOLUTION APPOINTING DELEGATES TO
THE INTERGOVERNMENTAL RISK MANAGEMENT AGENCY (IRMA)
WHEREAS, the Village of Oak Brook, Illinois is a member of the Intergovernmental Risk
Management Agency (IRMA); and
WHEREAS, the Contract and Bylaws of IRMA provides that member units of local government shall
by majority vote of its corporate authorities select a Delegate and an Alternate to represent the Village of
Oak Brook, Illinois on the Board of Directors of said Intergovernmental Agency; and
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Sandra Mikel, Human Resources Manager of the Village of Oak Brook, Illinois, is hereby
appointed as delegate to represent the Village of Oak Brook, Illinois, on the Board of Directors of said
Intergovernmental Risk Management Agency.
Section 2: Greg Summers, Village Manager of the Village of Oak Brook, Illinois, is hereby appointed
as the alternate delegate to serve if Sandra Mikel is unable to carry out her aforesaid duties as the
representative of the Village of Oak Brook, Illinois to said Intergovernmental Agency.
APPROVED THIS 24th day of February 2026.
Laurence E. Herman
Village President
PASSED THIS 24th day of February 2026
Ayes:
Nays:
Absent:
Recuse:______________________________________________________________________________
ATTEST:
Netasha Scarpiniti
Village Clerk
ITEM 8.B.
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
AGENDA ITEM
Board of Trustees Regular Meeting
of
February 24, 2026
SUBJECT: Trustee Initiative Discussion Requested by Trustees Nagle, Tiesenga, and Jain
FROM: Greg Summers, Village Manager
BUDGET SOURCE/BUDGET IMPACT: N/A
RECOMMENDED MOTION: Discussion Only
Background/History:
Per the Village Code, Section 1-4B-2: "[a]t the request of three (3) Trustees, items may be placed on a
regular Board agenda, providing the Village Manager or his/her designee is notified". Trustees Nagle,
Tiesenga, and Jain requested this Trustee Initiative.
Recommendation:
Discussion Only
Attachments:
None