Contract Review Committee

123 Madison Street Village of Oak Park Oak Park, Illinois 60302 www.oak-park.us Meeting Minutes Contract Review Committee Monday, May 16, 2016 6:30 PM Room 130 1. Call To Order Call to Order 6:30 p.m. 2. Roll Call Present were members of the Contract Review Committee President Anan Abu-Taleb and Trustees Adam Salzman and Robert Tucker. Others present were Trustee Colette Lueck, Village Clerk Teresa Powell and staff members Interim CFO Steve Drazner, Village Manager Cara Pavlicek, Deputy Village Manager Lisa Shelley and Village Attorney Paul Stephanides. 3. Public Comment There was no public comment. 4. Approval of Minutes ID 16-160 Approval of Minutes from March 14, 2016 It was moved by Trustee Salzman and seconded by Trustee Tucker to approve the minutes of the March 14, 2016 meeting. The minutes were approved as submitted. 5. New Business ID 16-159 Review of Applicable Items Scheduled for the May 16, 2016 Regular Meeting Manager Pavlicek noted that items on the May 16 agenda including contract provisions could be reviewed as requested by the members of the Contract Review Committee. Trustee Tucker asked to consider Item G, the Intergovernmental Agreement with the Township for a Youth Interventionist program. Manager Pavlicek noted that an indemnity clause was added to the agreement this year at the request of the Village. Trustee Lueck noted that this agreement is now 20 years old and asked for a more extensive review like that provided by the Village of Oak Park Page 1 Printed on 7/8/2016 Contract Review Committee Meeting Minutes May 16, 2016 Collaboration for Early Childhood after the first year of this contract and asked that this request be made to the Township now. President Abu-Taleb asked why the Board does a review of fence waivers as in Item H. Manager Pavlicek noted that a proposal is in development to move such reviews to staff and the ZBA. Trustee Salzman asked about Item I, noting that a prior change in the Cityview contract was not clearly portrayed in the media. Trustee Salzman asked about Item N, the purchase of Oracle database licenses, and noted that this was done through a coop arrangement to get the best deal on this purchase. President Abu-Taleb asked about the contract for pavement patching services (Item L) and whether this was competitively bid. The bid process and basis for selection was discussed, using the lowest qualified bidder process under state law. There was also consultation with local businesses to assure notice, awareness of concerns and coordination with them. Trustee Tucker asked about Item Q, Gov Temps, and Manager Pavlicek explained how the process works. President Abu-Taleb asked about details of the contract for solid waste pickup, Item M. This is for public pickup only; further details and discussion are scheduled for municipal residential pickup at a future meeting of the Board. Trustee Tucker asked about Item S, a parking restriction ordinance. This was already in process when the Board requested a broad review of parking issues, and committee members agreed that this item could go forward. 6. Old Business There was no old business. 7. Adjournment It was moved by Trustee Tucker, seconded by Trustee Salzman to adjourn the meeting. Ayes: All Nos: None The meeting was adjourned at 7:00 p.m. Village of Oak Park Page 2 Printed on 7/8/2016