Contract Review Committee

123 Madison Street Village of Oak Park Oak Park, Illinois 60302 www.oak-park.us Meeting Minutes Contract Review Committee Monday, July 18, 2016 6:30 PM Room 130 1. Call To Order Call to order at 6:35 p.m. 2. Roll Call Present were members of the Contract Review Committee President Anan Abu-Taleb and Trustees Adam Salzman and Robert Tucker. Others present were Village Clerk Teresa Powell and staff members Village CFO Steve Drazner, Village Manager Cara Pavlicek and Village Attorney Paul Stephanides. 3. Public Comment There was no public comment. 4. Approval of Minutes A. MOT 16-094 Motion to Approve Minutes for July 5, 2016 Contract Review Committee Meeting of the Village Board. It was moved by Trustee Tucker and seconded by Trustee Salzman to approve the minutes of the July 5, 2016, meeting. The minutes were approved as submitted. 5. New Business B. ID 16-217 Review of Applicable Items Scheduled for the July 18, 2016 Regular Meeting The Board reviewed the following contract items: RES 16-226 A Resolution Approving an Independent Contractor Agreement with Midway Building Services, Ltd. for Village Wide Litter Pick Up Services in an Amount not to Exceed $65,000.00 for a One Year Term and Authorizing its Execution Trustee Tucker asked for details about this trial program with Housing Forward to provide temporary employment to collect litter. Members discussed expanding this concept with a beautification or adopt a street program. MOT 16-083 A Motion to Refer to the Zoning Board of Appeals for Public Village of Oak Park Page 1 Printed on 12/18/2018 Contract Review Committee Meeting Minutes July 18, 2016 Hearing a Zoning Ordinance Text Amendment Application filed by Unity Temple Unitarian Universalist Congregation to Authorize as a Permitted Use an Ancillary Church, Mosque or Temple Building to be Used for Recreational, Administrative and Group Activities Trustee Tucker asked for confirmation that this request would be tax-exempt. This was confirmed. RES 16-267 A Resolution Approving a Contract with Crowley Sheppard Asphalt, Inc. for Project 16-15, Resurfacing of Various Streets, in an Amount not to Exceed $2,025,000.00 and Authorizing its Execution Trustee Salzman asked for confirmation that this second lowest bidder was indeed the lowest bidder conforming to bid requirements. This was confirmed. RES 16-268 A Resolution Approving a Contract with Alliance Contractors, Inc. for Project 16-11, Driveway and Parking Garage Repairs at Oak Park Village Hall, in an amount not to exceed $650,000.00 and Authorizing its Execution AND RES 16-269 A Resolution Approving a Professional Services Agreement with Desman, Inc., for Professional Engineering Services for the Village Hall Basement Parking Garage Restoration Project in an Amount not to Exceed $31,800.00 and Authorizing its Execution Trustee Salzman noted that these two items relate to the garage repair project at Village Hall. There was discussion of the need to move ahead with these repairs for public safety and current parking needs. RES 16-276 A Resolution Approving a License Agreement Between the Park District of Oak Park and the Village of Oak Park for a Bicycle Sharing Station at the Ridgeland Common Recreation Complex and Authorizing its Execution Trustee Tucker asked about current usage and data access. Manager Pavlicek said that data will be available monthly beginning in mid-August. 6. Old Business There was no old business. 7. Adjournment It was moved by Trustee Tucker, seconded by Trustee Salzman to adjourn the meeting. Ayes: All Nos: None The meeting was adjourned at 6:58 p.m. Village of Oak Park Page 2 Printed on 12/18/2018