President and Board of Trustees
Regular MeetingOak Park, IL · January 20, 2015
Minutes
123 Madison Street
Village of Oak Park Oak Park, Illinois 60302
www.oak-park.us
Meeting Minutes
President and Board of Trustees
Tuesday, January 20, 2015 7:30 PM Village Hall
I. Call to Order
President Abu-Taleb called the meeting to order at 6:31 P.M.
II. Roll Call
Present: 5- Village Trustee Barber, Village Trustee Brewer, Village Trustee Lueck, Village
Trustee Salzman, and Village President Abu-Taleb
Absent: 2- Village Trustee Ott, and Village Trustee Tucker
III. Consideration of Motion to Adjourn to Executive Session to Discuss Personnel at
6:30 p.m. in Room 130.
It was moved by Trustee Brewer and seconded by Trustee Salzman to enter into
Executive Session pursuant to 5 ILCS 120/2(c)(1) - discussion of personnel, in
Room 130. A voice vote was taken and the motion was approved.
V. Reconvene to Regular Meeting in Council Chambers and Call to Order
The Regular Meeting reconvened at 7:45 P.M.
VI. Roll Call
Present: 5- Village Trustee Barber, Village Trustee Brewer, Village Trustee Lueck, Village
Trustee Salzman, and Village President Abu-Taleb
Absent: 2- Village Trustee Ott, and Village Trustee Tucker
VII. Agenda Approval
It was moved by Trustee Brewer and seconded by Trustee Lueck to approve the
agenda. A voice vote was taken and the agenda was approved as presented.
A. MOT 15-008 Motion to Approve Minutes for January 5, 2015 Regular Meeting of the
Village Board.
It was moved by Village Trustee Lueck, seconded by Village Trustee Salzman,
that the minutes of the Regular Meeting of January 5, 2015 be approved. A voice
vote was taken and the minutes were approved as presented.
IX. Non-Agenda Public Comment
There was no non-agenda public comment.
X Village Manager Reports
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President and Board of Trustees Meeting Minutes January 20, 2015
Village Manager Cara Pavlicek announced that there is a Special Meeting
scheduled for Monday, January 26 to discuss the I-290 Environmental Impact
Study. Representatives from IDOT and the CTA will be in attendance to give a
presentation. She noted that tonight is the second Regular Meeting using the
new Granicus software. Staff is still in the process of working out some
formatting issues to improve the way the agenda looks on the Village website.
Over time, the software will also develop into a search tool for public use on the
website.
XI Village Board Committees
There was nothing to report.
XII Regular Agenda
B. ID 15-033 Presentation by Frank Lipo Executive Director of the Historical Society of
Oak Park & River Forest
Frank Lipo, Executive Director of the Oak Park-River Forest Historical Society,
gave a presentation regarding renovation of the Village-owend property located
at 129 Lake Street. He spoke about the history of the building, which was built in
1898, and gave an update on renovations that will turn the building into a local
history museum. Renovations are being completed with private funding per an
agreement with the Village.
C. RES 15-131 A Resolution Authorizing the Execution of a Water Meter and Water Meter
Parts Purchase Agreement with Ferguson Enterprises, Inc., d/b/a North
Water Works Supply for an Amount Not to Exceed $273,000.00 and
Waiving the Village’s Bid Requirements.
Director of Public Works John Wielebnicki stated that the replacement of
meters and meter parts is an ongoing program. He presented a sample
residential meter and referred to the register head, the specific part that will be
replaced with these funds. He clarified that the request to waive the bidding
process was made because it is best practice to use the same supplier for the
entire project. Mr. Wielebnicki answered questions from the Board.
This Resolution was adopted.
AYES: 5- Village Trustee Barber, Village Trustee Brewer, Village Trustee Lueck, Village
Trustee Salzman, and Village President Abu-Taleb
NAYS: 0
ABSENT: 2- Village Trustee Ott, and Village Trustee Tucker
XIX. Regular Agenda for Items Pursuant to Village Code Chapter 2 Alcoholic Liquor
Dealers or Related (President Pro-Tem Salzman)
President Abu-Taleb recused himself from the meeting and President Pro Tem
Salzman presided over the consideration of the following items.
D. MOT 15-010 Motion to Refer Retroactive to January 5, 2015 to the Plan Commission:
1. A Zoning Ordinance Text Amendment Application to Amend Article
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President and Board of Trustees Meeting Minutes January 20, 2015
3 (“Zoning District Regulations”), Section 3.1 (“Summary Use
Matrix”) and Article 4 (“Use Regulations”), Section 4.5.2
(“Authorized Special Uses”) of the Oak Park Zoning Ordinance
regarding the Zoning of Craft Brew Lounges.
2. A Special Use Application for a Craft Brew Lounge in a B4 Zoning
District Located at 1026 North Boulevard.
Village Manager Pavlicek clarified that this item was on the January 5 Board
agenda. However, with the recusal of President Abu-Taleb, there was not a
quorum. The public hearings had been scheduled as well as the business to
come before them. The Village Attorney drafted a resolution to return to the
Board with a retroactive date. The public hearings were held; if the Board is not
comrforable with this retroactive referral, staff can re-advertise and re-hold the
hearings. Once the findings of fact have been completed by the Plan
Commission in February, they will be brought to the Board for review. There
was a brief discussion.
This Motion was approved.
President Abu-Taleb rejoined the meeting.
XIII Consent Agenda
It was moved by Trustee Lueck and seconded by Trustee Brewer to waive the
reading of the Consent Agenda. A voice vote was taken and the motion was
approved.
Approval of the Consent Agenda
It was moved by Village Trustee Salzmanand seconded by Village Trustee
Barber to approve the items under the Consent Agenda. The motion was
approved. The roll call on the vote was as follows:
AYES: 5- Village Trustee Barber, Village Trustee Brewer, Village Trustee Lueck, Village
Trustee Salzman, and Village President Abu-Taleb
NAYS: 0
ABSENT: 2- Village Trustee Ott, and Village Trustee Tucker
E. RES 15-112 A Resolution Authorizing an Amendment to an Independent Consultant
Agreement between the Village of Oak Park and Graf Tree Care, Inc. for a
re-inventory of all Village owned trees for an additional amount not to
exceed $8,510.00.
F. ORD 15-040 An Ordinance Authorizing the Sale of Surplus Vehicles and Materials
Owned by the Village of Oak Park.
G. ORD 15-041 An Ordinance Amending Section 22-8-1 (“Continuation of Street Names”)
of the Oak Park Village Code.
H. RES 15-117 A Resolution Authorizing the Execution of an Intergovernmental
Agreement between the Village of Oak Pak and the Metropolitan Water
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Reclamation District of Greater Chicago for the Distribution of Rain Barrels.
I. RES 15-121 A Resolution Authorizing Execution of an Independent Contractor
Agreement with Cerniglia Co. for Emergency Water and Sewer Repairs in
an Amount Not to Exceed $50,00.00 in Fiscal Year 2015.
J. RES 15-122 A Resolution Authorizing Execution of an Independent Contractor
Agreement with Trine Construction Corporation for Emergency Water and
Sewer Repairs in an Amount Not to Exceed $25,000.00 in Fiscal Year 2015.
K. RES 15-124 A Resolution Authorizing Execution of an Independent Contractor
Agreement with Neri Brothers Construction Inc. for Emergency Water and
Sewer Repairs in an Amount Not to Exceed $50,000.00 in Fiscal Year 2015.
L. RES 15-125 A Resolution Approving the Engagement of Attorneys/Law Firms for Legal Services
to be Performed on Behalf of the Village of Oak Park for the 2015 Fiscal Year.
M. RES 15-132 A Resolution Authorizing the Execution of a Professional Services
Agreement with Ferguson Enterprises, Inc., d/b/a Northern Water Works
Supply in an Amount Not to Exceed $27,000.00 for Administrative Support
for the Village’s 2015 Water Meter Register Head Change Out Program.
N. RES 15-138 A Resolution Authorizing the Village of Oak Park to Enter Into a Collective
Bargaining Agreement with the International Brotherhood of Electrical
Workers, AFL-CIO, Local Union No. 9 for the Period of January 1, 2015 to
December 31, 2017.
O. RES 15-137 A Resolution Authorizing the Execution of a Purchase Price Agreement
with Water Products Company for Materials for the Installation and Repair
of Water mains, Fire Hydrants and Water Services in an Amount Not To
Exceed $25,000.00 in Fiscal Year 2015.
P. RES 15-136 A Resolution Authorizing the Execution of a Purchase Price Agreement
with HD Supply, Inc. for Materials for the Installation and Repair of Water
Mains, Fire Hydrants and Water Services in an Amount Not To Exceed
$40,000.00 in Fiscal Year 2015.
Q. MOT 15-007 Motion to Approve the Monthly Treasurer’s Report for All Funds
R. MOT 15-009 Motion to Approve the Bills in the Amount of $4,082,797.53 From
December 5, 2014 Through January 8, 2015
XIV. Call to Board and Clerk
President Abu-Taleb stated that in preparation for next week's
meeting on the I-290, some preparation meetings and discussions
with other taxing bodies were held. They plan on sending
representation to that meeting witht the understanding that it is the
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Village's Study Session. Any comments made will be made as an
individual as opposed to a representative of the taxing body. The
Park District is also scheduling their own meeting with IDOT.
Trustee Barber congratulated Chief Tanksley and the Police
Department for the lowest crime rate since 1972 per the 2014 crime
report.
Trustee Salzman spoke about his experience on the high shool pool
committee and thanked Village Manager Pavlicek and Director of
Parking and Mobility Services Jill Velan for providing that committee
with some information about the on-street parking availability in the
vicinity of the high school.
XV Adjourn
It was moved by Trustee Lueck and seconded by Trustee Brewer to adjourn. A
voice vote was taken and the motion was approved. Meeting adjourned at 8:36
P.M., Monday, January 20, 2015.
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Agenda
123 Madison Street
Village of Oak Park Oak Park, Illinois 60302
www.oak-park.us
Meeting Agenda
President and Board of Trustees
Tuesday, January 20, 2015 7:30 PM Village Hall
Regular Meeting at 6:30 p.m., Room 130. The Village Board is expected to
adjourn immediately into Executive Session at 6:30 p.m. to Discuss Personnel
and reconvene the Regular Meeting at 7:30 p.m. in Council Chambers
The President and Board of Trustees welcome you. Statements may be made by
citizens at the beginning of the meeting, as well as when agenda items are reviewed. If
you wish to make a statement, please complete the "Instructions to Address the Village
Board" form which is available at the back of the Chambers, and present it to the staff
table at front. When recognized, approach the podium, state your name and address
first, and please limit your remarks to three minutes.
Instructions for Non-Agenda Public Comment
Non-agenda public comment is a time set aside at the beginning of each regular
meeting for citizens to make statements about an issue or concern that is not on that
meeting�s agenda. It is not intended for a dialogue with the board. You may also
communicate with the board at 708.358.5784 or e-mail board@oak-park.us.
Non-agenda public comment will be limited to 30 minutes with a limit of three minutes
per person. If comment requests exceed 30 minutes, public comment will resume after
the items listed under the regular agenda are complete.
Instructions for Agenda Public Comment
Comments are three minutes per person per agenda item with a maximum of three
agenda items to which you can speak. In addition, the Village Board permits a
maximum of three persons to speak to each side of any one topic that is scheduled for
or has been the subject of a public hearing by a designated hearing body. These items
are noted with (*).
I. Call to Order
II. Roll Call
III. Consideration of Motion to Adjourn to Executive Session to Discuss
Personnel at 6:30 p.m. in Room 130.
IV. Adjourn Executive Session
V. Reconvene to Regular Meeting in Council Chambers and Call to Order
VI. Roll Call
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President and Board of Trustees Meeting Agenda January 20, 2015
VII. Agenda Approval
VIII. Minutes
A. MOT 15-008 Motion to Approve Minutes for January 5, 2015 Regular Meeting of the
Village Board.
Overview: This is a motion to approve the official minutes of meetings of the Village
Board.
IX. Non-Agenda Public Comment
X Village Manager Reports
XI Village Board Committees
This section is intended to be informational. If there are approved minutes from a recent
Committee meeting of the Village Board, the minutes will be posted in this section.
XII Regular Agenda
B. ID 15-033 Presentation by Frank Lipo Executive Director of the Historical Society
of Oak Park & River Forest
C. RES 15-131 A Resolution Authorizing the Execution of a Water Meter and Water Meter
Parts Purchase Agreement with Ferguson Enterprises, Inc., d/b/a North
Water Works Supply for an Amount Not to Exceed $273,000.00 and Waiving
the Village’s Bid Requirements.
Overview: This purchase will be for the Department of Public Works’ upgrading of the
water meter system of replacing all of the version 1 Meter Interface Units
(MIU’s) that were installed in phase one of the meter change out program
started in 2001. The goal of the program is to replace all version 1 MIU’s with
the new integrated register heads for a complete “smart” meter system. The
Department will continue to use in-house staff to complete the project.
XIX. Regular Agenda for Items Pursuant to Village Code Chapter 2 Alcoholic
Liquor Dealers or Related (President Pro-Tem Salzman)
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President and Board of Trustees Meeting Agenda January 20, 2015
D. MOT 15-010 Motion to Refer Retroactive to January 5, 2015 to the Plan Commission:
1. A Zoning Ordinance Text Amendment Application to Amend Article 3
(“Zoning District Regulations”), Section 3.1 (“Summary Use Matrix”)
and Article 4 (“Use Regulations”), Section 4.5.2 (“Authorized Special
Uses”) of the Oak Park Zoning Ordinance regarding the Zoning of
Craft Brew Lounges.
2. A Special Use Application for a Craft Brew Lounge in a B4 Zoning
District Located at 1026 North Boulevard.
Overview: Pursuant to the retroactive referral date of January 5, 2015, the Plan
Commission held public hearings for a text amendment to the Zoning
Ordinance for the purpose of regulating the location of craft brew lounges in
the Village as well as a special use application for a craft brew lounge at 1026
North Boulevard.
XIII Consent Agenda
E. RES 15-112 A Resolution Authorizing an Amendment to an Independent Consultant
Agreement between the Village of Oak Park and Graf Tree Care, Inc. for
a re-inventory of all Village owned trees for an additional amount not to
exceed $8,510.00.
Overview: In September of 2014, the Village entered into an agreement with Graf
Tree Care, Inc. to inventory the village owned urban forest and providing
all related data to the Village. The contractor completed additional work
that was outside the scope of the original agreement. Graf has
requested an additional $8,510.00 for this additional work.
F. ORD 15-040 An Ordinance Authorizing the Sale of Surplus Vehicles and Materials Owned
by the Village of Oak Park.
Overview: The Department of Public Works has a surplus inventory of vehicles and
materials consisting of twelve vehicles and 50 concrete storage blocks. The
vehicles and materials will be sold at auction and if not sold at auction, then
they will be disposed of as scrap.
G. ORD 15-041 An Ordinance Amending Section 22-8-1 (“Continuation of Street Names”) of
the Oak Park Village Code.
Overview: The private development named “The Oak Park Oasis” will have a portion of
its frontage along two unnamed east-west alleys located between Home
Avenue and Wisconsin Avenue and between Washington Boulevard and
Randolph Street. The east-west alleys need to be named in order for
addresses to be assigned to four of the townhomes of the development. Staff
recommends naming the south east-west alley Walnut Way and the north
east-west alley Cedar Court.
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President and Board of Trustees Meeting Agenda January 20, 2015
H. RES 15-117 A Resolution Authorizing the Execution of an Intergovernmental Agreement
between the Village of Oak Pak and the Metropolitan Water Reclamation
District of Greater Chicago for the Distribution of Rain Barrels.
Overview: The Metropolitan Water Reclamation District of Greater Chicago (MWRD) is
offering a program whereby they would provide free rain barrels to users
within their district. Participation requires the Village to manage the local
program and enter into an intergovernmental agreement. This regional
initiative is consistent with the Village’s downspout disconnection program
and will be beneficial to our residents.
I. RES 15-121 A Resolution Authorizing Execution of an Independent Contractor
Agreement with Cerniglia Co. for Emergency Water and Sewer Repairs in an
Amount Not to Exceed $50,00.00 in Fiscal Year 2015.
Overview: The Department of Public Works Water and Sewer Division typically makes
repairs to the water distribution and sewer collection systems with in-house
staff. On the occasion when in-house staff is unavailable, lack the necessary
equipment to perform such repairs or multiple repairs required
simultaneously, an outside water and sewer contractor is called in to make the
repairs.
J. RES 15-122 A Resolution Authorizing Execution of an Independent Contractor
Agreement with Trine Construction Corporation for Emergency Water and
Sewer Repairs in an Amount Not to Exceed $25,000.00 in Fiscal Year 2015.
Overview: The Department of Public Works Water and Sewer Division typically makes
repairs to the water distribution and sewer collection systems with in-house
staff. On the occasion when in-house staff is unavailable, lack the necessary
equipment to perform such repairs or multiple repairs required
simultaneously, an outside water and sewer contractor is called in to make the
repairs.
K. RES 15-124 A Resolution Authorizing Execution of an Independent Contractor
Agreement with Neri Brothers Construction Inc. for Emergency Water and
Sewer Repairs in an Amount Not to Exceed $50,000.00 in Fiscal Year 2015.
Overview: The Department of Public Works Water and Sewer Division typically makes
repairs to the water distribution and sewer collection systems with in-house
staff. On the occasion when in-house staff is unavailable, lack the necessary
equipment to perform such repairs or multiple repairs required
simultaneously, an outside water and sewer contractor is called in to make the
repairs.
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L. RES 15-125 A Resolution Approving the Engagement of Attorneys/Law Firms for Legal Services to
be Performed on Behalf of the Village of Oak Park for the 2015 Fiscal Year.
Overview: Since 2012, it has been standard protocol for the Village Manager to bring all
engagements for contractual legal services to the Village Board for authorization in
the event that through the course of a calendar year the costs of services were to
exceed $25,000.
M. RES 15-132 A Resolution Authorizing the Execution of a Professional Services Agreement
with Ferguson Enterprises, Inc., d/b/a Northern Water Works Supply in an
Amount Not to Exceed $27,000.00 for Administrative Support for the
Village’s 2015 Water Meter Register Head Change Out Program.
Overview: This item is for professional services in conjunction with the upgrading of the
water meter system by the Department of Public Works to replace all of the
version 1 Meter Interface Units (MIU’s) that were installed in phase one of the
meter change out program started in 2001. Northern Water Works Supply
(NWWS) will continue to provide administrative (back-office) support services
for the completion of the MIU and register head change outs.
N. RES 15-138 A Resolution Authorizing the Village of Oak Park to Enter Into a Collective
Bargaining Agreement with the International Brotherhood of Electrical
Workers, AFL-CIO, Local Union No. 9 for the Period of January 1, 2015 to
December 31, 2017.
Overview: Staff negotiated a successor Collective Bargaining Agreement with the International
Brotherhood of Electrical Workers, AFL-CIO, Local Union No. 9 for the Period of
January 1, 2015 to December 31, 2017. This item authorizes the Village Manager to
execute the Agreement.
O. RES 15-137 A Resolution Authorizing the Execution of a Purchase Price Agreement with
Water Products Company for Materials for the Installation and Repair of
Water mains, Fire Hydrants and Water Services in an Amount Not To Exceed
$25,000.00 in Fiscal Year 2015.
Overview: The Water and Sewer Division of the Department of Public Works is
responsible for maintaining the water distribution system in the Village. This
includes the repair and installation of fire hydrants, water services and water
main repairs. The Department annually seeks competitive bids for water main
parts and materials
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P. RES 15-136 A Resolution Authorizing the Execution of a Purchase Price Agreement with
HD Supply, Inc. for Materials for the Installation and Repair of Water Mains,
Fire Hydrants and Water Services in an Amount Not To Exceed $40,000.00 in
Fiscal Year 2015.
Overview: The Water and Sewer Division of the Department of Public Works is
responsible for maintaining the water distribution system in the Village. This
includes the repair and installation of fire hydrants, water services and water
main repairs. The Department annually seeks competitive bids for water main
parts and materials
Q. MOT 15-007 Motion to Approve the Monthly Treasurer’s Report for All Funds
Overview: The November, 2014 report is presented pursuant to 65 ILCS 5/3.1-35-45 which
requires the Treasurer to file a monthly report on the state of Village finances.
R. MOT 15-009 Motion to Approve the Bills in the Amount of $4,082,797.53 From December
5, 2014 Through January 8, 2015
Overview: Attached is the regular list of bills as paid through the Village’s accounts
payable (AP) system for the period beginning December 5, 2014 through
January 8, 2015. This is the most current list available.
XIV. Call to Board and Clerk
XV Adjourn
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