President and Board of Trustees
Regular MeetingOak Park, IL · February 18, 2015
Minutes
123 Madison Street
Village of Oak Park Oak Park, Illinois 60302
www.oak-park.us
Meeting Minutes
President and Board of Trustees
Wednesday, February 18, 2015 7:00 PM Village Hall
I. Call to Order
Village President Abu-Taleb called the meeting to order at 6:30 P.M.
II. Roll Call
Present: 5- Village Trustee Barber, Village Trustee Lueck, Village Trustee Salzman, Village
Trustee Tucker, and Village President Abu-Taleb
By Phone: 1- Village Trustee Brewer
Absent: 1- Village Trustee Ott
III. Consideration of Motion to Adjourn to Executive Session to Discuss Review of
Minutes, and the Acquision, Sale or Lease of Property.
It was moved by Village Trustee Salzman and seconded by Village Trustee
Tucker to enter into Executive Session pursuant to 5 ILCS 120/2(c)(21) -
discussion of minutes of meetings lawfully closed under the Open Meetings Act,
and 5ILCS 120/2(c)(5) - the purchase or lease of property for the use of the public
body. The motion was approved.
AYES: 6- Village Trustee Barber, Village Trustee Brewer, Village Trustee Lueck, Village
Trustee Salzman, Village Trustee Tucker, and Village President Abu-Taleb
NAYS: 0
ABSENT: 1- Village Trustee Ott
V. Reconvene to Regular Meeting at 7:00 p.m. in Council Chambers and Call to
Order
The Regular Meeting reconvened at 7:04 P.M.
VI. Roll Call
Present: 6- Village Trustee Barber, Village Trustee Lueck, Village Trustee Ott, Village Trustee
Salzman, Village Trustee Tucker, and Village President Abu-Taleb
By Phone: 1- Village Trustee Brewer
Absent: 0
VII. Agenda Approval
Village President Abu-Taleb noted that Item P has been moved from the
Consent Agenda to the Regular Agenda.
It was moved by Village Trustee Tucker and seconded by Village Trustee Ott that
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the agenda be approved. A voice vote was taken and the agenda was approved
as amended.
A. ID 15-083 Motion to Approve Proclamation for A Day of Remembrance in Honor of
Peter J. Traczyk
On behalf of Village President Abu-Taleb, Village Trustee Tucker read the
proclamation aloud.
Members of the Board paid tribute to Mr. Traczyk. There was a moment of
silence.
It was moved by Village Trustee Ott and seconded by Village Trustee Salzman
that the proclamation be adopted. A voice vote was taken and the motion was
approved.
B. MOT 15-021 Motion to Approve Minutes for January 26, 2015 Special Meeting of the
Village Board and February 2, 2015 Regular Meeting of the Village Board.
It was moved by Village Trustee Tucker and seconded by Village Trustee Ott that
the minutes be approved. A voice vote was taken and the minutes were
approved as written.
IX. Non-Agenda Public Comment
There was no non-agenda public comment.
C. ID 15-076 Motion to Approve Proclamation for John Mahoney Day on February 25,
2015
Village President Abu-Taleb read the proclamation aloud.
Kelli Klein and Jan Dressil, representing the Historical Society of Oak Park and
River Forest. Ms. Klein thanked the Board for designating February 25, 2015 as
John Mahoney Day in Oak Park. Ms. Dessil thanked the owners of the Lake
Theater for hosting this fundraising event in honor of Mr. Mahoney, the proceeds
of which will go towards renovation of the Historical Society's new location.
It was moved by Village Trustee Barber and seconded by Village Trustee
Salzman that the proclamation be adopted. A voice vote was taken and the
motion was approved.
D. ID 15-058 Manager’ Report - Lake and Forest Development Update
Director of Parking and Mobility Services Jill Velan discussed the status of
construction and street closures. They are on schedule in terms of opening the
garage in October 2015. She noted that unanticipated incidents have been
minimal and there has been a good working relationship between the Village
and the contractor.
Village President Abu-Taleb asked if inspections are being performed as the
work is completed. Village Manager Pavlicek noted that the developer has a
structural engineer that must sign off on everything that is done, as well as
inspections that are performed at the time that the concrete pours and other
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workloads, to ensure that everything is done according to the codes and plans
adopted. Once the high-rise portion is built, the volume of plumbing and
electrical inspections will require additional professionals to perform
inspections, which also will be done in accordance with the building codes that
are adopted by the Village.
Ms. Velan gave statistics regarding use of valet parking. The contractor was
willing to modify the agreement from two attendants to one, at a reduced rate,
as the service has not been utilized as much as originally anticipated. She
commented that those who do use it, however, have the greatest need for it.
Village Trustee Salzman suggested working with the Township regarding
resources to assist people with transportation, particularly seniors. This may be
something that the Village doesn't necessarily have to continue paying for. In the
interim, it is worth modifying the contract as it currently exists.
VillageTrustee Ott agreed that scaling back was a good idea and that it might be
worth engaging local businesses to see what feedback they are getting from
people who use the service.
Following further discussion, Village President Abu-Taleb asked that the Village
Manager come back to the Board with a recommendation as to whether valet
parking should be eliminated, reduced or left as is.
Max Austin-Williams of Downtown Oak Park spoke about snow removal from
the sidewalks in the district, noting that it is performed by a service that they
have under contract. Village President Abu-Taleb commented that the Village
has received complaints that sidewalks were not cleared of snow. Mr.
Austin-Williams described the snow removal process included in the contract.
He noted however, that on several occasions, the amount of snow necessitated
services not included in the scope of work and cost them above and beyond the
agreed rate. Village Trustee Salzman suggested that perhaps the contract
needed to be revisited.
Village Manager Pavlicek announced that Grace Episcopal Church will be open
as a warming center tomorrow.
XII. Village Board Committees
There was nothing to report.
E. ID 15-075 Board and Commission Vacancy Report for February 18, 2015.
There were no comments.
F. MOT 15-029 Motion to consent to the Village President’s Appointment of:
Board of Health - Bob Danstrom, Appoint as Member
Board of Health - Jassen Strokosch, Appoint as Member
Community Design Commission - Adam Kallish, Appoint as Member
Community Relations Commission - Jordan Mann, Appoint as Member
Farmers Market Commission - Robert O’Hara, Appoint as Member
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Housing Programs Advisory Committee - Catharine Schutzius, Appoint as
Member
Housing Programs Advisory Committee - Trisha Girdwood, Appoint as
Member
Plan Commission - JoBeth Halpin, Appoint as Member
Public Art Advisory Commission - Michelle Thomas, Appoint as Member
It was moved by Village Trustee Tucker, seconded by Village Trustee Barber,
that the Motion be approved. The motion was approved. The roll call on the vote
was as follows:
AYES: 7- Village Trustee Barber, Village Trustee Brewer, Village Trustee Lueck, Village
Trustee Ott, Village Trustee Salzman, Village Trustee Tucker, and Village President
Abu-Taleb
NAYS: 0
ABSENT: 0
XV. First Reading
G. ORD 15-053 First Reading of an Ordinance Amending Chapter 7 (“Buildings”), Article 7
(“Signs”) and Chapter 8 (“Business Licensing”), Article 2 (“Fee Schedule”) of
the Oak Park Village Code Regarding Business License Processes and Fee
Schedules.
Director of Development Customer Services Tammie Grossman stated that
examples of this type of signage that extends 12 inches or more over the
sidewalk include the Lake Theater and Bar Louie. Village Manager Pavlicek
added that requiring these businesses to list the Village as an also insured on
their liability insurance policies is more business friendly than what was
previously required by the code, which was an additional license and fee.
XVI. Regular Agenda
H. ORD 15-065 An Ordinance Approving a Redevelopment Agreement with OP South
Boulevard LLC for the Development of a Mixed Use Project at the Village
Owned properties located in Downtown Oak Park on South Blvd. and
Harlem Ave. Consistent with the Recommendations of the Oak Park
Economic Development Corporation (Oak Park EDC).
Village Manager Pavlicek stated that the Village owns property at the corner of
Harlem and South Boulevard, which has been utilized as a parking lot. An RFP
was issued to solicit proposals from interested developers in, preferably, a
multi-use project that would consist of parking, retail and residential. Once that
competitive process was completed, the Board received a recommendation
from the Economic Development Corporation that Lincoln Properties presented
the best proposal for that site. The Board gave direction to staff in terms of a
redevelopment agreement that could be entered into between the Village and
the developer.
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John Hedges of the Economic Development Corporation spoke about the
developer. The proposed development will be 250 rental units, one and two
bedroom, with some affordable component to that. It will also include 10,000
square feet of commercial space on the first floor and a 450 car parking garage.
In addition, the developer will be committing to a donation to affordable housing
for the community in the $700,000 to $750,000 range.
There was a brief discussion regarding anticipated parking rates.
Village Trustee Barber asked for clarification regarding language in the
agreement pertaining to default by the developer. Ms. Grossman stated that the
Village will not close on the property until all contingencies in the document are
met.
It was moved by Village Trustee Brewer, seconded by Village Trustee Tucker,
that this Ordinance be adopted. The motion was approved. The roll call on the
vote was as follows:
AYES: 7- Village Trustee Barber, Village Trustee Brewer, Village Trustee Lueck, Village
Trustee Ott, Village Trustee Salzman, Village Trustee Tucker, and Village President
Abu-Taleb
NAYS: 0
ABSENT: 0
I. RES 15-179 A Resolution Authorizing Execution of a Professional Services Agrement
with John Stack for Adjudicator Services for a One-Year Period.
Village President Abu-Taleb commented that there have been complaints about
the administrative law judges in terms of lack of fairness, consistency and
respect towards residents and that their customer service skills needed
improvement. Village Manager Pavlicek stated that staff has traditionally had a
hands-off relationship with the administrative law judges, although they are
moving gradually towards incorporating them into the customer service
conversation. Staff is not tracking complaints on a judge-by-judge basis, but do
follow-up with any complaints. Subject to Board direction, staff will look at trying
to create more customer service expectations within the hearing process
without telling the judges how to rule, but perhaps the framework and formality
of the hearings could be such that people feel better about the process.
Village Trustee Lueck noted that it is hard to determine whether the complaints
are due to an unfavorable ruling that there was a legal basis for, or because of
how an individual was treated or if there was some latitude within the law that
wasn't being allowed. Having a conversation with that department to clarify how
they see their role, how they conduct themselves and how they respond to
wanting to be as lenient and compassionate as they can, while still upholding
the law, would be an essential conversation to have.
Village Trustee Salzman agreed and noted that a completely hands-off
relationship may not be the right way to deal with the adjudicators. Recognizing
that they are independent contractors, though, perhaps it would be possible to
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set clear standards in terms of how they interact with individuals who appear at
the hearings.
Village Trustee Barber asked if they undergo some type of review process.
Village Manager Pavlicek replied that they are not evaluated because they are
not employees of the Village.
Village Trustee Lueck pointed out that there is a legal definition of a contractor
and that there are clear parameters regarding how an employer may interact
with them. Whatever the Board's direction is to the Manager must be within
those guidelines, and it would not include something like a review. Performance
standards may be set in the contract and whether or not they have met those
standards may be determined. However, they cannot be supervised and a
review may not be conducted.
Following further discussion, Village President Abu-Taleb suggested tabling
Items I through L, which authorize execution of the administrative law judges'
contracts, in order to get additional information.
Village Trustee Brewer expressed concern that complaints made due to lack of
respect needed to be separated from those made because an individual did not
like the outcome of a hearing. The judges are there to uphold the law and there
is an ethical code that they must adhere to. Unless they are told to uphold the
law differently, there is no value in delaying this.
Village Trustee Salzman agreed. The only reason to table these items would be
to give the Village Attorney an opportunity to review the code as it pertains to
adjudication, and see if there is anything that the Board can put in place in the
form of an ordinance amendment to put more structure in the hearings and level
the quality and process. Village Trustee Lueck added that this could still be
done even though the contracts are approved.
There was additional discussion.
Items I, J, K and L were voted on together.
It was moved by Village Trustee Salzman, seconded by Village Trustee Ott, that
this Resolution be adopted. The motion was approved. The roll call on the vote
was as follows:
AYES: 5- Village Trustee Barber, Village Trustee Brewer, Village Trustee Lueck, Village
Trustee Ott, and Village Trustee Tucker
NAYS: 2- Village Trustee Salzman, and Village President Abu-Taleb
ABSENT: 0
J. RES 15-180 A Resolution Authorizing Execution of a Professional Services Agreement
with Susan Davis Brunner for Adjudicator Services for a One-Year Period.
It was moved by Village Trustee Salzman, seconded by Village Trustee Ott, that
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this Resolution be adopted. The motion was approved. The roll call on the vote
was as follows:
AYES: 5- Village Trustee Barber, Village Trustee Brewer, Village Trustee Lueck, Village
Trustee Ott, and Village Trustee Tucker
NAYS: 2- Village Trustee Salzman, and Village President Abu-Taleb
ABSENT: 0
K. RES 15-181 A Resolution Authorizing Execution of a Professional Services Agreement
with Darlene Redmond for Adjudicator Services for a One-Year Period.
It was moved by Village Trustee Salzman, seconded by Village Trustee Ott, that
this Resolution be adopted. The motion was approved. The roll call on the vote
was as follows:
AYES: 5- Village Trustee Barber, Village Trustee Brewer, Village Trustee Lueck, Village
Trustee Ott, and Village Trustee Tucker
NAYS: 2- Village Trustee Salzman, and Village President Abu-Taleb
ABSENT: 0
L. RES 15-192 A Resolution Authorizing Execution of Professional Services Agreement
with Carrie Washington for Adjudicator Services for a One-Year Period.
It was moved by Village Trustee Salzman, seconded by Village Trustee Ott, that
this Resolution be adopted. The motion was approved. The roll call on the vote
was as follows:
AYES: 5- Village Trustee Barber, Village Trustee Brewer, Village Trustee Lueck, Village
Trustee Ott, and Village Trustee Tucker
NAYS: 2- Village Trustee Salzman, and Village President Abu-Taleb
ABSENT: 0
XVII. Regular Agenda for Items Pursuant to Village Code Chapter 2 Alcoholic Liquor
Dealers or Related (President Pro-Tem Tucker )
Village President Abu-Taleb recused himself from the meeting and Village
President Pro Tem Tucker presided over the consideration of the following
Items.
N. ORD 15-060 An Ordinance Amending Chapter 3 (“Alcoholic Liquor Dealers”) of the Oak Park
Village Code to Establish a D-16 Liquor License Classification (“Craft Brew Lounge”)
and to Authorize the Issuance of a D-16 Liquor License to The Beer Shop.
Village Trustee Salzman, the Local Liquor Commissioner, stated that this is the
creation of a new license category for The Beer Shop. Their primary business is
packaged craft beers for off-site consumption. However, there is also a
proposed lounge area which would seat no more than ten individuals for on-site
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consumption.
Village Manager Pavlicek added that the concept is a tasting room. These have
become a popular component for micro breweries to bring their product to the
retail marketplace. It is not intended for people to stay a long time but allows
them to do tastings and then purchase the product as a packaged good.
Village Trustee Barber asked if the license was specific to this business only
and if it would restrict places without such limited seating from opening in the
Village. Village Attorney Paul Stephanides clarified that it is for this
establishment only; a new classification would have to be created depending
on what the proposal is.
Village Trustee Lueck commented that the process of creating a new license for
each particular structure may end up generating a very lengthy list of very
specific licenses. She asked if it would make more sense to review existing
licenses and create more generic categories that would apply to more than one
site.
Village Trustee Salzman replied that it would and that this is the primary focus
of the Liquor Control Review Board's work plan for 2015.
The owner of The Beer Shop spoke about his business.
It was moved by Village Trustee Ott, seconded by Village Trustee Barber, that
this Ordinance be adopted. The motion was approved. The roll call on the vote
was as follows:
AYES: 6- Village Trustee Barber, Village Trustee Brewer, Village Trustee Lueck, Village
Trustee Ott, Village Trustee Salzman, and Village Trustee Tucker
NAYS: 0
ABSENT: 0
ABSTAINED: 1- Village President Abu-Taleb
M. ORD 15-057 An Ordinance Amending Article 3 (“Zoning District Regulations”), Section
3.1 (“Summary Use Matrix”) and Section 4.5.2 (“Authorized Special Uses”)
of the Village of Oak Park Zoning Ordinance regarding Craft Beer Lounges
In Accordance with the Plan Commission’s Recommendation.
It was moved by Village Trustee Ott, seconded by Village Trustee Barber, that
this Ordinance be adopted. The motion was approved. The roll call on the vote
was as follows:
AYES: 6- Village Trustee Barber, Village Trustee Brewer, Village Trustee Lueck, Village
Trustee Ott, Village Trustee Salzman, and Village Trustee Tucker
NAYS: 0
ABSENT: 0
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ABSTAINED: 1- Village President Abu-Taleb
O. ORD 15-058 An Ordinance Authorizing the Issuance of a Special Use Permit to allow a
Craft Brew Lounge at the Property Located at 1026 North Boulevard In
Accordance with the Plan Commission’s Recommendation.
It was moved by Village Trustee Ott, seconded by Village Trustee Brewer, that
this Ordinance be adopted. The motion was approved. The roll call on the vote
was as follows:
AYES: 6- Village Trustee Barber, Village Trustee Brewer, Village Trustee Lueck, Village
Trustee Ott, Village Trustee Salzman, and Village Trustee Tucker
NAYS: 0
ABSENT: 0
ABSTAINED: 1- Village President Abu-Taleb
XVIII. Consent Agenda
Village President Abu-Taleb rejoined the meeting.
It was moved by Village Trustee Tucker and seconded by Village Trustee Ott to
waive the reading of the Consent Agenda. A voice vote was taken and the
motion was approved.
P. ORD 15-044 An Ordinance Authorizing the Partial Vacation of an Alley Adjacent to 111
Home Avenue, Units 1 through 5, Generally Located at the Southwest
Corner of South Boulevard and Home Avenue in the Village of Oak Park,
Cook County, Illinois.
This Item was removed from the Consent Agenda at the request of Village
Trustee Barber.
Village Manager Pavlicek stated that the partial alley vacation would be to
accomodate the encroachment of private residential balconies over the public
alley, which are two feet over what was agreed upon in the Planned
Development Ordinance. The developer will be responsible for constructing a
barrier with curbs and bollards to guide traffic away from the balconies.
Village Trustee Barber asked what steps are being taken to avoid this in the
future. Village Manager Pavlicek noted that the Village is now staffed with
individuals who have a better understanding of these types of issues.
It was moved by Village Trustee Barber, seconded by Village Trustee Tucker,
that this Ordinance be adopted. The motion was approved. The roll call on the
vote was as follows:
AYES: 7- Village Trustee Barber, Village Trustee Brewer, Village Trustee Lueck, Village
Trustee Ott, Village Trustee Salzman, Village Trustee Tucker, and Village President
Abu-Taleb
NAYS: 0
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ABSENT: 0
Approval of the Consent Agenda
It was moved by Village Trustee Ottand seconded by Village Trustee Tucker to
approve the items under the Consent Agenda. The motion was approved. The
roll call on the vote was as follows:
AYES: 7- Village Trustee Barber, Village Trustee Brewer, Village Trustee Lueck, Village
Trustee Ott, Village Trustee Salzman, Village Trustee Tucker, and Village President
Abu-Taleb
NAYS: 0
ABSENT: 0
Q. ORD 15-054 An Ordinance Authorizing the Sale of Surplus Vehicles and Equipment
Owned by the Village of Oak Park.
The Ordinance was adopted.
R. RES 15-118 A Resolution Approving a Purchase Price with Warehouse Direct, Inc. for
Office Supplies in an Amount not to Exceed $45,000 and Authorizing its
Execution.
This Resolution was adopted.
S. RES 15-171 A Resolution Authorizing the Execution of Engineering Deposit Letter for
ComEd to begin Preliminary Design for the Relocation of the ComEd Facility
at 1146 Westgate St., Oak Park, Illinois.
This Resolution was adopted.
T. RES 15-173 A Resolution Authorizing the Execution of a Purchase Price Agreement
with Gallagher Materials Corp. for Unique Paving Material High
Performance Cold Patch Asphalt in 2015 IN an Amount not to Exceed
$40,000.00.
This Resolution was adopted.
U. RES 15-174 A Resolution Authorizing the Renewal of an Agreement with City Escape Garden &
Design, LLC of Chicago, IL, for the 2015 Commercial District Planter Program in an
amount not to exceed $75,000.
This Resolution was adopted.
V. RES 15-175 A Resolution Authorizing the Execution of a One Year Professional Services
Agreement with Altamanu, Inc. of Chicago, IL, for Landscape Consulting
Services in an amount not to exceed $30,000.00.
This Resolution was adopted.
W. RES 15-176 A Resolution Authorizing Execution of an Independent Contractor
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Agreement with NF Demolition Inc. for Project 15-12, Building Demolition
260 Madison St., in an amount not to exceed $148,299.00.
This Resolution was adopted.
X. RES 15-177 A Resolution Authorizing Execution of an Amendment to a Professional
Services Agreement with Ciorba Group, Inc. for Design Engineering Services
for the Central Reservoir and Pump Station Improvement Project for an
additional $3,088.00.
This Resolution was adopted.
Y. RES 15-178 A Resolution Authorizing Execution of an Agreement with Ed Polfus for
Baliff Services for a One-Year Period.
This Resolution was adopted.
Z. RES 15-182 A Resolution Authorizing Execution of an Agreement with Joseph
Giammona for Bailiff Services for a One-Year Period.
This Resolution was adopted.
AA. RES 15-191 A Resolution Amending the Village Manager’s Employment Agreement.
This Resolution was adopted.
AB. MOT 15-028 Motion to Approve the 2015 Volunteer Citizen Commission Work Plans and
Funding Not to Exceed the FY 15 Total Commission Budget of $50,000.
This Motion was approved.
AC. MOT 15-014 Motion Directing Staff to Prepare the Necessary Actions to Schedule I-290
Study Sessions Every Other Month Beginning April 2015 for the purpose of
considering elements of a Letter of Intent with the Illinois Department of
Transportation (IDOT) related to the I-290 Environmental Impact Study to
include:
1. Safety and convenience for all users, e.g., pedestrians, cyclists, and
persons of all ages and abilities, especially at the interchanges with
Harlem and Austin;
2. Methods for avoiding or mitigate noise and/or air quality impacts;
3. CTA Blue Line improvements, including those generally described as
“Urban Stitching”;
4. Locations and extent of expanded bridge decking options;
5. Elements related to corridor aesthetics and community identity;
6. Coordination with public critical utilities;
7. Project financing sources and any local obligations; and
8. Construction planning and staging;
9. Flexibility to discuss options beneficial to Oak Park.
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This Motion was approved.
AD. MOT 15-022 Motion to Approve the Monthly Treasurer’s Report for All Funds
This Motion was approved.
AE. MOT 15-023 Motion to Approve the Bills in the Amount of $1,549,861.91 From January
9, 2015 Through January 29, 2015
This Motion was approved.
XIV. Call to Board and Clerk
Village Trustee Brewer exited the meeting.
Village Clerk Powell stated that there is still time to register to vote in the April 7
municipal election. Early voting begins March 23.
Village Trustee Tucker spoke about an anti-homelessness policy in Evanston
and suggested that Oak Park look into doing the same. He also stated that
conversations regarding development of Madison Street needed to be
scheduled.
Village Trustee Ott urged residents to attend the sustainability event on March 9.
Village Trustee Barber encouraged everyone in the community to complete the
District 97 survey to assist them in their search for a new superintendent. He
also suggested to hold a competition involving local students to name the new
street that will be in place with the development of the Colt site.
Village Trustee Salzman spoke about the Governor's proposal to cut the local
distributive fund for local governments and suggested partnering with other
municipalites to ensure that does not happen.
Village Trustee Lueck added that there were other things proposed that would
have a negative impact on local governments as well; police and fire pension
reform was off the table, proposed property tax caps and changes to the
formula for how school districts were funded. There is a long budget approval
process but the fact that that these ideas are going to be seriously discussed
are things that should be paid attention to. She also stated that the Board
needs to review the implementation suggestions in the Comprehensive Plan.
Village President Abu-Taleb expressed appreciation to staff for their work in
regards to the development approved this evening. He added that he also
would like to have discussions regarding Madison Street and possibly have
streetscape in place by the end of the year.
XX. Adjourn
It was moved by Village Trustee Tucker and seconded by Village Trustee Ott to
adjourn. A voice vote was taken and the motion was apporved. Meeting
adjourned at 9:07 P.M., Wednesday, February 18, 2015.
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Respectfully submitted,
MaryAnn Schoenneman
Deputy Village Clerk
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Agenda
123 Madison Street
Village of Oak Park Oak Park, Illinois 60302
www.oak-park.us
Meeting Agenda
President and Board of Trustees
Wednesday, February 18, 2015 7:00 PM Village Hall
Regular Meeting at 6:30 p.m., Room 130. The Village Board is expected to
adjourn immediately into Executive Session and reconvene the Regular Meeting
at 7:00 p.m. in Council Chambers
The President and Board of Trustees welcome you. Statements may be made by
citizens at the beginning of the meeting, as well as when agenda items are reviewed. If
you wish to make a statement, please complete the "Instructions to Address the Village
Board" form which is available at the back of the Chambers, and present it to the staff
table at front. When recognized, approach the podium, state your name and address
first, and please limit your remarks to three minutes.
Instructions for Non-Agenda Public Comment
Non-agenda public comment is a time set aside at the beginning of each regular
meeting for citizens to make statements about an issue or concern that is not on that
meeting�s agenda. It is not intended for a dialogue with the board. You may also
communicate with the board at 708.358.5784 or e-mail board@oak-park.us.
Non-agenda public comment will be limited to 30 minutes with a limit of three minutes
per person. If comment requests exceed 30 minutes, public comment will resume after
the items listed under the regular agenda are complete.
Instructions for Agenda Public Comment
Comments are three minutes per person per agenda item with a maximum of three
agenda items to which you can speak. In addition, the Village Board permits a
maximum of three persons to speak to each side of any one topic that is scheduled for
or has been the subject of a public hearing by a designated hearing body. These items
are noted with (*).
I. Call to Order
II. Roll Call
III. Consideration of Motion to Adjourn to Executive Session to Discuss Review
of Minutes, and the Acquision, Sale or Lease of Property.
IV. Adjourn Executive Session
V. Reconvene to Regular Meeting at 7:00 p.m. in Council Chambers and Call to
Order
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VI. Roll Call
VII. Agenda Approval
A. ID 15-083 Motion to Approve Proclamation for A Day of Remembrance in Honor of
Peter J. Traczyk
Overview: This is a motion to approve Village President Abu-Taleb proclaiming February
18, 2015 as a Day of Remembrance for Peter J. Traczyk.
VIII. Minutes
B. MOT 15-021 Motion to Approve Minutes for January 26, 2015 Special Meeting of the
Village Board and February 2, 2015 Regular Meeting of the Village Board.
Overview: This is a motion to approve the official minutes of meetings of the Village
Board.
IX. Non-Agenda Public Comment
X. Proclamation
C. ID 15-076 Motion to Approve Proclamation for John Mahoney Day on February 25,
2015
Overview: This is a motion to approve Village President Abu-Taleb proclaiming February
25, 2015 as John Mahoney Day.
XI. Village Manager Reports
D. ID 15-058 Manager’ Report - Lake and Forest Development Update
Overview: This is the monthly update on the progress of the Lake and Forest
Development
XII. Village Board Committees
This section is intended to be informational. If there are approved minutes from a recent
Committee meeting of the Village Board, the minutes will be posted in this section.
XIII. Citizen Commission Vacancies
This is an ongoing list of current vacancies for the Citizens Involvement Commissions.
Residents are encouraged to apply through the Village Clerk’s Office.
E. ID 15-075 Board and Commission Vacancy Report for February 18, 2015.
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XIV. Citizen Commission Appointments, Reappointments and Chair
Appointments
Names are forwarded from the Citizens Involvement Commission to the Village Clerk
and then forwarded to the Village President for recommendation. If any appointments
are ready prior to the meeting, the agenda will be revised to list the names.
F. MOT 15-029 Motion to consent to the Village President’s Appointment of:
Board of Health - Bob Danstrom, Appoint as Member
Board of Health - Jassen Strokosch, Appoint as Member
Community Design Commission - Adam Kallish, Appoint as Member
Community Relations Commission - Jordan Mann, Appoint as Member
Farmers Market Commission - Robert O’Hara, Appoint as Member
Housing Programs Advisory Committee - Catharine Schutzius, Appoint as
Member
Housing Programs Advisory Committee - Trisha Girdwood, Appoint as
Member
Plan Commission - JoBeth Halpin, Appoint as Member
Public Art Advisory Commission - Michelle Thomas, Appoint as Member
XV. First Reading
G. ORD 15-053 First Reading of an Ordinance Amending Chapter 7 (“Buildings”), Article 7
(“Signs”) and Chapter 8 (“Business Licensing”), Article 2 (“Fee Schedule”) of
the Oak Park Village Code Regarding Business License Processes and Fee
Schedules.
Overview: The Ordinance would require business owners who have commercial signs
projecting over 12” over the public way to carry insurance naming the Village
of Oak Park as an additional Insured. Additionally, the Ordinance provides for
amendments to Chapter 8 (“Business Licensing”) of the Village Code to clarify
to certain fee categories set forth in Article 2 (“License Fee Schedule”).
XVI. Regular Agenda
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President and Board of Trustees Meeting Agenda February 18, 2015
H. ORD 15-065 An Ordinance Approving a Redevelopment Agreement with OP South
Boulevard LLC for the Development of a Mixed Use Project at the Village
Owned properties located in Downtown Oak Park on South Blvd. and Harlem
Ave. Consistent with the Recommendations of the Oak Park Economic
Development Corporation (Oak Park EDC).
Overview: On July 21, 2014, the Village Board directed staff to negotiate a
Redevelopment Agreement with Lincoln Property Company (LPC) based upon
the recommendations of the Oak Park Economic Development Corporation
(EDC). The parties have negotiated the attached Redevelopment Agreement
between the Village of Oak Park and Lincoln Property Company (LPC) as OP
South Boulevard LLC pursuant to the terms outlined in the recommendations.
I. RES 15-179 A Resolution Authorizing Execution of a Professional Services Agrement with
John Stack for Adjudicator Services for a One-Year Period.
Overview: The Village annually contracts with adjudication officers to review written and
in-person cases in Adjudication.
J. RES 15-180 A Resolution Authorizing Execution of a Professional Services Agreement
with Susan Davis Brunner for Adjudicator Services for a One-Year Period.
Overview: The Village annually contracts with adjudication officers to review written and
in-person cases in Adjudication.
K. RES 15-181 A Resolution Authorizing Execution of a Professional Services Agreement
with Darlene Redmond for Adjudicator Services for a One-Year Period.
Overview: The Village annually contracts with adjudication officers to review written and
in-person cases in Adjudication.
L. RES 15-192 A Resolution Authorizing Execution of Professional Services Agreement with
Carrie Washington for Adjudicator Services for a One-Year Period.
Overview: The Village annually contracts with adjudication officers to review written and
in-person cases in Adjudication.
XVII. Regular Agenda for Items Pursuant to Village Code Chapter 2 Alcoholic
Liquor Dealers or Related (President Pro-Tem Tucker )
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President and Board of Trustees Meeting Agenda February 18, 2015
N. ORD 15-060 An Ordinance Amending Chapter 3 (“Alcoholic Liquor Dealers”) of the Oak Park
Village Code to Establish a D-16 Liquor License Classification (“Craft Brew Lounge”)
and to Authorize the Issuance of a D-16 Liquor License to The Beer Shop.
Overview: The proposed Ordinance creates a new D-16 Craft Brew Lounge liquor license
classification. The ordinance also authorizes the issuance of a D-16 liquor license to
The Beer Shop for a craft beer lounge at 1026 North Boulevard. The Liquor Control
Review Board (“LCRB”) recommended adoption of the Ordinance at its January 27,
2015 meeting.
M. ORD 15-057 An Ordinance Amending Article 3 (“Zoning District Regulations”), Section 3.1
(“Summary Use Matrix”) and Section 4.5.2 (“Authorized Special Uses”) of the
Village of Oak Park Zoning Ordinance regarding Craft Beer Lounges In
Accordance with the Plan Commission’s Recommendation.
Overview: Pursuant to the Village Board’s referral, the Plan Commission held a public
hearing on text amendments to the Zoning Ordinance for the purpose of
allowing craft beer lounges to be a listed special use in the B-1/B-2 General
Business District, B-3 General Business District, B-4 Downtown Business
District, and the C - Commercial District as well as an amendment to Article 4
(“Use Regulations”) of the Zoning Ordinance listing “Craft Beer Lounge” as an
authorized special use. The Plan Commission recommended approval of the
Ordinance.
O. ORD 15-058 An Ordinance Authorizing the Issuance of a Special Use Permit to allow a
Craft Brew Lounge at the Property Located at 1026 North Boulevard In
Accordance with the Plan Commission’s Recommendation.
Overview: Pursuant to the Village Board’s referral, the Plan Commission held a public
hearing on a special use permit application for a craft brew lounge in the B4
Downtown Business District. The Plan Commission supports the application as
set forth in its Findings of Fact and Recommendation.
XVIII. Consent Agenda
P. ORD 15-044 An Ordinance Authorizing the Partial Vacation of an Alley Adjacent to 111
Home Avenue, Units 1 through 5, Generally Located at the Southwest Corner
of South Boulevard and Home Avenue in the Village of Oak Park, Cook
County, Illinois.
Overview: The Village is requesting the vacation of a two foot wide strip of a public alley
abutting the SoHo mixed use development site to accommodate the
encroachment of private residential balconies over the public alley.
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President and Board of Trustees Meeting Agenda February 18, 2015
Q. ORD 15-054 An Ordinance Authorizing the Sale of Surplus Vehicles and Equipment
Owned by the Village of Oak Park.
Overview: The Department of Public Works has a surplus inventory of vehicles and
equipment consisting of one vehicle and miscellaneous equipment. The
materials and equipment are located at 260 Madison Street and are proposed
to be removed and disposed of as part of the demolition work at that site.
R. RES 15-118 A Resolution Approving a Purchase Price with Warehouse Direct, Inc. for
Office Supplies in an Amount not to Exceed $45,000 and Authorizing its
Execution.
Overview: This contract is a non-exclusive agreement for the purchase of various office
supplies. The Village issued a competitive bid in 2014. Staff estimates that
this vendor, Wharehouse Direct, will save the Village 10-15% over the current
vendor.
S. RES 15-171 A Resolution Authorizing the Execution of Engineering Deposit Letter for
ComEd to begin Preliminary Design for the Relocation of the ComEd Facility
at 1146 Westgate St., Oak Park, Illinois.
Overview: In order to begin the design work for the relocation of ComEd’s facility at 1146
Westgate St., Oak Park, Illinois, ComEd is requiring the execution of the
Engineering Deposit Letter and a non-refundable deposit in the amount of
$30,000.00. The relocation of the facility is necessary because it will interfere
with the new development planned for that location.
T. RES 15-173 A Resolution Authorizing the Execution of a Purchase Price Agreement with
Gallagher Materials Corp. for Unique Paving Material High Performance Cold
Patch Asphalt in 2015 IN an Amount not to Exceed $40,000.00.
Overview: The Public Works Street Services Division uses Unique Paving Material (UPM)
cold-patch, a high-performance asphalt patching material, to fill pot holes
year-round and also for temporary street patching when hot-mix asphalt is not
available. This agreement allows for the purchase of materials in an amount
that exceeds the Village Managers spending authority.
U. RES 15-174 A Resolution Authorizing the Renewal of an Agreement with City Escape Garden &
Design, LLC of Chicago, IL, for the 2015 Commercial District Planter Program in an
amount not to exceed $75,000.
Overview: The Commercial District Planter Program consists of planting two rotations (Summer
and Fall) of landscaping in approximately 500 planters found in twelve separate
commercial districts village-wide, and also at the Village Hall and the Main and North
Fire Stations.
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President and Board of Trustees Meeting Agenda February 18, 2015
V. RES 15-175 A Resolution Authorizing the Execution of a One Year Professional Services
Agreement with Altamanu, Inc. of Chicago, IL, for Landscape Consulting
Services in an amount not to exceed $30,000.00.
Overview: The Department of Public Works maintains over 500 raised landscape planters
and over 600,000 square feet of in-ground landscaping Village wide.
Assistance by a professional landscape architect to design planter materials
and oversee install and maintenance of both raised planters and in-ground
landscaping enhances the quality and presentation of these programs.
W. RES 15-176 A Resolution Authorizing Execution of an Independent Contractor
Agreement with NF Demolition Inc. for Project 15-12, Building Demolition
260 Madison St., in an amount not to exceed $148,299.00.
Overview: In January of 2015, the Engineering Division requested proposals for the
building demolition at 260 Madison Street. The low compliant proposal that
best fits the Village of Oak Park’s needs was submitted by NF Demolition Inc.
in the amount of $148,298.50.
X. RES 15-177 A Resolution Authorizing Execution of an Amendment to a Professional
Services Agreement with Ciorba Group, Inc. for Design Engineering Services
for the Central Reservoir and Pump Station Improvement Project for an
additional $3,088.00.
Overview: The Village entered into an agreement with Ciorba Group to provide design
engineering for the Central Reservoir and Pump Station Improvement Project.
The design work for this project was completed in 2014 and additional time
was needed for assistance with the bidding process which resulted in contract
overages in the amount of $3,088.00. An addendum to the agreement is
needed to adjust the total contract cost from $74,000 to a final contract
amount of $77,087.47.
Y. RES 15-178 A Resolution Authorizing Execution of an Agreement with Ed Polfus for Baliff
Services for a One-Year Period.
Overview: This is an annual agreement to provide security during administrative
adjudication hearings.
Z. RES 15-182 A Resolution Authorizing Execution of an Agreement with Joseph Giammona
for Bailiff Services for a One-Year Period.
Overview: This is an annual agreement to provide security during administrative
adjudication hearings.
AA. RES 15-191 A Resolution Amending the Village Manager’s Employment Agreement.
Overview: As provided for in the Village Manager’s agreement, an amendment is being
presented at the request of the President and Board of Trustees.
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President and Board of Trustees Meeting Agenda February 18, 2015
AB. MOT 15-028 Motion to Approve the 2015 Volunteer Citizen Commission Work Plans and
Funding Not to Exceed the FY 15 Total Commission Budget of $50,000.
Overview: Annnually the volunteer citizen commissions are required to submit a work
plan for review and approval by the Village Board. Work plans are developed
in keeping with each Commission’s enbabling ordinance. In addition, from
time to time as issues arise throughout the year, the Village Board may modify
a work plan to include an emerging issue. The work plans for 2015 were
submitted for review on December 1, 2014, this step is the approval process.
In addition, some commissions request funding for which the staff liaison is
responsible for spending those funds in accordance with the Village’s
purchasing policies.
AC. MOT 15-014 Motion Directing Staff to Prepare the Necessary Actions to Schedule I-290
Study Sessions Every Other Month Beginning April 2015 for the purpose of
considering elements of a Letter of Intent with the Illinois Department of
Transportation (IDOT) related to the I-290 Environmental Impact Study to
include:
1. Safety and convenience for all users, e.g., pedestrians, cyclists, and
persons of all ages and abilities, especially at the interchanges with
Harlem and Austin;
2. Methods for avoiding or mitigate noise and/or air quality impacts;
3. CTA Blue Line improvements, including those generally described as
“Urban Stitching”;
4. Locations and extent of expanded bridge decking options;
5. Elements related to corridor aesthetics and community identity;
6. Coordination with public critical utilities;
7. Project financing sources and any local obligations; and
8. Construction planning and staging;
9. Flexibility to discuss options beneficial to Oak Park.
Overview: As discussed by the Village Board at the January 26, 2015 Special Meeting
there exists a limited opportunity for the Village to engage in a detailed
conversation with IDOT regarding the future reconstruction of the I-290 in
order to determine the merits of the Village and IDOT entering into a Letter of
Intent prior to calendar year end.
AD. MOT 15-022 Motion to Approve the Monthly Treasurer’s Report for All Funds
Overview: The December, 2014 report is presented pursuant to 65 ILCS 5/3.1-35-45 which
requires the Treasurer to file a monthly report on the state of Village finances.
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President and Board of Trustees Meeting Agenda February 18, 2015
AE. MOT 15-023 Motion to Approve the Bills in the Amount of $1,549,861.91 From January 9,
2015 Through January 29, 2015
Overview: Attached is the regular list of bills as paid through the Village’s accounts
payable (AP) system for the period beginning January 9, 2015 through January
29, 2015. This is the most current list available.
XIV. Call to Board and Clerk
XX. Adjourn
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